Brother International MFC-7420 Software Users Manual - English
Brother International MFC-7420 - Flatbed Laser Multi-Function Center Manual
UPC - 840356778242
View all Brother International MFC-7420 manuals
Add to My Manuals
Save this manual to your list of manuals |
Brother International MFC-7420 manual content summary:
- Brother International MFC-7420 | Software Users Manual - English - Page 1
SOFTWARE USER'S GUIDE DCP-7020 MFC-7220 MFC-7225N MFC-7420 MFC-7820N Version A - Brother International MFC-7420 | Software Users Manual - English - Page 2
Using the machine as a printer Using the Brother printer driver 1-1 How to print your document 1-1 Printing from the manual feed slot 1-2 Manual Duplex Printing 1-3 Simultaneous printing and faxing 1-3 Printer operation key 1-3 Job Cancel ...1-3 Popular Printer Emulation Support (MFC-7225N and - Brother International MFC-7420 | Software Users Manual - English - Page 3
Paint 3-4 OCR (Word Processing program 3-5 E-mail ...3-5 File attachments 3-6 File...3-6 CUSTOM SCAN ...3-7 Customizing a user-defined button 3-8 COPY ...3-11 PC-FAX (not available for DCP-7020 3-12 Send ...3-12 Receive / View Received 3-12 Address Book 3-13 Setup ...3-13 DEVICE SETTING (not - Brother International MFC-7420 | Software Users Manual - English - Page 4
for DCP-7020) MFC Remote Setup 4-1 5 Using Brother PC-FAX software (For Windows®) (not available for DCP-7020) PC-FAX sending...5-1 Setting up user information 5-1 Sending setup ...5-2 User interface ...5-3 Address Book ...5-4 Setting up a Cover Page 5-5 Entering Cover Page Information 5-5 Speed - Brother International MFC-7420 | Software Users Manual - English - Page 5
7-3 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 9.1 to 9.2 7-4 Using the PS driver with your Apple® Macintosh® (MFC-7225N and MFC-7820N only 7-5 ...7-21 System requirements for Presto!® PageManager 7-21 Technical Support 7-22 Using ControlCenter2.0 (For Mac OS® X - Brother International MFC-7420 | Software Users Manual - English - Page 6
on your computer, select Brother MFC-XXXX or DCP-XXXX (USB) Printer (Where XXXX is your model name. If you are using a USB cable to connect your machine then USB will be in the printer driver name) as your printer driver from the Print or Print Settings menu in your software application, and then - Brother International MFC-7420 | Software Users Manual - English - Page 7
paper in the manual feed slot. ■ The machine illustrations are of the MFC-7420 or MFC-7820N, but the descriptions apply to all the 1 models. 1 Set the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Set the Paper Source to Manual. 2 Slide the paper guides to fit - Brother International MFC-7420 | Software Users Manual - English - Page 8
Using the machine as a printer Manual Duplex Printing The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. - Brother International MFC-7420 | Software Users Manual - English - Page 9
Using the machine as a printer Popular Printer Emulation Support (MFC-7225N and MFC-7820N only) The MFC-7225N and MFC-7820N support HP LaserJet (PCL level 6) and the BR-Script 3 (PostScript® 3™) printer emulation modes. If you use DOS application software, you can use the HP LaserJet (PCL level - Brother International MFC-7420 | Software Users Manual - English - Page 10
settings You can return the machine to the default settings. Fonts and macros in the temporary settings are cleared. 1 Press Menu/Set, 4, 3. 2 Press 1 to restore the default settings. -OR- 3 Press 2 to exit without making a change. 4 Press Stop/Exit. Note Only the printer settings will be returned - Brother International MFC-7420 | Software Users Manual - English - Page 11
the Brother printer driver with your Apple® Macintosh® (Mac OS® 9.1 to 9.2) on page 7-4. 1 You can change the following printer settings when you print from your computer: ■ Paper Size ■ Multiple Page ■ Orientation ■ Copies ■ Media Type ■ Paper Source ■ Resolution ■ Toner Save Mode ■ Manual Duplex - Brother International MFC-7420 | Software Users Manual - English - Page 12
Using the machine as a printer Features in the PCL printer driver (For Windows®) Basic tab 1 1 2 3 4 1 Select the Paper Size, Multiple Page, Border Line (if any) and Orientation. 2 Select number of Copies and Media Type. 3 Select the - Brother International MFC-7420 | Software Users Manual - English - Page 13
machine as a printer Border select Transparencies. ■ When you use envelopes, select Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected You can choose Auto Select, Tray 1 or Manual and specify separate trays for printing the first page and for printing from the - Brother International MFC-7420 | Software Users Manual - English - Page 14
