Brother International MFC 620CN Network Users Manual - English
Brother International MFC 620CN - Color Inkjet - All-in-One Manual
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- Brother International MFC 620CN | Network Users Manual - English - Page 1
. You can print or view this manual from the CD-ROM at any time, please keep the CD-ROM in a convenient place for quick and easy reference at all times. The Brother Solutions Center (http://solutions.brother.com) is your one stop resource for all your machine needs. Download the latest drivers and - Brother International MFC 620CN | Network Users Manual - English - Page 2
Computer, Inc. IBM, LAN Server, and AIX are trademarks of International Business Machines Corporation. LAN Manager, Windows, and MS-DOS are trademarks of Microsoft Corporation. BRAdmin Professional is a trademark of Brother Industries Ltd. All other brand and product names mentioned in this user - Brother International MFC 620CN | Network Users Manual - English - Page 3
to any fax machine. Call the number below and follow the recorded instructions to receive a fax about how to use the system and an Index of the subjects you can get information about. In USA only 1-800-521-2846 Service Center locator (USA) For the location of a Brother authorized service center - Brother International MFC 620CN | Network Users Manual - English - Page 4
) 704-1700 declares, that the products Product Name: Model Number: Brother Network Interface (BR-net) NC-110h complies with Part 15 of the FCC Rules. and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there - Brother International MFC 620CN | Network Users Manual - English - Page 5
/EEC and 92/31/EEC). Issued by: Brother Industries, Ltd. Information & Document Company Caution for products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; - Brother International MFC 620CN | Network Users Manual - English - Page 6
(not available for MFC- 5440CN 1-6 Management Utilities 1-7 Internet Fax / Scan to E-mail Server (Download only) (FAX-1940C/MFC-3340CN/MFC-5440CN/MFC- 5840CN only 1-7 2 TCP/IP Configuration 2-1 Assigning TCP/IP Information (Basic 2-1 Overview 2-1 Using the machine's control panel to - Brother International MFC 620CN | Network Users Manual - English - Page 7
Printing (Printer Driver not yet installed 4-2 Standard TCP/IP Port Printing 4-2 Windows® 2000/XP Printing (Printer Driver already installed 4-3 For Windows® 98/Me users 4-4 Overview 4-4 TCP/IP Printing 4-5 Installing the Brother Peer to Peer Software 4-5 Associating to the printer - Brother International MFC 620CN | Network Users Manual - English - Page 8
6 Troubleshooting 6-1 Overview 6-1 Installation problems 6-1 Intermittent Problems 6-3 TCP/IP Troubleshooting 6-3 Windows® 98/Me Peer to Peer Print (LPR) Troubleshooting 6-4 7 Brother Internet Fax Printing Software 7-1 Overview 7-1 Installing Brother Internet Fax Printing Driver - Brother International MFC 620CN | Network Users Manual - English - Page 9
protocol can be used in almost all operating systems such as Windows®, Macintosh® and Linux. TCP/IP is suited to a large-scale network and is widely used for company networks. TCP/IP is also widely used as the print protocol. The Brother machine can use the TCP/IP-based protocols such as LPR and - Brother International MFC 620CN | Network Users Manual - English - Page 10
Protocol Configuration Items TCP/IP Configuration • IP Address • Subnet mask • Gateway (when routers exist on your network) ■ IP Address An IP address is a series of numbers that identifies each computer connected to a network. An IP address consists of four numbers separated by dots. Each number - Brother International MFC 620CN | Network Users Manual - English - Page 11
address. If you do not know the Gateway IP address then contact your Network Administrator. Node name Node name appears in current BRAdmin Professional or Printer configuration page. The default Node name is "BRN_xxxxxx" ("xxxxxx" is the last six digits of Ethernet address.) 1 - 3 INTRODUCTION - Brother International MFC 620CN | Network Users Manual - English - Page 12
requirements. We recommend to use this product in a Peer to Peer environment in which each computer directly sends and receives data to and from the Brother machine. Peer-to-Peer Printing Each computer requires configuration of the printer port. INTRODUCTION 1 - 4 - Brother International MFC 620CN | Network Users Manual - English - Page 13
