Brother International MFC 7345N Network Users Manual (Internet Fax and Fax to
Brother International MFC 7345N - Laser Multifunction Center Manual
UPC - 012502622239
View all Brother International MFC 7345N manuals
Add to My Manuals
Save this manual to your list of manuals |
Brother International MFC 7345N manual content summary:
- Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 1
Fax to Server features NETWORK USER'S GUIDE MFC-7440N MFC-7840N MFC-7840W The Brother Solutions Center (http://solutions.brother.com) is your one stop resource for all your printing needs. Download the latest drivers and utilities for your machine, read FAQs and troubleshooting tips or learn about - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 2
User's Guide are registered trademarks or trademarks of their respective companies. Compilation and publication notice Under the supervision of Brother Industries Ltd., this manual but not limited to typographical and other errors relating to the publication. ©2008 Brother Industries Ltd. i - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 3
Edition and Windows® XP Home Edition. Windows® Server 2003 in this document represents Windows® Server 2003 and Windows® Server 2003 x64 Edition. Go to the Brother Solutions Center (http://solutions.brother.com) for more information on Windows® Server 2003 x64 Edition - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 4
. - Marketing Dept. 1 Hôtel de Ville Dollard des Ormeaux, QC H9B 3H6 Canada Brother International Corporation do Brasil Ltda. Av. Paulista, 854 - 15 and. - Ed. Top Center CEP: 01310-100 - São Paulo - SP - Brasil European Product & Service Support 1 Tame Street Audenshaw Manchester, M34 5JE, UK iii - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 5
Global Web Site: http://www.brother.com For Frequently Asked Questions (FAQs), Product Support, Driver Updates and Utilities: http://solutions.brother.com Ordering accessories and supplies In USA: In Canada: 1-877-552-MALL (1-877-552-6255) 1-800-947-1445 (fax) http://www.brothermall.com 1-877 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 6
...1 Control panel key functions ...2 Sending an Internet fax ...2 Manually entering text ...3 Receiving MFC-7840W wireless network only 26 WLAN Status (MFC-7840W wireless network only 26 Set to Default (MFC-7840W only) ...28 Wired Enable (MFC-7840W wired network only 29 WLAN Enable (MFC - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 7
A Appendix 48 Function table and default factory settings 48 MFC-7440N and MFC-7840N ...48 MFC-7840W ...52 Entering Text ...58 B Index 60 vi - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 8
and from your machine, your mail application on the computer must be able to support the MIME format. E-mail Relay Fax (G3 TX) Internet E-mail Internet Intenet machine, the mail server(s) IP address, mailbox name and password for your Brother machine. If you are unsure of any of these items, - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 9
Deletes entered data and stops the scanning or transmitting process. One Touch Search/Speed-Dial 1 These functions work the same way as the preferred resolution and choose a Speed Dial or One Touch number and press Start. If you wish to manually enter the Internet fax address, load the document - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 10
to the machine using a web browser and store the E-mail address information to a Speed Dial or One Touch location through Web Based Management. For more information on Web Based Management, see the Network User's Guide on the CD-ROM we have provided with the machine. As you enter an Internet fax - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 11
the computer's owner that they must install some software that can view TIFF-F files. Forwarding received E- User's Guide supplied with your machine. Please see the User's Guide included with the machine to check that this feature is supported. Relay broadcasting 1 This function allows the Brother - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 12
number of the fax that will receive the document. The following is an example of how to enter the E-mail address and phone number [email protected](fax#123456789) E-mail address Fax Phone Number The word "fax#" must be included with the phone number inside the parenthesis. 5 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 13
E-mail application cannot support multiple phone numbers you will only be able to relay to one fax machine at a time. Enter the address of the relay machine and phone number of the fax in the "TO" box using the same method used when sending from an machine. [email protected](fax#123456789 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 14
