Brother International MFC 9420CN Software Users Manual - English
Brother International MFC 9420CN - Color Laser - All-in-One Manual
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- Brother International MFC 9420CN | Software Users Manual - English - Page 1
SOFTWARE USER'S GUIDE MFC-9420CN - Brother International MFC 9420CN | Software Users Manual - English - Page 2
the Brother printer driver 1-1 Printing a document 1-1 Manual Duplex Printing 1-2 Simultaneous scanning, printing and faxing 1-2 Printer operation key 1-2 Job Cancel ...1-2 Secure Print key 1-3 Printer Emulation Support 1-4 Printing the Internal Font List 1-4 Printing the Print Configuration - Brother International MFC 9420CN | Software Users Manual - English - Page 3
a document into the PC 2-3 Settings in the Scanner window 2-5 Scanning a document using the WIA driver (For Windows® XP only 2-8 WIA compliant ...2-8 Accessing the scanner 2-8 Scanning a document into the PC 2-9 Using the Scan key (For USB or Parallel cable users 2-12 Scan to E-mail 2-12 Scan - Brother International MFC 9420CN | Software Users Manual - English - Page 4
server 4-5 Scan to Image ...4-6 Scan to OCR ...4-6 Scan to File ...4-7 5 Remote Setup Remote Setup...5-1 6 Brother PC-FAX software PC-FAX sending...6-1 Setting up user information 6-1 Sending setup ...6-2 Address Book ...6-3 Setting up a Cover Page 6-4 Entering Cover Page Information 6-4 Speed - Brother International MFC 9420CN | Software Users Manual - English - Page 5
7-7 Specific settings 7-8 Basic...7-9 Advanced ...7-11 Using the Brother Color Driver (Mac OS® 9.1 to 9.2 7-13 Using the BR-Script 3 (PostScript® 3™ language emulation) printer driver ...........7-15 For Mac OS® X users 7-15 For Mac OS® 9.1 to 9.2 users 7-17 Sending a fax ...7-19 For Mac OS - Brother International MFC 9420CN | Software Users Manual - English - Page 6
8-2 Pre-Scanning an image 8-3 Settings in the Scanner window 8-4 Using Presto!® PageManager 8-7 Features ...8-7 System requirements for Presto!® PageManager 8-7 Presto!® PageManager® Technical Support 8-8 Using the Scan key (For USB cable users 8-10 Scan to E-mail 8-10 Scan to Image - Brother International MFC 9420CN | Software Users Manual - English - Page 7
10 Network Scanning (For Mac OS® X 10.2.4 or greater) Before using Network Scanning 10-1 Configuring Network Scanning 10-1 Registering your Macintosh® with the machine 10-2 Using the Scan Key 10-3 Scan to E-mail (PC 10-3 Scan to E-mail (E-mail server 10-3 Scan to Image 10-5 Scan to OCR ...10 - Brother International MFC 9420CN | Software Users Manual - English - Page 8
Setup 6 Brother PC-FAX software Windows® XP in this document represents Windows® XP Professional, Windows® XP Professional x64 Edition and Windows® XP Home Edition. Go to the Brother Solutions Center (http://solutions.brother.com) for more information on Windows® XP Professional x64 Edition support. - Brother International MFC 9420CN | Software Users Manual - English - Page 9
's Guide for information about the Paper Tray and Recommended paper.) 1 From your application, select the Print command. If any other printer drivers are installed on your computer, select Brother MFC-9420CN (XXX)* Printer as your printer driver from the Print or Print Settings menu in your software - Brother International MFC 9420CN | Software Users Manual - English - Page 10
area by changing the right and left margins in your application software. 1 Manual Duplex Printing The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper - Brother International MFC 9420CN | Software Users Manual - English - Page 11
data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. (See Device Options on page 1-16 or Accessories tab on page 1-20.) 1 1 Press Secure Print. Note The LCD displays No Data! if there is no secured data in the memory. 2 Press - Brother International MFC 9420CN | Software Users Manual - English - Page 12
Printing Printer Emulation Support By default, the machine uses Brother Printing system for Windows® for printer operations. The machine also supports HP LaserJet (PCL 6) and the BR-Script 3 (PostScript® 3™) printer emulation modes. If you use DOS application software, you can use the HP - Brother International MFC 9420CN | Software Users Manual - English - Page 13
If you are having problems with print quality, you can do a test print. 1 Press Menu/Set, 4, 2, 3. 2 Press Color Start or Black Start. 3 Press Stop/Exit. Note If the problem appears on the printout, see Improving the print quality in the User's Guide. Restoring default printer settings You can - Brother International MFC 9420CN | Software Users Manual - English - Page 14
Printing Calibration The output density for each color may vary depending on the environment the machine is in such as temperature and humidity. Calibration helps you to improve the color density. again. For more information, see Troubleshooting and routine maintenance in the User's Guide. 1 - 6 - Brother International MFC 9420CN | Software Users Manual - English - Page 15
Monitor utility is a configurable software tool that allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as paper empty or paper jam. 1 Turning on the status monitor 1 Click Brother MFC-9420CN (XXX)* Printer located in the Start/All - Brother International MFC 9420CN | Software Users Manual - English - Page 16
Windows XP/2000/NT Users Only)*1 ■ Print Date & Time*1 ■ Color Calibration*1 *1 These settings are not available with the BR-Script 3 driver. Accessing the printer driver settings 1 Select Print from the File menu in your application software. 2 Select Brother MFC-9420CN (USB) Printer (If you are - Brother International MFC 9420CN | Software Users Manual - English - Page 17
Printing Features in the Brother Native Driver Basic tab 1 1 2 3 4 1 Select the Paper Size, Multiple Page, Orientation, number of copies and Media Type. 2 Select the Color/Mono setting. 3 Select the Paper Source (First Page and Other Pages). Note To select Other Pages, you must select the optional - Brother International MFC 9420CN | Software Users Manual - English - Page 18