Network Example Example : Peer-to-Peer (TCP/IP) Windows R Windows R UNIX TCP/IP Router TCP/IP • Each computer needs the TCP/IP and Print Protocol configured. • The Brother machine needs to have an appropriate IP address configured. • If a TCP/IP environment has already been - Brother International MFC 620CN | Network Users Manual - English - Page 14
documents and PC-FAX over a network. This is supplied with Brother's Peer to Peer printing software allowing you to easily share the machine as a small workgroup printer. Network Printing The Print/Scan server provides printing services for Windows® 98/ Me, Windows® 2000/XP supporting the TCP/IP - Brother International MFC 620CN | Network Users Manual - English - Page 15
/MFC-3340CN/MFC-5440CN/MFC-5840CN only) The Brother machine can be assigned an E-mail address allowing you to send, receive or forward documents over a Local Area Network or the Internet to PC's or other Internet Fax machines. In order to use this function, please download the necessary software - Brother International MFC 620CN | Network Users Manual - English - Page 16
Print/Scan server is 192.0.0.192. However, you can easily change this IP address number to match with the IP address details of your network. This can be done in any of the following ways: ■ From your machine's control panel settings. ■ BRAdmin Professional utility (for Windows® 98/Me and Windows - Brother International MFC 620CN | Network Users Manual - English - Page 17
on the CD-ROM with your Brother product. You can also download the latest Brother BRAdmin Professional utility version from http://solutions.brother.com. This utility is only available for Windows® users. Start the BRAdmin Professional utility (from Windows® 98/Me and Windows® 2000/XP), by clicking - Brother International MFC 620CN | Network Users Manual - English - Page 18
left frame of the main BRAdmin window. 2 Select the Device menu and choose the Search Active Devices. If the Print/Scan server is set to its MAC address by printing out the machine configuration page. See page 3-11 for information on how to print the configuration page on your Print/Scan server. - Brother International MFC 620CN | Network Users Manual - English - Page 19
DHCP Server in your network (typically a Unix/Linux or Windows® 2000, XP network) the Print/Scan server will automatically obtain its IP address from DHCP services. If you do not want your Print/Scan server configured via DHCP, BOOTP or RARP, you must set the BOOT METHOD to static so that the Print/ - Brother International MFC 620CN | Network Users Manual - English - Page 20
ef | grep -v grep | grep rarpd The Brother Print/Scan server will get the IP address from the rarp daemon when the printer is powered on. Using BOOTP to Configure the host computer (it should appear in the /etc/services file on your host as a real service; type man bootpd or refer to your system - Brother International MFC 620CN | Network Users Manual - English - Page 21
included a download filename in the configuration file; if this is the case, simply create a null file on the host and specify the name of this file and its path in the configuration file. As with rarp, the Print/Scan server will load its IP address from the BOOTP server when the machine is - Brother International MFC 620CN | Network Users Manual - English - Page 22
Setup Misc. Proceed to the menu selection you wish to configure. (See Appendix of the User's Guide for the LAN menu options.) Please note that the machine is supplied with the BRAdmin Professional Windows® software, which can be used to configure many aspects of the network. FRONT PANEL SETUP 3 - 1 - Brother International MFC 620CN | Network Users Manual - English - Page 23
The default setting is Auto. 1 Press Menu/Set, 5, 1, 1. (4, 1, 1 for MFC-5440CN) 2 Press ▲ or ▼ to select Auto, Static, RARP, BOOTP or DHCP. 3 Press Menu/Set. 4 Press Stop/Exit. Static mode In this mode the machine's IP address must be manually assigned. Once entered the IP address is locked to the - Brother International MFC 620CN | Network Users Manual - English - Page 24
RARP mode Brother Print/Scan server IP address can be configured using the Reverse ARP (RARP) | grep rarpd For AT&T UNIX-based systems, type: ps -ef | grep -v grep | grep rarpd The Brother Print/Scan server will get the IP address from the rarp daemon when it is powered on. FRONT PANEL SETUP 3 - 3 - Brother International MFC 620CN | Network Users Manual - English - Page 25