Using the machine as a printer Advanced tab 12 34 5 1 Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Note To return to the default settings, click the Default button. 1 - 9 - Brother International MFC-7420 | Software Users Manual - English - Page 15
Using the machine as a printer Print Quality Resolution You can change the resolution as follows: ■ HQ 1200 (DCP-7020, MFC-7420, MFC-7820N and MFC-7225N) 1 ■ 1200 x 600 (MFC-7220) ■ 600 dpi ■ 300 dpi Toner Save Mode You can save running costs by turning on the Toner Save Mode, which reduces - Brother International MFC-7420 | Software Users Manual - English - Page 16
Using the machine as a printer Duplex The PCL printer driver supports manual duplex printing. Manual Duplex Check Manual Duplex. In this mode, the machine prints all 1 the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. - Brother International MFC-7420 | Software Users Manual - English - Page 17
Using the machine as a printer Watermark You can place a logo or text into your document as a : ■ On all pages ■ On first page only ■ From second page ■ Custom Watermark Setting You can change the Watermark's size and position on the page by selecting the Watermark, and clicking the Edit button. If - Brother International MFC-7420 | Software Users Manual - English - Page 18
paper. ■ Check Free if you want to change the size. You can also use the Mirror Print or Reverse Print feature for your page setting. Device Options You can set the following Printer Function modes in this tab: ■ Quick Print Setup ■ Status Monitor ■ Macro (MFC-7225N and MFC - Brother International MFC-7420 | Software Users Manual - English - Page 19
you to quickly select driver settings. To view settings, simply click your mouse button on the task tray icon. This feature can be set to On or Off from the Device Options. 1 Status Monitor This reports the machine status (any error that may happen with the machine) when printing. The default - Brother International MFC-7420 | Software Users Manual - English - Page 20
be accessed. Insert Command/File (For Windows® 98/98SE/Me Users Only) (MFC-7225N and MFC-7820N only) This option allows data to be inserted into a print job. page images. Selections are AUTO, OFF and Printer Default. The page protection feature allows the machine to create the full page image to be - Brother International MFC-7420 | Software Users Manual - English - Page 21
Using the machine as a printer Print Date & Time When enabled the Print Date & Time feature, it will print the date and time on your document from your computer's system clock. 1 Click the Setting button to change the Date, Time, Position and Font. To include a background with the Date and Time, - Brother International MFC-7420 | Software Users Manual - English - Page 22
product including FAQs (Frequently Asked Questions), User's Guides, Driver Updates and Tips for using your machine. Web Update Web Update checks the Brother web site for updated drivers, and automatically downloads and updates the printer driver on your computer. Print Settings You can print - Brother International MFC-7420 | Software Users Manual - English - Page 23
Using the machine as a printer Features in the PS (PostScript®) Brother printer driver (MFC-7225N and MFC-7820N only) (For Windows®) The BR-Script 3 (PostScript® 3™ language emulation) driver supports Windows® 98/98SE/Me/2000 Professional/XP and Windows NT® 4.0. 1 To install the PS driver If - Brother International MFC-7420 | Software Users Manual - English - Page 24
Using the machine as a printer Layout tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother MFC-XXXX BR-Script3 Properties screen. The Layout tab enables you to change various layout settings - Brother International MFC-7420 | Software Users Manual - English - Page 25
a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. 1 How to turn on the status monitor 1 Click Brother MFC-XXXX (USB) Printer or Brother DCP-XXXX (USB) Printer (Where XXXX - Brother International MFC-7420 | Software Users Manual - English - Page 26
for scanning documents from your applications. (See Scanning a document using the TWAIN driver on page 2-7.) For Macintosh® The machine uses a TWAIN compliant driver when scanning documents for your applications. Go to Scanning from a Macintosh® on page 7-13. For ScanSoft®, PaperPort® 9.0SE - Brother International MFC-7420 | Software Users Manual - English - Page 27
0SE viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan the document. Note The instructions for scanning in this Guide are for when - Brother International MFC-7420 | Software Users Manual - English - Page 28
dialog box. Note ■ You can select a resolution of up to 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility (not available for MFC-7220 and MFC-7225N) on page 2-6.) ■ You can only select Document Feeder in the Paper source menu. 2 - 3 - Brother International MFC-7420 | Software Users Manual - English - Page 29
