Brother International MFC 5840CN Users Manual - English

Brother International MFC 5840CN - Color Inkjet - All-in-One Manual

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  • Brother International MFC 5840CN | Users Manual - English - Page 1
    USER'S GUIDE MFC-5440CN MFC-5840CN ® Version A
  • Brother International MFC 5840CN | Users Manual - English - Page 2
    to call Customer Service Please complete the following information for future reference: Model Number: MFC-5440CN and MFC-5840CN (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User's Guide with your sales
  • Brother International MFC 5840CN | Users Manual - English - Page 3
    needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the "Solutions" section to learn how to get the most from your Brother product. http://solutions.brother.com You can check here for Brother driver updates. For Customer Service In USA: In
  • Brother International MFC 5840CN | Users Manual - English - Page 4
    -BROTHER (voice) Description Item Ink Cartridge Standard LC41BK (Prints up to 500 pages) Ink Cartridge High Yield LC41HYBK (Prints up to 900 pages) Ink Cartridge(blue) LC41C (Prints up to 400 pages) Ink Cartridge(red) LC41M (Prints up to 400 pages) Ink Cartridge
  • Brother International MFC 5840CN | Users Manual - English - Page 5
    THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the
  • Brother International MFC 5840CN | Users Manual - English - Page 6
    Items. Consumable and Accessory Items include but are not limited to print head, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal paper. • Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory
  • Brother International MFC 5840CN | Users Manual - English - Page 7
    service and/or replacement parts/products at Brother's then current published rates. Brother Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused Brother
  • Brother International MFC 5840CN | Users Manual - English - Page 8
    (Canada) Ltd. ("Brother"), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or
  • Brother International MFC 5840CN | Users Manual - English - Page 9
    When you move the MFC, place a hand at each side of the unit and grasp the grooved panels so you are supporting the base when you lift it. (See the illustration on the right.) Do not carry the MFC by holding the scanner cover. Most of the illustrations in this User's Guide show the MFC-5440CN. vii
  • Brother International MFC 5840CN | Users Manual - English - Page 10
    and on the telephone line, or unplug the cords during a lightning storm. IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the of the leak. 4. Use only the power cord provided with the MFC. SAVE THESE INSTRUCTIONS viii
  • Brother International MFC 5840CN | Users Manual - English - Page 11
    electrical outlets controlled by wall switches or automatic timers. ■ Disruption of power can wipe out information in the MFC's memory. ■ Do not connect your MFC to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. ■ Avoid interference
  • Brother International MFC 5840CN | Users Manual - English - Page 12
    Quick Reference Guide Sending faxes Automatic Transmission 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Enter the fax number using Speed-Dial, Search or
  • Brother International MFC 5840CN | Users Manual - English - Page 13
    Guide 1-1 Control panel overview 1-2 Turning the MFC on and off 1-5 On/Off Setting 1-6 Load documents 1-7 Using the automatic document feeder (ADF 1-7 Recommended environment 1-7 Using the scanner Why should there be problems 1-22 How can you avoid possible problems 1-22 Fax tones
  • Brother International MFC 5840CN | Users Manual - English - Page 14
    mode (MFC-5840CN only 2-8 3 Setup Send 3-1 How to enter Fax mode 3-1 How to dial 3-1 Manual dialing 3-1 Speed-Dialing 3-2 Search 3-2 Fax Redial 3-2 How to Fax (B&W and Color 3-3 Color fax transmission 3-3 Faxing from the ADF 3-3 Faxing from the scanner glass 3-4 Automatic
  • Brother International MFC 5840CN | Users Manual - English - Page 15
    4-2 Setting the Ring Delay 4-2 Setting the F/T Ring Time (Fax/Tel mode only).......... 4-3 Easy Receive 4-4 Printing a reduced incoming fax (Auto Reduction) ..... 4-5 Printing a fax from the memory 4-5 Polling 4-6 Setting up Polling Receive 4-6 Setting up Sequential Polling Receive
  • Brother International MFC 5840CN | Users Manual - English - Page 16
    Enlarging or reducing the image copied 8-5 Setting the paper type (MFC-5440CN only 8-6 Using the Tray Select key (MFC-5840CN only).......... 8-7 Changing the temporary copy settings 8-8 Setting paper type (MFC-5840CN only 8-9 Setting paper size 8-9 Adjusting brightness 8-10 Adjusting contrast
  • Brother International MFC 5840CN | Users Manual - English - Page 17
    the printing alignment 11-18 Checking the ink volume 11-19 Packing and shipping the MFC 11-20 Routine maintenance 11-23 Cleaning the scanner 11-23 Cleaning the MFC printer platen 11-24 Replacing the ink cartridges 11-25 A Appendix A A-1 Setting up telephone services A-1 Distinctive
  • Brother International MFC 5840CN | Users Manual - English - Page 18
    Distinctive Ring A-4 Caller ID A-5 Viewing Caller ID List A-6 Printing Caller ID List A-6 Advanced receiving operations A-7 Operation from extension phone system A-13 Converting telephone wall outlets A-14 Installing MFC, external two-line TAD and two-line telephone A-15 Multi-line connections
  • Brother International MFC 5840CN | Users Manual - English - Page 19
    S-1 Product description S-1 General S-1 Print media S-3 Copy S-4 PhotoCapture Center (MFC-5840CN only S-5 Fax S-6 Scanner S-7 Printer S-8 Interfaces S-8 Computer requirements S-9 Consumable items S-10 Network (LAN S-11 Optional External Wireless Print/Scan Server (NC-2200w
  • Brother International MFC 5840CN | Users Manual - English - Page 20
    1 Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your MFC is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by reading through this Guide. Finding information All the chapter headings
  • Brother International MFC 5840CN | Users Manual - English - Page 21
    Control panel overview MFC-5440CN MFC-5840CN 8 8 56 7 56 7 9 9 4 10 4 10 3 3 11 2 2 11 12 1 1 1 - 2 INTRODUCTION
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    . Paper Type (MFC-5440CN only) You can select which type of paper you want to use for the next copy. Tray Select (MFC-5840CN only) You dial telephone or fax numbers and as a keyboard for entering information into the MFC. The # key lets you temporarily switch the dialing mode during a telephone call
  • Brother International MFC 5840CN | Users Manual - English - Page 23
    use your MFC. A Print keys: Job Cancel (MFC-5440CN only) Clears data from the printer memory. Reports (MFC-5440CN only) Lets you print lists of information about your MFC. Ink Lets you clean the print head, check the print quality, and check the available ink volume. B Photo keys: (MFC-5840CN only
  • Brother International MFC 5840CN | Users Manual - English - Page 24
    turn it on and off by pressing the On/Off key. In Off mode, no MFC operations will be available. Even if you turned the MFC off, it will periodically clean the print head to preserve print quality. Turning the MFC off Press and hold down the On/Off key until the LCD shows: The LCD
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    purge the ink head periodically. If you turn this setting to On, you can receive faxes or calls even when the MFC is switched Off. (See Turning the MFC on and and Remote Fax Options should be set before you switch off the machine. Manual Fax/Tel* Delayed Fax, Easy Receive ■ You cannot receive a fax
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    or taped. DO NOT use cardboard, newspaper or fabric. (To fax, copy or scan this kind of document, see Using the scanner glass on page 1-9.) ■ Make sure documents written with ink are completely dry. ■ Documents to be faxed must be from 5.8 to 8.5 inches wide and 5.8 to 14 inches long. INTRODUCTION
  • Brother International MFC 5840CN | Users Manual - English - Page 27
    up, top edge first in the ADF until you feel them touch the feed roller. 3 Adjust the paper guides to fit the width of your documents. 4 Unfold the ADF Document Output Support Flap. ADF Document Output Support Flap DO NOT pull on the document while it is feeding. To use the ADF, the
  • Brother International MFC 5840CN | Users Manual - English - Page 28
    , the ADF must be empty. 1 Lift the document cover. Place documents face down on the scanner glass 2 Using the document guidelines on the left, center the document face down on the scanner glass. 3 Close the document cover. If the document is a book or is thick, do not slam the cover or press
  • Brother International MFC 5840CN | Users Manual - English - Page 29