supports two separate functions. Verification Mail for sending allows you to request notification from the receiving station that the Internet Fax or E-mail was received and processed. Verification Mail for receiving allows you to transmit a default used when the machine or user reads or prints the - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 15
internet) is, may cause the system to take a long time to send back an error mail. (normally 20 sec. to 30 sec.). In the case of transmission receiver. Depending on the receiver's server, there may be some cases in which the error mail will not be sent back. If the size of a document's image - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 16
2 Fax operation 2 You can follow instructions in the User's Guide we have provided with the machine for how to use your machine as a fax after installing the internet fax software. This chapter explains some operations which are unique for the internet fax capable machine. 2 Storing numbers 2 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 17
address, you can only use the E-mail address when you are in Scan mode. If you chose IFAX and save the E-mail address, you can only to h. Press OK if you don't want to change the default resolution. Go to h. g Choose one of the options below: If you chose Color150dpi, Color300dpi, Color600dpi, - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 18
OK to store the number or E-mail address without a name. f If you want to save a fax/scan resolution along with the number, choose one of the options below: If you chose Fax/Tel in c, press a or b to choose Std go to h. Press OK if you don't want to change the default resolution. Go to h. 11 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 19
number go to b. To finish storing Speed Dial numbers, press Stop/Exit. Note When you do a broadcast and you have saved a scan profile along with the number or E-mail address, the scan profile of the One Touch, Speed Dial or Group number you choose first will be applied to the broadcast. Changing - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 20
Enter a number. Press OK. You can use either a One Touch, Speed Dial, a Group number, or a number manually entered using the dial pad. d Repeat c until you send to IFAX numbers in Std, Fine or Photo resolution. • The scan profile of the One Touch, Speed Dial, a Group number you choose first will be - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 21
to 08). Press OK. d Press a or b to choose Fax/IFAX or E-Mail. Press OK. e To add One Touch or Speed Dial numbers follow the instructions below: For One Touch numbers, press the One Touch keys one after the other. For Speed Dial numbers, press Search/Speed Dial, and then enter the three-digit - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 22
Fax operation h You can save a fax/scan resolution along with the number. Do one of the following: If you chose Fax/IFAX Press OK if you don't want to change the default resolution. Go to j. Note If you have chosen Fax/IFAX in d and added One Touch or Speed Dial numbers that are stored as 'IFAX - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 23
Brother machine for your network configuration. Press Menu, then press a or b to choose LAN. Proceed to the menu selection you wish to configure. See Function table and default b to choose LAN. Press OK. (MFC-7440N and MFC-7840N) Go to d. (MFC-7840W) Go to c. c (MFC-7840W only) (For Wired) Press a - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 24
scan the network for a server. 2 Static mode In this mode the machine's IP address must be manually assigned. Once entered the IP address is locked to the assigned address. 3 RARP mode The Brother as the one you put in Brother print server will get the IP address from the RARP daemon when the printer - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 25
host software implementations will not respond to BOOTP requests if you have not included a download filename when the printer is powered on. 5 DHCP mode Dynamic Host Configuration Protocol (DHCP) is one of with any RFC 1001 and 1002 compliant dynamic name services. Note • If you do not want your - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 26
its IP address using the DHCP or BOOTP protocols. The default IP address of your machine will probably be incompatible with the Menu. b Press a or b to choose LAN. Press OK. (MFC-7440N and MFC-7840N) Go to d. (MFC-7840W) Go to c. c (MFC-7840W only) (For Wired) Press a or b to choose Wired. - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 27
