Brother International MFC 8440 Software Users Manual - English
Brother International MFC 8440 - B/W Laser - All-in-One Manual
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- Brother International MFC 8440 | Software Users Manual - English - Page 1
SOFTWARE USER'S GUIDE - Brother International MFC 8440 | Software Users Manual - English - Page 2
the machine as a printer 1-1 Using the Brother printer driver 1-1 How to print your document 1-2 Simultaneous printing and faxing 1-3 Two-sided printing (Duplex Printing 1-3 Automatic Duplex Printing (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) ... 1-3 Manual Duplex Printing - Brother International MFC 8440 | Software Users Manual - English - Page 3
printer driver (For Windows 2-18 Ports tab 2-18 Device Settings tab 2-19 Layout tab 2-20 Booklet (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) (For Windows® 2000/XP 2-20 Paper / Quality tab 2-21 Advanced Options 2-22 3 How to scan using Windows 3-1 Scanning a document (For Windows - Brother International MFC 8440 | Software Users Manual - English - Page 4
(For Windows 4-1 ControlCenter2.0 4-1 How to turn off the AutoLoad feature in ControlCenter2.0 4-2 SCAN 4-3 CUSTOM SCAN 4-3 COPY 4-4 PC-FAX (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only 4-4 DEVICE SETTING (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only 4-4 SCAN - Brother International MFC 8440 | Software Users Manual - English - Page 5
MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only 4-21 Remote Setup 4-21 5 Using MFC Remote Setup (For Windows®) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only).... 5-1 MFC Remote Setup 5-1 6 Using Brother PC-FAX software (For Windows®) (For MFC-8440, MFC-8640D, MFC-8840D and MFC - Brother International MFC 8440 | Software Users Manual - English - Page 6
(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only 7-14 For Mac OS® 8.6 - 9.2 users 7-14 For Mac OS® X users 7-16 Drag a vCard from the Mac OS® X Address Book application 7-18 Using the Brother TWAIN scanner driver with your Macintosh 7-20 Accessing the scanner 7-20 Scanning an image - Brother International MFC 8440 | Software Users Manual - English - Page 7
Using the Scan key 8-5 Scan to E-mail (PC 8-5 Scan to E-mail (E-mail server) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) ....... 8-6 Scan to Image 8-7 Scan to OCR 8-8 Scan to File 8-9 9 Brother Network PC-FAX software (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only - Brother International MFC 8440 | Software Users Manual - English - Page 8
the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.com Windows® Printing The dedicated printer driver and TrueType™ compatible fonts for Microsoft - Brother International MFC 8440 | Software Users Manual - English - Page 9
of paper and envelopes. 1 From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC-XXXX or DCP-XXXX (USB) Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application - Brother International MFC 8440 | Software Users Manual - English - Page 10
Printing) The supplied printer driver supports duplex printing. (For more information, see Duplex Printing on page 2-8.) Automatic Duplex Printing (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) In this mode, the machine prints on both sides of A4, Letter or Legal paper automatically. 1 Open - Brother International MFC 8440 | Software Users Manual - English - Page 11
Manual Duplex Printing The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is - Brother International MFC 8440 | Software Users Manual - English - Page 12
you put paper in the manual feed tray. 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: Manual 2 Send the print data to the machine. 3 Open the manual feed tray. Slide the paper guides to fit the paper size. 4 Using - Brother International MFC 8440 | Software Users Manual - English - Page 13
MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: MP Tray 2 Open the MP tray and lower it gently. 3 Pull out the MP tray support flap. 4 When loading paper in the MP tray - Brother International MFC 8440 | Software Users Manual - English - Page 14
manual feed tray (For MFC-8440 and DCP-8040) 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: Manual 2 Open the back output tray. 3 Open the manual feed tray. Slide the paper guides to fit the paper - Brother International MFC 8440 | Software Users Manual - English - Page 15
6 After the printed page comes out of the machine, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print. 7 When you have finished the . If you allow the sheets to stack, you may cause the machine to jam or curl the paper. USING THE MACHINE AS A PRINTER 1 - 8 - Brother International MFC 8440 | Software Users Manual - English - Page 16
(MP tray) (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: MP Tray 2 Open the back output tray, and then unfold the face-up output tray support if - Brother International MFC 8440 | Software Users Manual - English - Page 17
paper in the MP tray, please remember the following; ■ During printing, the inside tray rises to feed paper into the machine. ■ The side to be printed on must be face up. ■ Put the leading edge (top of the paper sheets may cause a paper jam or the paper to curl. USING THE MACHINE AS A PRINTER 1 - 10 - Brother International MFC 8440 | Software Users Manual - English - Page 18
any wrinkles or creases. 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Envelope, Env.thin or Env.thick For MFC-8440 and DCP-8040: 2 Open the back output tray. 3 Open the manual feed tray. Slide the paper guides to fit the envelope size. If - Brother International MFC 8440 | Software Users Manual - English - Page 19
hands put the envelope in the manual feed tray until the front edge of the envelope touches the paper feed roller. Hold the envelope in ■ Do not put more than one envelope in the manual feed tray at any one time, or it may cause a jam. ■ Put the envelope in the manual feed tray, making sure that the - Brother International MFC 8440 | Software Users Manual - English - Page 20
. For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D: 2 Open the back output tray, and then unfold the face-up output tray support if necessary. 3 Open the MP tray and lower it gently. 4 Pull out the MP tray support flap. tabs back to their original position. 1 - 13 USING THE MACHINE AS A PRINTER - Brother International MFC 8440 | Software Users Manual - English - Page 21
the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam. Make sure that the envelopes are neatly stacked and in the proper position in the MP tray. If they are not, the envelopes may not be fed properly, resulting - Brother International MFC 8440 | Software Users Manual - English - Page 22
6 Press and slide the paper-width guide to fit the envelope size. When you put envelopes in the MP tray, please remember the following: ■ During printing, the inside tray rises to feed envelopes into 8 After you finish the print job, close the back output tray. 1 - 15 USING THE MACHINE AS A PRINTER - Brother International MFC 8440 | Software Users Manual - English - Page 23