    by the type of paper you use in the MFC. To get the best print quality for the settings you've chosen, always the "Basic" tab of the printer driver or in the Paper Type setting of the menu (Menu/Set, 1, 2). ■ When you print on Brother glossy paper, load the instruction sheet included with the glossy
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    either side of transparencies, because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing. Do not use paper: ■ that are
  • Brother International MFC 5840CN | Users Manual - English - Page 31
    mm) 8 1/2" x 11" (216 x 279 mm) A4 8.3" x 11.7" (210 x 297 mm) *Tray#2 is also available. (MFC-5840CN only) Yes* Yes* Yes* - Copy Yes* Yes* Yes* Yes Yes Yes Yes Usage PhotoCapture Printer (MFC-5840CN only) Yes Yes* Yes Yes* - Yes* - Yes* - Yes* - Yes - Yes Yes Yes - Yes
  • Brother International MFC 5840CN | Users Manual - English - Page 32
    0.006" (Up to 0.15 mm) Up to 0.01" (Up to 0.23 mm) Up to 0.02" (Up to 0.52 mm) - No. of sheets 100*1*2 250*3 (Tray#2) (MFC-5840CN) 20 20 20 30 30 10 10 *1 Up to 50 sheets for Legal size paper (20 lb). *2 Up to 100 sheets of 20 lb
  • Brother International MFC 5840CN | Users Manual - English - Page 33
    . 3Left 0.12 in. (0 in.)*1 0.12 in. 4Right 0.12 in. (0 in.)*1 0.12 in. *1 When you set the Borderless feature to On. ■ Printable area depends on the Printer driver settings. ■ The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using
  • Brother International MFC 5840CN | Users Manual - English - Page 34
    paper tray completely out of the MFC and remove the output paper tray. 2 Press and slide the paper side guide to fit the paper width. Paper Side Guide 3 Pull out the paper support and unfold the paper support flap. Paper Support Paper Support Flap Use the paper support flap for Letter, Legal and A4
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    jams and mis-feeds. 5 Gently insert the paper into the paper tray print side face down and the leading edge (top of the paper) in first and below the maximum paper mark. Maximum Paper Mark ■ Make sure the paper side guides touch the sides of the paper. ■ Be careful that you do not push the paper
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    tray#2 (MFC-5840CN only) You can use only plain paper sizes Letter, Legal, A4, Executive or B5 in Tray#2. 1 Pull the paper tray completely out of the MFC. 2 Press and slide the paper side guide and paper length guide to fit the paper width and length. Paper Side Guide Paper Length Guide INTRODUCTION
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    button as you slide out the front of the paper tray. Tray Cover Universal Guide Release Button 3 Fan the stack of paper well to avoid paper jams and mis-feeds. 4 Gently insert the paper into the paper tray print side face down and the leading edge (top of the paper) in first
  • Brother International MFC 5840CN | Users Manual - English - Page 38
    5 Put the paper tray firmly back into the MFC. For Legal size paper, close the tray cover and put the paper tray firmly back into the MFC. INTRODUCTION 1 - 19
  • Brother International MFC 5840CN | Users Manual - English - Page 39
    To load envelopes ■ Use envelopes that weigh from 20 to 25 lb. ■ Some envelopes require margin settings in the application. Make sure you do a test print first. To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below. DO NOT USE ENVELOPES: ■ that are of a
  • Brother International MFC 5840CN | Users Manual - English - Page 40
    tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: 1 Open the envelope flap. 2 Make sure the open flap is either to the
  • Brother International MFC 5840CN | Users Manual - English - Page 41
    with Voice Mail choose an alternative service, which is called "Distinctive Ring", and they are very satisfied with it. (See Distinctive Ring on page A-1.) Another way to avoid possible problems is to replace your Voice Mail with an answering machine. Your Brother MFC is designed to work with an
  • Brother International MFC 5840CN | Users Manual - English - Page 42
    40 seconds over the phone line, and the LCD shows Receiving. If your MFC is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your MFC will continue to send the "chirps" for about 40 seconds, and the LCD
  • Brother International MFC 5840CN | Users Manual - English - Page 43
    ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that
  • Brother International MFC 5840CN | Users Manual - English - Page 44
    set up the Station ID the date and time displayed by your MFC will be printed on every fax you send. If there is a power failure, for 3:25 P.M.) 6 Press Stop/Exit. The LCD now shows the date and time whenever the MFC is in Fax mode. Setting Tone and Pulse dialing mode 1 Press Menu/Set, 0, 4. 2
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    Station ID You should store your name or company name and fax number so they print on all fax pages you send. 1 Press Menu/Set, 0, 3. 2 business, other entity or individual. To program this information into your MFC, see Setting the Date and Time on page 2-1 and Setting the Station ID on page
  • Brother International MFC 5840CN | Users Manual - English - Page 46
    Min, 2 Mins, 5 Mins or Off. Press Menu/Set. 3 Press Stop/Exit. General Setup 1.Mode Timer Setting the Paper Type To get the best print quality, set the MFC for the type of paper you are using. 1 Press Menu/Set, 1, 2. 2 Press ▲ or ▼ to select Plain, Inkjet, Glossy or Transparency. General Setup
  • Brother International MFC 5840CN | Users Manual - English - Page 47
    Setting the Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 4" x 6" and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the MFC, you will need to change the setting for Paper Size at the same
  • Brother International MFC 5840CN | Users Manual - English - Page 48
    change it again. Setting the Beeper Volume You can change the beeper volume. The default (factory) setting is Low. When the beeper is on, the MFC will beep when you press a key, make a mistake and whenever you send or received a fax. 1 Press Menu/Set, 1, 4, 2. 2 Press ▲ or ▼ to select your option
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    Setting the Speaker Volume You can adjust the MFC's one-way speaker volume. 1 Press Menu/Set, 1, 4, 3. 2 Press ▲ or until you change it again. Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time. It will reset itself forward one hour
  • Brother International MFC 5840CN | Users Manual - English - Page 50
    Press ▲ or ▼ to select Light or Dark. General Setup 7.LCD Contrast Press Menu/Set. 3 Press Stop/Exit. Setting the Tray Use for Copy mode (MFC-5840CN only) The MFC uses the paper in Tray#1 first. You can change the default tray that will be used for copying. 1 Press Menu/Set, 1, 8. 2 Press ▲ or
  • Brother International MFC 5840CN | Users Manual - English - Page 51
    Setting the Tray Use for Fax mode (MFC-5840CN only) The MFC uses the paper in Tray#1 first. You can change the default tray that will be used for printing received faxes. 1 Press Menu/Set, 1, 9. 2 Press ▲ or ▼ to select Tray#1 Only, Tray#2 Only, or Auto Select. General Setup 9.Tray Use:Fax Press
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    . If not, press setting is Fax. (Fax) to enter Fax mode. The default How to dial You can dial in any of the following ways. Manual dialing Press all of the digits of the phone or fax number. SETUP SEND 3 - 1
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    first letter of the name you are looking for. Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to fax automatically and the line is busy, the MFC will automatically redial one time after five minutes. 3 - 2 SETUP SEND
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    MFC can send a color fax to machines that support this feature. However, color faxes cannot be stored in the memory. When you send a color fax, the MFC 3 Dial the fax number. (Fax). Press Black Start or Color Start. The MFC starts scanning the first page. If the memory is full and you are faxing
  • Brother International MFC 5840CN | Users Manual - English - Page 55
    the document. -OR- To send more than one page, press 1 and go to Step 5. 5 Place the next page on the scanner Set Next Page glass. Then Press Set Press Menu/Set. The MFC starts scanning. (Repeat Steps 4 and 5 for each additional page.) ■ If the memory is full and you are faxing a single
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    dial on page 3-1.) 4 Press Black Start or Color Start. Manual transmission Manual transmission lets you hear the dialing, ringing and fax-receiving tones number you want to call. -OR- If you pressed Hook, dial using the MFC's control panel. 5 When you hear the fax tone, press Black Start or