included a download filename in the configuration file; if this is the case, simply create a null file on the host and specify the name of this file and its path in the configuration file. As with rarp, the Print/Scan server will load its IP address from the BOOTP server when the printer is - Brother International MFC 620CN | Network Users Manual - English - Page 26
be connected on. 1 Press Menu/Set, 5, 1, 2. (4, 1, 2 for MFC-5440CN) 2 Select 1 to change. Enter the IP address. 3 Press Menu/Set. 4 Press Stop/Exit. When the Boot Method is set to "Auto", the machine cannot receive an IP address from a BOOTP server in Windows® 2000. So please ensure that you use - Brother International MFC 620CN | Network Users Manual - English - Page 27
the subnet mask to use. 1 Press Menu/Set, 5, 1, 3. (4, 1, 3 for MFC-5440CN) 2 Select 1 to change. Enter the Subnet Mask address. 3 Press Menu/Set. 4 Press Stop/Exit. Gateway This field displays the current gateway or router address used by the machine. If you are not using DHCP or BOOTP to obtain - Brother International MFC 620CN | Network Users Manual - English - Page 28
Brother recommends the name BRN_XXXXXX (where XXXXXX is the last six digits of the Ethernet address) (up to 15 characters). 1 Press Menu/Set, 5, 1, 5. (4, 1, 5 for MFC controls how the machine obtains the IP address for the WINS server. 1 Press Menu/Set, 5, 1, 6. (4, 1, 6 for MFC-5440CN) 2 Press - Brother International MFC 620CN | Network Users Manual - English - Page 29
still can register itself with a secondary server. If set to a non-zero value, the machine will contact this server to register its name with the Windows® Internet Name Service. If you have a primary WINS server, but no secondary WINS server, simply leave this field blank. 3 - 8 FRONT PANEL SETUP - Brother International MFC 620CN | Network Users Manual - English - Page 30
. It is used as a backup to the Primary DNS server address. If the Primary server is unavailable, the machine will contact the Secondary DNS server. APIPA The setting of On will cause the print server to automatically allocate a Link-Local IP address in the range (169.254.1.0 169.254.254.255) when - Brother International MFC 620CN | Network Users Manual - English - Page 31
server has been reset (default is Auto). If you incorrectly set this value, you may not be able to communicate with your print server. 1 Press Menu/Set, 5, 2, 1. (4, 2, 1 for MFC-5440CN) 2 Press ▲ or ▼ to select Auto/100B-FD/100B-HD/ 10B-FD/10B-HD. 3 Press Menu/Set. 4 Press Stop/Exit. 3 - 10 FRONT - Brother International MFC 620CN | Network Users Manual - English - Page 32
, 5, 2, 2. (4, 2, 2 for MFC-5440CN) 2 Press ▲ or ▼ to enter the time. 3 Press Menu/Set. 4 Press Stop/Exit. Windows® Time Zone Setting You can determine the List This feature prints a report listing all the current network Print/Scan server Settings. 1 Press Menu/Set, 6, 6. (5, 6 for MFC-5440CN) 2 - Brother International MFC 620CN | Network Users Manual - English - Page 33
all network settings of the internal Print/Scan server to factory default, please follow the steps below. 1 Make sure the machine is not operating, then disconnect all the cables from the machine (except power cable). 2 Press Menu/Set, 5, 0. (4, 0 for MFC-5440CN) 3 Press 1 to select Reset. 4 Press - Brother International MFC 620CN | Network Users Manual - English - Page 34
® 2000/XP, LAN Server and Warp Server users Overview Windows® 2000/XP users are able to send print jobs directly to the printer without installing any additional software. Brother's print server also supports transparent printing from IBM LAN Server and OS/2 Warp Server file servers, as well as - Brother International MFC 620CN | Network Users Manual - English - Page 35
the appropriate section in this chapter for more information. Windows® 2000/XP Printing (Printer Driver not yet installed) By default, Windows® 2000/XP systems install with all the necessary software required for you to be able to print. This chapter describes the most commonly used configurations - Brother International MFC 620CN | Network Users Manual - English - Page 36
the Wizard. 11 Now that you have configured the port, you must specify which printer driver you wish to use. Select the appropriate driver from the list of supported printers. If you are using a driver supplied with the machine on CD-ROM then select the Have Disk option to browse to the CD-ROM - Brother International MFC 620CN | Network Users Manual - English - Page 37