password in the printer driver dialog box. (See Device Options on page 2-12.) The Secure Key function is not available when using the Brother BR-Script driver. 1 Press Secure 4 Enter your password using the control panel. Secure Print Test1 Press Set. Password:XXXX Enter & Set Key USING THE - Brother International MFC 8440 | Software Users Manual - English - Page 24
, MFC-8640D, MFC-8840D and MFC-8840DN. This machine has an Automatic Emulation Selection function. When the machine receives information from the PC, it automatically chooses the emulation mode. This function has been set at the factory to AUTO. You can change the default emulation mode manually - Brother International MFC 8440 | Software Users Manual - English - Page 25
▼ 2.Exit Select ▲▼ & Set settings -OR- Press 2 to exit without making a change. 3 Press Stop/Exit. ■ Only the printer settings will be returned to the original factory settings. ■ The LCD screens shown on this page are from MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN. USING THE MACHINE AS - Brother International MFC 8440 | Software Users Manual - English - Page 26
available with the Universal printer driver. How to access the printer driver settings 1 Select Print from the File menu in your application software. 2 Select Brother XXX-XXXX (USB) Printer (Where XXX-XXXX is your model name) as your printer and click Preferences for Windows® 2000/XP (Properties - Brother International MFC 8440 | Software Users Manual - English - Page 27
are from Windows® XP. The screens on your computer may vary depending on your Windows Operating System. ■ Some descriptions in this chapter are based on the MFC-8840D. These descriptions also apply to the MFC-8440, MFC-8640D, MFC-8840D, MFC-8840DN, DCP-8040 and DCP8045D. PRINTER DRIVER SETTINGS - Brother International MFC 8440 | Software Users Manual - English - Page 28
Features in the Brother Native Driver The Brother Native driver is a printer driver developed exclusively by Brother, this driver includes more features than the Microsoft® Windows® Universal printer driver. Basic tab 1 2 3 4 1 Select the Paper Size, Multiple Page, Border Line (if any) and - Brother International MFC 8440 | Software Users Manual - English - Page 29
pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet. Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait Landscape PRINTER DRIVER SETTINGS - Brother International MFC 8440 | Software Users Manual - English - Page 30
transparencies, select Transparencies. ■ When you use envelopes, select Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, select Env. Thick. If the envelope is crumpled when Envelopes has been selected, select Env. Thin. 2 - 5 PRINTER DRIVER SETTINGS - Brother International MFC 8440 | Software Users Manual - English - Page 31
by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can select from the following resolutions: ■ HQ 1200 ■ 600 dpi ■ 300 dpi When you select Use Duplex Unit, HQ 1200 is not available. PRINTER DRIVER SETTINGS - Brother International MFC 8440 | Software Users Manual - English - Page 32
manually. For Windows® 2000/XP/NT® WS 4.0 ■ Check Use Printer Halftone to print using Halftone. ■ Check Use System Halftone to print using Halftone of the system. To change the setting, press Setting. ■ If the halftone cannot be printed correctly, check Improve gray printing. 2 - 7 PRINTER DRIVER - Brother International MFC 8440 | Software Users Manual - English - Page 33
prints on both sides of the paper automatically. Manual Duplex Check the Duplex box and then select Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd - Brother International MFC 8440 | Software Users Manual - English - Page 34
image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document. In Outline Text (Windows® 2000 Professional/XP/NT® 4.0 Only) Check In Outline Text if you only want to print an outline of the watermark. 2 - 9 PRINTER DRIVER SETTINGS - Brother International MFC 8440 | Software Users Manual - English - Page 35
first page only ■ From second page ■ Custom ■ Apply from second copy (collate only) (For Windows® 2000/XP/Windows NT® 4.0) Watermark Setting You can change the Watermark's size and position on the page by selecting the . You can also set the scaling size of the image. PRINTER DRIVER SETTINGS 2 - 10 - Brother International MFC 8440 | Software Users Manual - English - Page 36
■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. ■ Check the Free box if you want to manually reduce or enlarge the output. ■ You can also use the Mirror Print or Reverse Print feature for your page setting. 2 - 11 PRINTER DRIVER SETTINGS - Brother International MFC 8440 | Software Users Manual - English - Page 37
to print them. Since the documents are secured at the machine, you must use the control panel of the machine (with the password) to print them. To send a secured document: 1 Select Secure Print from Printer Function and check Secure Print. 2 Enter your password, user name and job name and click OK - Brother International MFC 8440 | Software Users Manual - English - Page 38
Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. The factory setting is OFF. 2 - 13 PRINTER DRIVER SETTINGS - Brother International MFC 8440 | Software Users Manual - English - Page 39
(For Windows® 98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed. PRINTER DRIVER - Brother International MFC 8440 | Software Users Manual - English - Page 40
the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer. 2 - 15 PRINTER DRIVER SETTINGS - Brother International MFC 8440 | Software Users Manual - English - Page 41
settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source in the Paper Source Setting list. Select - Brother International MFC 8440 | Software Users Manual - English - Page 42
Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine. Web Update Web Update checks the Brother web site for updated drivers, and automatically downloads and updates the printer - Brother International MFC 8440 | Software Users Manual - English - Page 43
, select Custom Install and check the PS Printer Driver. Then continue following on-screen instructions. ■ You can download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com ■ The screens in this section are from Windows® XP for MFC-8840D. ■ The screens - Brother International MFC 8440 | Software Users Manual - English - Page 44
Device Settings tab Select the options you installed. 2 - 19 PRINTER DRIVER SETTINGS - Brother International MFC 8440 | Software Users Manual - English - Page 45
. You can change the Layout setting by selecting the setting in the Orientation, Page Order and Page Per Sheet. Booklet (For MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D) (For Windows® 2000/XP) You can print a booklet by selecting Booklet from Pages Per Sheet list. PRINTER DRIVER SETTINGS 2 - 20 - Brother International MFC 8440 | Software Users Manual - English - Page 46
Paper / Quality tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the Brother MFC-8840D BR-Script3 Properties screen. Select the Paper Source. 2 - 21 PRINTER DRIVER SETTINGS - Brother International MFC 8440 | Software Users Manual - English - Page 47
