Brother IntelliFax-2840 Advanced Users Guide - English
Brother IntelliFax-2840 Manual
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Brother IntelliFax-2840 manual table of contents:
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Advanced User's Guide FAX-2840 FAX-2940 MFC-7240 Not all models are available in all countries. Version 0 USA/CAN -
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...you set up your machine. See this Guide for trademarks and legal limitations. Follow the instructions for setting up your machine and installing the drivers ... (MFC-7240 only) operations and how to replace consumables. See troubleshooting tips. Learn more advanced operations: Fax, Copy... -
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Download optional software from the Brother Solutions Center (FAX-2840 and FAX-2940 users) You can download free printer driver, scanner driver (FAX-2940 only 1) and PC-Fax Send software (FAX-2940 only) from the Brother Solutions Center, enabling you to use your Brother Fax machine as a printer or ... -
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... sending options...14 Sending faxes using multiple settings ...14 Contrast ...14 Changing Fax Resolution ...15 Additional sending operations...15 Sending a fax manually ...15 Sending a fax at the end of a conversation ...15 Dual access ...16 Broadcasting...16 Real Time Transmission ...17 iii -
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...the paper tray is empty ...29 Polling overview...29 Polling receive ...29 Stop polling...30 5 Dialing and storing numbers 31 Telephone line services ...31 Tone or Pulse (Canada only)...31 For Fax/Tel mode only...31 Caller ID...31 Special line considerations ...32 Additional dialing operations...... -
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... copies using the ADF ...42 Adjusting Contrast and Brightness ...42 Enlarging or reducing the image copied ...43 Making N in 1 copies (page layout) ...44 Manual Duplex (two-sided) Copying...45 A Routine maintenance 46 Cleaning the machine ...46 Cleaning the outside of the machine ...46 Cleaning ... -
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...'s memory will not be lost. (For FAX-2840 and MFC-7240) During a power failure the machine will retain the date and time for approximately 2 hours. The fax jobs in the machine's memory will be lost. 1 IMPORTANT NOTE Most of the illustrations in this User's Guide show the FAX-2940. 1 1 1 1 -
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Chapter 1 Volume settings Ring volume You can choose a ring volume level from a range of settings, from High to Off. While in FAX mode press or to adjust the volume level. The LCD will show the current setting, and each key press will change the volume to the next level. The machine will keep the ... -
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General Setup • Press or to adjust the volume level. The LCD shows the setting are choosing. The new setting will remain until you change it again. Note When you press d or c on the control panel to adjust the volume, the LCD shows the setting you are choosing. Each key press changes the volume... -
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Chapter 1 Automatic Daylight Saving Time You can set the machine to change automatically for Daylight Saving Time. It will set itself forward one hour in the Spring, and back one hour in the Fall. Ecology features 1 1 Toner Save You can save toner using this feature. When you set Toner Save to ... -
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General Setup Deep Sleep mode If the machine is in Sleep mode and does not receive any jobs for a certain length of time, the machine will automatically enter Deep Sleep mode, and the LCD will show Deep Sleep. Deep Sleep mode uses less power than Sleep mode. The machine will wake up and start ... -
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Chapter 1 Receiving faxes in Continue mode The machine can store received faxes in the memory if you choose Continue mode when the LCD shows Replace Toner. When received faxes are printed in Continue mode the LCD will ask if the print quality of the fax is OK. If the quality is not good, choose 2.... -
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General Setup Dial Prefix The Dial Prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send. 1 Changing the prefix ... -
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Chapter 1 Mode Timer The machine has two or three mode keys on the control panel: FAX, SCAN (for MFC-7240 only) and COPY. You can set how much time the machine takes after the last Copy or Scan operation to return to FAX mode. If you choose Off, the machine will stay in the mode you used last. MFC... -
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...7240 only) 2 Note • To print the faxes in memory, turn off TX Lock. • If you forget the TX Lock password, please call Brother Customer Service. TX Lock (FAX-2840 and MFC-7240) Note (For FAX-2840) You can download the printer driver from the Brother Solutions Center at http://solutions.brother... -
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... already set the password, you will not need to set it, again. • If you forget the Memory Security password, please call Brother Customer Service. 2 Turning TX Lock off a b Press Menu. Enter the registered four-digit password. Press OK. TX Lock is automatically turned off. Memory Security (... -
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... stored in the machine. Please call your administrator or Brother Customer Service. While Setting Lock is On, you cannot change the settings without a... memory security on/off If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct ... -