blank. Check with your network administrator if you are unsure. a Press Menu. b Press a or b to choose LAN. Press OK. (MFC-7440N and MFC-7840N) Go to d. (MFC-7840W) Go to c. c (MFC-7840W only) (For Wired) Press a or b to choose Wired. (For Wireless) Press a orb to choose WLAN. Press OK. d Press - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 28
the WINS server on your network. Brother recommends the name "BRNxxxxxxxxxxxx" for a wired network or "BRWxxxxxxxxxxxx" for a wireless network. a Press Menu. b Press a or b to choose LAN. 3 Press OK. (MFC-7440N and MFC-7840N) Go to d. (MFC-7840W) Go to c. c (MFC-7840W only) (For Wired) Press - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 29
its name with the Windows® Internet Name Service. If you have a primary WINS server, but no secondary WINS server, simply leave this field blank. a Press Menu. b Pressa or b to choose LAN. Press OK. (MFC-7440N and MFC-7840N) Go to d. (MFC-7840W) Go to c. c (MFC-7840W only) (For Wired) Press a or - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 30
, but no secondary DNS server, simply leave this field blank. a Press Menu. b Press a or b to choose LAN. Press OK. (MFC-7440N and MFC-7840N) Go to d. (MFC-7840W) Go to c. c (MFC-7840W only) (For Wired) Press a or b to choose Wired. (For Wireless) Press a orb to choose WLAN. Press OK. d Press - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 31
the IPv6 protocol, choose On. The default setting for IPv6 is Off. For more information on the IPv6 protocol, visit http://solutions.brother.com. a Press Menu. b Press a or b to choose LAN. Press OK. (MFC-7440N and MFC-7840N) Go to d. (MFC-7840W) Go to c. c (MFC-7840W only) (For Wired) Press a or - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 32
auto negotiation. You can fix the server link mode to 100BASE-TX Full Duplex (100B-FD) or Half Duplex (100B-HD) and 10BASE-T Full Duplex (10B-FD) or Half Duplex (10B-HD). This change is valid after the print server has been reset (default is Auto). Note If you incorrectly set this value, you may not - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 33
for instructions on how to access one-push mode. For more information, see the Quick Setup Guide and Network User's Guide on the CD- ROM we have provided with the machine. 1 Push Button Configuration WPS w/PIN Code (MFC-7840W wireless network only) 3 If your wireless access point supports Wi - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 34
Control panel setup Signal This field displays the current wireless network signal strength; Strong, Medium, Weak or None. a Press Menu. b Press a or b to choose LAN. Press OK. c Press a or b to choose WLAN. Press OK. d Press a or b to choose WLAN Status. Press OK. e Press a or b to choose Signal. - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 35
mode will be displayed; Ad-hoc or Infrastructure. g Press Stop/Exit. Set to Default (MFC-7840W only) 3 The Set to Default allows you to reset each wired or wireless settings to the default. If you want to reset both wired and wireless settings, see Restoring the network settings to factory - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 36
Wired Enable (MFC-7840W wired network only) If you want to use the wired network Enable. Press OK. e Press a or b to choose On or Off. Press OK. f Press Stop/Exit. WLAN Enable (MFC-7840W wireless network only) If you want to use the wireless network connection, set WLAN Enable to On. a Press Menu. b - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 37
, you may find that it is more convenient to use Web Based Management and your favorite web browser to configure these settings (see the Network User's Guide on the CD-ROM we have provided with the machine). For more details about Internet fax, see Internet fax on page 1. 3 You can also access - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 38
Auth. for SMTP 3 You can specify the security method for E-mail notification. For details on security the methods for E-mail notification, see the Network User's Guide on the CD-ROM we have provided with the machine. a Press Menu. b Press a or b to choose LAN. Press OK. c Press a or b to choose - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 39
j Enter the account password again. Press OK. k Press Stop/Exit. POP3 Server 3 This field displays the node name or IP address of the POP3 server (incoming E-mail server) used by the Brother machine. This address is necessary for the Internet fax features to function correctly. (Ex, "mailhost - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 40
a or b to choose Setup IFAX. Press OK. d Press a or b to choose Setup Internet. Press OK. e Press a or b to choose Mailbox Name. Press OK. f Enter the user account name assigned to the Brother machine that will login to the POP3 server (up to 32 characters). Press OK. g Press Stop/Exit. 33 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 41