Advanced Options If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Brother MFC-8840D BR-Script3 Advanced Options tab by clicking Advanced... button in the Layout tab or the Paper/Quality tab. 1 2 3 1 Select the Paper Size and Copy Count. 2 Set the Print Quality, Scaling and - Brother International MFC 8440 | Software Users Manual - English - Page 48
in this chapter are from MFC-8840D. For Windows® XP The machine uses Windows® Imaging Acquisition (WIA) for scanning documents. (See Scanning a document (For Windows® XP only) on page 3-2.) In addition to the WIA driver, there is also a TWAIN compliant scanner driver installed. If you want to use - Brother International MFC 8440 | Software Users Manual - English - Page 49
® 9.0SE viewer that Brother included with your scanner or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan a document. The instructions for scanning in this guide are for when you - Brother International MFC 8440 | Software Users Manual - English - Page 50
, you will need to use the scanner glass (Flatbed). (See PreScanning to crop a portion you want to scan on page 3-11.) Scanning a document using the ADF 1 Place the original face up in the ADF (automatic document feeder). A B C D 2 Select the Document Feeder from the Paper source drop-down list box - Brother International MFC 8440 | Software Users Manual - English - Page 51
■ The scanner resolution you can select is up to 1200 × 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 3-7.) 6 To start scanning your document, click the Scan button in the Scan dialog box. 3 - 4 HOW TO SCAN USING WINDOWS® - Brother International MFC 8440 | Software Users Manual - English - Page 52
the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 Place the original face down on the scanner glass. 2 Make sure you selected Flatbed in the Paper source pull-down box (A). A Scanning area B 3 Select the picture type (B). 4 In the - Brother International MFC 8440 | Software Users Manual - English - Page 53
. Click the OK button after you choose your settings. C 7 To start scanning your document, click the Scan button in the Scan dialog box. This time only the selected area of the original will appear in the PaperPort® window (or your software application window). 3 - 6 HOW TO SCAN USING WINDOWS® - Brother International MFC 8440 | Software Users Manual - English - Page 54
you could lose your file. TWAIN compliant scanner driver for Windows® XP If you have chosen to use the optional TWAIN Driver supplied for Windows® XP, follow the description for Windows® 98/98SE/Me and 2000 Professional. (See How to scan using Windows® on page 3-1 for instructions on how to turn the - Brother International MFC 8440 | Software Users Manual - English - Page 55
a document TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into the PaperPort® 9.0SE - Brother International MFC 8440 | Software Users Manual - English - Page 56
How to access the Scanner The instructions for scanning in this Guide are for when you use ScanSoft® PaperPort® 9.0SE. 1 Open the software application (ScanSoft® PaperPort® 9.0SE) to scan a document. 2 Select Scan from the File drop-down menu or select the Scan button. The Scan pane appears in the - Brother International MFC 8440 | Software Users Manual - English - Page 57
area further by clicking the left mouse button and dragging it. This is required when you want to crop an image when scanning. See Settings in the Scanner window on page 3-13. 3 Click the Start button in the scanner window. When scanning is completed, click Cancel to return to the PaperPort® 9.0SE - Brother International MFC 8440 | Software Users Manual - English - Page 58
When you are satisfied with the preview, click the Start button in the scanner window to scan the image. 1 Place the original face up in the ADF, or face down on the scanner glass. Scanning area 2 Select the settings for Image Type, Resolution, Scan Type, Brightness and Contrast, as needed. 3 In the - Brother International MFC 8440 | Software Users Manual - English - Page 59
check it. If you want to select the different portion, use to undo the image. 5 Place the original face up in the ADF again, if you used the ADF in Step 1. 6 Click Start. This time only the selected area of the original will appear in the PaperPort® 9.0SE window (or your software application window - Brother International MFC 8440 | Software Users Manual - English - Page 60
Settings in the Scanner window Image Type Select the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Photo Select for scanning photo images. Web Select for attaching the scanned image to web pages. - Brother International MFC 8440 | Software Users Manual - English - Page 61
This setting is adjustable only when you have selected one of the gray scale settings. It is not available when Black & White and Color settings are selected as the Scan Type. You can increase or decrease the contrast also type a value in the box for the setting. 3 - 14 HOW TO SCAN USING WINDOWS® - Brother International MFC 8440 | Software Users Manual - English - Page 62
Document Size Set the Size to one of the following: ■ Letter (8 1/2 × 11 in.) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 then place the document face down at the center of scanner glass. When scanning photographs or other images for use in a the unit for Width and Height. HOW TO SCAN USING WINDOWS® 3 - 15 - Brother International MFC 8440 | Software Users Manual - English - Page 63
paper size you selected on the screen. ■ Width: shows the width of scanning area ■ Height: shows the height of scanning area ■ Data Size: shows the approximate data size calculated in a Bitmap format. The size will be different for other file formats such as JPEG. 3 - 16 HOW TO SCAN USING WINDOWS - Brother International MFC 8440 | Software Users Manual - English - Page 64
the mouse clicks required to scan from your computer. MFC-8440, MFC-8640D, MFC-8840D, MFC-8840DN DCP-8040, DCP-8045D Before you can use Scan on the control panel, you must have connected the machine to your Windows® based computer and loaded the appropriate Brother Drivers for your version of - Brother International MFC 8440 | Software Users Manual - English - Page 65
1 Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press or to select Scan to Image. Press Set. ▲ Scan to E-mail Scan to Image Scan to OCR ▼ Scan to File Select ▲▼ & Set The machine will start the scanning process. 3 - 18 HOW TO SCAN USING WINDOWS® - Brother International MFC 8440 | Software Users Manual - English - Page 66
Place the original face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press or Scan to File. Press Set. to select ▲ Scan to E-mail Scan to Image Scan to OCR ▼ Scan to File Select ▲▼ & Set 4 The machine will start the scanning process. HOW TO SCAN USING WINDOWS® 3 - 19 - Brother International MFC 8440 | Software Users Manual - English - Page 67