  • Brother International MFC 5840CN | Users Manual - English - Page 57
    Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/
  • Brother International MFC 5840CN | Users Manual - English - Page 58
    Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. 1 If it is not illuminated in green, press (Fax). After
  • Brother International MFC 5840CN | Users Manual - English - Page 59
    Fax Resolution Press Menu/Set. Standard Fine S.Fine Photo Suitable for most typed documents. Good for small print and transmits a little slower than Standard resolution. Good for small print or artwork and transmits slower than Fine resolution. Use when the document has varying shades of gray or
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    uses Dual Access. However, to send a color fax, the MFC will send the document in real time (even if Real Time TX is Off). The number of pages you can scan into the memory will vary depending on the data that is printed on them. If you get an Out of Memory
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    the phone line is free, the MFC will start dialing and sending. If the memory becomes full, the MFC will send the document in real time or for the next fax only. If you want to fax multiple pages from the scanner glass, Real Time Transmission should be set to Off. 1 If it is not illuminated
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    Jobs waiting, press ▲ or ▼ to scroll through the list. 3 Press Stop/Exit. Canceling a fax in progress If you want to cancel a fax, while the MFC is scanning, dialing or sending it, press Stop/Exit. Canceling a scheduled job You can cancel a fax job that is stored and waiting in the memory
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    . You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. Press Menu/Set between each of Broadcasting on page 5-3.) After the broadcast is finished, a Broadcast Report will be printed to let you know the results. 1 If it is not illuminated in green,
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    not use up any of the numbers for Groups, access codes or credit card numbers, you can 'broadcast' faxes to as many as 90 (MFC-5440CN) or 150 (MFC-5840CN) different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations used for
  • Brother International MFC 5840CN | Users Manual - English - Page 65
    pages you can scan into the memory depends on the amount of data that is printed on each page. Setting up Polled Transmit (Not available for color faxes) Polled Transmit is when you set up your MFC to wait with a document so another fax machine can call and retrieve it. 1 If it
  • Brother International MFC 5840CN | Users Manual - English - Page 66
    for color faxes) Before sending the delayed faxes, your MFC will help you economize by sorting all the faxes in menu setting. (See Canceling a scheduled job on page 3-11.) Faxing A4 size documents from the scanner glass When documents are A4 size, you need to set Scan Glass Size to A4; if you
  • Brother International MFC 5840CN | Users Manual - English - Page 67
    messages are stored on the external TAD. Fax messages are printed. Manual (manual receive) (with an external or extension telephone or with mode. Use this mode if you have connected an answering machine to your MFC. The External TAD setting works only with an external answering machine. Ring Delay
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    1. 3 Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or Manual. (Fax). Initial Setup 1.Receive Mode Press Menu/Set. 4 Press Stop/Exit. Current extension phones on the same line as the MFC or subscribe to the telephone company's Distinctive Ring service, keep the Ring Delay setting of 4.
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    with its special pseudo/double-ring when you have a voice call. (If it's a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company. Only the MFC rings and no other phones on the same line will ring with the special pseudo/double-ring
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    feature, you don't have to press Black Start, Color Start, or the Fax Receive Code 51 when you answer a fax call. Selecting On allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or
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    receive faxes that are split on two pages. However, if the document is too long though, the MFC may print it on two pages. ■ If left and right margins are cut off, turn on this setting. Printing a fax from the memory If you have selected Fax Forwarding, Paging or Fax Storage (Menu/Set
  • Brother International MFC 5840CN | Users Manual - English - Page 72
    . The LCD shows Dialing. Setting up Sequential Polling Receive Your MFC can ask for faxes from several fax units in a single operation (Sequential Polling Receive). Afterwards, a Sequential Polling Report will be printed. 1 If it is not illuminated in green, press (Fax). 2 Press
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    100 numbers. 1 Press Menu/Set, 2, 3, 1. 2 Use the dial pad to enter a Set Quick-Dial 1.Speed-Dial Speed-Dial location number (01-40 for MFC-5440CN, 00-99 for MFC-5840CN.) (For example, press 05.) Press Menu/Set. 3 Enter the phone or fax number (up to 20 digits). Press Menu/Set. 4 Use the dial
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    ▲ ▲ Changing Speed-Dial numbers If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: 1 Press 1 to change the stored number. -OR- Press 2 to exit without making
  • Brother International MFC 5840CN | Users Manual - English - Page 75
    a Group. Each Group uses up a Speed-Dial number. You can have up to six Groups, or you can assign up to 39 numbers (MFC-5440CN) or up to 99 numbers (MFC-5840CN) to one large Group. (See Storing Speed-Dial numbers on page 5-1 and Broadcasting (Not available for color faxes) on page 3-12
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    and the chart on page B-12 to enter a name for the Group. Press Menu/Set. (For example, type NEW CLIENTS). 7 Press Stop/Exit. You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the "GROUP" column. (See
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    can store these long dialing sequences by dividing them and setting them up on separate Speed Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing Speed-Dial numbers on page 5-1.) For example, perhaps you have stored '555' on Speed-Dial #03 and '7000
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    signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1 Lift the handset of the external phone. 2 Press # on the control panel of your MFC. Any digits dialed after this will send tone signals
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    number (up to 20 digits). Press Menu/Set. 4 Press ▲ or ▼ to select Backup Print:On or Backup Print:Off. Fax Forward Backup Print:On Press Menu/Set. If you select Backup Print:On, the MFC will also print the fax at your MFC so you will have a copy if there is a power failure before it is
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    Remote Fax Opt 1.Fwd/Page/Store Do not include the area code if it is the same as that of your MFC. For example, press 1 8 0 0 5 5 5 1 2 3 4 # #. 4 If your pager needs . ■ If you have set Paging, a backup copy of the received fax will automatically be printed at the MFC. REMOTE FAX OPTIONS 6 - 2
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    PC, make sure your PC is connected and turned on. (For details, see Using Brother PC-FAX software on page 5-1 in Software User's Guide on the CD-ROM.) ■ If you select Backup Print:On, the MFC will also print the fax at your MFC so you will have a copy if there is a power failure before it is sent
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    Options to Off and there are faxes in your MFC's memory, the LCD will give you two options. ■ If you press 1, all unprinted faxes will be printed and erased before the setting turns off. If a backup copy has already been printed it will not be printed again. ■ If you press 2, the memory will not
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    times, if you enter an invalid command. 5 Press 90 to reset the MFC when you've finished. 6 Hang up. If your MFC is set to Manual mode and you want to use the remote retrieval features, you can access your MFC by waiting about 2 minutes after it starts ringing, and then entering the Remote
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    below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by erased from the memory. 97 Check the receiving status 1 Fax You can check whether your MFC has received any faxes. If yes, you will hear one long beep. If no,