■ You can select a resolution of up to 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility (not available for MFC-7220 and MFC-7225N) on page 2-6.) 6 To start scanning your document, click the Scan button in the Scan dialog box. 2 - 4 - Brother International MFC-7420 | Software Users Manual - English - Page 30
to scan using the scanner glass (DCP-7020, MFC-7420 and MFC-7820N Only) The Preview button is used to preview 2 2 Select Flatbed in the Paper source pull-down box (A). Note A If your machine has no ADF, you can skip step 2. B Scanning area C 3 Select the software application window). 2 - 5 - Brother International MFC-7420 | Software Users Manual - English - Page 31
using Windows® Brother Scanner Utility (not available for MFC-7220 and MFC-7225N) The Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200 dpi and for changing the maximum scanning size. If you want to set Legal size as the default size, change the setting - Brother International MFC-7420 | Software Users Manual - English - Page 32
support TWAIN scanning. These applications include popular programs like Adobe® PhotoShop®, Adobe® PageMaker®, CorelDraw® and many more. How to access the Scanner 1 Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document. Note The instructions for scanning in this Guide - Brother International MFC-7420 | Software Users Manual - English - Page 33
How to scan using Windows® Scanning a document into the PC You can scan a whole page -OR- Scan a portion of the page after pre-scanning the document. 2 Scanning a whole page 1 Load your document. 2 Adjust the following settings, if required, in the Scanner window: • Image Type (A) A • - Brother International MFC-7420 | Software Users Manual - English - Page 34
step 1, please skip this step. 6 Click Start. This time only the selected area of the document will appear in the PaperPort® 9.0SE window (or your software application window). 7 In the PaperPort® 9.0SE window, use the options available to refine the image. 2 - 9 - Brother International MFC-7420 | Software Users Manual - English - Page 35
7220 and MFC-7225N) Image Type Photo Web Text Select for scanning photo images. Select for attaching the scanned image to web pages. Select for scanning text documents. Resolution 300 x 300 dpi 100 x 100 dpi 200 x 200 dpi Scan Type True Gray True Gray Black & White Resolution You can change the - Brother International MFC-7420 | Software Users Manual - English - Page 36
Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colors: Set either: 2 (not available for MFC-7220 and MFC-7225N) 256 Color, which Brightness setting is only available when Black & White or Gray (Error Diffusion) or True Gray is selected. Contrast You can increase or - Brother International MFC-7420 | Software Users Manual - English - Page 37
2 148 x 200 mm ■ Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215.9 x 355.6 mm.) If your machine is a flatbed type (except MFC-7220 and MFC-7225N), you can scan business cards. To scan business cards, select the business card size, and then place the business card - Brother International MFC-7420 | Software Users Manual - English - Page 38
required to scan from your computer. MFC-7220, MFC-7225N, MFC-7420, MFC-7820N DCP-7020 Note ■ Before you can use the Scan key on the control panel, you must have connected the machine to your Windows® based computer and loaded the appropriate Brother Drivers for your version of Windows®. For - Brother International MFC-7420 | Software Users Manual - English - Page 39
displayed in your word processing application for viewing and editing. You can change the scan configuration. (See OCR (Word Processing program) on page Press ▲ or ▼ to select Scan to OCR. Press Menu/Set or Set. The machine will start the scanning process. Scan to File You can scan a black and white - Brother International MFC-7420 | Software Users Manual - English - Page 40
" documents of different formats for printing, faxing or filing. ScanSoft® PaperPort® 9.0SE The complete ScanSoft® PaperPort® 9.0SE User's Guide, including ScanSoft® OmniPage® OCR, is in MFL-Pro Suite, ScanSoft® PaperPort® 9.0SE for Brother and ScanSoft® OmniPage® OCR are installed automatically. - Brother International MFC-7420 | Software Users Manual - English - Page 41
it. As long as you have the appropriate application on your computer to display it, you can also double-click a non-PaperPort® 9.0SE item to open it. 2 Desktop View displays items as thumbnails Page View displays each item as a full page Organizing your items in folders PaperPort® 9.0SE has an - Brother International MFC-7420 | Software Users Manual - English - Page 42