install MFL-Pro Suite, ScanSoft® PaperPort® 9.0SE for Brother and ScanSoft® OmniPage® OCR are installed with it automatically. If you are using Windows® XP, Windows NT® 4.0 or Windows® 2000 Professional, we recommend that you are logged on with administrator rights. 3 - 20 HOW TO SCAN USING WINDOWS - Brother International MFC 8440 | Software Users Manual - English - Page 68
to display it, you can also double-click a non-PaperPort® 9.0SE item to open it. Page View displays each item as a full page HOW TO SCAN USING WINDOWS® 3 - 21 - Brother International MFC 8440 | Software Users Manual - English - Page 69
on the Desktop. ■ You can also use Windows® Explorer to manage the folders and items shown . To use a link, drag an item onto one of the icons to start the application represented by does not automatically recognize one of the applications on your computer, you can manually create a link - Brother International MFC 8440 | Software Users Manual - English - Page 70
image text into text you can edit Software by: ScanSoft® OmniPage® OCR is installed automatically with PaperPort® 9.0SE when you install MFL-Pro Suite on your computer. ScanSoft in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format (TIFF). HOW TO SCAN USING WINDOWS® 3 - 23 - Brother International MFC 8440 | Software Users Manual - English - Page 71
You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file Cancel to return to the PaperPort® 9.0SE without saving it. 3 - 24 HOW TO SCAN USING WINDOWS® - Brother International MFC 8440 | Software Users Manual - English - Page 72
® OCR For Windows® 98/98SE, Windows® Me and Windows NT® 4.0: Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. PaperPort from the list and click the Change button. For Windows® XP: Select Start, Control Panal, Add or Remove Programs and the Change or Remove - Brother International MFC 8440 | Software Users Manual - English - Page 73
for your device. (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) 5 Access the settings available to configure your device. You can select which machine ControlCenter2.0 will connect with from the Model pull-down list. Also you can open the configuration window for each function by clicking - Brother International MFC 8440 | Software Users Manual - English - Page 74
ControlCenter2.0 to run automatically each time the computer is started; 1 Right-click on ControlCenter2.0 icon in the Task Tray, and select Preferences. 2 ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box. 3 Click OK to close the - Brother International MFC 8440 | Software Users Manual - English - Page 75
processing application, such as WordPad, MS Word, Word Perfect or whichever word processing application is installed on your computer. ■ E-mail (Default: your default E-mail software) - enables you to scan a page or document directly into an E-mail application as a standard attachment. You have the - Brother International MFC 8440 | Software Users Manual - English - Page 76
driver installed on the PC including network printers. You can configure your preferred settings on up to four buttons. PC-FAX (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) These buttons are for sending or receiving faxes using the Brother PC-FAX application. ■ Send - enables you to scan - Brother International MFC 8440 | Software Users Manual - English - Page 77
for Scan to Image, Scan to OCR, Scan to E-mail and Scan to File applications. Image (example: Microsoft Paint) Scan to Image feature allows you to scan an image directly into your graphics application for image editing. To change the default settings, right-click on the button and select Software - Brother International MFC 8440 | Software Users Manual - English - Page 78
-down list. If you want to delete application you have added, select Application Name from the pull down list. This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending upon the function. USING CONTROLCENTER2.0 4 - 6 - Brother International MFC 8440 | Software Users Manual - English - Page 79
can be edited by any word processor program. You can change the default word processor program. To configure Scan to OCR, right-click on the button and select Software Button. To change the word processing application, select the destination word processing application from the Target Application - Brother International MFC 8440 | Software Users Manual - English - Page 80
a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click on the button and select Software Button. To change the E-mail application, select your preferred E-mail application from - Brother International MFC 8440 | Software Users Manual - English - Page 81
be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Additional file format support is available by scanning to PaperPort® and - Brother International MFC 8440 | Software Users Manual - English - Page 82
File button allows you to scan an image and save it in a specific file type to any directory on your PC. This allows you to easily archive your paper documents. To configure the file type and save to directory, right-click on the button and select Software Button. Select the file type for - Brother International MFC 8440 | Software Users Manual - English - Page 83
on the button, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software. You can select any kind of - Brother International MFC 8440 | Software Users Manual - English - Page 84
Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please read the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in the Name for Custom field. This - Brother International MFC 8440 | Software Users Manual - English - Page 85
Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings. 4 - 13 USING CONTROLCENTER2.0 - Brother International MFC 8440 | Software Users Manual - English - Page 86
in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings. USING CONTROLCENTER2.0 4 - 14 - Brother International MFC 8440 | Software Users Manual - English - Page 87
can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list. You can either send the file to - Brother International MFC 8440 | Software Users Manual - English - Page 88
customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button. You can enter up to 30 characters - Brother International MFC 8440 | Software Users Manual - English - Page 89
Name. Then click the Print options button to display the printer driver settings. The Print options screen will vary depending upon which model printer you have selected. In the printer driver settings window you can choose advanced settings for printing. You must configure each of the copy buttons - Brother International MFC 8440 | Software Users Manual - English - Page 90
MFC-8840D and MFC-8840DN only) This section allows you to easily open the software for sending or receiving a PC-FAX or edit the address book by clicking the appropriate button. Send The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother - Brother International MFC 8440 | Software Users Manual - English - Page 91
Receive / View Received The Receive button allows you to start receiving PC-FAXes to your computer. By clicking this button, the PC-FAX receiving software is activated and starts receiving fax data. (See Running PC-FAX Receiving on page 6-19.) When the machine is connected to the network, you cannot - Brother International MFC 8440 | Software Users Manual - English - Page 92