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Chapter 2 Setting up the password 2 Turning Setting Lock on/off If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password. Turning Setting Lock on 2 a b c d Press Menu, 1, 6, 2. Security 2.Setting Lock Enter a four-... -
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Security features Restricting dialing This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialing by using the dial pad, One Touch and Speed Dial. If you choose Off, the machine does not restrict the dialing method. If you ... -
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3 Sending a fax Contrast 3 3 Additional sending options Sending faxes using multiple settings Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings. 3 ... -
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... next fax or for all faxes. 3 Additional sending operations Sending a fax manually 3 3 To change the Fax Resolution setting for the next fax 3 Manual transmission Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a... -
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...use either a One Touch, Speed Dial, a Group number, or a number manually entered using the dial pad. (See Basic User's Guide: How to dial.) Repeat step c ... memory before they can be used in a broadcast. (See Basic User's Guide: Storing One Touch Dial numbers and Storing Speed Dial... -
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Sending a fax Canceling a Broadcast in progress While broadcasting you can cancel the fax currently being sent or the whole broadcast job. 3 Real Time Transmission When you are sending a fax, the machine will scan the documents into the memory before sending it. Then, as soon as the telephone ... -
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Chapter 3 Overseas Mode If you are having difficulty sending a fax overseas due to a bad connection, then turning on Overseas Mode may help. This is a temporary setting, and will only be active for your next fax. 3 Delayed batch transmission Before sending the delayed faxes, your machine will ... -
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... already programmed your Station ID. (See Quick Setup Guide: Set your Station ID.) You can automatically ...up to 27 characters long. See Basic User's Guide: Entering text. (See Composing your own comments ...own comment using the dial pad. See Basic User's Guide: Entering text. Press OK. 3 Send a cover ... -
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... receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polled transmit Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. 3 3... -
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Sending a fax f Press 2 to choose 2.No if you do not want to enter more settings when the LCD asks you the following message: Other Settings 1.Yes 2.No g Press Start. Note The document will be stored and can be retrieved from any other fax machine until you delete the fax from memory. To ... -
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...the fax at your machine so you will have a copy. This is a safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. 4 4 Remote Fax Options Remote Fax Options let you receive faxes while you are away from the machine. You can use only one... -
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...your PC. (For details about using PC-FAX Receive, see Software User's Guide.) You can turn on the PC-Fax Receive with your machine by pressing Menu ... (For more information about turning on PC Fax Receive, see Basic User's Guide.) 4 e Press Stop/Exit. Note • If you have set Paging, a backup copy... -
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... safety feature in case if there is a power failure before the fax is forwarded or a problem at the receiving machine. (FAX-2840 and MFC-7240) If there is ... PC-Fax Receive icon is active on your PC. (See Software User's Guide.) If you press 2, faxes in the memory will not be erased or transferred... -
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...Fax Receive Code (l51) or Telephone Answer Code (#51). (See Basic User's Guide: Using Remote Codes.) You can change your code at any time. If...OK in b to restore the inactive setting - - -l. e f Note If your machine is set to Manual mode, you can still access the remote retrieval features. Dial the ... -
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Chapter 4 Retrieving fax messages 4 Changing the Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone. 4 a b Dial your fax number from a telephone or another fax machine using touch tone. When your ... -
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Receiving a fax Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands 95 ... -
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... setting (Menu, 1, 2, 2). d 4 Press Stop/Exit. Note Make sure you have set the current date and time in the machine. (See Quick Setup Guide.) 4 Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to send you a fax before you both hang up. 4 a ... -
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... to be set up on both machines for this to work. Not all fax machines support polling. Polling receive Polling receive lets you call another fax machine to ... the machine's memory. Put some paper in the paper tray. (See Basic User's Guide: Loading paper and print media.) The machine will carry on ... -
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Chapter 4 Stop polling To cancel the polling process, press Stop/Exit while the machine is dialing. To cancel all sequential polling receive jobs, press Menu, 2, 7. (See Checking and canceling waiting jobs uu page 18.) 4 30 -