or Landscape). Portrait Landscape Copies The copies selection sets the number of copies that will be printed. Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is - Brother International MFC 9420CN | Software Users Manual - English - Page 19
Mono Select this mode if your document has only black and grayscale text and/or objects. Mono mode makes the print processing speed faster than color mode. If your document contains color, selecting Mono mode prints your document in 256 levels of gray. Black & Cyan Select this mode when you want to - Brother International MFC 9420CN | Software Users Manual - English - Page 20
Printing Advanced tab 12345 1 Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Note To return to the default settings, click the Default button. 1 - 12 - Brother International MFC 9420CN | Software Users Manual - English - Page 21
are adjusted to become vivid color. Suitable for Graphics and Text. Auto The printer driver automatically selects the Color Mode type. Improve Gray Color You can improve the image quality of shaded areas by ticking the Improve Gray Color check box. Enhance Black Printing If a black graphic cannot be - Brother International MFC 9420CN | Software Users Manual - English - Page 22
Duplex The printer driver supports manual duplex printing. Manual Duplex Check the Manual Duplex box. In this mode, the machine 1 prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the - Brother International MFC 9420CN | Software Users Manual - English - Page 23
if you only want to print an outline of the Watermark. Print Watermark The Print Watermark feature offers the following print choices: ■ On all pages Enter your Watermark text into the Text Box, and then select the Font, Size, Color (Red / Green / Blue) and Style. ■ Watermark Bitmap Enter the file - Brother International MFC 9420CN | Software Users Manual - English - Page 24
set the following Printer Function modes in this tab: ■ Secure Print ■ Toner Save Mode ■ Quick Print Setup ■ Status Monitor ■ Administrator (For Windows® 98/98SE/Me Users Only) ■ Print Setting (For Windows® XP/2000/NT® Users Only) ■ Print Date & Time ■ Color Calibration Secure Print Secure documents - Brother International MFC 9420CN | Software Users Manual - English - Page 25
using this feature. When you set Toner Save Mode to On, print appears lighter. The default setting is Off. Note We do not recommend Toner Save Mode for printing photo or gray scale images. Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view settings - Brother International MFC 9420CN | Software Users Manual - English - Page 26
the Copy, Scaling, Color/Mono and Watermark features to be locked and password protected. 1 Note Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed. Print setting (For Windows® XP/2000/NT® Users Only) Improve pattern - Brother International MFC 9420CN | Software Users Manual - English - Page 27
machine is in. This setting helps you to improve color density by letting the printer driver use the color calibration data stored in your machine. Get device data If you click this button, the printer driver will attempt to get the color calibration data from your machine. Use calibration data If - Brother International MFC 9420CN | Software Users Manual - English - Page 28
Printing Accessories tab When you install option units, you can add them and select the settings for them in the Accessories tab as follows. 1 1 3 2 1 Available Options You can manually add or remove additional driver options and settings for use with the optional accessories you can add to your - Brother International MFC 9420CN | Software Users Manual - English - Page 29
FAQs (Frequently Asked Questions), User's Guides, Driver Updates and Tips for using your machine. Web Update Web Update checks the Brother web site for updated drivers, and automatically downloads and updates the printer driver on your computer. Print Settings You can print a list of current - Brother International MFC 9420CN | Software Users Manual - English - Page 30
appears, select Custom and check the PS Printer Driver. Then continue following on-screen instructions. Note You can download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com Ports tab Select the port where your print is connected or the path to the - Brother International MFC 9420CN | Software Users Manual - English - Page 31
Printing Device Settings tab Select the options you installed. 1 1 - 23 - Brother International MFC 9420CN | Software Users Manual - English - Page 32
Pages Per Sheet. Paper/Quality tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the Brother MFC-9420CN BR-Script3 Properties screen. Select the Paper Source and Color. 1 - 24 - Brother International MFC 9420CN | Software Users Manual - English - Page 33
settings by selecting the setting in the Printer Features list: ■ Media Type ■ Job Spooling ■ PASSWORD ■ Job Name 3 ■ Print Quality ■ Toner Save ■ Color/Mono ■ Gamma Correction ■ Color Mode ■ Improve Gray Color ■ Enhance Black Printing ■ Halftone Screen Lock ■ BR-Script Level 1 - 25 - Brother International MFC 9420CN | Software Users Manual - English - Page 34
on page 2-14. Scanning a document using the TWAIN driver TWAIN compliant The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only you can - Brother International MFC 9420CN | Software Users Manual - English - Page 35
software application, the steps may vary. 2 Click File, then Scan. Or select the Scan button.The Scan panel appears in the left side of the screen. 3 Choose the scanner you are using from the Scanner drop-down list box. Note If the machine is connected via: Parallel cable use Brother MFC-9420CN - Brother International MFC 9420CN | Software Users Manual - English - Page 36
window: • Scan (Image Type) (1) 1 • Resolution (2) • Scan Type (3) 2 • Brightness (4) 3 • Contrast (5) 4 • Document Size (6) 5 6 3 Click the Start button in the scanner window. When scanning is completed, click Cancel to return to the PaperPort® 9.0SE window. Note After you select - Brother International MFC 9420CN | Software Users Manual - English - Page 37