typical use of the Send To Bar is to select an item and then fax it. This sample Send To Bar shows several applications with links to PaperPort® automatically recognize one of the applications on your computer, you can manually create a link using the New Program Link... command. (See PaperPort - Brother International MFC-7420 | Software Users Manual - English - Page 43
the Add/Remove button. For Windows® 2000 Professional: Select Start, Settings, Control Panel and Add/Remove Programs. Select PaperPort from the list and click the Change/Remove button. For Windows® XP: Select Start, Control Panel, Add or Remove Programs. Select PaperPort from the list and click the - Brother International MFC-7420 | Software Users Manual - English - Page 44
software utility that allows you to quickly 3 and easily access your frequently used applications. Using ControlCenter2.0 eliminates the need to manually 4 Access the "PC-FAX" applications available for your machine ControlCenter2.0 will connect with from the Model pull-down list. Also you can open - Brother International MFC-7420 | Software Users Manual - English - Page 45
on the task bar. You can open the ControlCenter2.0 window by double-clicking ■ E-mail (Default: your default E-mail software) - enables you to scan a page change the file type and destination folder, as needed. ControlCenter2.0 gives you the ability to configure the hardware Scan key on your machine - Brother International MFC-7420 | Software Users Manual - English - Page 46
from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.) ■ Receive - enables you to receive a PC-FAX by clicking this button. After running the PC-FAX receive software, this button changes to View Received to open the application and see the received fax. (See Setting up PC - Brother International MFC-7420 | Software Users Manual - English - Page 47
panel of the machine. The target application, file type and scan settings are configured independently by choosing the Software Button or the Device editing. To change the default settings, right-click on the button and select Software Button or Device Button. To change the destination application - Brother International MFC-7420 | Software Users Manual - English - Page 48
default word processor program. 3 To configure Scan to OCR, right-click on the button and select Software Button or Device Button. To change the word processing application, select the destination word processing application from the Target Application pull down list. You can add an application - Brother International MFC-7420 | Software Users Manual - English - Page 49
Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR on page 2-15.) The additional file types supported are: TIFF - Group 4 (*.tif) TIFF - Class F (*.tif) TIFF Multi Page and save to directory, right-click on the button and select Software Button or Device Button. Select the file type for the saved - Brother International MFC-7420 | Software Users Manual - English - Page 50
to OCR, Scan to E-mail and Scan to File. Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software. You can select any kind of image editor application you have installed on your computer as a destination application. Scan to OCR: Scanned documents will - Brother International MFC-7420 | Software Users Manual - English - Page 51
Using ControlCenter2.0 (For Windows®) Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please read the following guidelines to configure the button. Scan to Image: 3 In the General tab You can enter up to a 30 - Brother International MFC-7420 | Software Users Manual - English - Page 52
Using ControlCenter2.0 (For Windows®) In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings. 3 Scan to E-mail: In the General tab You can enter up to a 30 character name in - Brother International MFC-7420 | Software Users Manual - English - Page 53
Using ControlCenter2.0 (For Windows®) Scan to File: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. 3 In the Settings tab Select the file format from the File - Brother International MFC-7420 | Software Users Manual - English - Page 54
customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button. You can enter up to a 30 character - Brother International MFC-7420 | Software Users Manual - English - Page 55
a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 5-1.) To change the Send settings, right-click on the button to open the configuration window. You can change Resolution, Scan Type, Document Size, Brightness and Contrast - Brother International MFC-7420 | Software Users Manual - English - Page 56
Book button allows you to configure add/amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 5-6.) 3 Setup By clicking the Setup button, you can configure the user settings used by the PC - Brother International MFC-7420 | Software Users Manual - English - Page 57
Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus. Quick-Dial The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your PC - Brother International MFC-7420 | Software Users Manual - English - Page 58
computer screen. If you change the settings, you can upload them directly to the machine. Note You cannot use the MFC Remote Setup application if your machine is connected via a Network. (See Network User's Guide.) From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX - Brother International MFC-7420 | Software Users Manual - English - Page 59
FAX software (For Windows®) (not available for DCP-7020) PC-FAX sending 5 The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover - Brother International MFC-7420 | Software Users Manual - English - Page 60
Using Brother PC-FAX software (For Windows®) Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab. The user has the choice of two user interfaces: Simple style 5 or Facsimile style. To change the user interface select the interface setting you want: Simple style or - Brother International MFC-7420 | Software Users Manual - English - Page 61
Using Brother PC-FAX software (For Windows®) User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style. 5 Simple style Facsimile style 5 - 3 - Brother International MFC-7420 | Software Users Manual - English - Page 62
Using Brother PC-FAX software (For Windows®) Address Book If Outlook® Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook® Express from the Address Book tab. 5 For the Address book file, you must enter the path and file - Brother International MFC-7420 | Software Users Manual - English - Page 63
Using Brother PC-FAX software (For Windows®) Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear: 5 Entering Cover Page Information To From Comment Type the comment you want to add to - Brother International MFC-7420 | Software Users Manual - English - Page 64
Using Brother PC-FAX software (For Windows®) Speed-Dial setup From the Brother PC-FAX Setup dialog box, click it. Brother Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book. The Brother Address Book - Brother International MFC-7420 | Software Users Manual - English - Page 65
Using Brother PC-FAX software (For Windows®) Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. 5 The Brother Address Book Member - Brother International MFC-7420 | Software Users Manual - English - Page 66
Using Brother PC-FAX software (For Windows®) Deleting a Member or Group 1 Select the Member or Group you want to delete. 2 Click the delete icon. 5 3 When the Confirm Item Delete dialog - Brother International MFC-7420 | Software Users Manual - English - Page 67
Using Brother PC-FAX software (For Windows®) Importing to the Address Book You can import ASCII text files (*.csv) or To import the data, click OK. 5 Type the name of the file, and then select Open. Note If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). 5 - 9 - Brother International MFC-7420 | Software Users Manual - English - Page 68
PC-FAX software (For Windows®) Sending a file as a PC-FAX using the Facsimile style user interface 1 Create a file in Word, Excel, Paint, Draw or any other application on your PC. 2 From the File menu, select Print. 5 The Print dialog box will appear: 3 Select Brother PC-FAX as your printer - Brother International MFC-7420 | Software Users Manual - English - Page 69
PC-FAX software (For Windows®) Sending a file as a PC-FAX using the Simple style user interface 1 Create a file in Word, Excel, Paint, Draw or any other application on your PC. 2 From the File menu, select Print. 5 The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and - Brother International MFC-7420 | Software Users Manual - English - Page 70
machine. (See Setting PC Fax Rx in the User's Guide.) ■ PC-FAX receiving is only available when using the USB/Parallel connection, not the Network (LAN) connection. Running PC-FAX Receiving From the Start menu, select Programs, Brother, MFL-Pro Suite MFC to change the path where PC-FAX files will - Brother International MFC-7420 | Software Users Manual - English - Page 71
Using Brother PC-FAX software (For Windows®) Viewing new PC-FAX messages Each time you start to receive a PC-FAX, the icon will flash blue and red. Once the fax has been received the icon will remain red. The red icon will change to green once the received fax has been viewed. Double-click any - Brother International MFC-7420 | Software Users Manual - English - Page 72
. You can set or change the settings from the control panel. (Please see the Network User's Guide on the CD-ROM.) 6 Network License MFC-7225N and MFC-7820N include the PC license for up to 5 Users. This licence supports the installation of the MFL-Pro Software Suite including ScanSoft® PaperPort - Brother International MFC-7420 | Software Users Manual - English - Page 73
