Aastra 5000 Aastra 6753 User Guide

Aastra 5000 Manual

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  • Aastra 5000 | Aastra 6753 User Guide - Page 1
    Aastra 5000 Communications Systems Aastra 6753 Terminal User's Guide
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    Contents Description of the phone 5 Overview 5 Alphanumeric keypad 7 Standard codes 7 Calling modes 8 Using the handset 8 Using the group listening mode 9 Adjusting the listening volume 9 Making a call 10 Entering the number 10 Using the programmable keys 10 Using the redial function (
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    Contents Setting up a conference call 19 Other features during a call 19 Ending a call 20 Directory of abbreviated numbers 21 Programming a personal abbreviated number 21 Erasing a personal abbreviated number 21 Calling a personal abbreviated number 22 Dialling a common abbreviated number 22
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    Contents Multi-key function 35 Communicating with the multi-key function 35 Multi-line function 37 Communicating with the multi-line function 38 Supervision function 39 Programming the supervision function 39 Communicating with the supervision function 40 Filter function 41 Communicating
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    in the range 53 Package content 53 Options 53 Marketing Codes 53 Connections 54 Mounting the phone 55 Installation of the M670 module on the Aastra 6757 terminal 57 Programmable key equivalence 58 Tips and safety 59 Miscellaneous tools 60 Glossary (terms you should know 60
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    Description of the phone Description of the phone Overview 4 5 6 7 8 9 1 Message indicator Signalling of incoming calls and message notification 2 Position of the ID labels of the keys and call-by-name functions 3 LCD screen (one display line) 4 6 programmable keys with LEDs the titles
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    Description of the phone 6 The Tools key can be used to access: • The programming of the keys (numbers and functions), • The settings of the phone (ringing and contrast), • Customisation of the phone (management of directories). 7 Directory key for: • 1 key stroke: access to the call-by-name
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    Description of the phone Alphanumeric keypad The alphanumeric keypad is used to enter letters and digits. The entry is based on the equivalence of the keys with letters or signs. To enter a text: • Select the required character by successively pressing the corresponding key. Example: • On pressing
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    Calling modes Calling modes Using the handset To pick up the handset before calling a party: • Pick up the handset. • Dial the number of your contact. Note: You can also use the , key. keys or a programmed After the party has replied, the conversation is held in discrete mode (handset off-
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    Calling modes Using the group listening mode The group listening mode allows you to listen to a contact via the loudspeaker, while the handset is picked up, in order to enable other persons to listen to the call as well. During the call: • Press the speaker key. -> The group listening mode is
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    Making a call Making a call Several options exist to call a party, depending on whether the party's number is new or has already been stored by the phone. Entering the number* To call an internal party: • Dial the party's extension number. -> The display shows the number of the party called.* When
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    the called party answers, pick up the handset to talk. Calling an attendant* (switchboard) To reach the person who is responsible for the call reception service: • Dial on the keypad 9 or . 9 When the operator answers, lift the handset to talk. Calling an internal party by name If you do not
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    Making a call 3. Press the key to display the first reply. Note: If several replies are available, the Consult/Next key remains lit. • Press the key successively until the desired name is displayed. • Press the or key to display the first name and the number associated with the surname. To
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    Making a call Using the store and redial function If your party does not answer or is busy, you can temporarily record their number in order to call them back later (even if you dial other numbers in the meantime). To store the number: Your party is busy or does not answer: * 7 9 • Press
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    Receiving a call Receiving a call During an inbound call, the phone rings and the message indicator flashes. If the caller is stored in one of the common directories (internal or external*), the display indicates the associated name. Adjusting the ring volume level You can adjust the ringer volume
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    Receiving a call Picking up a call intended for another extension* You can intercept calls intended for another extension when its designated user is absent. To pick up a call meant for a phone in your group: You are part of a call pick-up group, i.e. all the people in this group can quickly
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    the key lights up. Your party cannot hear you. To reactivate the microphone: Press the Secret key again. -> The microphone of the handset is in service; the indicator associated with the key goes off, indicating that your party can hear you again. Placing a party on hold and resuming the call on
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    During the call Placing the party on hold and resuming the call on another phone The call is set up with a party and you want to continue the conversation on another phone located in another office: * 7 0 Press successively the following keys: R * 7 0 or before hanging up. -> The phone returns
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    During the call Calling a second party You are in the middle of a call with a party and you want to call a second party, inside or outside the company. 1 - Press the R key. -> Your other party is put on hold and hears an audible signal. 2 - Dial the number of the other party. ☛ Note: You can
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    Releasing one of the parties During the call To release one of the parties (the one with whom you are talking): 1 • Press the R 1 or key. -> You recover the party who was on hold. Setting up a conference call You want to talk to both parties at the same time (function granted if you made the
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    During the call To protect the call: To protect the phone against any call or intrusion during data transmission: * 43 • Press successively the following keys: R * 4 3 or . -> An audible signal and the display indicate that the action has been carried out. During this call, any attempt to call
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    Directory of abbreviated numbers Directory of abbreviated numbers These are directories stored at the system level. • The personal directory is used to record your most frequently used numbers (up to 10, numbered from 0 to 9). • The group directory can be accessed by all the phones (even those for
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    Directory of abbreviated numbers Calling a personal abbreviated number* You can call a personal abbreviated number in standby or during a call. 0 to 9 1 - Press the directory key twice. -> The screen displays 0 - > 9. Note: You can also dial * * before entering the abbreviated number from 0 to 9.