Book button allows you to configure, add, amend or delete contacts from your address book. By clicking the button, the address book window will open for your editing. (See Brother Address Book on page 6-7.) Setup By clicking the Setup button, you can configure the user settings used by the PC-FAX - Brother International MFC 8440 | Software Users Manual - English - Page 93
For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) In this section you can configure the machine setting by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window with - Brother International MFC 8440 | Software Users Manual - English - Page 94
Using MFC Remote Setup (For Windows®) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) MFC Remote Setup The MFC Remote Setup application lets you quickly and easily set up your MFC directly from your PC screen. When you access this application, the settings on your MFC will be downloaded to - Brother International MFC 8440 | Software Users Manual - English - Page 95
Export button to save your current settings to a file. Import button Click the Import button to read the settings from your saved file into the MFC Remote Setup screen. You can use the Export and Import buttons to save and use several sets of settings for your - Brother International MFC 8440 | Software Users Manual - English - Page 96
6 Using Brother PC-FAX software (For Windows®) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) PC-FAX sending The Brother PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any - Brother International MFC 8440 | Software Users Manual - English - Page 97
-FAX using the Facsimile style user interface on page 6-16.) 1 From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then select PC-FAX Setup. The Brother PC-FAX Setup dialog box will appear: 2 You must enter this information to create the Fax - Brother International MFC 8440 | Software Users Manual - English - Page 98
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The user has the choice line in your office). Include header To add header information to the top of the fax pages you send, check the Include header box. USING BROTHER PC-FAX SOFTWARE 6 - 3 - Brother International MFC 8440 | Software Users Manual - English - Page 99
User interface In the Sending tab, select the user interface you wish to use. You can choose the Simple Style or the Facsimile Style. Simple style Facsimile style 6 - 4 USING BROTHER PC-FAX SOFTWARE - Brother International MFC 8440 | Software Users Manual - English - Page 100
® Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook® Express from the Address Book tab. (not available for Windows NT® 4.0) For when clicking the Address Book button on the sending window. USING BROTHER PC-FAX SOFTWARE 6 - 5 - Brother International MFC 8440 | Software Users Manual - English - Page 101
Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user save it. To clear a Speed-Dial button: 1 Click the Speed-Dial button you want to clear. 2 Click Clear to erase it. 6 - 6 USING BROTHER PC-FAX SOFTWARE - Brother International MFC 8440 | Software Users Manual - English - Page 102
Brother Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name), and then click PC-FAX Address Book. The Brother Address Book dialog box will appear: USING BROTHER PC-FAX SOFTWARE 6 - 7 - Brother International MFC 8440 | Software Users Manual - English - Page 103
you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. The Brother Address Book Member Setup dialog box will appear: 2 In the Member Setup dialog box, type the Member's information. Name is a required field. Click OK - Brother International MFC 8440 | Software Users Manual - English - Page 104
several recipients, you can combine them in to a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appears: 2 Type the name of the new the members you want have been added, click OK. USING BROTHER PC-FAX SOFTWARE 6 - 9 - Brother International MFC 8440 | Software Users Manual - English - Page 105
column, select the data fields you wish to Export and then click Add >>. Select the items in the order you want them listed. 6 - 10 USING BROTHER PC-FAX SOFTWARE - Brother International MFC 8440 | Software Users Manual - English - Page 106
3 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. 4 Select OK to save the data. 5 Type the name of the file, and then select Save. USING BROTHER PC-FAX SOFTWARE 6 - 11 - Brother International MFC 8440 | Software Users Manual - English - Page 107
text file. 3 Select the Divide Character - Tab or Comma based on the file format you are importing. 4 To import the data, click OK. 6 - 12 USING BROTHER PC-FAX SOFTWARE - Brother International MFC 8440 | Software Users Manual - English - Page 108
5 Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). USING BROTHER PC-FAX SOFTWARE 6 - 13 - Brother International MFC 8440 | Software Users Manual - English - Page 109
Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear: 6 - 14 USING BROTHER PC-FAX SOFTWARE - Brother International MFC 8440 | Software Users Manual - English - Page 110
If you are sending a fax to more than one recipient, the recipient information will not be printed on Count Cover Page box is checked, the Cover Page will be included in the page numbering. When this box is not checked, the Cover Page will not be included. USING BROTHER PC-FAX SOFTWARE 6 - 15 - Brother International MFC 8440 | Software Users Manual - English - Page 111
2 From the File menu, select Print. The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click Print. The Facsimile style user interface will appear, if it does not check the user interface selection setting as detailed on page 6-3. 6 - 16 USING BROTHER PC-FAX SOFTWARE - Brother International MFC 8440 | Software Users Manual - English - Page 112
in Word, Excel, Paint, Draw or any other application on your PC. 2 From the File menu, select Print. The Print dialog box will appear: USING BROTHER PC-FAX SOFTWARE 6 - 17 - Brother International MFC 8440 | Software Users Manual - English - Page 113
3 Select Brother PC-FAX as your printer, and then click Print. The Simple style user interface will appear; if it does not check the user interface all the entries. 5 To send a Cover Page and note, click the Cover Page On check box. You can also click the icon to create or edit a cover page. 6 When - Brother International MFC 8440 | Software Users Manual - English - Page 114
the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-XXXX (Where XXXX is your model name Windows® session. Setting up your PC 1 Right-click the PC-FAX icon on your PC Task Bar, and then click PC-Fax RX Setup. 2 The PC-Fax RX Setup dialog box will appear: USING BROTHER PC-FAX SOFTWARE - Brother International MFC 8440 | Software Users Manual - English - Page 115
the path of the wave file. 7 To load PC FAX receiving automatically when you start up Windows®, select the Add to Startup folder check box. Viewing new PC-FAX messages Each time you start to receive a PC-FAX, the name. For example "Fax 2-20-2002 16:40:21.tif" 6 - 20 USING BROTHER PC-FAX SOFTWARE - Brother International MFC 8440 | Software Users Manual - English - Page 116