a or b to choose Setup IFAX. Press OK. d Press a or b to choose Setup Internet. Press OK. e Press a or b to choose Mailbox Pwd. Press OK. f Enter the user password assigned to the machine that will login to the POP3 server (up to 32 characters). Please note that this - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 42
has five selections: Auto Polling, Poll Frequency, Header, Del Error Mail and Notification. Auto Polling When set to On, the 3 3 Poll Frequency 3 Sets the interval for checking for new messages on the POP3 server (default is 10Min). a Press Menu. b Press a or b to choose LAN. Press OK. - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 43
choose Header. Press OK. f Press a or b to choose All, Subject+From+To or None. Press OK. g Press Stop/Exit. Del Error Mail 3 When set to On, the machine automatically deletes error mails that the machine cannot receive from the POP server. a Press Menu. b Press a or b to choose LAN. Press OK - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 44
Internet Fax has been received. This feature only works on Internet Fax machines that support the "MDN" specification. a Press Menu. b Press a or b to is attached to the Internet fax data being sent from the Brother machine to a computer (default is "Internet Fax Job"). a Press Menu. b Press - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 45
on the maximum E-mail size). With this function enabled, the machine will display Out of Memory document will not be sent and an error report will be printed. The document you received. This feature only works on Internet Fax machines that support the "MDN" specification. a Press Menu. b Press a - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 46
Broadcast, Relay Domain and Relay Report. For more information on Relay Broadcast, see Relay broadcasting on page 4 of this User's Guide. Rly Broadcast 3 This function allows the machine to receive a document over the Internet, and then relay it to other fax machines through conventional analog - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 47
Stop/Exit. 3 3 Relay Report 3 A Relay Broadcast Report can be printed at the machine that will act as a Relay Station for all Relay Broadcasts. Its primary function is to print reports of any relayed broadcasts that have been sent through the machine. Please note: In order to use this - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 48
E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User's Guide on the CD-ROM.) a Put the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Press a or b to choose Scan to E-mail. Press OK. d Press a or b to choose your E-mail Server - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 49
the document face up in the ADF, or face down on the scanner glass. b Press (Scan). c Choose One Touch or Speed Dial number. d Press Start. The machine starts the scanning process. Note You can store the scan resolution (scan profile) for each E-mail address if you store the E-mail address in - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 50
can choose the default color file type for the Scan to FTP function. a Press Menu. b Press a or b to choose LAN. Press OK. 3 c Press a or b to choose Scan to FTP. Press to operate Scan to FTP, see Network Scanning of the Software User's Guide on the CD-ROM we have provided with the machine. 43 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 51
feature allows the machine to scan a document and send it from the machine using the manual fax feature (For more information, see Sending a fax manually in the User's Guide). 3 To send a use the fax to server function. Destination fax numbers can be saved in the One Touch or Speed Dial locations - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 52
and suffix address using up to a total of 40 characters. How to operate Fax to Server a Place the document in the ADF or on the scanner glass. b Enter the fax number. c The machine will send the message over a TCP/IP network to the fax server. Control panel setup 3 3 45 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 53
Control panel setup Time Zone 3 This field displays your country time zone. The time shown is the time difference between your country and Greenwich Mean Time. For example, the Time Zone for Eastern Time in the USA and Canada is UTC-05:00. a Press Menu. b Press a or b to choose LAN. 3 Press OK - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 54