button in the scanner window to scan the image. 1 Place the document and Document Size, as needed. Scanning area 3 In the Scanner Setup dialog box, click the PreScan button. The entire the ADF. Note If you loaded your document onto the scanner glass in Step 1, please skip this step. 6 Click Start - Brother International MFC 9420CN | Software Users Manual - English - Page 38
Scanning Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. 2 The default settings are: Image Type Photo Web Text Select for scanning photo images. Select for attaching the - Brother International MFC 9420CN | Software Users Manual - English - Page 39
, the image file will be approximately three times larger than a file created with 256 Color. Brightness Adjust the setting (-50 to 50) to obtain the best image. The default value is 0, representing an 'average'. You can set the level by dragging the slide bar to the right or left to lighten or - Brother International MFC 9420CN | Software Users Manual - English - Page 40
178 mm ■ Postcard 1 100 x 148 mm ■ Postcard 2 148 x 200 mm ■ Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to card face down at the center of the scanner glass. If you selected Custom as the can choose "mm" or "inch" as the unit for Width and Height. Note You can see - Brother International MFC 9420CN | Software Users Manual - English - Page 41
® 9.0SE viewer that Brother included with your machine or you can scan images directly into any other software application that supports WIA or TWAIN scanning. Accessing the scanner 1 Open your software application to scan the document. Note The instructions for scanning in this Guide are for when - Brother International MFC 9420CN | Software Users Manual - English - Page 42
button after you choose your settings. Note ■ You can select a resolution of up to 1200 dpi. ■ For resolutions greater than 1200 dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 2-11.) 6 To start scanning your document, click the Scan button in the Scan dialog box. 2 - 9 - Brother International MFC 9420CN | Software Users Manual - English - Page 43
are satisfied with the preview, click the Scan button from the scanner window to scan the image. 1 Place the document face down on the scanner glass. 2 2 Select Flatbed in the Paper source pull-down box in the PaperPort® 9.0SE window (or your software application window). Scanning area 2 - 10 - Brother International MFC 9420CN | Software Users Manual - English - Page 44
default size, change the setting using this utility. You must restart your PC for the new settings to take effect. To run the utility: 2 You can run the utility by selecting the Scanner Utility located in the Start/All Programs/Brother/MFL-Pro Suite MFC-9420CN/Scanner Settings/Scanner Utility - Brother International MFC 9420CN | Software Users Manual - English - Page 45
cable users) based computer and loaded the appropriate Brother Drivers for your version of Windows®. either scan a black and white document or color document into your E-mail application as a file document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select - Brother International MFC 9420CN | Software Users Manual - English - Page 46
on page 3-6.) 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select Scan to OCR. Press Menu scanning process. Scan to File You can scan a black and white or a color document into your computer and save it as a file in the folder you choose - Brother International MFC 9420CN | Software Users Manual - English - Page 47
you to combine or "stack" documents of different formats for printing, faxing or filing. ScanSoft® PaperPort® 9.0SE can be accessed User's Guide, including ScanSoft® OmniPage® OCR, is in the Documentation located on the CD-ROM. When you install MFL-Pro Suite, ScanSoft® PaperPort® 9.0SE for Brother - Brother International MFC 9420CN | Software Users Manual - English - Page 48
Scanning Viewing items ScanSoft® PaperPort® 9.0SE provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort® 9.0SE Desktop. You can see PaperPort® 9.0SE items (MAX - Brother International MFC 9420CN | Software Users Manual - English - Page 49
can manually create a link using the New Program Link... command. (See PaperPort® 9.0SE in the Documentation section on the CD-ROM convert them to PaperPort® 9.0SE (MAX) files in several different ways: ■ Print to the Desktop View from another application, such as Microsoft® Excel. ■ Import files - Brother International MFC 9420CN | Software Users Manual - English - Page 50
Scanning Exporting items in other formats You can export or save PaperPort® 9.0SE items in several popular file formats, such as BMP, JPEG, TIFF, PDF or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG 2 files for - Brother International MFC 9420CN | Software Users Manual - English - Page 51
3 ControlCenter2 Using ControlCenter2 ControlCenter2 is a software utility that allows you to quickly 3 and easily access your frequently used applications. Using ControlCenter2 eliminates the need to manually launch the specific applications. ControlCenter2 provides the following five - Brother International MFC 9420CN | Software Users Manual - English - Page 52
application, such as WordPad, MS Word, Word Perfect or whichever word processing application is installed on your computer. ■ E-mail (Default: your default E-mail software) - enables you to scan a page or document directly into an E-mail application as a standard attachment. You have the option - Brother International MFC 9420CN | Software Users Manual - English - Page 53
operations. You can scan the page on the machine and print the copies using any of the features of the machine printer driver-OR-you can direct the copy output to any standard printer driver installed on the PC including network printers. 3 You can configure your preferred settings on up to four - Brother International MFC 9420CN | Software Users Manual - English - Page 54