MFC-8840D. These descriptions also apply to the MFC-8440, MFC-8640D, MFC-8840DN, DCP-8040 and DCP-8045D. ■ The screens shown in this chapter are from MFC-8840D. The features supported information for Mac OS® X, please visit at: http://solutions.brother.com) USING YOUR MACHINE WITH A MACINTOSH® 7 - 1 - Brother International MFC 8440 | Software Users Manual - English - Page 117
Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6 - 9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 2 Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. 7 - 2 USING YOUR MACHINE - Brother International MFC 8440 | Software Users Manual - English - Page 118
such as Presto!® PageManager®, click File menu and select Page Setup. You can change the settings for Paper Size, Orientation, and Scaling, and then click OK. 2 From application software such as Presto!® PageManager®, click File menu and select Print. Click Print to start printing. If you want - Brother International MFC 8440 | Software Users Manual - English - Page 119
Device Options allows you to select Duplex. Automatic Duplex is only available with the MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D. 7 - 4 USING YOUR MACHINE WITH A MACINTOSH® - Brother International MFC 8440 | Software Users Manual - English - Page 120
the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X) Choosing page setup options 1 From application software such as Presto!® PageManager®, click the File menu and select Page Setup. Make sure your machine is selected in the Format for pop-up menu. You can change the settings for Paper - Brother International MFC 8440 | Software Users Manual - English - Page 121
Specific settings Set the Media Type, Resolution, Toner Save, and other settings. Press Copies & Pages to select settings you want to change. Duplex Automatic Duplex is only available with the MFC-8640D, MFC-8840D, MFC-8840DN and DCP-8045D. Printer settings 7 - 6 USING YOUR MACHINE WITH A MACINTOSH® - Brother International MFC 8440 | Software Users Manual - English - Page 122
to set the Emulation to BR-Script3 (For MFC-8440, MFC-8640D MFC-8840D and MFC-8840DN, Menu, 4, 1. DCP-8040 and DCP-8045D, Menu, 3, 1.) before connecting the USB cable. (See Setting the Emulation Selection on page 1-17.) The PS driver does not support the following functions: ■ HQ 1200 ■ Secure Print - Brother International MFC 8440 | Software Users Manual - English - Page 123
2 Open the Desktop Printer Utility icon. 3 Select Printer (USB), and then click OK. 4 Click Change... in the PostScript™ Printer Description (PPD) file. Select your machine, and then click Select. 7 - 8 USING YOUR MACHINE WITH A MACINTOSH® - Brother International MFC 8440 | Software Users Manual - English - Page 124
5 Click Change... in the USB Printer Selection. Select your machine, and then click OK. 6 Click Create.... USING YOUR MACHINE WITH A MACINTOSH® 7 - 9 - Brother International MFC 8440 | Software Users Manual - English - Page 125
7 Enter your machine name, and then click Save. 8 Select Quit from the File menu. 9 Click the MFC-8840D icon on the Desktop. 10 Select Set Default Printer from the Printing menu. 7 - 10 USING YOUR MACHINE WITH A MACINTOSH® - Brother International MFC 8440 | Software Users Manual - English - Page 126
in Print Center. ■ If a Brother Native Driver (MFC-XXX) is already listed in Printer list, you will need to delete it and then install the PS driver. ■ To use the PS driver with a USB cable, you need to set the Emulation to BR-Script3 (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN, Menu - Brother International MFC 8440 | Software Users Manual - English - Page 127
3 Open the Print Center icon. 4 Click Add Printer... . 7 - 12 USING YOUR MACHINE WITH A MACINTOSH® - Brother International MFC 8440 | Software Users Manual - English - Page 128
5 Select USB. 6 Select your machine, and then click Add. 7 Select Quit Printer Center from the Print Center menu. USING YOUR MACHINE WITH A MACINTOSH® 7 - 13 - Brother International MFC 8440 | Software Users Manual - English - Page 129
Sending a fax from your Macintosh® application (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) For Mac OS® 8.6 - 9.2 users You can send a fax directly from a Macintosh® application by doing the following: The PS driver does not support the following function. 1 Create a document in a - Brother International MFC 8440 | Software Users Manual - English - Page 130
4 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. 5 To address the fax, type a fax number in the Input Fax Number box. 6 When - Brother International MFC 8440 | Software Users Manual - English - Page 131
send a fax directly from a Macintosh® application by doing the following: The PS driver does not support the following function. 1 Create a document in a Macintosh application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 Select Send Fax from pull-down menu - Brother International MFC 8440 | Software Users Manual - English - Page 132
address the fax, type a fax number in the Input Fax Numbers box, and then click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box. USING YOUR MACHINE WITH A MACINTOSH - Brother International MFC 8440 | Software Users Manual - English - Page 133
Drag a vCard from the Mac OS® X Address Book application 1 Click Address Book button. 2 Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field. When you are finished addressing your fax, click Print. 7 - 18 USING YOUR MACHINE WITH A MACINTOSH® - Brother International MFC 8440 | Software Users Manual - English - Page 134
the fax number stored in the Mac OS® X Address Book for the selected category will be used. If the fax number is stored in only one of the Mac OS® X Address Book categories, the number will be retrieved no matter which category you have selected (work or home). USING YOUR MACHINE - Brother International MFC 8440 | Software Users Manual - English - Page 135
Using the Brother TWAIN scanner driver with your Macintosh® The Brother software includes a TWAIN Scanner driver for Macintosh®. You can use this Macintosh® TWAIN Scanner driver with any applications that support the TWAIN specifications. Mac OS® X Scanning is supported in Mac OS® X 10.2.1 or - Brother International MFC 8440 | Software Users Manual - English - Page 136
original face up in the ADF, or face down on the scanner glass. 2 Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast 3 Click Start. When scanning has finished, the image will appear in your graphics application. USING - Brother International MFC 8440 | Software Users Manual - English - Page 137
for Resolution, Color Type (Gray Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box. 6 Click Start. This time only the cropped area of the original will appear in the Scanning Area. 7 You can refine the image in your editing software. 7 - 22 USING YOUR MACHINE WITH A MACINTOSH® - Brother International MFC 8440 | Software Users Manual - English - Page 138