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    use and # as dial numbers. However, press # if you want to store a pause. 5 Hang up after you hear your MFC beep. Your MFC will call the other machine, which will then print your fax messages. Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from
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    you must send again. Selecting On+Image or Off+Image will print a section of the fax's first page on the report to help you remember. When the Verification Report is turned Off or Off+Image, the Report will only print if there is a transmission error, with NG in the RESULT column. 1 Press Menu/
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    becomes full with 200 jobs before the time you selected has passed, the MFC will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory. If you select Every 50 Faxes
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    4.Transmission 5.User Settings 6.Network Config Prints the Help List so you can see at-a-glance how to quickly program your MFC. Lists names Lists your settings. Lists your Network settings. How to print a report 1 For MFC-5440CN, press Reports. For MFC-5840CN, press Menu/Set, 6. 2 Press ▲ or ▼
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    it is not, press (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the MFC stays in Copy mode. (See Setting the Mode Timer on page 2-3.) The LCD shows the default copy setting Copy Ratio Quality No of Copies 8 - 1 MAKING
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    Making a single copy 1 Press (Copy) to illuminate it in green. 2 Load your document. (See Load documents on page 1-7.) 3 Press Black Start or Color Start. To stop copying, press Stop/Exit. Making multiple copies 1 Press (Copy) to illuminate it in green. 2 Load your document. 3 Use the dial
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    the next copy, use the temporary Copy keys. You can use different combinations. Temporary Copy keys (For MFC-5440CN) Temporary Copy keys (For MFC-5840CN) These settings are temporary, and the MFC returns to its default settings 60 seconds after it finishes copying. However if you have set the Mode
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    . Press Quality and or Normal Fast Best Recommended mode for ordinary printouts. Good copy quality with adequate copy speed. Fast copy speed and lowest ink consumption. Use FAST to save time (document to be proof-read, large documents or many copies). Use this mode to copy precise images such
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    Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press Enlarge/Reduce Custom(25-400%) 200% 198% 4"x6"→A4 and or to select Enlarge/Reduce 186% 4"x6"→LTR 142% A5→A4 104% EXE→LTR
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    1 (L) or Poster are not available with Enlarge/Reduce. Setting the paper type (MFC-5440CN only) If you are copying on special paper, be sure to select the type of paper you are using so you will get the best print quality. 1 Press (Copy) to illuminate it in green. 2 Load your document. 3 Use
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    Using the Tray Select key (MFC-5840CN only) The MFC uses the paper in Tray#1 first. You can change Color Start. ■ If both trays are using paper that is the same type and size, Auto will allow your MFC to take paper from Tray#2 if Tray#1 is out of paper. ■ You can only use plain paper sizes Letter
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    key to quickly set the following copy settings temporarily for the next copy. Press Options Menu Selections select Paper Type (MFC-5840CN only) Paper Size Brightness Contrast Stack/Sort Options select Plain/Inkjet/ Glossy/ Transparency Letter/Legal/ A4/A5/ 4"(W)x 6"(H) - + - + Stack/Sort
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    Setting paper type (MFC-5840CN only) If copying on paper other than plain paper, select the type of paper that you are using to get the best print quality. 1 Press (Copy) to illuminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to
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    4 Press Options and ▲ or ▼ to select Paper Size. Press Menu/Set. 5 Press ▲ or ▼ to select the size of paper you are using (Letter, Legal, A4, A5 or 4"(W)x 6"(H)). Press Menu/Set. 6 Press Black Start or Color Start. Adjusting brightness You can adjust the copy brightness to make copies darker or
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    Adjusting contrast You can adjust the copy contrast to help an image look sharper and more vivid. 1 Press (Copy) to illuminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Options and ▲ or ▼ to select Contrast. Press Menu/Set
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    It is also possible to create a poster. When you use the Poster feature your MFC divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass. ■ Please make sure Paper Size is set to Letter or A4. ■ You
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    the scanner glass. Set Next Page Then Press Set Press Menu/Set. Repeat Steps 8 and 9 for each page of the layout. 10 After all the pages of the document have been scanned, press 2 to end. If Inkjet has been selected in the Paper Type setting for N in 1 copies, the MFC will print the
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    If you are copying from the ADF, insert the document face up in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) (P) 4 in 1 (L) (L) MAKING COPIES 8 - 14
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    If you are copying from the scanner glass, place the document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph. 8 - 15 MAKING COPIES
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    Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality 1 Press Menu/Set, 3, 1. 2 Press ▲ or ▼ to select Normal, Best or Fast. Press Menu/Set. 3 Press
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    the memory becomes full while you are making copies, the LCD message will guide you through the next step. If the Out of Memory message appears, Storage. (See Setting Fax Storage on page 6-3.) -OR- Print the faxes that are in the memory. (See Printing a fax from the memory on page 4-5.) When you get
  • Brother International MFC 5840CN | Users Manual - English - Page 106
    either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of Deposit ■ Internal Revenue Stamps (canceled or uncanceled) ■ Selective Service or draft papers ■ Passports ■ United States/Canadian Postage Stamps (
  • Brother International MFC 5840CN | Users Manual - English - Page 107
    9 Walk-Up PhotoCapture Center™ (MFC-5840CN only) Introduction Even if your MFC is not connected to your computer, you can print photos directly from the digital camera media. Your Brother MFC includes five media drives (slots) for use with popular digital camera media: CompactFlash®, SmartMedia®,
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    3v voltage rating. ■ CompactFlash® Type ΙΙ is not supported. When printing the INDEX or IMAGE, the PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed. Your MFC is designed to read media cards that have
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    card is being read or written to. Do NOT unplug the power cord or remove the media card from the media drive (slot) while the MFC is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card. The
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    a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions. 1 Insert the media card supports DPOF printing, see DPOF printing on page 9-8. 3 Print the index that shows thumbnail views of images stored on your media card. Your MFC
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    identify the pictures. You can print a thumbnail page (Index page with Press PhotoCapture. (See page 9-3.) 2 Press Print Index. 3 Press ▲ or ▼ to select printing. 6 Images/Line Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better. To print an image, see Printing
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    Print:Yes, please go to DPOF printing on page 9-8. 3 Use the dial pad to enter the image number that you want to print all the image numbers that you want to print. You can enter all the numbers at one time Enter 1 3 6 - to print images No.1, No.3 and No.6. Enter 1#5 to print images No.1 to No.5). 4
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    Start. Print Size 6 If you selected Letter or A4, press ▲ or ▼ to select the print size If you have finished choosing settings, press Color Start. Printed Position for Letter paper 1 4"x 3" 2 3 5"x Menu/Set. 8 Press Color Start to print. Your temporary settings will be kept until you take