application for image editing. To change the default settings, right-click on the button and select Software Button or Device Button. If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner Interface - Brother International MFC 9420CN | Software Users Manual - English - Page 55
ControlCenter2 To change the destination application, select the appropriate application from the Target Application pull down list. You can add an application to the list by clicking the Add button. Enter the Application Name (up to 30 characters) and the Application Location. You can also - Brother International MFC 9420CN | Software Users Manual - English - Page 56
into text which can be edited by any word processor program. You can change the default word processor program. 3 To configure Scan to OCR, right-click on the button and select Software Button or Device Button. To change the word processing application, select the destination word processing - Brother International MFC 9420CN | Software Users Manual - English - Page 57
(*.tif) TIFF Multi-Page - Uncompressed (*.tif) TIFF Multi-Page - Compressed (*.tif) Portable Network Graphics (*.png) PDF (*.pdf) Note Additional file format support is available by scanning to PaperPort® 9.0SE and then use the save as function and choose the file format. (See Using ScanSoft - Brother International MFC 9420CN | Software Users Manual - English - Page 58
directory, right-click on the button and select 3 Software Button or Device Button. Select the file type for list. You can save the file to the default folder which is shown currently in the Destination Scanner Interface box. Note For the supported file types, see File attachments on page 3-7. 3 - Brother International MFC 9420CN | Software Users Manual - English - Page 59
allows you to scan a page directly into any graphic viewer/editor software. You can select any kind of image editor application you have installed attachment and create a quick send list of E-mail addresses chosen from your default E-mail address book. Scan to File: This setting allows you to save - Brother International MFC 9420CN | Software Users Manual - English - Page 60
ControlCenter2 Customizing a user-defined button To configure a button, right-click on the button, and the configuration window will appear. Please read the following guidelines to configure the button. - Brother International MFC 9420CN | Software Users Manual - English - Page 61
ControlCenter2 In the Settings tab You can select Target Application, File Type, Resolution, Scan Type, Document Size, Brightness and Contrast settings. 3 Scan to E-mail: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name - Brother International MFC 9420CN | Software Users Manual - English - Page 62
Action field. 3 In the Settings tab Select the file format from the File Type pull down list. You can either send the file to the default folder which is shown currently in the Destination Folder box or select your preferred folder by using button. You can also select Resolution, Scan Type - Brother International MFC 9420CN | Software Users Manual - English - Page 63
customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by right-clicking on the button. You can enter up to a 30 character - Brother International MFC 9420CN | Software Users Manual - English - Page 64
the appropriate button. 3 Send The Send button allows you to scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 6-1.) To change the Send settings, right-click on the button to open the configuration window. You can - Brother International MFC 9420CN | Software Users Manual - English - Page 65
the Receive button, the PC-FAX receiving software is activated and starts receiving fax data from 3 your Brother machine. Before you use the PC-FAX for your editing. (See Brother Address Book on page 6-5.) Setup By clicking the Setup button, you can configure the user settings used by the PC - Brother International MFC 9420CN | Software Users Manual - English - Page 66
ControlCenter2 DEVICE SETTING In this section you can configure the machine settings by clicking the button. 3 Note When the machine is connected to a network, you cannot use Remote Setup and Quick-Dial function. Remote Setup The Remote Setup button allows you to open the Remote Setup Program window - Brother International MFC 9420CN | Software Users Manual - English - Page 67
User's Guide on the CD-ROM.) 4 Before using Network Scanning Network License MFC-9420CN includes the PC license for up to 5 Users. This license supports the installation of the MFL-Pro Software for up to an additional 5 Users. To purchase NL-5, please contact your Brother Sales Office. Note ■ Max. - Brother International MFC 9420CN | Software Users Manual - English - Page 68
of MFL-Pro Suite (see Quick Setup Guide), follow the steps below. 1 For Windows® XP 4 From the Start menu, select Control Panel, Printers and Other Hardware, Scanners and Cameras (or Control Panel, Scanners and Cameras). Right-click the Scanner Device icon and select properties to view the - Brother International MFC 9420CN | Software Users Manual - English - Page 69
Button tab in the dialog box and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like. 4 You can avoid receiving unwanted documents by setting 4 a 4-digit Pin number. Enter - Brother International MFC 9420CN | Software Users Manual - English - Page 70
and sent directly to the PC you 4 designated on your network. ControlCenter2 will activate the default E-mail application on the designated PC for addressing to the recipient. You can scan a black and white (or color document) and it will be sent with the E-mail from the PC as an attachment - Brother International MFC 9420CN | Software Users Manual - English - Page 71
TIFF for Black and White and PDF or JPEG for color. 4 Note Scan to E-mail (E-mail server) requires SMTP/POP3 mail server support. (See Network User's Guide on the CD-ROM.) 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select Scan to - Brother International MFC 9420CN | Software Users Manual - English - Page 72