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. USING YOUR MACHINE WITH A MACINTOSH® 7 - 23 - Brother International MFC 8440 | Software Users Manual - English - Page 139
shades of gray. It requires the most memory and takes the longest transfer time. Colors-Choose either 8-bit Color, which scans up to 8-bit Color or 24-bit Color which scans up to 16.8 million colors. Although using 24-bit Color creates an image with the most accurate colors, the image file - Brother International MFC 8440 | Software Users Manual - English - Page 140
Scanning Area Set the Size to one of the following: ■ Letter (8.5 × 11 inches) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) ■ size (90 × 60 mm) and place the business card at the center of scanner glass. When you are scanning photographs or other images to use in a word processor or other graphics - Brother International MFC 8440 | Software Users Manual - English - Page 141
the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The dark, set a higher Brightness level and scan the image again. Contrast You can only adjust the Contrast level when you have selected one of the Gray Scale settings, it is - Brother International MFC 8440 | Software Users Manual - English - Page 142
as a scanner, we recommend that you install Presto!® PageManager®. To install Presto!® PageManager®, see Quick Setup Guide. The complete NewSoft Presto!® PageManager® 4.0 User's Guide can be found on the Macintosh CD-ROM supplied with your machine. Highlights ■ OCR: In one step you can scan an image - Brother International MFC 8440 | Software Users Manual - English - Page 143
120 MB of free disk space Recommended: ■ 8-bit color or higher video adapter. ■ Eudora Mail, or Outlook® Express electronic mail software Technical Support For USA Newsoft America Inc. Postal Address: 4113 Clipper Court Fremont, CA 94538, USA Telephone: 510-4458600 FAX: 510-4458601 E-mail - Brother International MFC 8440 | Software Users Manual - English - Page 144
in ControlCenter2.0 may vary depending upon the model. ControlCenter2.0 is a software utility that allows you to quickly and easily access the most frequently need to manually launch the specific applications. ControlCenter2.0 provides the following five categories of operations: 1 Scan directly to - Brother International MFC 8440 | Software Users Manual - English - Page 145
menu bar and select Preference. 2 ControlCenter2.0 preference window appears, then uncheck the Start ControlCenter on computer startup check box. 3 Click OK to close the window. ControlCenter2.0 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter. 7 - 30 USING YOUR - Brother International MFC 8440 | Software Users Manual - English - Page 146
the target word processing application, such as MS Word or whichever word processing application is installed on your computer. ■ E-mail (Default: your default E-mail software) - enables you to scan a page or document directly into an E-mail application as a standard attachment. You have the option - Brother International MFC 8440 | Software Users Manual - English - Page 147
-OR-you can direct the copy output to any standard printer driver installed on the PC including network printers. You can configure your preferred settings on up to four buttons. DEVICE SETTINGS (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) You can configure the machine setting. ■ Remote - Brother International MFC 8440 | Software Users Manual - English - Page 148
default settings, click on the button while holding down the Ctrl key and select Software Button. Change the other settings, if needed. By selecting Device Button at each Scan button, you can configure the Scan key on your machine for each scan feature. USING YOUR MACHINE WITH A MACINTOSH® 7 - 33 - Brother International MFC 8440 | Software Users Manual - English - Page 149
list. You can delete applications that you have added. Just select the Application Name and click the Delete button. This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending upon the function. 7 - 34 USING YOUR MACHINE WITH A MACINTOSH® - Brother International MFC 8440 | Software Users Manual - English - Page 150
by any word processor program. You can change the default word processor program. To configure Scan to OCR, click on the button while holding down the Ctrl key and select Software Button. To change the word processing application, select the destination word processing application from the Target - Brother International MFC 8440 | Software Users Manual - English - Page 151
to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click on the button while holding down the Ctrl key and select Software Button. To change the E-mail application, select your preferred E-mail - Brother International MFC 8440 | Software Users Manual - English - Page 152
images to be saved in. Windows Bitmap (*.bmp) JPEG (*.jpg) TIFF - Uncompressed (*.tif) TIFF - Compressed (*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Additional file format support is available by scanning to Presto - Brother International MFC 8440 | Software Users Manual - English - Page 153
allows you to scan an image and save it in a specific file type to any directory on your hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory, click on the button while holding down the Ctrl key and select Software Button. Select - Brother International MFC 8440 | Software Users Manual - English - Page 154
down the Ctrl key, and the configuration window will appear. You have four function choices of scan action, Scan to Image, Scan to OCR, Scan to E-mail and Scan to File. Scan to Image: This setting allows you to scan a page directly into any graphic viewer/editor software. You can select any kind of - Brother International MFC 8440 | Software Users Manual - English - Page 155
-defined button To configure a button, click on the button while holding down the Ctrl key, and the configuration window will appear. Please follow the following guide lines for the button configuration. Scan to Image: In the General tab You can enter up to 30 characters in the Name for Custom field - Brother International MFC 8440 | Software Users Manual - English - Page 156
field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select Target Application, File Type, OCR Software, Resolution, Scan Type, Document Size, Brightness and Contrast settings. USING YOUR MACHINE WITH A MACINTOSH® 7 - 41 - Brother International MFC 8440 | Software Users Manual - English - Page 157
Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings. 7 - 42 USING YOUR MACHINE WITH A MACINTOSH - Brother International MFC 8440 | Software Users Manual - English - Page 158
can enter up to 30 characters in the Name for Custom field. This name will appear as the button name. Select the type of scan from the Scan Action field. In the Settings tab Select the file format from the File Type pull down list. You can either send the file to - Brother International MFC 8440 | Software Users Manual - English - Page 159
customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key. You can - Brother International MFC 8440 | Software Users Manual - English - Page 160