setup Restoring the network settings to factory default 3 If you wish to reset the print server back to its default factory settings (resetting all information such as the password and IP address information), please follow these steps: Note This function restores all wired and wireless network - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 55
A Appendix A Function table and default factory settings A MFC-7440N and MFC-7840N A The factory settings are shown in Bold with an asterisk. A Main menu Submenu Menu selections Options 4.LAN 1.TCP/IP 1.BOOT Method Auto* Static RARP - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 56
Appendix Main menu 4.LAN (continued) Submenu Menu selections Options 1.TCP/IP 9.APIPA On* (continued) Off 0.IPv6 On 2.Ethernet - Off* Auto* 100B-FD 100B-HD A 10B-FD 3.Setup IFAX 1.Setup Internet 10B-HD 1.Mail Address - 2.SMTP Server 3.SMTP Port Name (Up to 64 characters) IP - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 57
selections Options 3.Setup IFAX (continued) 2.Setup Mail RX 4.Del Error Mail On* (continued) Off 5.Notification On MDN Off* 3. 1.Rly Broadcast 2.Relay Domain On Off* On Off* On Off* RelayXX: 4.Scan to - E-mail 5.Scan to - FTP 3.Relay Report Color 150 dpi* Color 300 dpi Color 600 dpi - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 58
Main menu Submenu Menu selections Options 4.LAN 6.Fax to - - (continued) Server On Off* 7.Time - - Zone UTC+XX:XX UTC-XX:XX 0.Factory 1.Reset Reset 1.Yes 2.No 2.Exit - A 1 On connection to the network, the machine will automatically set the IP address and Subnet Mask to values - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 59
MFC-7840W The factory settings are shown in Bold with an asterisk. Main Menu Submenu 5.LAN 1.Wired Menu Selections 1.TCP/IP 1.BOOT Method 2.IP Address 3.Subnet - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 60
Menu Submenu 5.LAN 1.Wired (continued) (continued) Menu Selections 1.TCP/IP (continued) 8.DNS Server 2.Ethernet 9.APIPA 0.IPv6 - 2.WLAN 3.Set to Default 1.Reset 2.Exit 4.Wired Enable - 1.TCP/IP 1.BOOT Method 2.IP Address 3.Subnet Mask Options (Primary) [000-255].[000-255]. [000-255 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 61
/WPS/AOSS 4.WPS w/PIN Code 5.WLAN Status - - - 1.Status On Off* - - - Active(11b) Active(11g) Wired LAN Active WLAN OFF AOSS Active Connection NG or Connection error 54 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 62
) Menu Selections 5.WLAN Status (continued) 2.Signal 3.SSID Options Strong Medium Weak None - 4.Comm. Mode Ad-hoc A Infrastructure 6.Set to Default 1.Reset - 2.Exit - 3.Setup IFAX 7.WLAN Enable - 1.Setup Internet 1.Mail Address 2.SMTP Server 3.SMTP Port On Off* - Name (Up to 64 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 63
10Min* (01Min to 60Min) All Subject+From+To None* 4.Del Error Mail On* Off A 5.Notification On 3.Setup Mail TX 1.Sender Subject Notification On Off* 4.Setup Relay 1.Rly Broadcast On Off* 2.Relay Domain RelayXX: 4.Scan to - E-mail 3.Relay Report Color 150 dpi* Color 300 dpi Color 600 - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 64
Main Menu Submenu Menu Selections Options 5.LAN 5.Scan to - (continued) FTP Color 150 dpi* PDF* 6.Fax to - - Server 7.Time Zone - - TIFF On Off* UTC+XX:XX 0.Factory 1.Reset - Reset 2.Exit - UTC-XX:XX 1.Yes 2.No - 1 On connection to the network, the machine will automatically - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 65
. Press the appropriate dial pad key the required number of times to access the characters below: For setting an E-mail address, Scan to FTP menu options and Setup IFAX menu options Press Key one time two three four five six seven eight A times times times times times times times - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 66
Appendix Repeating letters A To enter a character on the same key as the previous character, press c to move the cursor right before pressing the key again. Special characters and symbols A Press l, # or 0, and then press d or c to move the cursor to the symbol or character you want. Press OK - Brother International MFC 7345N | Network Users Manual (Internet Fax and Fax to - Page 67
18 Dialing a pause 9 groups (broadcasting 13 DNS server 23 F Factory default 47 Fax, stand-alone sending broadcasting 13 G Gateway 20 Groups for for broadcasting 14 one touch dial changing 12 custom scan profile 9 setting up 9 B speed dial changing 12 custom scan profile 11 setting up
NETWORK
USER’S GUIDE
Internet Fax and Fax to Server features
MFC-7440N
MFC-7840N
MFC-7840W
The Brother Solutions Center (http://solutions.brother.com
) is
your one stop resource for all your printing needs. Download the
latest drivers and utilities for your machine, read FAQs and
troubleshooting tips or learn about special printing solutions.
Note: Not all models are available in all countries.
Version 0
ENG