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    Inbound call log Inbound call log The log can store the numbers of the last 5 inbound calls, regardless of whether or not they were answered. When the log is full, a new call will erase the oldest. When consulting the log, you can automatically call back the stored number. You can erase all the
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    Inbound call log Erasing all the numbers stored in the inbound call log You can erase all the numbers stored in the outbound call log. While consulting the log: 1 - Press and hold down (2 seconds) the red key . -> An audible signal confirms that the record has been erased. 24
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    , call pick-up, etc. The programmable keys on your phone can be used to store these numbers or functions and easily access the services offered. A few programming examples are given below. However, we recommend referring to the chapters that specifically describe these functions for more information
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    . Therefore, you have a continuous view of the supervised phone's telephone activity and can intervene by simply pressing this key. To program a service: For example, you want to program the "Do not disturb" function. After selecting the key to be programmed (the associated indicator flashes
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    Programmable keys ☛ • Enter the service sequence. Programming example: Service sequence to be entered Forward to chosen phone - immediate *21 + no. of phone Forward to chosen phone - if no answer *22 + no. of phone Forward
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    Programmable keys Identifying the programmed keys It is recommended to mark the keys which you have just programmed in order to be able to remember their function. Use the label delivered with the terminal. 1 - Press gently to remove the plastic front cover from the phone and let the cover slide
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    Call forwarding function Call forwarding function* If absent or busy, you can forward your calls to another phone or to your voice mailbox. Note: To forward your calls to an external number (for example, GSM), we recommend that you consult your system operator. Forwarding calls to another phone You
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    Call forwarding function Forwarding calls to voicemail* You can forward your calls to voicemail: Three possibilities are offered. Forward immediately: * 2 5 To forward calls immediately: • Press successively the following keys: * 2 5 or -> All calls are immediately forwarded to voicemail.
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    Call forwarding function Programming forwarding on a programmable key For a repetitive type forwarding operation, we recommend storing the function on a programmable key. 1 - Press the Tools key. 2 - Press a programmable key. -> The indicator associated with that key lights up. 8 3 - Enter the
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    Call forwarding function To deactivate forwarding: You want to deactivate forwarding of your calls. Forwarding • Press the programmed. key. -> The forwarding function is deactivated and the indicator associated to the key goes off. An audible message and the display indicate that activating or
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    Voicemail function Voicemail function The voicemail function helps you to manage your calls when you are absent or simply when you do not want to be disturbed. For the voicemail system to be able to record your messages, you must configure and personalize your voice mailbox, then forward your calls.
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    the keys * 5 3 -> A voice prompt welcomes you to the voicemail and gives you the different commands to access your voice mailbox. Simply follow the instructions. 3 - Enter the voice mailbox number followed by # and/or the secret code followed by # (*). Note: we recommend storing this sequence on
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    Multi-key function Multi-key function* A multi-key programmed phone has only one directory number, but has personalised keys to enable it to process several calls at the same time. Therefore, you can answer your parties as the calls arrive and display the calls on hold. Note: This function will be
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    Multi-key function To switch between parties: You are in communication with one party with another party on hold. Multi-key1 • Successively press the programmed key with the rapidly flashing indicator to switch from one party to the other. -> The indicator associated to the key of the party you
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    Multi-line function Multi-line function* A multi-line phone has several directory numbers. Each directory number is stored on a programmable key. This function is mainly used to program on the same phone • a standard number that you give to everyone. • a private number that you only give to some
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    Multi-line function Communicating with the multi-line function The multi-line function has been stored on at least two programmable keys on your phone. To answer a call: Multi-line1 When a call arrives on your phone that is multi-line programmed, the indicator associated to the personalized key
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    Supervision function Supervision function* When the supervision of a group of phones is programmed on your telephone, you can: • see the state of supervised phones (free, called, busy), • quickly pick up calls on these phones, • call these phones directly. Note: The supervision of an external line
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    Supervision function Communicating with the supervision function You have programmed the supervision function of a phone on a programmable key. On your phone, the status of the indicator associated with the programmed key varies according to the status of the supervised phone. Superv. 1 • When
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    Filter function Filter function* This function is used to filter the calls for another person (example: Assistant/Manager). Two programmable keys must be used on the "Assistant" phone (filtering phone) and "Manager" phone (filtered phone), one to activate or deactivate filtering, the other to
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    Filter function To transfer the inbound call to the filtered phone: You are in communication with a party and you want to transfer the call to the filtered phone: Superv. Filtered • Press the key programmed for supervision. You can wait for the party to answer or hang up immediately. -> The