the print dialog window will open. ■ You must configure each of the copy buttons before they can be used. ■ By using the Copy button, you can also send a fax using the printer driver. (See Sending a fax from your Macintosh® application (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) on page - Brother International MFC 8440 | Software Users Manual - English - Page 161
(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) In this section you can configure the machine setting by clicking the button. When the machine is connected to a network, you cannot use this function. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window in - Brother International MFC 8440 | Software Users Manual - English - Page 162
(For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your Macintosh®. When you access this application, the settings on your MFC will be downloaded automatically to - Brother International MFC 8440 | Software Users Manual - English - Page 163
not exit the remote setup application. Print This command prints the selected items on the MFC. You can not print the data until it is uploaded to the MFC. Click Apply to upload the new data to the MFC and click Print. Export This command saves the current configuration settings to a file. Import - Brother International MFC 8440 | Software Users Manual - English - Page 164
8 Network Scanning (Windows® 98/98SE/Me/2000 Professional and XP only) The screens shown in this chapter are from MFC-8840D. To use the machine as a Network Scanner, the NC-9100h Network board should be installed into the machine (MFC-8840DN standard) and configured with TCP/IP and mail server - Brother International MFC 8440 | Software Users Manual - English - Page 165
From the Start menu, select Control panel, Printers and Other Hardware, Scanner and Cameras (or Control panel, Scanners and Cameras). Right-click Scanner Device icon and select properties to view the Network Scanner Properties dialog box. 8 - 2 NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL - Brother International MFC 8440 | Software Users Manual - English - Page 166
Setting tab in the dialog box and select a method to specify your machine as a Network scanner for your PC. < Specify your machine by address Enter the IP address of the machine want to use. Click OK. Click Apply and then OK. NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) 8 - 3 - Brother International MFC 8440 | Software Users Manual - English - Page 167
3 Click the Scan To Button tab in the dialog box and enter your PC Name Number, the LCD prompts to enter the PIN Number before the document can be scanned and sent to the machine. (See Using the Scan key on page 8-5 to 8-9.) 8 - 4 NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL AND XP ONLY) - Brother International MFC 8440 | Software Users Manual - English - Page 168
the scanner glass. 2 Press Scan. 3 Press or to select Scan to E-mail. Press Set. 4 Press or to select PC. ▲ Scan to E-mail Scan to Image Scan to OCR ▼ Scan to PC on the control panel. Press Set. The machine will start the scanning process. NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 - Brother International MFC 8440 | Software Users Manual - English - Page 169
mail server) (For MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) When you select Scan to E-mail (E-mail server) you can scan a black and white or color original and send it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF or JPEG for color - Brother International MFC 8440 | Software Users Manual - English - Page 170
scanner glass. 2 Press Scan. 3 Press or to select Scan to Image. Press Set. 4 Press or to select a ▲ Scan to E-mail Scan to Image Scan to OCR ▼ Scan destination PC on the control panel. Press Set. The machine will start the scanning process. NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL - Brother International MFC 8440 | Software Users Manual - English - Page 171
the scanner glass. 2 Press Scan. 3 Press or Scan to OCR. Press Set. 4 Press or to select to select a ▲ Scan to E-mail Scan to Image Scan to OCR ▼ Scan to PC on the control panel. Press Set. The machine will start the scanning process. 8 - 8 NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 - Brother International MFC 8440 | Software Users Manual - English - Page 172
the scanner glass. 2 Press Scan. 3 Press or Scan to File. Press Set. 4 Press or to select to select a ▲ Scan to E-mail Scan to Image Scan to OCR ▼ Scan destination PC on the control panel. Press Set. The machine will start the scanning process. NETWORK SCANNING (WINDOWS® 98/98SE/ME/2000 PROFESSIONAL - Brother International MFC 8440 | Software Users Manual - English - Page 173
MFC-8440, MFC-8640D, MFC-8840D and MFC-8840DN only) To use the MFC as a Network PC-FAX, the NC-9100h Network board should be installed into the MFC (MFC-8840DN standard) and configured with TCP/IP and mail server settings if you use Scan to E-mail (E-mail server). (See Using Brother PC-FAX software - Brother International MFC 8440 | Software Users Manual - English - Page 174
2 Check Enable box. This software can be used in a network environment and with a locally connected machine. It is important that when used in a network environment the Network PC Fax is set to enable. BROTHER NETWORK PC-FAX SOFTWARE 9 - 2 - Brother International MFC 8440 | Software Users Manual - English - Page 175
member's information. If you wish to send a document to this contact by more than one method you must create a second contact and select a different option, Fax, E-Mail or MFC Address. To use the MFC for Network PC-FAX Send, see Using Brother PC-FAX software on page 6-1. 9 - 3 BROTHER NETWORK PC-FAX - Brother International MFC 8440 | Software Users Manual - English - Page 176
. You can use the Address Book Search feature to quickly find members to send your fax. Please check Brother Solutions Center for the latest updates available for Brother Network PC-FAX. Visit http://solutions.brother.com/ Quick Tips: Please see Enable Network PC-FAX on page 9-1 before using - Brother International MFC 8440 | Software Users Manual - English - Page 177
send a fax directly from your Macintosh® application using the following steps: The PS driver does not support following function. For Mac OS® 8.6-9.2 users 1 Follow the steps For Network Interface Cable Users in the Quick Setup Guide. 2 Follow the steps on pages 7-14 and 7-15. For Mac OS® X users - Brother International MFC 8440 | Software Users Manual - English - Page 178
11 manual feed tray 1-5 multi-purpose tray 1-6 on thick paper 1-7 reports and lists 1-18 Secure key 1-16 two-sided (duplex printing 1-3 printer driver 2-17 PS printer driver 2-17 R resolution Scan 3-13 S Scanning into PC 3-10 ScanSoft® OmniPage® OCR 3-23 ScanSoft® PaperPort 3-20 software - Brother International MFC 8440 | Software Users Manual - English - Page 179
Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We Regulations of that country and the power requirements of your multi-function center may not be compatible with the power available in foreign countries.
SOFTWARE USER’S GUIDE