software or let your DHCP server allocate an IP address to the printer. 2 Refer to chapter 2 of this user guide to learn how to configure the IP address on your machine. 3 The default password for Brother Print/Scan server is access. Driver Deployment Wizard This installer includes the Windows - Brother International MFC 620CN | Network Users Manual - English - Page 38
protocol on your Windows® PC. If you haven't already done so, configure the IP address of the machine, for more information on IP address configuration, refer to chapter 2 of this user guide. Installing the Brother Peer to Peer Software If you already installed the driver from the printer's CD-ROM - Brother International MFC 620CN | Network Users Manual - English - Page 39
the correct driver. Click Next when you are done. 6 If you have selected a printer driver that is already being used, you have the option of either keeping the existing driver (recommended) or replacing it. Select the desired option and press Next. 4 - 6 NETWORK PRINTING FROM WINDOWS® (Peer to - Brother International MFC 620CN | Network Users Manual - English - Page 40
OK. You should now see the port that you have just created in the Print to the following port setting of the printer driver. Other Sources of Information Refer to chapter 2 of this user guide to learn how to configure the IP address of the machine. NETWORK PRINTING FROM WINDOWS® (Peer to Peer) 4 - 7 - Brother International MFC 620CN | Network Users Manual - English - Page 41
to configure the default Quick Draw driver on a Network, see the Quick Setup Guide included with the machine. Printing from a Macintosh® using the Simple machine to automatically configure its IP address settings. Refer to the information below if you wish to learn how to configure a Brother machine - Brother International MFC 620CN | Network Users Manual - English - Page 42
1 Run the Print Center software and click Add. 2 Select Rendezvous (may be changed in the future version of the Mac OS® X) and any Simple Network Configuration compatible machines will be displayed. NETWORK PRINTING FROM MACINTOSH® 5 - 2 - Brother International MFC 620CN | Network Users Manual - English - Page 43
3 Select the machine and click the Add button. 4 Click the machine and click the Make Default button to set the printer as the default printer.The machine is now ready to print. 5 - 3 NETWORK PRINTING FROM MACINTOSH® - Brother International MFC 620CN | Network Users Manual - English - Page 44
may encounter with a Brother Print/Scan server, it is divided into the following sections: 1 Installation Problems 2 Intermittent Problems 3 Protocol-Specific Troubleshooting Installation problems If you cannot print over the network, check the following: 1 Make sure that the machine is powered on - Brother International MFC 620CN | Network Users Manual - English - Page 45
certainly a hardware or network problem! a If you are using TCP/IP: Try pinging the Print/Scan server from the host operating Troubleshooting section. b If you are running Macintosh: If you are using the Quick Draw driver make sure that you can see the Print/Scan server name under the Brother Ink - Brother International MFC 620CN | Network Users Manual - English - Page 46
in your machine and the latest printer driver installed on your computer. The latest Brother printer drivers can be downloaded from http://solutions.brother.com 2 Check the individual protocol troubleshooting sections in this chapter for additional causes of intermittent printer problems. TCP/IP - Brother International MFC 620CN | Network Users Manual - English - Page 47
trouble printing on a Windows® 98/Me Peer-to-Peer network (LPR method), check the following: 1 Make sure that the Brother LPR Port driver is correctly installed and configured according to the "TCP/IP Printing" on page 4-5. 2 Try to turn the Byte Count on in the Configure port area of printer driver - Brother International MFC 620CN | Network Users Manual - English - Page 48
from the users desktop to any standard Facsimile machines, Internet fax machines and E-mail addresses. Brother Internet Fax Printing Software (BFP) is a Windows® 98/Me and Windows® 2000/XP software utility that gives network PC Fax and Internet Fax functionality from the desktop to users on your - Brother International MFC 620CN | Network Users Manual - English - Page 49