the PC you designated on your network. ControlCenter2 will activate the default graphics application on the designated PC. You can change the on page 3-6.) 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select Scan to OCR. Press Menu/ - Brother International MFC 9420CN | Software Users Manual - English - Page 73
Scan to File you can scan a black and white (or color document) and send it directly to a PC you designate on your (See File on page 3-8.) 4 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select Scan to File. Press Menu/Set. 4 Press - Brother International MFC 9420CN | Software Users Manual - English - Page 74
Network User's Guide.) From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-9420CN, Remote Setup and then MFC-9420CN USB or MFC-9420CN you can make more changes. ■ Print The Print button prints the selected items on the machine. You cannot print the Remote Setup changes until you - Brother International MFC 9420CN | Software Users Manual - English - Page 75
6 Brother PC-FAX software PC-FAX sending The Brother PC-FAX feature allows you to use your PC and updates on the Brother PC-FAX feature, visit us at http://solutions.brother.com Setting up user information 1 From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-9420CN, PC-FAX Sending - Brother International MFC 9420CN | Software Users Manual - English - Page 76
PC-FAX software Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab. fax pages you send, check the Include header box. User interface The user has the choice of two user interfaces. To change the user interface select the interface setting you want. You can choose - Brother International MFC 9420CN | Software Users Manual - English - Page 77
Brother PC-FAX software Address Book If Outlook® Express is installed on your PC, you can select which address book to use for PC-FAX sending, Brother Address Book or Outlook® Express from the Address Book tab. 6 For the Address book file, you must enter the path and file name of the - Brother International MFC 9420CN | Software Users Manual - English - Page 78
Brother PC-FAX software Setting up a Cover Page From the PC-FAX dialog box, click to access the PC-Fax Cover page setup screen. The Brother PC-FAX Cover Page Setup dialog box will appear: 6 to more than one recipient, the recipient information will not be printed on the Cover Page. 6 - 4 - Brother International MFC 9420CN | Software Users Manual - English - Page 79
software Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed-Dial tab. (To use this feature, you must select the Facsimile Style user Clear to erase it. Brother Address Book From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-9420CN, PC-FAX Sending, and - Brother International MFC 9420CN | Software Users Manual - English - Page 80
PC-FAX software Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dialog box, click the icon to add a Member. 6 The Brother Address Book Member Setup dialog box will appear - Brother International MFC 9420CN | Software Users Manual - English - Page 81
Brother PC-FAX software Editing Member information 1 Select the Member or Group you want to edit. 2 Click the edit icon. 6 3 Change the Member or Group information. 4 Click OK to - Brother International MFC 9420CN | Software Users Manual - English - Page 82
Brother PC-FAX software Exporting the Address Book You can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you can select and - Brother International MFC 9420CN | Software Users Manual - English - Page 83
Brother PC-FAX software Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII - Brother International MFC 9420CN | Software Users Manual - English - Page 84
software Sending a file as a PC-FAX using the Facsimile style user interface 1 Create a file in Word, Excel, Paint, Draw or any other application on your PC. 2 From the File menu, select Print. 6 The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click Print - Brother International MFC 9420CN | Software Users Manual - English - Page 85
PC-FAX software Sending a file as a PC-FAX using the Simple style user interface 1 Create a file in Word, Excel, Paint, Draw or any other application on your PC. 2 From the File menu, select Print. 6 The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click - Brother International MFC 9420CN | Software Users Manual - English - Page 86
Brother machine. ■ Run the Brother PC-FAX Receiving software on your PC. (We recommend you select the Add to Startup folder check box, so that the software machine's memory when they have been successfully printed and sent to your PC. When Backup Print is off, your fax messages are automatically - Brother International MFC 9420CN | Software Users Manual - English - Page 87
software Running PC-FAX Receiving From the Start menu, select All Programs, Brother, MFL-Pro Suite MFC-9420CN, PC-FAX Receiving, and then select MFC-9420CN or MFC-9420CN or .max for the format the received document will be saved in. The default format is .tif. 5 If you want to, you can check the - Brother International MFC 9420CN | Software Users Manual - English - Page 88
Section II Apple® Macintosh® 7 Printing and Faxing 8 Scanning 9 ControlCenter2 (For Mac OS® X 10.2.4 or greater) 10 Network Scanning (For Mac OS® X 10.2.4 or greater) 11 Remote Setup (For Mac OS® X 10.2.4 or greater) - Brother International MFC 9420CN | Software Users Manual - English - Page 89
you are using. The chart below shows which features are supported. Feature Printing Scanning (TWAIN) ControlCenter2*1 PC-FAX sending Remote Setup Mac 10.2.3 user, please upgrade to Mac OS® X 10.2.4 or greater. (The latest information for Mac OS® X, please visit at: http://solutions.brother.com) - Brother International MFC 9420CN | Software Users Manual - English - Page 90
from the memory. To use this function, you need to set your password in the printer driver dialog box. (For Mac OS X® users, see Secure Print on page 7-14, for Mac OS® 9.1-9.2 users, see Secure Print on page 7-14.) 1 Press Secure Print. Note The LCD displays No Data! if there is no secured data - Brother International MFC 9420CN | Software Users Manual - English - Page 91