your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting wireless print/scan server NC-2200w. If you followed the installation steps in the Quick Setup Guide, then the scanning destination settings have already been configured. If you need to change - Brother International MFC-7420 | Software Users Manual - English - Page 74
or color document) and it will be sent with the E-mail from the PC as an attachment. You can change the Scan configuration. (See E-mail on page 3-5.) 1 Load your document. 2 Press Scan. 3 Press . The machine will start the scanning process. Note MFC-7225N is not able to scan color documents. 6 - 3 - Brother International MFC-7420 | Software Users Manual - English - Page 75
on your network. ControlCenter2.0 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: Microsoft Paint) on page 3-4.) 6 1 Load your the control panel. Press Menu/Set. The machine will start the scanning process. 6 - 4 - Brother International MFC-7420 | Software Users Manual - English - Page 76
document into text for viewing and editing from a word processing application on the designated PC. You can change the Scan configuration. (See OCR (Word Processing program) on page 3-5.) 6 1 Load your document control panel. Press Menu/Set. The machine will start the scanning process. 6 - 5 - Brother International MFC-7420 | Software Users Manual - English - Page 77
that you have configured in ControlCenter2.0 on the designated PC. You can change the Scan configuration. (See File on page 3-6.) 6 1 Load your document Press Menu/Set. The machine will start the scanning process. Note ■ Max. 25 clients can be connected to one machine on a Network. For - Brother International MFC-7420 | Software Users Manual - English - Page 78
features supported by the machine will depend on the operating system you are using. The chart below shows which features are supported. Feature Printing Scanning (TWAIN) ControlCenter2.0*1 PC-FAX sending (The latest information for Mac OS® X, please visit at: http://solutions.brother.com) 7 - 1 - Brother International MFC-7420 | Software Users Manual - English - Page 79
Using your machine with a Macintosh® Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X) Choosing page setup options 7 1 From application software such as TextEdit, click the File menu and select Page Setup. Make sure MFC-XXXX (Where XXXX is your model name) is selected in - Brother International MFC-7420 | Software Users Manual - English - Page 80
Using your machine with a Macintosh® Specific settings You can set the Media Type, Resolution, Toner Save, and other settings. Press Copies & Pages dropdown to select settings you want to change. 7 Print settings Select the Quality and Media Type, and if you want to use Toner Save Mode. - Brother International MFC-7420 | Software Users Manual - English - Page 81
Using your machine with a Macintosh® Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 9.1 to 9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 7 2 Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. - Brother International MFC-7420 | Software Users Manual - English - Page 82
• HQ 1200 • PC-Fax Sending For Mac OS® X users You need to install the PS driver using the following instructions. Note ■ If you use a USB cable and your Macintosh® is "Mac OS® X", only one printer driver for a machine can be registered in Print Center. ■ If a Brother Native Driver (MFC-XXXX) is - Brother International MFC-7420 | Software Users Manual - English - Page 83
Using your machine with a Macintosh® 3 Open the Printer Setup Utility icon. * For Mac OS® X 10.2.X users, open the Print Center icon. 4 Click Add. 5 Select USB. 6 Select your model name, and then click Add. 7 Select Quit Printer Setup Utility from the Printer Setup Utility menu. 7 7 - 6 - Brother International MFC-7420 | Software Users Manual - English - Page 84
Utilities folder*. * The screens are based on Mac OS® 9.1. 2 Open the Desktop Printer Utility icon. 3 Select Printer (USB), and then click OK. 4 Click Change... in the PostScript™ Printer Description (PPD) file. Select Brother MFC-XXXX (Where XXXX is your model name) and then click Select. 7 7 - 7 - Brother International MFC-7420 | Software Users Manual - English - Page 85
Using your machine with a Macintosh® 5 Click Change... in the USB Printer Selection. Select Brother MFC-XXXX (Where XXXX is your model name), and then click OK. 6 Click Create.... 7 Enter your model name, and then click Save. 8 Select Quit from the File menu. 9 Click the MFC-XXXX icon on the Desktop - Brother International MFC-7420 | Software Users Manual - English - Page 86