Installing Brother Internet Fax Printing Driver Insert the CD-ROM supplied with your Brother machine into your CDROM Drive. The on your PC) 1 Select Install Optional Applications. 2 Select Brother Internet Fax Printing (BFP) Driver. Next you will be presented with the licensing agreement, please - Brother International MFC 620CN | Network Users Manual - English - Page 50
on Windows® 2000 and XP operating systems we recommend that you add a ":" to the end of the port name, so BFP1 = BFP1: You also need to enter certain information into the printer driver dialog in any doubt contact your Network Administrator for assistance BROTHER INTERNET FAX PRINTING SOFTWARE 7 - 3 - Brother International MFC 620CN | Network Users Manual - English - Page 51
change the settings of the BFP software to use an alternative machine as the network fax print server. To alter BFP settings, select Start | Printers and Faxes to open the Printers dialogue box. From the Printers windows illustrated below highlight the Brother Internet Fax and right click the mouse - Brother International MFC 620CN | Network Users Manual - English - Page 52
for the machine to receive data and then send this information (network fax) to other fax machines the "Relay Broadcast Function" must be switched "ON". Also you must tell the networked machine which networks can relay faxes through your machine. This BROTHER INTERNET FAX PRINTING SOFTWARE 7 - 5 - Brother International MFC 620CN | Network Users Manual - English - Page 53
is known as the "Relay Function" and "Trusted Domains". So we set the trusted domain as brother.com. "Trusted Domains" Provide security for your machine. In that only users from a particular domain can send faxes through your network connected machine. 7 - 6 BROTHER INTERNET FAX PRINTING SOFTWARE - Brother International MFC 620CN | Network Users Manual - English - Page 54
programs select the Brother Internet Fax Vx.xx as shown below then click the Add/ Remove button. In the case of Windows® 2000/XP you also need to remove the Brother Internet Fax Driver from the Start | Control Panel | Add or Remove Programs properties. BROTHER INTERNET FAX PRINTING SOFTWARE 7 - 7 - Brother International MFC 620CN | Network Users Manual - English - Page 55
Driver from the printers list. To do this select Start | Printers and Faxes you are then presented with the Window illustrated below. Right click the Brother Internet Fax, from the list click Delete. Accept the confirmation and the driver will be deleted. 7 - 8 BROTHER INTERNET FAX PRINTING SOFTWARE - Brother International MFC 620CN | Network Users Manual - English - Page 56
Software. Additionally you can create Groups of contacts that you may wish to broadcast documents to. From the Start menu, select Programs, Brother, Brother MFL Pro Suite, Internet Fax and then click Brother Address Book. The Brother Address Book dialog box will appear: BROTHER INTERNET FAX PRINTING - Brother International MFC 620CN | Network Users Manual - English - Page 57
Brother Address Book Member Setup dialog box, type the member's information. Name is a required field. You can also enter the an E-mail contact address and machine address for the address book member. Click the OK button to save the member's information. 7 - 10 BROTHER INTERNET FAX PRINTING SOFTWARE - Brother International MFC 620CN | Network Users Manual - English - Page 58
click Add>>. 4 Members you add to the group will be listed in the Group Members box. 5 After all the members have been added, click OK. BROTHER INTERNET FAX PRINTING SOFTWARE 7 - 11 - Brother International MFC 620CN | Network Users Manual - English - Page 59
, and then select Save. 6 If you are creating a Vcard, you must first select the member. 7 Select items in the order you want them listed. 7 - 12 BROTHER INTERNET FAX PRINTING SOFTWARE - Brother International MFC 620CN | Network Users Manual - English - Page 60
in the address line make sure they are separated by ";". When entering a Fax Contact you must first specify the Internet Address of the machine that will send the document followed by the fax number as shown below. [email protected](fax#2537) BROTHER INTERNET FAX PRINTING SOFTWARE 7 - 13 - Brother International MFC 620CN | Network Users Manual - English - Page 61