and Faxing Printer Emulation Support By default, the machine uses Brother Printing system for Macintosh® for printer operations. The machine also supports the BR-Script 3 (PostScript® 3™) printer emulation modes. To use the BR-Script 3 printer driver with a USB cable, you need to set the - Brother International MFC 9420CN | Software Users Manual - English - Page 92
If you are having problems with print quality, you can do a test print. 1 Press Menu/Set, 4, 2, 3. 2 Press Color Start or Black Start. 3 Press Stop/Exit. Note If the problem appears on the printout, see Improving the print quality in the User's Guide. Restoring default settings You can return the - Brother International MFC 9420CN | Software Users Manual - English - Page 93
Printing and Faxing Calibration The output density for each color may vary depending on the environment the machine is in such as temperature and humidity. Calibration helps you to improve the color again. For more information, see Troubleshooting and routine maintenance in the User's Guide. 7 - 5 - Brother International MFC 9420CN | Software Users Manual - English - Page 94
You can set what interval the software will update the machine status information.Go to the menu bar, Brother Status Monitor and choose Preferences. Network User's Guide on the CD-ROM. Color Calibration This setting helps you to improve color density by letting the printer driver use the color - Brother International MFC 9420CN | Software Users Manual - English - Page 95
Printing and Faxing Using the Brother Color Driver (Mac OS® X) Choosing page setup options 1 From application software such as TextEdit, click the File 7 menu and select Page Setup. Make sure MFC-9420CN is selected in the Format for pop-up menu. You can change the settings for Paper Size, - Brother International MFC 9420CN | Software Users Manual - English - Page 96
Printing and Faxing Specific settings Print settings You can change settings by selecting the setting in the Printer Settings list. 7 Basic ■ Media Type ■ Color/Mono ■ Mirror Printing ■ Toner Save Mode Advanced ■ Print Quality ■ Color Mode ■ Improve Gray Color ■ Enhance Black Printing 7 - 8 - Brother International MFC 9420CN | Software Users Manual - English - Page 97
Mono Select this mode if your document has only black and grayscale text and/or objects. Mono mode makes the print processing speed faster than color mode. If your document contains color, selecting Mono mode prints your document in 256 levels of gray. Black & Cyan Select this mode when you want to - Brother International MFC 9420CN | Software Users Manual - English - Page 98
in Black and Yellow. All colors apart from Black will print in Yellow. Mirror Printing Check Mirror Printing to reverse the data from left to right. Toner Save Mode You can conserve toner using this feature. When you set Toner Save to On, print appears lighter. The default setting is Off. Note We - Brother International MFC 9420CN | Software Users Manual - English - Page 99
will be longer. Note The print speed will change depending on what print quality setting you choose. Higher print quality takes longer to print, while lower print quality takes less time to print. Color Mode You can change the Color Mode as follows: Match Monitor The color of all elements in the - Brother International MFC 9420CN | Software Users Manual - English - Page 100
at the machine, you must enter the password using the control panel of the machine to print them. To send a secured document: 1 Select Secure Print and check Secure Print. 2 Enter your password, user name and job name and click OK. 3 You must print the secured documents from the control panel of - Brother International MFC 9420CN | Software Users Manual - English - Page 101
the Brother Color Driver (Mac OS® 9.1 to 9.2) To select a Printer: 1 Open the Chooser from the Apple menu. 7 2 Click the Brother Color icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print a document: 3 From the application software - Brother International MFC 9420CN | Software Users Manual - English - Page 102
send a secured document: 7 1 From the Output pull-down menu, select Secure Print and then click Print. Secure Print dialog box will appear. 2 Enter your password, user name and job name and click Print to start. 3 You must print the secured documents from the control panel of the machine. (See - Brother International MFC 9420CN | Software Users Manual - English - Page 103
Mac OS® X users You need to install the BR-Script 3 printer driver using the following instructions. Note ■ If you use a USB cable and your Macintosh® is "Mac OS® X", only one printer driver for a machine can be registered in Print Center. ■ If a Brother Color Driver (MFC-9420CN) is already listed - Brother International MFC 9420CN | Software Users Manual - English - Page 104
Printing and Faxing 3 Open the Printer Setup Utility icon. * For Mac OS® X 10.2.X users, open the Print Center icon. 4 Click Add. 5 Select USB. 6 Select your model name, and then click Add. 7 Select Quit Printer Setup Utility from the Printer Setup Utility menu. 7 7 - 16 - Brother International MFC 9420CN | Software Users Manual - English - Page 105
9.2 users 1 Open the Applications (Mac OS 9) folder. Open the Utilities folder*. * The screens are based on Mac OS® 9.1. 2 Open the Desktop Printer Utility icon. 3 Select Printer (USB), and then click OK. 4 Click Change... in the PostScript™ Printer Description (PPD) file. Select Brother MFC-9420CN - Brother International MFC 9420CN | Software Users Manual - English - Page 106
5 Click Change... in the USB Printer Selection. Select Brother MFC-9420CN, and then click OK. 6 Click Create.... 7 Enter your model name, and then click Save. 8 Select Quit from the File menu. 9 Click the MFC-9420CN icon on the Desktop. 0 Select Set Default Printer from the Printing menu. 7 7 - 18 - Brother International MFC 9420CN | Software Users Manual - English - Page 107