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... to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need ... you are finished with the call, the machine will return to the Pulse dialing service. For Fax/Tel mode only When the machine is in Fax... -
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Chapter 5 Viewing the Caller ID List Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call. 5 Special line considerations Roll over ... -
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Dialing and storing numbers Converting telephone wall outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed ... -
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...Touch or Speed Dial numbers. You can have up to 8 small Groups, or you can assign up to 221 numbers to one large Group. 5 5 5 Numbers can be added manually by entering them on the dial pad: Press (Address Book) 003, 7001 (on the dial pad), and Start. This would dial '555-7001'. You can also add ... -
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... and storing numbers d To add One Touch or Speed Dial numbers follow the instructions below: For One Touch numbers, press the One Touch keys one after the...the name using the dial pad (up to 15 characters). See Basic User's Guide: Entering text. Press OK. Press OK to store the Group without ... -
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Chapter 5 d Add or delete One Touch and Speed Dial numbers by following the instructions below: To add One Touch numbers, press d or c to position the cursor just after the last number. Then press the One Touch key of the number you want to add. To add Speed Dial numbers, press d or c to ... -
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... and fax journal) can be printed automatically and manually. 6 6 Transmission verification report You can use ... of report you want, see Basic User's Guide: Transmission Verification Report.) If you set ... before it is due to print, you can print it manually without erasing the jobs from memory. 37 -
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Chapter 6 Reports The following reports are available: 1 Transmission Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report. 2 Tel Index List Prints a list of names and numbers stored in the One Touch and Speed Dial memory in numerical or ... -
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7 Making copies 7 Copy settings When you want to quickly change the copy settings temporarily for the next copy, use the Options key. You can use different combinations of settings. 7 The machine returns to its default settings one minute after copying, unless you have set the Mode Timer to 30... -
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Chapter 7 Using the Options key Make sure you are in COPY mode. Use the Options key to quickly set the following copy settings only for the next copy. Press Menu selections Press a or b, then press OK Options Press a, b, d or c, then press OK Page 7 Quality Auto* Text Photo Graph 42 Stack/... -
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Making copies Enlarge/Reduce 100%* 97% LTRiA4 94% A4iLTR 91% Full Page 85% LTRiEXE 83% LGLiA4 78% LGLiLTR 70% A4iA5 50% Custom(25-400%) Auto 200% 141% A5iA4 104% EXEiLTR 43 Page Layout Off(1 in 1)* 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) 44 7 The factory settings are shown in Bold with ... -
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Chapter 7 Improving copy quality You can choose from a range of quality settings. The default setting is Auto. Auto Auto is the recommended mode for ordinary printouts. Suitable for documents that contain both text and photographs. Text Suitable for documents containing mainly text. ... -
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... fits the size of paper. Custom(25-400%) allows you to enter a ratio from 25% to 400%. To enlarge or reduce the next copy follow the instructions below: Brightness Adjust the copy brightness to make copies darker or lighter. To temporarily change the copy brightness setting, follow the steps below:... -
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Chapter 7 Making N in 1 copies (page layout) You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allows you to copy two or four pages onto one page. f 7 Press Start to scan the page. Insert your document face down in the direction shown below: 2 in 1 ... -
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... on the Long edge b c d e f g Load a sheet of paper into the manual feed slot. (See Basic User's Guide: Loading paper in the manual feed slot.) Press Start to ... the first page of the document in the ADF. (See Basic User's Guide: How to load documents.) 2 a Make sure you are in ... -
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.... Instead, use only a dry, lint-free cloth. (See Product Safety Guide: To use the product safely.) Turn off the machine's power switch. Unplug the ...7240) To prevent you from losing any important messages, see Basic User's Guide: Transferring your faxes or Fax Journal report. b Pull the paper tray ... -
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... unplug the power cord from the AC power outlet. Note (For FAX-2840 and MFC-7240) To prevent you from losing any important messages, see Basic User's Guide: Transferring your faxes or Fax Journal report. b d e Remove any paper that is in the paper tray. Wipe the inside and the outside of the paper... -
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Cleaning the corona wire If you have print quality problems, clean the corona wire as follows: A a Open the front cover, and leave the machine turned on for 10 minutes for the internal fan to cool the internal parts of the machine that are extremely hot. b WARNING HOT SURFACE After you have just... -