that supports Java. Please note this software is not included on the CD-ROM that was supplied with your Brother product. Please visit http://solutions.brother.com/webbradmin to learn more about this software and to download it. IIS* = Internet Information Server 4.0 or Internet Information Services - Brother International MFC 620CN | Network Users Manual - English - Page 62
wish to print to the Brother Print/Scan server. The Brother Print/Scan server provides the following predefined services (do a SHOW SERVICE command in the Brother Print/Scan server remote console to see a list of available services): Enter HELP at the command prompt for a list of supported commands - Brother International MFC 620CN | Network Users Manual - English - Page 63
B Updating other machines through the Network (Windows® only) It is possible to program a Brother machine on the network with either settings from an already programmed machine or with data from the Brother PC-FAX Address Book. (See Software User's Guide chapter 5) When Brother PC-FAX is used from - Brother International MFC 620CN | Network Users Manual - English - Page 64
from the Address Book list to the machine. This data is then stored in the Windows® Temp Folder and can be used to update singular or multiple machines on the network. Highlight singular or multiple networked Brother machines in the main BRAdmin window by highlighting and pressing the shift key - Brother International MFC 620CN | Network Users Manual - English - Page 65
A dialog box is displayed showing the upload status of the current machine and beneath this the whole progress is displayed if updating multiple machines. When the process is finished a dialog box is displayed showing which machine on the network has been updated. A - 5 APPENDIX - Brother International MFC 620CN | Network Users Manual - English - Page 66
mDNS, TELNET, SNMP, TFTP Network 10/100Base-TX Ethernet Network Network Printing Windows® 98/Me Peer-to-Peer Printing Windows® 2000/XP TCP/IP Printing Macintosh® Printing (Quick Draw over TCP/IP) Network PC Fax send Windows® 98/98SE/Me and Windows® 2000/XP Mac OS® 8.6-9.2 / Mac OS® 10.2.4 or greater - Brother International MFC 620CN | Network Users Manual - English - Page 67
can be connected to one machine at a time. Computer Requirements (for drivers, BRAdmin Professional, Peer-to-Peer software, etc.) CPU - Pentium 75MHz or Higher for Windows® 98/98SE - Pentium 150MHz or Higher for Windows® Me - Pentium 133MHz or Higher for Windows® 2000 - Pentium 233MHz or Higher - Brother International MFC 620CN | Network Users Manual - English - Page 68
(160MB or more recommended) for Mac OS® X 10.2.4 or greater OS - Mac OS® 8.6-9.2 / Mac OS® X 10.2.4 or greater Management Utilities BRAdmin Professional utility - Windows® 98/98SE/Me and Windows® 2000/XP Web BRAdmin - Windows® 2000 Professional/Server/Advanced Server/XP Professional APPENDIX A - 8 - Brother International MFC 620CN | Network Users Manual - English - Page 69
Function Table and Factory Default Settings LEVEL ONE LEVEL TWO LEVEL THREE OPTIONS OPTIONS 5.LAN 1.Setup (4.LAN TCP/IP for MFC5440CN) 1.BOOT Method Auto/ Static/ RARP/ BOOTP/ DHCP 2.IP Address [000-255].[000-255].[000255].[000-255] 3.Subnet Mask [000-255].[000-255].[000- 255].[000-255] - Brother International MFC 620CN | Network Users Manual - English - Page 70
4-7 Brother Peer to Peer Software 4-5 D DHCP 2-1, 2-4 DNS Server 3-9 E Ethernet 3-10 F Factory Default .......... 3-12, A-9 G Gateway 1-3, 3-6 H Host Name 3-7 I IBM LAN Server 4-1 IIS A-1 Internet Fax 1-7 IP Address 1-2, 3-5 L LAN 3-1 LAN Server 4-1 M Macintosh Printing 5-1 N Network - Brother International MFC 620CN | Network Users Manual - English - Page 71
5-1 Subnet Mask 1-2, 3-6 T TCP/IP 1-1, 3-2 TCP/IP Printing 4-5 TCP/IP Printing for Macintosh® 5-1 TCP/IP protocol 2-1 TEXT_P1 A-2 Time Zone 3-11 W Warp Server 4-1 Web BRAdmin A-1 Windows Printing (2000/XP) .... 4-2 Windows Printing (98/ME) 4-4,4-5 WINS Configuration 3-7 WINS Server
Multi-Protocol On-board Print/Scan Server
Network User’s Guide
NC-110h
Version A
Please read this manual thoroughly before using the machine. You can print or
view this manual from the CD-ROM at any time, please keep the CD-ROM in a
convenient place for quick and easy reference at all times.
The Brother Solutions Center (http://solutions.brother.com) is your one stop
resource for all your machine needs. Download the latest drivers and utilities for
your Brother machine, read the FAQs and troubleshooting tips.