Faxing Sending a fax For Mac OS® X users You can send a fax directly from a Macintosh® application. 7 1 Create a document in a Macintosh® application. 2 To send a fax, select Print from the File menu. The Printer dialog box will appear: 3 Select Send Fax from the pull-down menu. 4 Select - Brother International MFC 9420CN | Software Users Manual - English - Page 108
Printing and Faxing 5 To address the fax, type a fax number in the Input Fax Number box, and then click Print. Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box. 7 7 - 20 - Brother International MFC 9420CN | Software Users Manual - English - Page 109
button. 7 2 Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field. When you are finished addressing your fax, click Print. Note ■ The vCard used must contain a work fax or home fax number. ■ When you choose work fax or home fax from the Stored Fax Numbers - Brother International MFC 9420CN | Software Users Manual - English - Page 110
For Mac OS® 9.1 to 9.2 users You can send a fax directly from a Macintosh® application. 1 Create a document in a Macintosh® application. 2 To send a fax, select Print from the File menu. 7 The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address - Brother International MFC 9420CN | Software Users Manual - English - Page 111
-1 or Using ControlCenter2 on page 9-1. (Network Scanning is supported in Mac OS® X 10.2.4 or greater) Accessing the scanner Run your Macintosh® TWAIN-compliant application software. The first time you use the Brother TWAIN driver, set it as the default by choosing Select Source (or the other menu - Brother International MFC 9420CN | Software Users Manual - English - Page 112
Scanning a whole page 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution Color Type Scanning Area Brightness Contrast 3 Click Start. When scanning has finished, the image will appear in - Brother International MFC 9420CN | Software Users Manual - English - Page 113
ADF, or face down on the scanner glass. 2 Click PreScan. The whole image will be scanned and will appear in the Scanning Area of the Scanner dialog box: 3 To scan a portion of the the settings for Resolution, Color Type (Gray Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box. 6 - Brother International MFC 9420CN | Software Users Manual - English - Page 114
Scanning Settings in the Scanner window Image Resolution From the Resolution pop-up 600 x 600 dpi ■ 1200 x 1200 dpi ■ 2400 x 2400 dpi ■ 4800 x 4800 dpi ■ 9600 x 9600 dpi Color Type Black & White - Set the image Type to Black and White for text or line art. For photographic images, set the - Brother International MFC 9420CN | Software Users Manual - English - Page 115
Photo 2L 127 x 178 mm ■ Postcard 1 100 x 148 mm ■ Postcard 2 148 x 200 mm ■ Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in or 8.9 x 8.9 mm to 215 x 355 mm.) 60 mm) and place the business card at the center of the scanner glass. When you are scanning photographs or other images to use - Brother International MFC 9420CN | Software Users Manual - English - Page 116
to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ' it is not available when you have selected Black & White as the selected Color Type. Increasing the Contrast level (by dragging the slide bar to the right) - Brother International MFC 9420CN | Software Users Manual - English - Page 117
documents with the OCR software built into Presto!® PageManager®. 8 If you use the machine as a scanner, we recommend that you install Presto!® PageManager®. To install Presto!® PageManager®, see the Quick Setup Guide. Note The complete NewSoft Presto!® PageManager® 4.0 User's Guide can be viewed - Brother International MFC 9420CN | Software Users Manual - English - Page 118
Scanning Presto!® PageManager® Technical Support [For USA] Company name: Postal Address: Telephone: Fax: E-mail Address: URL: Newsoft America Inc. 4113 Clipper Court Fremont CA 94538, USA 510-4458600 510-4458601 - Brother International MFC 9420CN | Software Users Manual - English - Page 119
Telephone: Fax: E-mail Address: [Other countries] E-mail Address: Partners in Europe Unit 14, Distribution Centre, Shannon Ind. Est Shannon, Co. Clare, Ireland 0800-917171 Devices Caputxins, 58, 08700 Igualada 938040702-33 938054057 [email protected] [email protected] 8 - 9 - Brother International MFC 9420CN | Software Users Manual - English - Page 120
users 10.2.4 or greater and loaded the appropriate Brother Drivers for your Mac OS® version. For can either scan a black and white document or color document into your E-mail application as a file document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select - Brother International MFC 9420CN | Software Users Manual - English - Page 121
on page 9-5.) 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select Scan to OCR. Press Menu scanning process. Scan to File You can scan a black and white or a color document into your computer and save it as a file in the folder you choose - Brother International MFC 9420CN | Software Users Manual - English - Page 122
is a software utility that allows you to quickly and easily access the most frequently used 9 applications. Using ControlCenter2 eliminates the need to manually launch the specific ControlCenter2 application icon is in Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter. 9 - 1 - Brother International MFC 9420CN | Software Users Manual - English - Page 123
software package on your Macintosh®, you can choose it. ■ E-mail (Default: your default E-mail software users print the copies using any of the features of the machine printer driver- OR-you can direct the copy output to any standard printer driver installed on the computer including network printers - Brother International MFC 9420CN | Software Users Manual - English - Page 124