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    created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the and xD-Picture Card™) with DPOF information is put into your MFC, you can print the selected image easily. 1 Insert your media card into
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    until you change them again. Increasing print speed or quality 1 Press Menu/Set Press Menu/Set. 3 Press Stop/Exit. PhotoCapture 1.Print Quality Setting the paper & size 1 Press Menu/Set, or A4, press ▲ or ▼ to select the print size (4"x 3", 5"x 3.5", 6"x 4", 7"x 5", 8"x 6"
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    Stop/Exit. Color enhancement (True2Life®) You can turn on the color enhancement (True2Life®) feature to print more vivid images. Printing time will be slower. 1 Press Menu/Set, 4, 5. 2 Press ▲ or ▼ to Balance, Sharpness or Color Density. WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY) 9 - 10
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    image. You can increase or decrease the amount of color in an image to improve a washed out or weak picture. 9 - 11 WALK-UP PHOTOCAPTURE CENTER™ (MFC-5840CN ONLY)
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    image will be automatically cropped. The default setting is On. If you want to print the whole image, turn this setting to Off. 1 Press Menu/Set, 4, Off Borderless This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. 1 Press Menu/Set, 4, 7. 2 Press
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    you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the MFC will beep to get your attention. Media Error-This message will appear if you insert a media card that is either bad or not formatted, or when there is a problem
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    Using the PhotoCapture Center™ from your PC on page 6-1 in Software User's Guide on the CD-ROM or Using the PhotoCapture Center™ from a Macintosh® (not available for MFC-3240C and MFC-5440CN) on page 8-45 in the Software User's Guide on the CD-ROM.) Using PhotoCapture Center™ for scanning documents
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    and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone
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    service. If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother If you are not able to solve a problem with your MFC, call Brother Customer Service. (See Brother numbers on page i.) WARNING For protection against
  • Brother International MFC 5840CN | Users Manual - English - Page 123
    Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-5440CN, MFC in accordance with the instructions, may cause harmful the equipment off and on, the user is encouraged to try to correct the
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    Important Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment. Industry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de
  • Brother International MFC 5840CN | Users Manual - English - Page 125
    of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment. As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. 10 - 5 IMPORTANT INFORMATION
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    instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning the power cord supplied with this MFC. 9 This product is equipped with a safety feature. If you are unable to insert the plug into the
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    MFC servicing to a Brother Authorized Service Center. For the location of your nearest Brother Authorized Service Center, please call In USA: 1-800-284-4357 or In Canada: 1-877-BROTHER. (See Brother instructions are followed. Adjust only those controls that are covered by the operating instructions
  • Brother International MFC 5840CN | Users Manual - English - Page 128
    Corporation. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. All other brand and product names mentioned in this User's Guide, the Software User's Guide, and the Network User's Guide are registered trademarks of
  • Brother International MFC 5840CN | Users Manual - English - Page 129
    occur. If this happens, your MFC identifies the problem and displays an error message. The most common error messages are shown below. You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips. Visit us at http
  • Brother International MFC 5840CN | Users Manual - English - Page 130
    and white fax. Replace the ink cartridges. (See Replacing the ink cartridges on page 11-25.) Low Temperature The print head is too cold. Allow the MFC to warm up. Media Error (MFC-5840CN only) The media card is either corrupted, improperly formatted, or there is a problem with the media drive
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    the memory. (See Printing a fax from the memory on page 4-5.) (Printing operation in process) Reduce print resolution. (See Printer jam or paper jam on page 11-6.) Reload the correct size of paper (Letter, Legal or A4), and then press Black Start or Color Start. 11 - 3 TROUBLESHOOTING AND ROUTINE
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    all faxes in the MFC's memory, press 2. 4. After the faxes are transferred, disconnect the MFC from the power source for several minutes and then reconnect it. (For details see Using Brother PC-FAX software on page 5-1 in Software User's Guide on the CD-ROM.) TROUBLESHOOTING AND ROUTINE MAINTENANCE
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    ADF that is not jammed. 2 Lift the document cover. 3 Pull the jammed document out to the right. 4 Close the document cover. Press Stop/Exit. 11 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE
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    Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed inside the paper tray 1 Pull the paper tray out of the MFC. Paper Tray 2 Pull out the jammed paper to remove it. Jammed paper TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 6
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    paper out of the MFC. (MFC-5440CN) (MFC-5840CN) Jam Clear Cover 2 Re-insert the Jam Clear Cover. 3 If you can not pull out the jammed paper, lift the scanner cover from the right-hand side of the MFC until it locks securely into the open position. 11 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE
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    paper is jammed underneath the print head, disconnect the MFC from the power source so you can move the print head and take out the paper. 5 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. TROUBLESHOOTING AND ROUTINE MAINTENANCE 11
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    (See Checking the print quality on page 11-16.) Make sure the Printer Driver or Paper Type setting in the menu matches the type of paper you are using. (See Media Type on page 1-8 in Software User's Guide on the CD-ROM and Setting the Paper Type on page 2-3.) Make sure your ink cartridges are fresh
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    is not dirty with ink. (See Cleaning the MFC printer platen on page 11-24.) Make sure you are using the paper support flap. (See How to load paper, envelopes and post cards on page 1-15.) Check 'Reverse Order' in the Basic tab of the printer driver. In the printer driver 'Basic' tab, click the
  • Brother International MFC 5840CN | Users Manual - English - Page 139
    receiving machine has paper. Print the Transmission Verification Report and check for an error. (See Printing reports on page 7-3.) There MFC's scanner operation. If the copy you made shows the same problem, your scanner is dirty. (See Cleaning the scanner on page 11-23.) 11 - 11 TROUBLESHOOTING
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    custom feature on a single phone line with your MFC, it may create a problem sending or receiving faxes. For example: If Brother TWAIN/WIA driver. Poor scanning results Try using the scanner glass. (See Using the scanner glass on page 1-9.) Software Difficulties Cannot install software or print
  • Brother International MFC 5840CN | Users Manual - English - Page 141
    PhotoCapture Center™ Difficulties (MFC-5840CN only) Removable Disk does not work properly. a)Have you installed the Windows® 2000 update? If not, do the following: 1. Disconnect the USB cable. 2. Install the Windows® 2000 update. Please see the Quick Setup Guide. After the installation the
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    phone line, we recommend that you adjust the Equalization for compatibility. The MFC adjusts the modem speed for fax operations. 1 Press Menu/Set, reduces the default modem speed to 9600 bps. Unless interference is a recurring problem on your phone line, you may prefer to use it only when needed.
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    /Set. The MFC will clean the print head. When cleaning is finished, the MFC will go back to standby mode automatically. If you clean the print head at least five times and the print has not improved, call Brother Customer Service (see Brother numbers on page i). 11 - 15 TROUBLESHOOTING AND ROUTINE
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    Ink. 2 Press ▲ or ▼ to select Test Print. Press Menu/Set. 3 Press ▲ or ▼ to select Print Quality. Press Menu/Set. 4 Press Color Start. The MFC begins printing the Print you if the print quality is OK for black and three colors. Black OK? 1.Yes 2.No TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 16
  • Brother International MFC 5840CN | Users Manual - English - Page 145
    .) After replacing the ink cartridge, check it by printing another Print Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call Brother Customer Service (see Brother numbers on page
  • Brother International MFC 5840CN | Users Manual - English - Page 146
    become faded then adjustment may need to be made. 1 Press Ink. 2 Press ▲ or ▼ to select Test Print. Press Menu/Set. 3 Press ▲ or ▼ to select Alignment. Press Menu/Set. 4 Press Black Start or Color Start. The MFC begins printing the Alignment Check Sheet. The LCD shows: Is Alignment OK? 1.Yes
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    the ink volume from your computer. (See MFC Remote Setup (not available for MFC-210C) on page 4-1 in Software User's Guide on the CD-ROM or MFC Remote Setup (Mac OS® X 10.2.4 or greater) (not available for MFC-210C) on page 8-43 in Software User's Guide on the CD-ROM.) 11 - 19 TROUBLESHOOTING AND
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    process may lead to print problems and possible damage to the print head. 1 Lift the scanner cover from the right-hand side of the MFC until it locks securely into the open position. 2 Remove all the ink cartridges and attach the protective parts. (See Replacing the ink cartridges on page 11-25
  • Brother International MFC 5840CN | Users Manual - English - Page 149
    release the lock. Gently push the scanner cover support down and close the scanner cover. 4 Unplug the MFC from the telephone wall jack and remove the telephone line cord from MFC. 5 Unplug the MFC from the AC power outlet. 6 Unplug the USB cable or LAN cable from the MFC, if it is connected. 7 Wrap
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    the used ink cartridges in the carton. (MFC-5440CN) (MFC-5840CN) If you are returning your machine to Brother as part of the Exchange Service, pack only the MFC. Keep all separate parts and printed materials to use with your "Exchange" machine. 9 Close the carton. TROUBLESHOOTING AND ROUTINE
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    Cleaning the scanner Unplug the MFC and lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Document Cover Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth. White Bar Glass Strip 11 - 23 TROUBLESHOOTING
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    unplug the MFC from the AC power outlet before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth. Encoder Film Do NOT Touch! Printer Platen Clean Here Paper Feed Star Wheel Do NOT Touch! TROUBLESHOOTING AND
  • Brother International MFC 5840CN | Users Manual - English - Page 153
    is empty, there will be a small amount of ink remaining in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly. 1 Lift the scanner cover from the right-hand side of the MFC until it locks securely into the open
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    when you insert it into slot. Press down on the ink cartridge until the hook snaps over it. New Ink Cartridge Ink Cartridge Hook 6 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 26
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    the ink dot counter. If the Install message is on the display after you have installed ink cartridges, check that the ink cartridges are installed properly. WARNING If ink gets in your eyes, irrigate them with water immediately and call a doctor if you are concerned. 11 - 27 TROUBLESHOOTING AND
  • Brother International MFC 5840CN | Users Manual - English - Page 156
    not apply to any problem that was caused by the use of unauthorized third party ink and/or cartridges. To protect your investment and guarantee your print quality please continue to replace consumed ink cartridges with only Genuine Brother Branded Supplies. TROUBLESHOOTING AND ROUTINE MAINTENANCE 11
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    A Appendix A Setting up telephone services Your MFC supports the Distinctive Ring and Caller ID subscriber telephone services that some telephone companies offer. If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom features
  • Brother International MFC 5840CN | Users Manual - English - Page 158
    Ring' do? The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company's Distinctive Ring service. The new phone number on your line can just receive faxes. You must pay for your telephone company's Distinctive Ring service before you
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    choose the ring pattern to register You can only register one Distinctive Ring pattern with the MFC. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother MFC. Register the one your telephone company gives you. Ring Pattern 1 Rings long-long 2 short-long
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    /Set, 2, 0, 2. 2 Press ▲ or ▼ to select Off. Press Menu/Set. 3 Press Stop/Exit. Miscellaneous 2.Distinctive If you turn off Distinctive Ring, the MFC will stay in Manual receive mode. You will need to set the Receive Mode again. (See To select or change your Receive Mode on page 4-2.) APPENDIX
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    Call display means the caller has intentionally blocked transmission of information. You can print a list of Caller ID information received by your MFC. (See Printing Caller ID List on page A-6.) Caller ID service varies with different carriers. Call your local telephone company to determine the
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    is erased. You can scroll through Caller ID information to review those calls made to your MFC. 1 Press Menu/Set, 2, 0, 3. 2 Press ▲ . ▲ -OR- Press Stop/Exit. Printing Caller ID List 1 Press Menu/Set, 2, 0, 3. 2 Press ▲ or ▼ to select Print Report. Miscellaneous 3.Caller ID Press Menu/
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    line, you should assume that you're receiving a manual fax. ■ Press 51 and wait for the chirp or until the MFC's LCD displays Receiving, and then hang up. Your Start to send the fax. Fax/Tel mode when power key is On When the MFC is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-
  • Brother International MFC 5840CN | Users Manual - English - Page 164
    typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC answer first, you will have to go to the MFC so you can press Hook to transfer the call to the cordless handset. Changing the remote codes Remote Codes might not
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    telephone You can connect a separate telephone (or telephone answering device) directly to your MFC as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. in the back of the MFC. Extension Telephone External Telephone When you are using a TAD, the LCD shows Telephone
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    MFC cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax "handshake". Make sure you carefully follow the instructions in this guide Ring service, have registered the distinctive ring pattern on your MFC, and
  • Brother International MFC 5840CN | Users Manual - English - Page 167
    If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your MFC. If your TAD is plugged into a wall jack, both your MFC and the TAD will try to control the phone line. (See illustration below.) Unless you are using Distinctive Ring, do not connect
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    manual faxes. For example: "After the beep, leave a message or send a fax by pressing 51 and Start." We recommend beginning your OGM with an initial 5-second silence because the MFC cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your MFC has trouble
  • Brother International MFC 5840CN | Users Manual - English - Page 169
    call would be transferred to a line that does not have a fax machine. Your MFC will work best on a dedicated line. Two-line phone system A two-line phone system be on separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal
  • Brother International MFC 5840CN | Users Manual - English - Page 170
    . It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 of the triple adapter. Triplex Adapter RJ14 RJ11 RJ14 APPENDIX A A - 14
  • Brother International MFC 5840CN | Users Manual - English - Page 171
    labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your MFC and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone. 1 Place the two-line TAD
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    operator, it is recommended that the Receive Mode be set to Manual. All incoming calls should initially be regarded as telephone calls. Custom , an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your MFC. (See Custom
  • Brother International MFC 5840CN | Users Manual - English - Page 173
    we have created step-by-step on-screen instructions to help you program your MFC. All you need to do is follow the instructions as they guide you through the menu selections and programming options. Menu table You can probably program your MFC without the User's Guide if you use the Menu table that
  • Brother International MFC 5840CN | Users Manual - English - Page 174
    Navigation keys Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level Exit the menu You can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu -OR-
  • Brother International MFC 5840CN | Users Manual - English - Page 175
    Timer - 5 Mins 2 Mins 1 Min 30 Secs 0 Sec Off 2.Paper Type - Plain Inkjet Glossy Transparency 3.Paper Size - (MFC-5440CN only) Letter Legal A4 A5 4"x6" 3.Paper Size 1.Tray#1 (MFC-5840CN only) Letter Legal A4 A5 4"x 6" 2.Tray#2 Letter Legal A4 4.Volume 1.Ring High Med Low Off 2.Beeper
  • Brother International MFC 5840CN | Users Manual - English - Page 176
    Ring Delay 04 03 02 01 00 Sets the number of 4-2 rings before the MFC answers in Fax Only or Fax/Tel mode. 2.F/T Ring Time 70 Sec 40 A-8 calls at an extension or external phone and use codes to turn the MFC on or off. You can personalize these codes. 5.Auto On Reduction Off Reduces the size
  • Brother International MFC 5840CN | Users Manual - English - Page 177
    the Next Fax Only memory. 3-10 6.Polled TX On Off Sets up your MFC with an document to be retrieved by another fax machine. 3-14 7.Overseas On to On. 3-13 0.Glass Fax Letter Size A4 Adjust the scan area of the scanner glass to the size of the document. 3-15 3.Set 1.Speed-Dial - Quick-
  • Brother International MFC 5840CN | Users Manual - English - Page 178
    Basic Adjust the equilization for transmission problems. 11-14 2.Distinctive Off Set (On) Uses the Telephone A-1 Company's Distinctive Ring subscriber service to register the ring pattern with the MFC. 3.Caller ID Display# View or print a list of A-5 Print Report the last 30 Caller IDs
  • Brother International MFC 5840CN | Users Manual - English - Page 179
    Main Menu 3.Copy Submenu Menu Selections Options 1.Quality Best Normal Fast 2.Brightness - - + - + - + - + - + 3.Contrast - - + - + - + - + - + 4.Color Adjust 1.Red R:- + R:- + R:- + R:- + R:- + 2.Green G:- + G:- + G:- + G:- + G:- + 3.Blue B:- +
  • Brother International MFC 5840CN | Users Manual - English - Page 180
    Main Menu 4.PhotoCapture (MFC-5840CN only) Submenu Menu Selections Options Descriptions 1.Print - Quality Normal Photo Selects the print quality. 2.Paper & - Size Letter Glossy 4"x 6" Glossy 5"x 7" Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet 4"x 6" Inkjet Selects the
  • Brother International MFC 5840CN | Users Manual - English - Page 181
    size or print size. Turn this feature Off if you want to print whole images color scanning. 2-25*1 4.LAN (MFC-5440CN) 5.LAN (MFC-5840CN) 1.Setup TCP/IP 1.BOOT 000-255] Enter the IP address. Enter the Subnet mask. See Network User's Guide on the CD-ROM 4.Gateway [000-255]. [000-255]. [000
  • Brother International MFC 5840CN | Users Manual - English - Page 182
    Submenu Menu Selections Options Descriptions Page 4.LAN (MFC-5440CN) 5.LAN (MFC-5840CN) (Continued) 1.Setup TCP/IP (Continued Print 1.Help List - - You can print these 7-3 Reports lists and reports. (MFC-5840CN 2.Quick-Dial - - only) 3.Fax - - Journal 4.Transmission - - 5.User
  • Brother International MFC 5840CN | Users Manual - English - Page 183
    Setup Submenu 1.Receive Mode Menu Selections - 2.Date/Time - Options Fax Only Fax/Tel External TAD Manual - 3.Station ID - Fax: Name: 4.Tone/Pulse - 0.Local - Language (Canada only) Tone the LCD Language for your country. Page 4-1 4-2 2-1 2-2 2-3 See Quick Setup Guide B - 11 APPENDIX B
  • Brother International MFC 5840CN | Users Manual - English - Page 184
    menu selections, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, # and do not have printed letters because they are used for special characters. By pressing the appropriate number key repeatedly, you
  • Brother International MFC 5840CN | Users Manual - English - Page 185
    ▲ ▲ Special characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press Menu/Set to select it. Press for (space Press # for Press 0 for 0 B - 13 APPENDIX B
  • Brother International MFC 5840CN | Users Manual - English - Page 186
    if the fax did not go through because the line was busy. Backup Print Your MFC prints a copy of every fax that is received and stored in memory. This to send the same fax message to more than one location. Caller ID A service purchased from the telephone company that lets you see the number (or name)
  • Brother International MFC 5840CN | Users Manual - English - Page 187
    Ring A subscriber service purchased from the telephone company that gives you another phone number on an existing phone line. The Brother MFC uses the new time it is sending a fax or receiving or printing an incoming fax. Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax
  • Brother International MFC 5840CN | Users Manual - English - Page 188
    MFC when you do not have the User's Guide with you. Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print for changing your MFC's settings. OCR (optical character recognition) The bundled ScanSoft® OmniPage® software application converts an
  • Brother International MFC 5840CN | Users Manual - English - Page 189
    numbers. Press Redial/Pause as many times as needed for longer pauses. PhotoCapture Center™ (MFC-5840CN only) Allows you to print digital photos from your digital camera at high resolution for photo quality printing. Photo resolution A resolution setting that uses varying shades of gray for the best
  • Brother International MFC 5840CN | Users Manual - English - Page 190
    Transmission The process of sending faxes over the phone lines from your MFC to the receiving fax machine. Transmission Verification Report A listing of the image for better print quality by improving sharpness, white balance and color density. User Settings A printed report that shows the current
  • Brother International MFC 5840CN | Users Manual - English - Page 191
    (ADF) Paper Tray Paper Tray#2 (MFC-5840CN only) Printer Type Print Method LCD (Liquid Crystal Display) Power Source 100 Sheets (20 lb) 250 Sheets (20 lb) Ink Jet Piezo with 74 × 5 nozzles 16 characters × 2 lines 100 - 120V AC 50/60Hz (MFC-5440CN) Off Mode: Standby: Operating: Under 5 watts
  • Brother International MFC 5840CN | Users Manual - English - Page 192
    .6 inch (395 mm) 17.0 inch (433 mm) 15.6 inch (395 mm) 17.0 inch (433 mm) 17.6 lb (8.0 kg) (MFC-5440CN) 21.8 lb (9.9 kg) (MFC-5840CN) Operating: Operating: Best Print Quality: 42.5 to 51 dB* * It depends on printing conditions. 50°F - 95°F (10°C - 35°C) 68°F - 91°F (20°C - 33°C) Operating: Best
  • Brother International MFC 5840CN | Users Manual - English - Page 193
    capacity: Approx. 100 sheets of 20 lb plain paper Paper Tray#2 (MFC-5840CN only) ■ Paper type: Plain paper ■ Paper size: Letter, print delivery to the output paper tray)*2 *1 Use only transparencies recommended for inkjet printing. *2 For glossy paper or transparencies, we recommend removing printed
  • Brother International MFC 5840CN | Users Manual - English - Page 194
    Glass Width: 8.5 in. Scanner Glass Height: 11.7 in. Black Up to 17 pages/minute (Letter paper)* Color Up to 11 pages/minute (Letter paper)* * Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of
  • Brother International MFC 5840CN | Users Manual - English - Page 195
    Stick® (Not available for music data with MagicGate™) SecureDigital™ xD-Picture Card™ DPOF, EXIF, DCF Photo Print: JPEG* Scan to Card: JPEG, PDF (Color) TIFF, PDF (Black) * Progressive JPEG format is not supported. True2Life Up to 999 files in the media card File must be in the 3rd folder
  • Brother International MFC 5840CN | Users Manual - English - Page 196
    (manual setting) • Horizontal 203 dot/inch (8 dot/mm) • Vertical Standard - 98 line/inch (Black) 196 line/inch (Color) Fine - 196 line/inch (Black/Color) Photo - 196 line/inch (Black) Superfine - 392 line/inch (Black) 40 stations (MFC-5440CN) 100 stations (MFC-5840CN) 90 stations (MFC-5440CN) 150
  • Brother International MFC 5840CN | Users Manual - English - Page 197
    MFC-5440CN) Up to 480*1/400*2 pages (MFC-5840CN) *1 "Pages" refers to the "Brother Standard Chart No. 1" (a typical business letter, Standard resolution, MMR code). Specifications and printed with Windows® XP (resolution up to 19200 x 19200 dpi can be selected by using the Brother scanner utility)
  • Brother International MFC 5840CN | Users Manual - English - Page 198
    Printer Printer Driver Resolution Print Speed Printing Width Disk-Based Fonts Borderless Interfaces USB LAN cable Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode and bi-directional capability Apple® Macintosh® QuickDraw® Driver For Mac OS® 8.6-9.2/Mac
  • Brother International MFC 5840CN | Users Manual - English - Page 199
    Space for Drivers Windows® *1 Printing and PC-FAX Send*4 Only) All base models meet minimum Requirements 64 MB 80 MB Mac OS® 9.X (Printing Windows® XP. (Resolutions up to 19200 x 19200 dpi can be selected using the Brother Utility.) *3 Dedicated "Scan" key and direct Network Scanning supported
  • Brother International MFC 5840CN | Users Manual - English - Page 200
    after installing new ink cartridge; • The printing frequency; • The number of pages printed; • Periodic, automatic, print head assembly cleaning (Your MFC will clean the print head assembly periodically. This process will use a small amount of ink); and, • Ink remaining in cartridge identified as
  • Brother International MFC 5840CN | Users Manual - English - Page 201
    Network (LAN) LAN Support for Protocols You can connect your MFC to a network for Network Printing, Network Scanning and PC Fax Send. Also included is Brother BRAdmin Professional Network Management software. Windows® 98/98SE/Me/2000/XP Mac OS® 8.6 - 9.2, Mac OS® X 10.2.4 or greater* Ethernet 10/
  • Brother International MFC 5840CN | Users Manual - English - Page 202
    awaiting redial ......... 3-11 Paging 6-6 Cleaning print head 11-15 printer platen 11-24 scanner 11-23 CNG tones 1-23 Connecting external TAD A-10 external telephone A-9 two-line external TAD or telephone A-15 Consumable items S-10 Control Center See Software User's Guide on the CD-ROM
  • Brother International MFC 5840CN | Users Manual - English - Page 203
    .... 3-5 Groups 3-12 manual transmission ........ 3-1 Speed-Dial Ink Empty 11-2 Near Empty 11-2 No Paper Fed 11-2 Not Registered 3-2 Out of Memory 11-3 while scanning a document 8-17 Unable to Change .......... 11-4 Unable to Clean 11-4 Unable to Init 11-4 Unable to Print 11-4 Unable
  • Brother International MFC 5840CN | Users Manual - English - Page 204
    from PC See Software User's Guide on the CD-ROM from scanner glass ........3-4 manual 3-5 overseas 3-13 Polling Transmit 3-14 Real Time navigation keys ....B-2 Menu Table B-1, B-3 I Ink cartridges checking ink volume ..... 11-19 replacing 11-25 Ink Dot Counter 11-25 J Jacks convert to RJ11
  • Brother International MFC 5840CN | Users Manual - English - Page 205
    Index 9-5 SecureDigital 9-1 SmartMedia 9-1 specifications S-5 xD-Picture Card 9-1 Polling 4-6 Power failure B-1 Print area 1-14 difficulties 11-9, 11-10 drivers S-8 fax from memory 4-5 from PC See Software User's Guide on the CD-ROM improving quality .......... 11-15 paper jams 11
  • Brother International MFC 5840CN | Users Manual - English - Page 206
    Resolution copy S-4 fax (Standard, Fine, SuperFine, Photo) ......... S-6 print S-8 scan S-7 setting for next fax 3-8 Ring Delay, setting 4-2 S Safety Instructions ....... vii, 10-6 Scan size, setting 3-15 Scanning See Software User's Guide on the CD-ROM Setting tray use 2-7 Setup Date and
  • Brother International MFC 5840CN | Users Manual - English - Page 207
    Troubleshooting 11-1 checking ink volume .... 11-19 document jam 11-5 error messages on LCD ... 11-1 if you are having difficulty copying 11-12 incoming calls 11-12 Network 11-13 phone line 11-14 phone line difficulties ... 11-11 PhotoCapture Center 11-13 printing 11-9 printing or receiving
  • Brother International MFC 5840CN | Users Manual - English - Page 208
    when you finish. 6 Hang up. 4 1 Remote Retrieval Access card If you plan to receive fax messages while away from your MFC, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your
  • Brother International MFC 5840CN | Users Manual - English - Page 209
    Changing Remote Access Code 1 Press Menu/Set, 2, 5, 2. 2 Enter a three-digit number from 000 to 999. The cannot be changed. 3 Press Menu/Set. 4 Press Stop/Exit. Remote Commands CHANGE PAGING/FAX FORWARDING SETTING Press 9 5. then to Turn feature Off, press 1. Select Fax Forwarding, press 2. Select
  • Brother International MFC 5840CN | Users Manual - English - Page 210
    EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface
  • Brother International MFC 5840CN | Users Manual - English - Page 211
    International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use
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USER’S GUIDE
®
MFC-5440CN
MFC-5840CN
Version A