machine with a Macintosh® Sending a fax from your Macintosh® application (not available for DCP-7020) For Mac OS® X users 7 You can send a fax directly from a Macintosh® application. 1 Create a document in a Macintosh® application. 2 To send a fax, select Print from the File menu. The Printer - Brother International MFC-7420 | Software Users Manual - English - Page 87
Using your machine with a Macintosh® 5 To address the fax, type a fax number in the Input Fax Number box, and then click Print. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box. 7 - Brother International MFC-7420 | Software Users Manual - English - Page 88
Using your machine with a Macintosh® Drag a vCard from the Mac OS® X Address Book application You can address the fax number using a vCard (an electronic business card) from Mac OS® application to the destination fax number field. 1 Click Address Book button. 7 2 Drag a vCard from the Mac OS® X - Brother International MFC-7420 | Software Users Manual - English - Page 89
from the File menu. 7 The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address button is grayed out. 3 From the Output pull-down menu, select Facsimile. When Facsimile is selected, the top button changes to Send Fax and the Address button will be - Brother International MFC-7420 | Software Users Manual - English - Page 90
® Scanning from a Macintosh® The Brother machine software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specification. 7 Note If you want to scan from the machine on a network, select the networked - Brother International MFC-7420 | Software Users Manual - English - Page 91
Using your machine with a Macintosh® Scanning an image into your Macintosh® You can scan a whole page. -OR- scan a portion after pre-scanning the document. 7 Scanning a whole page 1 Load - Brother International MFC-7420 | Software Users Manual - English - Page 92
Using your machine with a Macintosh® Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will This time only the cropped area of the document will appear in the Scanning Area. 7 You can refine the image in your editing software. 7 - 15 - Brother International MFC-7420 | Software Users Manual - English - Page 93
Using your machine with a Macintosh® Settings in the Scanner window MFC-7220 and MFC-7225N) ■ 9600 × 9600 dpi (not available for MFC-7220 and MFC-7225N) Color Type Black & White-Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error - Brother International MFC-7420 | Software Users Manual - English - Page 94
of the custom size. Height: Enter the height of the custom size. Business Card Size (not available for MFC-7220 and MFC-7225N) If your machine is flatbed type (not available for MFC-7220 and MFC-7225N), you can scan business cards. To scan business cards, select the Business Card size (90 x 60 mm - Brother International MFC-7420 | Software Users Manual - English - Page 95
machine with a Macintosh® Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver Note The Brightness setting is only available when Black & White or Gray (Error Diffusion) or True Gray is selected. Contrast You can only adjust the - Brother International MFC-7420 | Software Users Manual - English - Page 96
a network, you must select the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities. If you already installed the 7 MFL-Pro Software following the network installation steps in the Quick Setup Guide then this selection should already be - Brother International MFC-7420 | Software Users Manual - English - Page 97
the Scan key (For USB or Parallel cable users) on page 2-13. Note 7 ■ Turn on Register your computer with the "Scan To" functions at the machine and enter a 4 digit PIN number. ■ You can avoid receiving unwanted documents by setting a 4-digit Pin number. Enter your Pin number in the Pin number - Brother International MFC-7420 | Software Users Manual - English - Page 98
files. You can easily manage your documents, edit your E-mail and files and read documents with the OCR software built into Presto!® PageManager®. 7 If you use the machine as a scanner, we recommend that you install Presto!® PageManager®. To install Presto!® PageManager®, see the Quick Setup - Brother International MFC-7420 | Software Users Manual - English - Page 99
Using your machine with a Macintosh® Technical Support [For USA] Company name: Postal Address: Telephone: Fax: E-mail Address: URL: [For Canada] E-mail Address: [Germany] Company name: Postal Address: Telephone: Fax: E-mail Address: URL: Company name: Postal Address: Telephone: Fax: E-mail Address: - Brother International MFC-7420 | Software Users Manual - English - Page 100