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...left several times. Cleaning the drum unit If you have print quality problems, the drum may have foreign material, such as glue from a label stuck on the drum surface. Follow the steps below to solve the problem. 1 A A a b c Prepare blank A4 or Letter size paper. Make sure the machine is... -
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...the LCD. Using both hands, slide the manual feed paper guides to the width of the paper that you are ... time, as it may cause a jam. • If the paper in the manual feed slot is other than A4 or... sure that the paper is straight and in the proper position in the manual feed slot. If it is not, it may not... -
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...a print job before you put the sheet of paper in the manual feed slot, the machine will finish the Drum Cleaning ...(face-up output tray) and the manual feed slot cover. j If the problem is not solved yet, ... any important messages, see Basic User's Guide: Transferring your faxes or Fax Journal report.... -
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... your hands or clothes, immediately wipe or wash it off with cold water. • To prevent damage to the machine caused by static electricity, DO NOT touch the electrodes shown in the illustration. Important To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations. 52 -
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Routine maintenance f Turn the drum unit gear by hand while looking at the surface of the OPC drum (1). e Put the print sample in front of the drum unit, and find the exact position of the poor print. 1 A g When you have found the mark on the drum that matches the print sample, wipe the ... -
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...the front cover. Cleaning the paper pick-up rollers If you have paper feed problems, clean the pick-up rollers as follows: A a Turn off the machine's power ...2840 and MFC-7240) To prevent you from losing important messages, see Basic User's Guide: Transferring your faxes or Fax Journal report. 54 -
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Routine maintenance b Pull the paper tray completely out of the machine. d Wipe the two pick-up rollers (1) inside of the machine to remove dust. c Tightly wring out a lint-free cloth soaked in lukewarm water, and then wipe the separator pad (1) of the paper tray with it to remove dust. A 1... -
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...carrier. • If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts, including the drum...power cord from the AC power outlet. Remove the ADF Document Output Support. Leave the machine turned off for at least 10 minutes to cool down.... -
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Routine maintenance d Put the protective material (1) in the machine with the "REMOVE" text to the left, as shown in the illustration. h Put the machine into the bag it originally came in. A e f Put the drum unit and toner cartridge assembly back into the machine. Put the elastic band over ... -
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i Pack the AC power cord and printed materials in the original carton as shown below: LEFT RIGHT FRONT j 58 Close the carton and tape it shut. -
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... is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF...at a specified later time that day. Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number ... -
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...) The display screen on the machine that shows interactive messages during On-Screen Programming and shows the date and time when the machine is idle. Manual fax A manual fax is when you press Hook/Hold to hear the receiving fax machine answer before you press Start to begin transmission. Menu mode ... -
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Glossary One Touch Keys on the machine's control panel where you can store numbers for easy dialing. You can store a second number on each key if you press Shift and the One Touch key together. Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper. ... -
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Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine. Transmission Verification Report A report for each transmission, that shows its date, time and number. User... -
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......45 Apple Macintosh See Software User's Guide. Broadcasting ...16 canceling ...17 setting up......33 ControlCenter2 (for Macintosh) See Software User's Guide. ControlCenter4 (for Windows®) See Software User's ......42 enlarging or reducing ...43 key ...39 Manual Duplex (two-sided) ...45 N in 1 (page ... -
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...29 Power failure ...1 Presto! PageManager See Software User's Guide. See also Help in the Presto! PageManager application. Print...Macintosh See Software User's Guide. Maintenance, routine ...46 checking the remaining life of parts ...56 Manual transmission ...15 Memory storage ...1 Memory Security ...... -
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...(standard, fine, superfine, photo) ...15 setting for next fax ...15 Resolution key ...15 S Safety Instructions ...i Scanning See Software User's Guide. Security restricting dialing ...13 Setting Lock ...11 TX Lock ...9 Sleep mode ...4 Sort ...42 ... -
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...) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries.