Brother International MFC 620CN Users Manual - English
Brother International MFC 620CN - Color Inkjet - All-in-One Manual
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- Brother International MFC 620CN | Users Manual - English - Page 1
USER'S GUIDE FAX-2440C MFC-620CN ® - Brother International MFC 620CN | Users Manual - English - Page 2
need to call Customer Service Please complete the following information for future reference: Model Number: FAX-2440C and MFC-620CN (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User's Guide with your sales - Brother International MFC 620CN | Users Manual - English - Page 3
all your Fax Machine/Multi-Function Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips to learn how to get the most from your Brother product. http://solutions.brother.com You can check here for Brother driver updates. For Customer Service In USA - Brother International MFC 620CN | Users Manual - English - Page 4
://www.brothermall.com In Canada: 1-877-BROTHER (voice) Description Ink Cartridge High Yield (FAX-2440C only) Ink Cartridge Standard Ink Cartridge (blue) Ink Cartridge (red) Ink Cartridge Premium Glossy Photo Paper (Letter size / 20 sheets) Matte Inkjet - Brother International MFC 620CN | Users Manual - English - Page 5
THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the - Brother International MFC 620CN | Users Manual - English - Page 6
are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal paper. • Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and - Brother International MFC 620CN | Users Manual - English - Page 7
conveniently located Authorized Service Center. If the Machine and/or accompanying Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother - Brother International MFC 620CN | Users Manual - English - Page 8
cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized - Brother International MFC 620CN | Users Manual - English - Page 9
Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the machine, make sure you have unplugged the telephone line cord first and - Brother International MFC 620CN | Users Manual - English - Page 10
at the wall jack. Never install telephone wiring during a lightning storm. Never install a telephone wall jack in a wet location. ■ This product must be installed near an AC power outlet that vicinity of the leak. 4. Use only the power cord provided with the machine. SAVE THESE INSTRUCTIONS viii - Brother International MFC 620CN | Users Manual - English - Page 11
, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone wall jack and a standard, grounded AC power outlet. Choose a location where the temperature remains between 50°F and 95°F (10°-35°C). Caution ■ Avoid placing your machine in a high-traffic area - Brother International MFC 620CN | Users Manual - English - Page 12
Quick Reference Guide Sending faxes Automatic Transmission 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Enter the fax number using One-Touch (FAX-2440C only), Speed-Dial, Search or the dial pad. 4 Press Black Start or Color Start. Storing numbers Storing - Brother International MFC 620CN | Users Manual - English - Page 13
document. 3 (FAX-2440C only) Press the One-Touch key of the number you want to call. To dial One-Touch numbers 4 to 6, hold down Shift as you press the One-Touch key. Making copies 1 Press (Copy) to illuminate it in green. 2 Load your document. 3 Press Black Start or Color Start. -OR - Brother International MFC 620CN | Users Manual - English - Page 14
15 To load paper or other media 1-15 To load envelopes 1-17 To load post cards 1-18 About fax machines 1-19 Custom features 1-19 Do you have Voice Mail on the phone line? ......... 1-19 Why should there be problems 1-19 How can you avoid possible problems 1-19 Fax tones and handshake - Brother International MFC 620CN | Users Manual - English - Page 15
3-1 How to enter Fax mode 3-1 How to dial 3-1 Manual dialing 3-1 One-Touch dialing (FAX-2440C only 3-2 Speed-Dialing 3-2 Search 3-3 Manual and automatic fax Redial 3-3 How to Fax (B&W and Color 3-4 Color fax transmission 3-4 Faxing from the ADF 3-4 Faxing from the scanner glass - Brother International MFC 620CN | Users Manual - English - Page 16
numbers (FAX-2440C only 5-8 Pause 5-8 Tone or Pulse 5-9 Telephone (voice) operations 5-10 How to dial 5-10 Making a telephone call 5-10 Answering calls with the Speaker Phone 5-11 Hold 5-11 6 Remote Fax Options (Not available for color faxes) ........ 6-1 Setting up Fax Forwarding - Brother International MFC 620CN | Users Manual - English - Page 17
7-4 Playing voice messages 7-5 Printing a fax message 7-5 Erasing incoming messages 7-6 To Fax settings and activity 8-1 Customizing the Transmission Verification Report ..... 8-1 Setting the Journal Period 8-2 Printing reports 8-3 How to print a report 8-3 Making copies 9-1 Using the machine - Brother International MFC 620CN | Users Manual - English - Page 18
10-6 DPOF printing 10-8 Changing the default settings 10-9 Increasing print speed or quality 10-9 Setting the paper & size 10-9 Adjusting brightness 10-9 Adjusting contrast 10-10 Color enhancement (True2Life 10-10 Cropping 10-12 Borderless 10-12 Understanding the Error Messages 10-13 Using - Brother International MFC 620CN | Users Manual - English - Page 19
maintenance 12-22 Cleaning the scanner 12-22 Cleaning the machine printer platen 12-23 Replacing the ink cartridges 12-24 Appendix A A-1 Setting up telephone services A-1 Distinctive Ring A-1 What does your telephone company's 'Distinctive Ring' do A-1 What does Brother's 'Distinctive - Brother International MFC 620CN | Users Manual - English - Page 20
Two-line phone system A-14 Converting telephone wall outlets A-15 Installing machine, external two-line TAD and two-line telephone A-16 Multi-line connections ( PhotoCapture Center™ (MFC-620CN only S-4 Fax S-5 Scanner (MFC-620CN only S-6 Printer S-7 Interfaces S-8 Computer requirements S-9 - Brother International MFC 620CN | Users Manual - English - Page 21
Consumable items S-10 Network (LAN) (MFC-620CN only S-11 Optional External Wireless Print/Scan Server (NC-2200w) (MFC-620CN only S-12 13 Index I-1 14 Remote Retrieval Access card R-1 xix - Brother International MFC 620CN | Users Manual - English - Page 22
1 Introduction Using this Guide Thank you for buying a Brother fax machine or Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide. Finding information All - Brother International MFC 620CN | Users Manual - English - Page 23
Control panel overview FAX-2440C MFC-620CN 1 - 2 INTRODUCTION - Brother International MFC 620CN | Users Manual - English - Page 24
Lets you place telephone calls on hold. 3 Ink Lets you clean the print head, check the print quality, and check the available ink volume. 4 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch - Brother International MFC 620CN | Users Manual - English - Page 25
to help you set up and use your machine. The LCD examples in this User's Guide are for models with a two-line display. There may be slight differences between the examples and models that have a one-line display. D One-Touch keys (FAX-2440C only) These keys give you instant access to previously - Brother International MFC 620CN | Users Manual - English - Page 26
it on and off by pressing the On/Off key. In Off mode, no machine operations will be available. Even if you turned the machine off, it will periodically clean the print head to preserve print quality. Turning the machine off Press and hold down the On/Off key until the LCD shows: The - Brother International MFC 620CN | Users Manual - English - Page 27
Receive:Off - (default) Fax Receive:On Fax Only No machine operations will be available. Fax Receive (automatically), Easy Receive, Delayed Fax*, Remote Fax Options*, Remote Retrieval* ■ You can answer calls by lifting the handset. MC:Msg Ctr Manual Fax/Tel Fax Receive (automatically), Recording - Brother International MFC 620CN | Users Manual - English - Page 28
wrinkled, folded, ripped, stapled, paper clipped, pasted or taped. DO NOT use cardboard, newspaper or fabric. (To fax, copy or scan this kind of document, see Using the scanner glass on page 1-9.) ■ Make sure documents written with ink are completely dry. ■ Documents to be faxed must be from 5.8 to - Brother International MFC 620CN | Users Manual - English - Page 29
down, top edge first in the ADF until you feel them touch the feed roller. 2 Adjust the paper guides to fit the width of your documents. 3 Unfold the ADF Document Output Support Flap. ADF Document Output Support Flap DO NOT pull on the document while it is feeding. To use the ADF, the scanner - Brother International MFC 620CN | Users Manual - English - Page 30
Using the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to letter or A4 size (8.5 inches to 11.7 inches). To use the scanner - Brother International MFC 620CN | Users Manual - English - Page 31
in the "Basic" tab of the printer driver or in the Paper Type setting of the menu (Menu/Set, 1, 2). ■ When you print on Brother glossy paper, load the instruction sheet included with the glossy paper in the paper tray first, and then place the glossy paper on the instruction sheet. ■ When you use - Brother International MFC 620CN | Users Manual - English - Page 32
perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing. Do not use paper: ■ that are damaged, curled, wrinkled, or irregularly shaped 0.08 in. or longer - Brother International MFC 620CN | Users Manual - English - Page 33
type and size for each operation Paper Type Paper Size Fax Cut Paper Letter 8 1/2" x 11" (216 x 279 mm) Yes A4 8.3" x 11.7" (210 (210 x 297 mm) - Copy Yes Yes Yes Yes Yes - Yes Yes Usage PhotoCapture Printer (MFC-620CN only) Yes Yes Yes Yes - Yes - Yes - Yes - Yes - Yes - Brother International MFC 620CN | Users Manual - English - Page 34
10 10 * Up to 50 sheets for Legal size paper (20lb) * Up to 100 sheets of 20lb. Paper capacity of the output paper tray Output Paper Tray Up to 25 sheets of 20 lb (Letter) ■ Transparencies or glossy paper must be picked up from the output paper tray one page at a time to avoid smudging. ■ Legal - Brother International MFC 620CN | Users Manual - English - Page 35
are using. The figures below show the unprintable areas on cut sheet paper and envelopes. Cut Sheet Paper 3 4 Envelopes 3 4 1 1 2 2 ■ unprintable area to On. Printable area depends on the Printer driver settings. The figures above are approximate and the printable area may vary depending on the - Brother International MFC 620CN | Users Manual - English - Page 36
tray completely out of the machine and remove the output paper tray. 2 Press and slide the paper side guide to fit the paper width. Paper Side Guide 3 Pull out the paper support and unfold the paper support flap. Paper Support Paper Support Flap Use the paper support flap for Letter, Legal and A4 - Brother International MFC 620CN | Users Manual - English - Page 37
paper mark. Maximum Paper Mark ■ Make sure the paper side guides touch the sides of the paper. ■ Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. 6 Put the output paper tray back on and push the paper tray firmly back into the machine - Brother International MFC 620CN | Users Manual - English - Page 38
the corners and sides of the envelopes to make them as flat as possible. If the envelopes are 'double-feeding,' put one envelope in the paper tray at a time. INTRODUCTION 1 - 17 - Brother International MFC 620CN | Users Manual - English - Page 39
tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes. If you have problems when printing on envelopes, try the following suggestions: 1 Open the envelope flap. 2 Make sure the open flap is either to the - Brother International MFC 620CN | Users Manual - English - Page 40
with Voice Mail choose an alternative service, which is called "Distinctive Ring", and they are very satisfied with it. (See Distinctive Ring on page A-1.) Another way to avoid possible problems is to replace your Voice Mail with an answering machine. Your Brother machine is designed to work with an - Brother International MFC 620CN | Users Manual - English - Page 41
tones and handshake When someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You'll hear them after you dial and press Black Start or Color Start and they will continue for about 60 seconds after dialing. During that time - Brother International MFC 620CN | Users Manual - English - Page 42
Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they - Brother International MFC 620CN | Users Manual - English - Page 43
format. Press Menu/Set. (For example, enter 15:25 for 3:25 P.M.) 6 Press Stop/Exit. The LCD now shows the date and time whenever the machine is in Fax mode. Setting Tone and Pulse dialing mode 1 Press Menu/Set, 0, 4. 2 Press ▲ or ▼ to select Pulse (or Tone). Press Menu/Set. 3 Press Stop/Exit - Brother International MFC 620CN | Users Manual - English - Page 44
Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission - Brother International MFC 620CN | Users Manual - English - Page 45
. Press Menu/Set. 3 Press Stop/Exit. General Setup 1.Mode Timer Setting the Mode Timer (FAX-2440C only) The machine has two temporary mode keys on the control panel: Fax and Copy. You can change the number of seconds or minutes the machine takes after the last Copy operation before it returns to - Brother International MFC 620CN | Users Manual - English - Page 46
, A4, A5, and 4" x 6" and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the machine, you will need to change the setting for Paper Size at the same time so your machine can fit an incoming fax on the page. 1 Press Menu/Set, 1, 3. 2 Press ▲ or - Brother International MFC 620CN | Users Manual - English - Page 47
can change the beeper volume. The default (factory) setting is Low. When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. 1 Press Menu/Set, 1, 4, 2. 2 Press ▲ or ▼ to select your option. (Low, Med, High or Off) Volume 2.Beeper Press - Brother International MFC 620CN | Users Manual - English - Page 48
volume. 1 Press Menu/Set, 1, 4, 3. 2 Press ▲ or ▼ to select Low, Med, High or Off. Press Menu/Set. 3 Press Stop/Exit. Volume 3.Speaker -OR- In Fax mode , you can adjust the speaker volume by pressing Speaker Phone, and then selecting a speaker volume level. Press or to adjust the volume level - Brother International MFC 620CN | Users Manual - English - Page 49
Setting the Handset Volume 1 Press Menu/Set, 1, 4, 4. 2 Press ▼ to select High or Low. Press Menu/Set. 3 Press Stop/Exit. Volume 4.Handset -OR- You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, Low and High. The default setting is - Brother International MFC 620CN | Users Manual - English - Page 50
Choosing the Handset Volume (For Volume Amplify) Before you begin to use the machine, you must decide if you need to set the handset volume to Volume Amplify:On for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards. Volume Amplify:Off This default setting is - Brother International MFC 620CN | Users Manual - English - Page 51
Volume Amplify Please carefully read Choosing the Handset Volume on page 2-8 before you do the following steps: 1 Press Menu/Set, 1, 4, 5. 2 If none of the users are Volume 5.Volume Amplify hearing-impaired, press ▲ or ▼ to select Off, and then press Menu/Set and go to Step 4. -OR- If some or - Brother International MFC 620CN | Users Manual - English - Page 52
Turning on Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make - Brother International MFC 620CN | Users Manual - English - Page 53
to enter Fax mode Before sending faxes, make sure (Fax) is illuminated in green. If not, press setting is Fax. (Fax) to enter Fax mode. The default How to dial You can dial in any of the following different ways. Manual dialing Press all of the digits of the phone or fax number. 3 - 1 SETUP - Brother International MFC 620CN | Users Manual - English - Page 54
) Press the One-Touch Key of the location you want to call. (See Storing One-Touch Dial numbers (FAX-2440C only) on page 5-1.) To dial One-Touch numbers 4 to 6, hold down Shift as you press the One-Touch Key. Speed-Dialing Press Search/Speed Dial, #, - Brother International MFC 620CN | Users Manual - English - Page 55
(FAX-2440C Manual and automatic fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Color Start. Redial/Pause only works if you dialed from the control panel. If you are sending a fax automatically and the line is busy, the machine - Brother International MFC 620CN | Users Manual - English - Page 56
How to Fax (B&W and Color) Color fax transmission Your machine can send a color fax to machines that support this feature. However, color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off). Delayed fax and - Brother International MFC 620CN | Users Manual - English - Page 57
scanner Set Next Page glass. Then Press Set Press Menu/Set. The machine starts scanning. (Repeat Steps 4 and 5 for each additional page.) ■ If the memory is full and you are faxing a single page, it will be sent in real time. ■ You cannot send multiple pages for color faxes. 3 - 5 SETUP SEND - Brother International MFC 620CN | Users Manual - English - Page 58
3-1.) 4 Press Black Start or Color Start. Manual transmission Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Pick up the handset of the machine and listen for a dial - Brother International MFC 620CN | Users Manual - English - Page 59
up. 2 If it is not illuminated in green, press (Fax). 3 Load your document. 4 Press Black Start or Color Start. Out of Memory message If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while - Brother International MFC 620CN | Users Manual - English - Page 60
you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. 1 If it is not illuminated in green, press (Fax). After each setting is accepted, the LCD will ask if you want to enter more settings: 2 Press - Brother International MFC 620CN | Users Manual - English - Page 61
If it is not illuminated in green, press 2 Load your document. 3 Press Menu/Set, 2, 2, 2. 4 Press ▲ or ▼ to select the resolution you want. (Fax). Setup Send 2.Fax Resolution Press Menu/Set. Standard Fine S.Fine Photo Suitable for most typed documents. Good for small print and transmits a little - Brother International MFC 620CN | Users Manual - English - Page 62
You can dial a number, and begin scanning the fax into memory- even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your machine normally uses Dual Access. However, to send a color fax, the machine will send the document in real time - Brother International MFC 620CN | Users Manual - English - Page 63
. Press Menu/Set and go to Step 5. 5 For the next fax only, press ▲ or ▼ to select On (or Off). Press Menu/Set. In Real Time Transmission, the redial feature does not work. If you are sending a color Fax, the machine will send it in real time (even if Real Time TX is set to - Brother International MFC 620CN | Users Manual - English - Page 64
, press ▲ or ▼ to scroll through the list. 3 Press Stop/Exit. Canceling a fax in progress If you want to cancel a fax, while the machine is scanning, dialing or sending it, press Stop/Exit. Canceling a scheduled job You can cancel a fax job that is stored and waiting in the memory. 1 Press Menu - Brother International MFC 620CN | Users Manual - English - Page 65
Advanced sending operations Broadcasting (Not available for color faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, One-Touch (FAX-2440C only), Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. - Brother International MFC 620CN | Users Manual - English - Page 66
■ If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can 'broadcast' faxes to as many as 136 (FAX-2440C) or 130 (MFC-620CN) different numbers. ■ The available memory will vary depending on the types of jobs in the memory and the number of locations - Brother International MFC 620CN | Users Manual - English - Page 67
on the amount of data that is printed on each page. Setting up Polled Transmit (Not available for color faxes) Polled Transmit is when you set up your machine to wait with a document so another fax machine can call and retrieve it. 1 If it is not illuminated in green, press 2 Load your document - Brother International MFC 620CN | Users Manual - English - Page 68
Batch Transmission (Not available for color faxes) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as - Brother International MFC 620CN | Users Manual - English - Page 69
7-1 to set up the MC:Msg Ctr mode.) LCD Fax Only (automatic receive) Fax/Tel (fax and telephone) Manual (manual receive) (with Distinctive Ring) MC:Msg Ctr How it works The machine automatically answers every call as a fax. The machine controls the line and automatically answers every call. If the - Brother International MFC 620CN | Users Manual - English - Page 70
illuminated in green, press 2 Press Menu/Set, 0, 1. 3 Press ▲ or ▼ to select Fax Only, Fax/Tel, or Manual. (Fax). Initial Setup 1.Receive Mode Press Menu/Set. 4 Press Stop/Exit. Current Receive Mode Fax : Fax Only F/T : Fax/Tel Mnl : Manual MC : Msg Ctr Press and hold until it lights. If the - Brother International MFC 620CN | Users Manual - English - Page 71
The Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and MC:Msg Ctr modes. If you have extension phones on the same line as the machine or subscribe to the telephone company's Distinctive Ring service, keep the Ring Delay setting of 4. (See Easy Receive - Brother International MFC 620CN | Users Manual - English - Page 72
Ctr mode) When you set the toll saver feature, the machine answers after four rings if you do not have voice or fax messages and after two rings if you do have voice or fax messages. This way, when you call the machine for remote retrieval and let it ring three times, you know - Brother International MFC 620CN | Users Manual - English - Page 73
On on page A-8.) 1 If it is not illuminated in green, press 2 Press Menu/Set, 2, 1, 2. 3 Press ▲ or ▼ to select how long the machine will ring to alert you that you (Fax). Setup Receive 2.F/T Ring Time have a voice call (20, 30, 40 or 70 seconds). Press Menu/Set. 4 Press Stop/Exit. Even if the - Brother International MFC 620CN | Users Manual - English - Page 74
when you lift an external or extension phone handset, press the Fax Receive code 51. At the machine, press Black Start or Color Start. ■ If you send faxes from a computer on the same phone line and the machine intercepts them, set Easy Receive to Off. ■ Selecting Off means you'll have to activate - Brother International MFC 620CN | Users Manual - English - Page 75
(Auto Reduction) If you choose On, the machine automatically reduces an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting (Menu/Set, 1, 3). 1 If it is not illuminated in - Brother International MFC 620CN | Users Manual - English - Page 76
Polling Receive Polling Receive is when you call another fax machine to receive a fax from it. 1 If it is not illuminated in green, press 2 Press Menu/Set, 2, 1, 6. 3 Enter the fax number you are polling. 4 Press Black Start or Color Start. (Fax). Setup Receive 6.Polling RX The LCD shows Dialing - Brother International MFC 620CN | Users Manual - English - Page 77
2 Press Menu/Set, 2, 1, 6. 3 Enter the fax machines (Fax). Setup Receive 6.Polling RX you want to poll using One-Touch (FAX-2440C only), Speed-Dial, a Group or the dial pad. You must press Menu/Set between each fax number. 4 Press Black Start or Color Start. Your machine will poll each number or - Brother International MFC 620CN | Users Manual - English - Page 78
electrical power, the quick-dial numbers that are in the memory will not be lost. Storing One-Touch Dial numbers (FAX-2440C only) Your machine has 3 One-Touch keys where you can store 6 fax or phone numbers for automatic dialing. To access numbers to , hold down Shift as you press the One-Touch key - Brother International MFC 620CN | Users Manual - English - Page 79
have to press a few keys (Search/Speed Dial, #, the two-digit number, and Black Start or Color Start). The machine can store 80 Speed-Dial numbers. 1 For MFC-620CN, press Menu/Set, 2, 3, 1. For FAX-2440C, press Menu/Set, 2, 3, 2. 2 Use the dial pad to enter a two-digit Speed-Dial location number (01 - Brother International MFC 620CN | Users Manual - English - Page 80
) and Speed-Dial numbers If you try to store a One-Touch (FAX-2440C only) or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and - Brother International MFC 620CN | Users Manual - English - Page 81
small Groups, or you can assign up to 85 numbers to one large Group. (See Storing Speed-Dial numbers on page 5-2 and Changing One-Touch (FAX-2440C only) and Speed-Dial numbers on page 5-3.) 1 Press Menu/Set, 2, 3, 3. 2 Decide where you wish to store the Group. Set Quick-Dial 3.Setup Groups -AND - Brother International MFC 620CN | Users Manual - English - Page 82
Groups, or you can assign up to 79 numbers to one large Group. (See Storing Speed-Dial numbers on page 5-2 and Broadcasting (Not available for color faxes) on page 3-13.) 1 Press Menu/Set, 2, 3, 2. 2 Use the dial pad to enter the two-digit Speed-Dial number where you want to store the Group - Brother International MFC 620CN | Users Manual - English - Page 83
3 Use the dial pad to enter the Group number (1 to 6). Press Menu/Set. (For example, press 1 for Group 1.) Setup Groups Setup Group:G01 The Group number must be between 1 and 6. 4 To include Speed-Dial numbers in the Group, press them as follows: Setup Groups G01:#05#09 For example, for Speed- - Brother International MFC 620CN | Users Manual - English - Page 84
as separate Speed-Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing Speed-Dial numbers on and Black Start or Color Start, you will dial '555-7000'. To temporarily change a number, you can substitute part of the number with manual dialing using the - Brother International MFC 620CN | Users Manual - English - Page 85
any combination. You can even include manual dialing using the dial pad. (See Storing One-Touch Dial numbers (FAX-2440C only) on page 5-1 and Black Start or Color Start, you will dial '555-7000'. To temporarily change a number, you can substitute part of the number with manual dialing using the - Brother International MFC 620CN | Users Manual - English - Page 86
need to send Tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. 1 Lift the handset. 2 Press # on the machine's control panel. Any digits dialed after this will send tone signals. When - Brother International MFC 620CN | Users Manual - English - Page 87
Telephone (voice) operations You can use the machine to make voice telephone calls by dialing manually or by using Search, One-Touch Dial (FAX-2440C only) or Speed-Dial memory. You can use the handset or Speaker Phone to make and receive calls. When you dial a Quick-Dial number, the - Brother International MFC 620CN | Users Manual - English - Page 88
-OR-Pick up the handset. Hold 1 Press Hold to put a call on Hold. 2 You can replace the handset without disconnecting the call. 3 Pick up the machine handset to release the call from Hold. Picking up an extension handset will not release the call from Hold. QUICK-DIAL NUMBERS AND DIALING OPTIONS - Brother International MFC 620CN | Users Manual - English - Page 89
(Not available for color faxes) You can only use one remote fax option at a time: Fax Forwarding-OR-Paging-OR-Fax Storage-OR- PC FAX Receive-OR-Off. You can change your selection at any time (Menu/Set, 2, 5, 1). (See Turning off Remote Fax Options on page 6-4.) Setting up Fax Forwarding When you - Brother International MFC 620CN | Users Manual - English - Page 90
4 3 4 # #) 5 Press Stop/Exit. ■ You cannot change a Paging number or PIN remotely. If you have set Paging, a backup copy of the received fax will automatically be printed at the machine. ■ If you want to be paged for voice messages make sure you pressed the MC On/Off key to turn the Message Center - Brother International MFC 620CN | Users Manual - English - Page 91
Press Stop/Exit. If you have set Fax Storage, a backup copy of the received fax will automatically be printed at the machine. Setting PC Fax Receive (MFC-620CN only) If you select PC Fax Receive, your machine will temporarily store your received fax messages in its memory, and then automatically - Brother International MFC 620CN | Users Manual - English - Page 92
Fax Receive you must install the MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details see Using Brother PC-FAX software on page 5-1 in Software User's Guide on the CD-ROM.) ■ If you select Backup Print:On, the machine will also print the fax at your machine - Brother International MFC 620CN | Users Manual - English - Page 93
access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have Set, 2, 5, 2. 2 Enter a three-digit code using numbers 0-9 or . Remote Fax Opt 2.Remote Access Press Menu/Set. (The preset ' ' cannot be changed.) Do not - Brother International MFC 620CN | Users Manual - English - Page 94
Code 1 Dial your fax number from a telephone or another fax machine using touch tone. 2 When your machine answers, immediately enter your machine when you've finished. 6 Hang up. If your machine is set to Manual mode and you want to use the remote retrieval features, you can access your machine - Brother International MFC 620CN | Users Manual - English - Page 95
away from the machine. When you call the machine and enter your Msg Ctr OGM 2 F/T OGM Operation details After one long beep, the machine plays the ICM. Press 1 while listening to an ICM to repeat it recorded messages, not one at a time. The machine plays the selected OGM. You can stop playing OGMs - Brother International MFC 620CN | Users Manual - English - Page 96
you have retrieved or erased all your messages. 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message(s). (See page 6-9.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased from the memory. 97 Check the - Brother International MFC 620CN | Users Manual - English - Page 97
pad to press 954. 4 Wait for the long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits). You cannot use and # as dial numbers. However, press # if you want to store a pause - Brother International MFC 620CN | Users Manual - English - Page 98
7 Message Center Message Center mode Message Center mode allows you to store up to 99 incoming voice messages that are a maximum of 3 minutes each in the memory. Voice messages are stored on a "first-come, first-served" basis. You can retrieve voice messages remotely. (See Remote Retrieval on page - Brother International MFC 620CN | Users Manual - English - Page 99
/Set. 4 Pick up the handset to record a message. For example: Hello. We are unable to take your call at this time. Please leave a message after the signal. If you wish to send a fax, please press 5 1, wait for fax tones, then press the Start button. 5 Replace the handset. The Message Center will - Brother International MFC 620CN | Users Manual - English - Page 100
Listening to Outgoing Message (OGM) 1 Press Menu/Set, 2, 7, 1. 2 Press ▲ or ▼ to select Msg Ctr OGM (or F/T OGM). Setup Msg Ctr 1.OGM Press Menu/Set. 3 Press ▲ or ▼ to select Play OGM. Press Menu/Set. Adjust the volume by pressing Volume 4 Press Stop/Exit. or . Erasing Outgoing Message (OGM) - Brother International MFC 620CN | Users Manual - English - Page 101
The light flashes when you have new voice messages waiting for your review. The LCD displays the total number of voice and fax messages stored in the Message Center memory. Voice:03 Fax:00 Fax messages will be stored only when Fax Storage is turned on (Menu/Set, 2, 5, 1). 7 - 4 MESSAGE CENTER - Brother International MFC 620CN | Users Manual - English - Page 102
memory automatically. 1 Press Play/Record. After two seconds, the fax machine begins to play voice messages. 2 If the Fax Storage is on and there are fax messages in memory, the LCD shows: 3 To print the faxes, press 1. Print Fax -OR- 1.Yes 2.No Press 2 to exit without printing. MESSAGE - Brother International MFC 620CN | Users Manual - English - Page 103
To erase voice messages individually 1 Press Play/Record. The machine sounds a two-second beep and begins message playback. erasing all Select ▲▼ & Set voice messages (Voice:), all document messages (Fax), or all voice and fax messages (Erase All Msg.?). Press Menu/Set. 3 Press 1 to erase - Brother International MFC 620CN | Users Manual - English - Page 104
Setting Maximum Time for incoming messages Your machine comes set to receive voice messages up to 30 seconds long. You can change this setting to 60, 120 or 180 seconds. 1 Press Menu/Set, 2, 7, 2. 2 - Brother International MFC 620CN | Users Manual - English - Page 105
Fax/Tel Outgoing Announcement (F/T OGM) This is the announcement played by your Brother machine (not an external TAD) when someone calls and your machine is set to Fax page 7-3.) If you need to review the steps for setting up the Fax/Tel receive mode, see Chapter 4 Setup Receive. 7 - 8 MESSAGE CENTER - Brother International MFC 620CN | Users Manual - English - Page 106
Setting 1.Transmission Report Setting 2.Journal Period Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select On or On - Brother International MFC 620CN | Users Manual - English - Page 107
want an extra report before it is due to print, you can print it without erasing the jobs from memory. If you select Every 50 Faxes, the machine will print the Journal when the machine has stored 50 jobs. 8 - 2 PRINTING REPORTS - Brother International MFC 620CN | Users Manual - English - Page 108
are available: 1.Help List 2.Quick-Dial 3.Fax Journal 4.Transmission 5.User Settings 6.Network Config (MFC-620CN only) Prints the Help List so you can see at-a-glance how to quickly program your machine. Lists names and numbers stored in the One-Touch (FAX-2440C only) and Speed-Dial memory, in - Brother International MFC 620CN | Users Manual - English - Page 109
green. If it is not, press (Copy) to enter Copy mode. The default setting is Fax. You can change the number of seconds or minutes that the machine stays in Copy mode. (See Setting the Mode Timer (FAX-2440C only) on page 2-3 or Setting the Mode Timer (MFC-620CN only) on page 2-3.) The LCD - Brother International MFC 620CN | Users Manual - English - Page 110
your document. (See Load documents on page 1-7.) 3 Press Black Start or Color Start. To stop copying, press Stop/Exit. Making multiple copies 1 Press ( the number of copies you want (up to 99). 4 Press Black Start or Color Start. To sort the copies, press the Copy Options key. (See Using the - Brother International MFC 620CN | Users Manual - English - Page 111
combinations. Copy Options key These settings are temporary, and the machine returns to its default settings 60 seconds after it finishes copying. , the machine returns to the default settings after the number of seconds that has been set for mode timer. (See Setting the Mode Timer (FAX-2440C only) - Brother International MFC 620CN | Users Manual - English - Page 112
copy. Press Copy Options Menu Selections select Quality Enlarge/Reduce Paper Type Paper Size Brightness Contrast Stack/Sort Page Layout No. of Copies shows Set temporarily. Press Black Start or Color Start if you're finished choosing settings. -OR- Press ▲ or ▼ to select more settings. MAKING COPIES - Brother International MFC 620CN | Users Manual - English - Page 113
printouts. Good copy quality with adequate copy speed. Fast Best Fast copy speed and lowest ink consumption. Use FAST to save time (document to be proof-read, large documents or many copy quality (Fast, Normal or Best). Press Menu/Set. 6 Press Black Start or Color Start. 9 - 5 MAKING COPIES - Brother International MFC 620CN | Users Manual - English - Page 114
Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press Copy Options and or to select Enlarge/Reduce Custom(25-400%) 200% 198% 4"x6"→A4 186% 4"x6"→LTR 142% A5→A4 104% EXE→LTR 100% - Brother International MFC 620CN | Users Manual - English - Page 115
4 Press Copy Options and ▲ or ▼ to select Paper Type. Press Menu/Set. 5 Press ▲ or ▼ to select the type of paper you are using (Plain, Inkjet, Glossy or Transparency). Press Menu/Set. 6 Press Black Start or Color Start. You can change the default Paper Type setting at any time. (See Setting the - Brother International MFC 620CN | Users Manual - English - Page 116
(up to 99). 4 Press Copy Options and ▲ or ▼ to select Paper Size. Press Menu/Set. 5 Press ▲ or ▼ to select the size of paper you are using (Letter, Legal, A4, A5 or 4"(W)x 6"(H)). Press Menu/Set. 6 Press Black Start or Color Start. Adjusting brightness You can adjust the copy brightness to make - Brother International MFC 620CN | Users Manual - English - Page 117
select Contrast. Press Menu/Set. 5 Press ▲ to increase the contrast. Contrast - + -OR- Press ▼ to decrease the contrast. Press Menu/Set. 6 Press Black Start or Color Start. Sorting copies using the ADF You can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on - Brother International MFC 620CN | Users Manual - English - Page 118
allows you to save paper. It is also possible to create a poster. When you use the Poster feature your machine divides your document into x 3) or Off(1 in 1). Press Menu/Set. 6 Press Black Start or Color Start to scan the document. 7 If you are making a poster or placed the document in the ADF, - Brother International MFC 620CN | Users Manual - English - Page 119
has been selected in the Paper Type setting for N in 1 copies, the machine will print the images as if Plain paper had been selected. ■ If you are producing multiple color copies, N in 1 copies are not available. ■ N in 1 color copies are not available for FAX-2440C. ■ For Poster copies, you cannot - Brother International MFC 620CN | Users Manual - English - Page 120
Place document face down in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster (3X3) You can make a poster size copy of a photograph. MAKING COPIES 9 - 12 - Brother International MFC 620CN | Users Manual - English - Page 121
Changing the default copy settings You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again. Increasing copy speed or quality 1 Press Menu/Set, 3, 1. 2 Press ▲ or ▼ to select Normal, Best or Fast. Press Menu/Set. 3 Press - Brother International MFC 620CN | Users Manual - English - Page 122
message will guide you through the next step. If the Out of Memory message appears, press Stop/Exit to cancel or Black Start or Color Start , you can turn off Fax Storage. (See Setting Fax Storage on page 6-3.) -OR- Print the faxes that are in the memory. (See Printing a fax from the memory on page - Brother International MFC 620CN | Users Manual - English - Page 123
Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide Selective Service or draft papers ■ Passports ■ United States/Canadian Postage Stamps (canceled or uncanceled) ■ Food Stamps ■ Immigration Papers - Brother International MFC 620CN | Users Manual - English - Page 124
not connected to your computer, you can print photos directly from the digital camera media. Your Brother machine includes five media drives (slots) for use with popular digital camera media: CompactFlash®, SmartMedia®, Memory Stick®, SecureDigital™, and xD-Picture Card™. CompactFlash® SmartMedia - Brother International MFC 620CN | Users Manual - English - Page 125
™ will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed. Your machine is designed to read media cards that have been formatted by a digital camera. When a digital camera formats a media card it creates a special folder into - Brother International MFC 620CN | Users Manual - English - Page 126
card is being read or written to. Do NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the PhotoCapture key is blinking). You will lose your data or damage the card. The - Brother International MFC 620CN | Users Manual - English - Page 127
instructions. supports machine will give an image number to each thumbnail. Press ▲ or ▼ to select Print Index and then press Menu/Set. Press Color Color Start to start printing. (See Printing images on page 10-6.) You can change the settings for printing images, such as the Paper Type & Paper - Brother International MFC 620CN | Users Manual - English - Page 128
Print Index. Press Menu/Set. 3 Press ▲ or ▼ to select 6 Images/Line or 5 Images/Line. Press Menu/Set. Index Index 5 Images/Line 6 Images/Line 4 Press Color Start to start printing. Print time for 5 Images/Line will be slower than 6 Images/Line, but the quality is better. To print an image, see - Brother International MFC 620CN | Users Manual - English - Page 129
No.5). 4 After you have selected all the image numbers, press Menu/Set again, and go to Step 5. -OR- If you have finished choosing settings, press Color Start. 10 - 6 WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY) - Brother International MFC 620CN | Users Manual - English - Page 130
6" or Max. Size). Press Menu/Set, and go to Step 7. -OR- If you have finished choosing settings, press Color Start. Printed Position for Letter paper 1 4"x 3" 2 3 5"x 3.5" 6"x 4" 4 7"x 5" 5 8"x 6" 6 Max. Size Number of Copies 7 Use the dial pad to enter the number of copies you want. Press - Brother International MFC 620CN | Users Manual - English - Page 131
print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Picture Card™) with DPOF information is put into your machine, you can print the selected image easily. 1 Color Start to print. 10 - 8 WALK-UP PHOTOCAPTURE CENTER™ (MFC-620CN ONLY) - Brother International MFC 620CN | Users Manual - English - Page 132
▼ to select Normal or Photo. Press Menu/Set. 3 Press Stop/Exit. PhotoCapture 1.Print Quality Setting the paper & size 1 Press Menu/Set, 4, 2. 2 Press ▲ or ▼ to select PhotoCapture 2.Paper & Size Letter Glossy, 4"x 6" Glossy, 5"x 7" Glossy, A4 Glossy, Letter Plain, A4 Plain, Letter Inkjet, A4 - Brother International MFC 620CN | Users Manual - English - Page 133
and press Menu/Set, then go to Step 5. If you select On, you can customize the White Balance, Sharpness or Color Density. 3 Press ▲ or ▼ to select White Balance, Sharpness or Color Density. Press Menu/Set. 4 Press ▲ or ▼ to adjust the degree of the setting. Press Menu/Set. 5 Press Stop/Exit. 10 - Brother International MFC 620CN | Users Manual - English - Page 134
, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By using this adjustment you can correct this effect and bring the white areas back to pure white. ■ Sharpness This setting enhances the detail - Brother International MFC 620CN | Users Manual - English - Page 135
Off (or On). Press Menu/Set. 3 Press Stop/Exit. Cropping:On Cropping:Off Borderless This feature expands the printable area to the edges of the paper. Printing time will be slightly slower. 1 Press Menu/Set, 4, 7. 2 Press ▲ or ▼ to select Off (or On). Press Menu/Set. 3 Press Stop/Exit. 10 - 12 WALK - Brother International MFC 620CN | Users Manual - English - Page 136
you can easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the machine will beep to get your attention. Media Error-This message will appear if you insert a media card that is either bad or not formatted, or when there is a problem - Brother International MFC 620CN | Users Manual - English - Page 137
™ from your PC You can access the media card that is in the media drive (slot) of the machine from your PC. (See Using the PhotoCapture Center™ from your PC on page 6-1 in Software User's Guide on the CD-ROM or Using the PhotoCapture Center™ from a Macintosh® (not available for MFC-3240C and MFC - Brother International MFC 620CN | Users Manual - English - Page 138
and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone - Brother International MFC 620CN | Users Manual - English - Page 139
service. If trouble is experienced with this equipment, for repair or warranty information, please contact Brother Customer Service. (See Brother or a qualified installer. If you are not able to solve a problem with your machine, call Brother Customer Service. (See Brother numbers on page - Brother International MFC 620CN | Users Manual - English - Page 140
Commission (FCC) Declaration of Conformity (USA only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: FAX-2440C, MFC-620CN comply with Part 15 of the FCC Rules - Brother International MFC 620CN | Users Manual - English - Page 141
Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment. Industry operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the - Brother International MFC 620CN | Users Manual - English - Page 142
of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipment. As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. IMPORTANT INFORMATION 11 - 5 - Brother International MFC 620CN | Users Manual - English - Page 143
instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning built-in installation unless proper cord supplied with this machine. 9 This product is feature. If you are unable to insert the plug - Brother International MFC 620CN | Users Manual - English - Page 144
and other risks and may void your warranty. Refer all servicing to a Brother Authorized Service Center. For the location of your nearest Brother Authorized Service Center, please call In USA: 1-800-284-4357 or In Canada: 1-877-BROTHER. (See Brother numbers on page i.) 15 Unplug this product from the - Brother International MFC 620CN | Users Manual - English - Page 145
of International Business Machine Corporation. SmartMedia is software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. All other brand and product names mentioned in this User's Guide, the Software User's Guide, and the Network User's Guide - Brother International MFC 620CN | Users Manual - English - Page 146
the computer was sending the data to the machine. Press Stop/Exit. The machine will cancel the job and eject the page that is being printed. Disconnected The other person or other person's Try to send or receive again. fax machine stopped the call. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 1 - Brother International MFC 620CN | Users Manual - English - Page 147
media card is either corrupted, improperly formatted, or there is a problem with the media card. Near Empty One or more of the ink cartridges are running out of ink. If a sending machine has a color fax, the machine's 'handshake' will request that the fax be sent as black and white. If the sending - Brother International MFC 620CN | Users Manual - English - Page 148
. (See Printing a fax from the memory on page 4-8.) (Printing operation in process) Reduce print resolution. (See Printer jam or paper jam on page 12-6.) Reload the correct size of paper (Letter, Legal or A4), and then press Black Start or Color Start. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 3 - Brother International MFC 620CN | Users Manual - English - Page 149
the machine's memory, press 2. 4. After faxes are transferred, disconnect the machine from the power source for several minutes, and then reconnect it. (For details see Using Brother PC-FAX software on page 5-1 in Software User's Guide on the CD-ROM.) 12 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE - Brother International MFC 620CN | Users Manual - English - Page 150
. 4 Close the ADF cover. Press Stop/Exit. Document is jammed inside the ADF unit. 1 Take out any paper from the ADF that is not jammed. 2 Lift the document cover. 3 Pull the jammed document out to the left. 4 Close the document cover. Press Stop/Exit. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 5 - Brother International MFC 620CN | Users Manual - English - Page 151
Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine. Paper is jammed inside the paper tray 1 Pull the paper tray out of the machine. Paper Tray 2 Pull out the jammed paper to remove it. Jammed paper 12 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE - Brother International MFC 620CN | Users Manual - English - Page 152
of the machine until it locks securely into the open position. 4 Remove the jammed paper. Scanner Cover If the paper is jammed underneath the print head, disconnect the machine from the power source so you can move the print head to take out the paper. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 7 - Brother International MFC 620CN | Users Manual - English - Page 153
5 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. 12 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE - Brother International MFC 620CN | Users Manual - English - Page 154
12-15.) Make sure the Printer Driver or Paper Type setting in the menu matches the type of paper you are using. (See Media Type on page 1-8 in Software User's Guide on the CD-ROM and Setting the Paper Type on page 2-4.) Make sure your ink cartridges are fresh. Cartridges remain fresh for up to two - Brother International MFC 620CN | Users Manual - English - Page 155
is not dirty with ink. (See Cleaning the machine printer platen on page 12-23.) Make sure you are using the paper support flap. (See How to load paper, envelopes and post cards on page 1-15.) Check 'Reverse Order' in the Basic tab of the printer driver. In the printer driver 'Basic' tab, click the - Brother International MFC 620CN | Users Manual - English - Page 156
Try changing your resolution to Fine or S.Fine. Make a copy to check your machine's scanner operation. Vertical black lines when sending. If the copy you made shows the same problem, your scanner is dirty. (See Cleaning the scanner on page 12-22.) TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 11 - Brother International MFC 620CN | Users Manual - English - Page 157
source. In PaperPort®, click Scan in the File menu and select the Brother TWAIN/WIA driver. Poor scanning results Try using the scanner glass. (See Using the scanner glass on page 1-9.) Software Difficulties (MFC-620CN only) Cannot install software or print Run the MFL-Pro Suite Repair and - Brother International MFC 620CN | Users Manual - English - Page 158
Press Menu/Set. 3 Press Stop/Exit. ■ Basic reduces the modem speed to 9600 bps. Unless interference is a recurring problem on your phone line, you may prefer to use it only when needed. ■ Normal sets the modem speed at 14400 bps. (Default) TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 13 - Brother International MFC 620CN | Users Manual - English - Page 159
will clean the print head. When cleaning is finished, the machine will go back to standby mode automatically. If you clean the print head at least five times and the print has not improved, call Brother Customer Service (see Brother numbers on page i). 12 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE - Brother International MFC 620CN | Users Manual - English - Page 160
pattern. 1 Press Ink. 2 Press ▲ or ▼ to select Test Print. Press Menu/Set. 3 Press ▲ or ▼ to select Print Quality. Press Menu/Set. 4 Press Color Start. The machine begins printing the Print is OK for black and three colors. Black OK? 1.Yes 2.No TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 15 - Brother International MFC 620CN | Users Manual - English - Page 161
it by printing another Print Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call Brother Customer Service (see Brother numbers on page i). Caution Do NOT touch the print head - Brother International MFC 620CN | Users Manual - English - Page 162
1 Press Ink. 2 Press ▲ or ▼ to select Test Print. Press Menu/Set. 3 Press ▲ or ▼ to select Alignment. Press Menu/Set. 4 Press Black Start or Color Start. The machine begins printing the Best # 5 matches the number 0 sample (1-8). 8 Press Stop/Exit. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 17 - Brother International MFC 620CN | Users Manual - English - Page 163
your computer. (See MFC Remote Setup (not available for MFC-210C) on page 4-1 in Software User's Guide on the CD-ROM or MFC Remote Setup (Mac OS® X 10.2.4 or greater) (not available for MFC-210C) on page 8-43 in Software User's Guide on the CD-ROM.) 12 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE - Brother International MFC 620CN | Users Manual - English - Page 164
parts, do NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the protective parts or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 19 - Brother International MFC 620CN | Users Manual - English - Page 165
remove it and the handset curled cord. If you are packing the machine for the Brother Exchange Service, keep these items and return only the machine. 8 Wrap the machine in the bag and place it in the original carton with the original packing material. 12 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE - Brother International MFC 620CN | Users Manual - English - Page 166
not pack the used ink cartridges in the carton. If you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Keep all separate parts and printed materials to use with your "Exchange" machine. 10 Close the carton. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 21 - Brother International MFC 620CN | Users Manual - English - Page 167
the machine and lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth. Document Cover Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth. White Bar Glass Strip 12 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE - Brother International MFC 620CN | Users Manual - English - Page 168
power outlet before cleaning the printer platen. ■ If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth. Encoder Film Do NOT Touch! Printer Platen Clean Here Paper Feed Star Wheel Do NOT Touch! TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 23 - Brother International MFC 620CN | Users Manual - English - Page 169
Black and Cover is Open. 2 Pull the ink cartridge hook toward you and remove the ink cartridge for the color shown on the LCD. Ink Cartridge Hook 3 Open the new ink cartridge bag for the color shown on the LCD, and then take out the ink cartridge. 12 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE - Brother International MFC 620CN | Users Manual - English - Page 170
when you insert it into slot. Press down on the ink cartridge until the hook snaps over it. New Ink Cartridge Ink Cartridge Hook 6 Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 25 - Brother International MFC 620CN | Users Manual - English - Page 171
. If the Install message is on the display after you have installed ink cartridges, check that the ink cartridges are installed properly. WARNING If ink gets in your eyes, irrigate them with water immediately and call a doctor if you are concerned. 12 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE - Brother International MFC 620CN | Users Manual - English - Page 172
immediately. ■ If you install an ink cartridge in the wrong color position, you must clean the print head several times before you start printing (after correcting the cartridge installation) because the colors were mixed. ■ Once you open an ink cartridge, install it in the machine and use it up - Brother International MFC 620CN | Users Manual - English - Page 173
A Appendix A Setting up telephone services Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom - Brother International MFC 620CN | Users Manual - English - Page 174
faxes. You must pay for your telephone company's Distinctive Ring service before you program the machine to work with it. Do you have Voice Mail? If you have Voice Mail on the phone line that you will install your new machine Mail and the machine can work together without any problems. If each one - Brother International MFC 620CN | Users Manual - English - Page 175
pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the shown. ■ The machine will only answer calls to its registered number. ■ The first two rings are silent on the machine. This is because the fax must «listen» - Brother International MFC 620CN | Users Manual - English - Page 176
Set, 2, 0, 2. 2 Press ▲ or ▼ to select Off. Press Menu/Set. 3 Press Stop/Exit. Miscellaneous 2.Distinctive If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See To select or change your Receive Mode on page 4-2.) APPENDIX - Brother International MFC 620CN | Users Manual - English - Page 177
means the caller has intentionally blocked transmission of information. You can print a list of Caller ID information received by your machine. (See Printing Caller ID List on page A-6.) Caller ID service varies with different carriers. Call your local telephone company to determine the kind of - Brother International MFC 620CN | Users Manual - English - Page 178
the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. 1 Press Menu/Set, 2, 0, 3. 2 Press ▲ or ▼ 3.Caller ID Press Menu/Set. 3 Press Black Start or Color Start. 4 After printing has finished, press Stop/Exit. APPENDIX A A - 6 - Brother International MFC 620CN | Users Manual - English - Page 179
an extension phone. (See Setting the F/T Ring Time (Fax/Tel mode only) on page 4-5.) If you answer a call and no one is on the line, you should assume that you're receiving a manual fax. ■ Press 51 and wait for the chirp or until the machine's LCD displays Receiving, and then hang up. Your caller - Brother International MFC 620CN | Users Manual - English - Page 180
then press #51 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing 51. Fax/Tel mode when power key is Off You can change the default setting of the On/Off key to - Brother International MFC 620CN | Users Manual - English - Page 181
cordless telephone is connected to the EXT. jack on the machine and you typically carry the cordless handset elsewhere, it is easier the remote codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 51. The preset Telephone Answer Code is #51. If you are - Brother International MFC 620CN | Users Manual - English - Page 182
telephone You can connect a separate telephone (or telephone answering device) directly to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. in the left of the machine. Extension Telephone External Telephone When you are using a TAD, the LCD shows - Brother International MFC 620CN | Users Manual - English - Page 183
fax "handshake". Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine service, have registered the distinctive ring pattern on your machine, and use that number as a fax - Brother International MFC 620CN | Users Manual - English - Page 184
If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration below.) Unless you are using Distinctive Ring, do not connect - Brother International MFC 620CN | Users Manual - English - Page 185
5 Set the TAD to answer calls. 6 Set the Receive Mode to Manual. (See Choosing the Receive Mode on page 4-1.) Recording outgoing message (OGM because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then - Brother International MFC 620CN | Users Manual - English - Page 186
on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a dedicated line. Two-line phone system A two-line phone system is nothing more than two separate - Brother International MFC 620CN | Users Manual - English - Page 187
jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the - Brother International MFC 620CN | Users Manual - English - Page 188
installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine cords, the one that came with your machine and two for your external two-line TAD - Brother International MFC 620CN | Users Manual - English - Page 189
telephone call is received. If you are installing the machine to work with a PBX 1 It is that the Receive Mode be set to Manual. All incoming calls should initially be regarded service, an alarm system or other custom feature on one phone line it may create a problem with the operation of your machine - Brother International MFC 620CN | Users Manual - English - Page 190
have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options. Menu table You can probably program your machine without the User's Guide if you use the Menu table - Brother International MFC 620CN | Users Manual - English - Page 191
Set. When you enter the menu, the LCD scrolls. Press 1 for General Setup menu -OR- Select ▲▼ & Set 1.General Setup Press 2 for Fax menu -OR- Select ▲▼ & Set 2.Fax Press 3 for Copy menu Select ▲▼ & Set 3.Copy .... Press 0 for Initial Setup Select ▲▼ & Set 0.Initial Setup You can scroll more - Brother International MFC 620CN | Users Manual - English - Page 192
(Permanent/ Temporary) Off The factory settings are shown in Bold. Descriptions Sets the time to return to Fax mode. Sets the type of paper in the paper tray. Sets the size of the paper in the paper tray. Adjusts the ring volume. Adjusts the volume level of the beeper. Adjusts the speaker volume - Brother International MFC 620CN | Users Manual - English - Page 193
the Black Start or Color Start key. You can answer all A-9 calls at an extension or external phone and use codes to turn the machine on or off. You can personalize these codes. Reduces the size of 4-7 incoming faxes. Sets up your 4-8 machine to poll another fax machine. B - 4 APPENDIX - Brother International MFC 620CN | Users Manual - English - Page 194
of day into one transmission. 3-16 5.Real Time TX Off You can send a fax On without using the Next Fax Only memory. 3-11 6.Polled TX On Off Sets up your machine with an document to be retrieved by another fax machine. 3-15 7.Overseas On Mode Off If you are having difficulty sending - Brother International MFC 620CN | Users Manual - English - Page 195
and Start). 2.Setup - Groups (MFC-620CN) 3.Setup Groups (FAX-2440C) Sets up a Group 5-5 number for Broadcasting. 4.Report Setting Every 50 Faxes Off 5.Remote Fax 1.Fwd/Page/ Opt Store Off Sets the machine to 6-1 Fax Forward forward fax 6-2 Paging Fax Storage PC Fax Receive (MFC - Brother International MFC 620CN | Users Manual - English - Page 196
Main Menu 2.Fax (Continued) 3.Copy Submenu 7.Setup Msg Ctr Menu Selections 1.OGM Options On or Off. Adjust the transmission that are having problem. Uses the Telephone Company's Distinctive Ring subscriber service to register the ring pattern with the machine. View or print a list of the last 30 - Brother International MFC 620CN | Users Manual - English - Page 197
) 4.PhotoCapture (MFC-620CN only) Submenu Menu Selections Options Descriptions 4.Color Adjust 1.Red R:- + Adjusts the amount R:- + of Red in B:- + 1.Print - Quality Normal Photo Selects the print quality. 2.Paper & - Size Letter Glossy 4"x 6" Glossy 5"x 7" Glossy A4 Glossy - Brother International MFC 620CN | Users Manual - English - Page 198
your type of document. TIFF PDF Selects the default file format for black and white scanning. 2-25*1 2-25*1 3.ColorFile PDF Type JPEG Selects the default file format for color scanning. 2-25*1 The factory settings are shown in Bold. *1 See the complete Software User's Guide on the CD-ROM - Brother International MFC 620CN | Users Manual - English - Page 199
[000-255]. [000-255]. [000-255]. [000-255] You can choose the BOOT method that best suits you needs. Enter the IP address. See Network User's Guide on the CD-ROM 3.Subnet Mask [000-255]. [000-255]. [000-255]. [000-255] Enter the Subnet mask. 4.Gateway [000-255]. [000-255]. [000-255 - Brother International MFC 620CN | Users Manual - English - Page 200
FAX-2440C only) 6.Print Reports (MFC-620CN only) 0.Initial Setup Submenu Menu Selections 1.Help List - 2.Quick-Dial - 3.Fax - Journal 4.Transmission - 5.User - Settings 6.Network - Config (MFC-620CN only) 1.Receive - Mode 2.Date/Time - Options - - - - - - Fax Only Fax/Tel Manual - Brother International MFC 620CN | Users Manual - English - Page 201
, you may need to type text into the machine. Most number keys have three or four letters I L O R V Y four times 2 3 4 5 6 S 8 Z ▲ Inserting spaces To enter a space in the fax number, press ▲ once between numbers. To enter a space in the name, press ▲ twice between characters. Making corrections - Brother International MFC 620CN | Users Manual - English - Page 202
▲ ▲ Special characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol you want. Then press Menu/Set to select it. Press for (space Press # for Press 0 for 0 APPENDIX B B - 13 - Brother International MFC 620CN | Users Manual - English - Page 203
one location. Caller ID A service purchased from the telephone company that lets you see the number (or name) of the party calling you. Cancel Job Cancels a programmed job, like Delayed Fax or Polling. CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell - Brother International MFC 620CN | Users Manual - English - Page 204
that day. Distinctive Ring A subscriber service purchased from the telephone company that gives you another phone number on an existing phone line. The Brother machine uses the new number to simulate a dedicated fax line. Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory - Brother International MFC 620CN | Users Manual - English - Page 205
Programming and shows the date and time when the machine is idle. Manual fax When you lift the handset of the machine (FAX-2440C only) or press Speaker Phone so you can hear the receiving fax machine answer before you press Black Start or Color Start to begin transmission. Menu mode Programming mode - Brother International MFC 620CN | Users Manual - English - Page 206
One-Touch (FAX-2440C only) Keys on the machine's control panel where you can store numbers for easy dialing. You can store a second number on each key if you press Shift and the One-Touch Key together. Out of Paper Reception Receives faxes into the machine's memory when the machine is out of paper. - Brother International MFC 620CN | Users Manual - English - Page 207
document into a Media Card. Black and white images will be in TIFF or PDF file format and color images may be in PDF or JPEG file format. Search An electronic, alphabetical listing of stored One-Touch (FAX-2440C), Speed-Dial and Group numbers. Speed-Dial A pre-programmed number for easy dialing - Brother International MFC 620CN | Users Manual - English - Page 208
Report A listing for each transmission, that shows its date, time and number. True2Life® (MFC-620CN only) Adjusts the color in the image for better print quality by improving sharpness, white balance and color density. User Settings A printed report that shows the current settings of the - Brother International MFC 620CN | Users Manual - English - Page 209
description General Memory Capacity Automatic Document Feeder (ADF) Paper Tray Printer Type Print Method LCD (Liquid Crystal Display) Power Source Power Consumption Dimensions 8 MB (FAX-2440C) 16 MB (MFC-620CN) Up to 10 pages 100 Sheets (20 lb) Ink Jet Piezo with 74 × 5 nozzles 16 characters - Brother International MFC 620CN | Users Manual - English - Page 210
print delivery to the output paper tray)*2 *1 Use only transparencies recommended for inkjet printing. *2 For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. *3 Legal paper cannot be stacked on - Brother International MFC 620CN | Users Manual - English - Page 211
Width: 8.5 in. Scanner Glass Height: 11.7 in. Mono Up to 17 pages/minute (Letter paper)* Color Up to 11 pages/minute (Letter paper)* * Does not include the time it takes to feed the paper. Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document - Brother International MFC 620CN | Users Manual - English - Page 212
for music data with MagicGate™) Secure Digital™ xD-Picture Card™ DPOF, EXIF, DCF Photo Print: JPEG* Scan to Card: JPEG, PDF (Color) TIFF, PDF (Black) * Progressive JPEG format is not supported. True2Life Up to 999 files in the media card File must be in the 3rd folder level of the Media Card - Brother International MFC 620CN | Users Manual - English - Page 213
(manual setting) • Horizontal 203 dot/inch (8 dot/mm) • Vertical Standard - 98 line/inch (Black) 196 line/inch (Color) Fine - 196 line/inch (Black/Color) Photo - 196 line/inch (Black) Superfine - 392 line/inch (Black) 6 (3 x 2) 80 stations 130 stations (MFC-620CN) 136 stations (FAX-2440C) 1 time - Brother International MFC 620CN | Users Manual - English - Page 214
Memory Transmission Out of Paper Reception Up to 480*1/400*2 pages (MFC-620CN only) Up to 300*1/250*2 pages (FAX-2440C) Up to 480*1/400*2 pages (MFC-620CN only) Up to 300*1/250*2 pages (FAX-2440C) *1 "Pages" refers to the "Brother Standard Chart No. 1" (a typical business letter, Standard - Brother International MFC 620CN | Users Manual - English - Page 215
Printer For FAX-2440C, you can download the Brother Printer Driver from the Brother Solutions Center. Visit us at: http://solutions.brother.com Printer Driver Resolution Print Speed Printing Width Disk-Based Fonts Borderless Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother - Brother International MFC 620CN | Users Manual - English - Page 216
that is no longer than 6 feet (2.0m).* Ethernet UTP cable category 5 or greater. * Your machine has a Full-Speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has - Brother International MFC 620CN | Users Manual - English - Page 217
the latest drivers, go to the Brother Solutions Center at http://solutions.brother.com/ *1 Microsoft® Internet Explorer 5 or greater. *2 Maximum 1200 x 1200 dpi scanning with Windows® XP. (Resolutions up to 19200 x 19200 dpi can be selected using the Brother Utility.) *3 PC Fax Supports black and - Brother International MFC 620CN | Users Manual - English - Page 218
items Ink Service Life of Ink Cartridge The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Standard Black - Approximately 500 pages at 5% coverage High Yield Black - Approximately 900 pages at 5% coverage (FAX-2440C only - Brother International MFC 620CN | Users Manual - English - Page 219
Network (LAN) (MFC-620CN only) LAN Support for Protocols You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send. Also included is Brother BRAdmin Professional Network Management software. Windows® 98/98SE/Me/2000/XP Mac OS® 8.6 - 9.2, Mac OS® X 10.2.4 or - Brother International MFC 620CN | Users Manual - English - Page 220
(NC-2200w) (MFC-620CN only) NC-2200w External Wireless Print/Scan Server (Optional) Network types Support for Protocols Connecting the optional External Wireless Print/Scan Server (NC-2200w) to your machine will allow you to print and scan over a wireless network. IEEE 802.11b wireless LAN Windows - Brother International MFC 620CN | Users Manual - English - Page 221
12 Paging 6-7 I - 1 INDEX Cleaning print head 12-14 printer platen 12-23 scanner 12-22 CNG tones 1-20 Connecting external TAD A-11 external telephone .........A-10 two-line external TAD or telephone A-16 Consumable items S-10 Control Center See Software User's Guide on the CD-ROM Control - Brother International MFC 620CN | Users Manual - English - Page 222
from PC See Software User's Guide on the CD-ROM Fax, stand-alone receiving 4-1 at end of conversation ...4-7 compatibility 12-13 difficulties 12-10 Easy Receive 4-6 Fax Forwarding 6-7 from extension phone ... A-7 Paging 6-2 Polling Receive 4-8 reducing to fit on paper ...4-7 retrieving from - Brother International MFC 620CN | Users Manual - English - Page 223
12-24 Ink Dot Counter 12-24 J Jacks convert to RJ11 jack triplex adapter A-14 EXT external telephone .......A-11 TAD (answering machine A-11 Jams document 12-5 paper 12-5 L LCD (liquid crystal display B-1, B-2 contrast 2-10 Help List 8-3 M Maintenance, routine ...... 12-22 Manual dialing - Brother International MFC 620CN | Users Manual - English - Page 224
pager number 6-1 Paper 1-10, S-2 document size 3-4 Size 2-4 size of document 1-7 Type 2-4 PaperPort® See Software User's Guide on the CD drivers S-7 fax from memory 4-8 improving quality ...........12-14 paper jams 12-6 report 8-3 resolution S-7 specifications S-7 Programming your machine - Brother International MFC 620CN | Users Manual - English - Page 225
fax 3-9 Ring Delay, setting 4-3 S Safety Instructions .......vii, 11-6 Scanning See Software User's Guide on the CD-ROM Setup Date and Time 2-1 Station ID (fax header) entering text 2-2 Shipping the machine on Pulse line ... 5-9 Troubleshooting 12-1 checking ink volume ..... 12-18 document - Brother International MFC 620CN | Users Manual - English - Page 226
.......... 12-11 scanning 12-12 sending faxes 12-11 software 12-12 paper jam 12-6 print quality 12-14 True2Life® PhotoCapture Center™ ... 10-10 Two-line phone system .....A-14 U Unable to Clean 12-4 Unable to Init 12-4 Unable to Print 12-4 Unable to Scan 12-4 V Volume, setting 2-5 beeper - Brother International MFC 620CN | Users Manual - English - Page 227
press 4. Enter the new number of the remote fax machine where you want your fax messages forwarded followed by # #. Select Fax Storage, press 6. Retrieve a Fax Press 9 6 then to Retrieve all faxes, press 2, then enter the number of the remote fax machine followed by # #. After the beep, hang up and - Brother International MFC 620CN | Users Manual - English - Page 228
REMOTE RETRIEVAL ACCESS CARD Using Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by ). 3 Your fax machine signals the kinds of messages it received: 1 long beep - Brother International MFC 620CN | Users Manual - English - Page 229
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface - Brother International MFC 620CN | Users Manual - English - Page 230
Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations
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USER’S GUIDE
®
FAX-2440C
MFC-620CN