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    Login/Logout function Login/Logout function* You are using for the moment an office with a general-purpose phone (not assigned to a subscriber). The Login function allows you to identify and to restore your calls and the characteristics associated to your subscriber number. After returning to your
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    Login/Logout function Restoring your subscriber rights on your own phone After returning to your office, you use the same procedure. * 4 4 1 - Press successively the following keys: * 4 4 or . 2 - Enter your subscriber number (extension number). ☛ 3 - Enter your phone's secret code. ☛ -> As
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    Agenda function Agenda function This function is used to program your agenda on your phone. Your phone will remind you of your appointment at the desired time. Programming an appointment To program an appointment: * 5 5 1 - Press successively the following keys: * 5 5 or . ☛ HHMM 2 - Enter the
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    "Do not disturb" function "Do not disturb" function You may wish not to be disturbed for a certain time and not receive any calls. Using the "Do not disturb" function* To activate the function: You do not want to be disturbed by the phone: * 4 5 • Press successively the following keys: * 4 5 or
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    "Do not disturb" function Programming the "Do not disturb" function on a programmable key If this function is repetitive, you can store it on a programmable key. 1 - Press the Tools key. 8 * 4 5 2 - Press a programmable key. 3 - Enter the type code 8 or . 4 - Press successively the following
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    Other functions Other functions Squatt function This function is used to temporarily recover the features and programming on your phone to use them on another phone. * 4 9 ☛ On the phone used temporarily: 1 - Press successively the following keys: * 4 9 or . -> The display prompts you to dial
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    Locking the phone Locking the phone This function is used, for example, to prohibit in your absence outgoing calls from your phone and access to the logs (outbound and inbound call log) as well as to your private directory. Important: Before locking your phone, you must have personalised the secret
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    call an emergency number: • Dial the emergency number. ☛ Note: The phone accepts a number that is part of a list of emergency numbers (ambulance service, fire department, etc.), programmed by the system operator. At the end of the call, the phone goes back to the locked state. Deactivating
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    Phone settings Phone settings Selecting and adjusting the phone ringer You can choose the melody (8 options) and adjust the ringer volume (5 levels). 1 to 8 1 - Press the Tools key. 2 - Press one of the keys from 1 to 8 to select a melody. -> Each time a key is pressed, the corresponding
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    Phone settings Adjusting the volume level of the beeps heard when a key is pressed Each time a key is pressed, a beep is emitted. The volume level of this beep can be adjusted over 5 levels; the lowest level corresponds to no beep. Phone in standby mode: • Press the key to modify the volume
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    6753 and Aastra 6755) - two feet for use of the phone on a desk - two screws and two wall anchors for wall mounting of the phone - a quick user guide Options Headset microphone The Aastra 6755 and Aastra 6757 terminals allow the use of a headset microphone. Extension module (only Aastra 6757) On
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    shown in the figure below. Connect the other end of the cable to the handset. To the extension module (detach cover) Headset connection (optional for Aastra 6755 and 6757) Turn the phone upside down and look for the marked headset socket . Insert the connector of the headset cable into the socket
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    Installation of the terminals in the range The standard connection of the terminals is as follows: A pair is required to connect the phones. We recommend using a shielded cable that is grounded on the splitter side. The line is always wired to the 2 middle contacts of the phone's RJ11 connector. If
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    Installation of the terminals in the range 1 2 3 3 locations on the base to customise the tilt of the phone Wall mounting Installing the handset cradle On a wall-mounted phone, the handset is held by a stud that has to be pulled out of the housing: 1 - Use a pointed and rigid instrument to pull the
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    Installation of the terminals in the range Installation of the M670 module on the Aastra 6757 terminal The extension module can be used to expand the phone's capacity by 36 additional programmable keys. To install the extension module: 1 - Turn the
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    keys on substitution of a phone from the previous M7xx range by an Aastra 675x or on replacement of one phone by another. Aastra 6753 terminal 1 : L1 key 2 : L2 key Keys above the screen: 3 4 5 6 7 8 Aastra 6755 terminal 1 : L1 key 2 : L2 key Keys above the screen: 3 9 4 10 5 11
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    45°C. This equipment cannot be connected to the public network. This telephone is designed to be installed with a private switching system from the Aastra ranges. The voltages present on this network are classified TRT1 (Telephone Network Voltage) according to the EN 60-950 standard. Only plug the
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    Miscellaneous tools Miscellaneous tools Glossary (terms you should know) Secret code/password Conference call Filtering Intercept group List of calls received Multi-line subscribers Multi-key Directory of internal names Directory of external names Directory of common abbreviated numbers Directory
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    Miscellaneous tools Troubleshooting Check Fault detected No display Possible causes Check that the phone is connected to the line ( greeting message. Check that call forwarding to your voice mailbox is activated. In case of a special problem, we recommend you to contact your system operator. 61
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    This document is not contractually binding. The contents hereof are for information only and subject to change without prior notice. Reproduction forbidden. AASTRA MATRA 1 rue Arnold Schoenberg Rond-point des Saules 78286 Guyancourt Cedex - France Phone: + 33 (0)1 30 96 42 00 Fax: + 33 (0)1 30 96
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Aastra 5000 Communications Systems
Aastra 6753
Terminal
User’s Guide