machine with a Macintosh® [France] Company name: Postal Address: Telephone: E-mail Address: [Italy] Company name: Postal Address: Telephone: Fax: E-mail Address: [Spain] Company name: Postal Address: Telephone: Fax 938040702-33 938054057 [email protected] [email protected] 7 - 23 - Brother International MFC-7420 | Software Users Manual - English - Page 101
Using your machine with a Macintosh® Using ControlCenter2.0 (For Mac OS® X 10.2.4 or greater) ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently used applications. Using ControlCenter2.0 eliminates the need to manually launch the specific - Brother International MFC-7420 | Software Users Manual - English - Page 102
your default E-mail software) - enables you disk file. You can change the file type and destination machine and print the copies using any of the features of the machine printer driver-OR-you can direct the copy output to any standard printer driver installed on the PC including network printers - Brother International MFC-7420 | Software Users Manual - English - Page 103
for DCP-7020) You can configure the machine settings. ■ Remote Setup - enables you to open the Remote Setup Program. (See MFC Remote Setup (Mac OS® X 10.2.4 image editing. To change the default settings, click on the button while holding down the Ctrl key and select Software Button or Device - Brother International MFC-7420 | Software Users Manual - English - Page 104
Using your machine with a Macintosh® To change the destination application, select the appropriate click on the button while holding down the Ctrl key and select Software Button or Device Button. To change the word processing application, select the destination word processing application from - Brother International MFC-7420 | Software Users Manual - English - Page 105
machine with a Macintosh® E-mail Scan to E-mail feature allows you to scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change Software Button or Device Button. To change ) Note Additional file format support is available by scanning to - Brother International MFC-7420 | Software Users Manual - English - Page 106
machine 7 button while holding down the Ctrl key and select Software Button or Device Button. Select the file type for the folder/directory by clicking the Browse button. Note For the supported file types, please refer to the File attachments on guide lines for the button configuration. 7 - 29 - Brother International MFC-7420 | Software Users Manual - English - Page 107
Using your machine with a Macintosh® Scan to Image: In General tab You can enter up to a 30 character name in the Name for Custom field. This name will - Brother International MFC-7420 | Software Users Manual - English - Page 108
Using your machine with a Macintosh® Scan to OCR: In the General tab You can enter up to a 30 character from the Scan Action field. 7 In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings. 7 - 31 - Brother International MFC-7420 | Software Users Manual - English - Page 109
Using your machine with a Macintosh® Scan to E-mail: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name - Brother International MFC-7420 | Software Users Manual - English - Page 110
Using your machine with a Macintosh® Scan to File: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name - Brother International MFC-7420 | Software Users Manual - English - Page 111
machine with a Macintosh® COPY The Copy buttons (1-4) can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. 7 Before you can use the Copy buttons you must first configure the printer driver - Brother International MFC-7420 | Software Users Manual - English - Page 112
Remote Setup button allows you to open the Remote Setup Program window with which you can configure the machine setting menus. Quick-Dial The Quick-Dial button allows you to open the Set Quick-Dial window of the Remote Setup Program, so you can easily register or change the dial numbers from your - Brother International MFC-7420 | Software Users Manual - English - Page 113
the settings on your machine will be downloaded automatically to your Macintosh® and displayed on your computer screen. If you change the settings, you can upload them directly to the machine. Note The 'MFC Remote Setup' application icon is in Macintosh HD/Library/Printers/Brother/Utilities. OK - Brother International MFC-7420 | Software Users Manual - English - Page 114
book 5-6 cover page 5-5 facsimile style 5-10 group 5-7 simple style 5-11 Print Emulation Macintosh 7-5 Windows 1-4 Macintosh® Brother driver 7-2, 7-4 reports and lists 1-4 Windows® driver settings 1-6 keys on control panel 1-3 printer driver 1-1, 1-18 PS printer driver 1-18 - Brother International MFC-7420 | Software Users Manual - English - Page 115
Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations
SOFTWARE
USER’S GUIDE
DCP-7020
MFC-7220
MFC-7225N
MFC-7420
MFC-7820N
Version A