ControlCenter2 (For Mac OS® X 10.2.4 or greater) DEVICE SETTINGS You can configure the machine settings. ■ Remote Setup - enables you to open the Remote Setup Program. (See Remote Setup on page 11-1.) ■ Quick-Dial - enables you to open the Set Quick-Dial window of the Remote Setup. (See Remote Setup - Brother International MFC 9420CN | Software Users Manual - English - Page 125
for image editing. To change the default settings, click on the button while holding down the Ctrl key and select Software Button or Device Button. If you want to scan and then crop a portion of a page after pre-scanning the document, check Show Scanner - Brother International MFC 9420CN | Software Users Manual - English - Page 126
processor program. You can change the default word processor program. To configure Scan to OCR, click on the button while holding down the Ctrl key and select Software Button or Device Button. To change a portion of a page after pre-scanning the document, check Show Scanner Interface box. 9 - 5 - Brother International MFC 9420CN | Software Users Manual - English - Page 127
mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click on the button while holding down 9 the Ctrl key and select Software Button or Device Button. To change the E-mail application, select your preferred E-mail - Brother International MFC 9420CN | Software Users Manual - English - Page 128
9 button while holding down the Ctrl key and select Software Button or Device Button. Select the file type for list. You can save the file to the default Pictures folder, or you can select another folder/ Scanner Interface box. Note For the supported file types, see File attachments on page 9-6. 9 - - Brother International MFC 9420CN | Software Users Manual - English - Page 129
directly into any graphic viewer/editor software. You can select any kind of you have a third party OCR software package on your Macintosh®, you of E-mail addresses chosen from your default E-mail address book. Scan to File type to be used. Customizing a user-defined button To configure a button, - Brother International MFC 9420CN | Software Users Manual - English - Page 130
ControlCenter2 (For Mac OS® X 10.2.4 or greater) Scan to Image: In General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. 9 Select the type of scan from the Scan Action field. In Settings tab You can select Target - Brother International MFC 9420CN | Software Users Manual - English - Page 131
ControlCenter2 (For Mac OS® X 10.2.4 or greater) Scan to OCR: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. 9 Select the type of scan from the Scan Action field. In the Settings tab You can select Target - Brother International MFC 9420CN | Software Users Manual - English - Page 132
ControlCenter2 (For Mac OS® X 10.2.4 or greater) Scan to E-mail: In the General tab You can enter up to a 30 character name in the Name for Custom field. This name will appear as the button name. 9 Select the type of scan from the Scan Action field. In the Settings tab You can select E-mail - Brother International MFC 9420CN | Software Users Manual - English - Page 133
the file format from the File Type pull down list. You can either send the file to the default My pictures folder or select your own destination folder by using the Browse button. You can also select crop a portion of a page after pre-scanning the document, check Show Scanner Interface box. 9 - 12 - Brother International MFC 9420CN | Software Users Manual - English - Page 134
customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as N-in-1 printing. Before you can use the Copy buttons you must first configure the printer driver by clicking on the button while holding down the Ctrl key. You can - Brother International MFC 9420CN | Software Users Manual - English - Page 135
ControlCenter2 (For Mac OS® X 10.2.4 or greater) DEVICE SETTINGS In this section you can configure the machine settings by clicking the button. Note 9 When the machine is connected to a network, you cannot use Remote Setup and Quick-Dial functions. Remote Setup The Remote Setup button allows - Brother International MFC 9420CN | Software Users Manual - English - Page 136
notification of errors such as paper empty or paper jam.(See Status Monitor on page 7-6.) Color Calibration 9 You can carry out calibration to revise the colors. The output density for each color may vary depending on the environment the machine is in, such as temperature and humidity.You - Brother International MFC 9420CN | Software Users Manual - English - Page 137
new node name. Each node (machine) has its own node name. You can find the node name by printing out the machine configuration page. (Please see the Network User's Guide on the CD-ROM.) The default Node Name is "BRN_xxxxxx" ("xxxxxx" is the last six digits of Ethernet address.) You can also select - Brother International MFC 9420CN | Software Users Manual - English - Page 138
To use the "Scan To" button on the machine you must register your Macintosh® with the machine. 1 From Library, select Printers, Brother, Utilities and DeviceSelector, and then doubleclick DeviceSelector. 10 The DeviceSelector window appears. This window can also be opened from the ControlCenter2 - Brother International MFC 9420CN | Software Users Manual - English - Page 139
TIFF for Black and White and PDF or JPEG for color. Note Scan to E-mail (E-mail server) requires SMTP/POP3 mail server support. (See Network User's Guide on the CD-ROM.) 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select Scan to E-mail - Brother International MFC 9420CN | Software Users Manual - English - Page 140
Enter Address. Press Menu/Set and then go to Step 9. 6 Press ▲ or ▼ to select Color 150 dpi, Color 300 dpi, Color 600 dpi, B/W 200 dpi or B/W 200×100 dpi. Press Menu/Set. If you select Color 150 dpi, Color 300 dpi or Color 600 dpi, go to Step 7. -OR- If you select B/W 200 dpi or B/W 200 - Brother International MFC 9420CN | Software Users Manual - English - Page 141
you designated on your network. ControlCenter2 will activate the default graphics application on the designated Macintosh®. You can change on page 9-5.) 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select Scan to OCR. Press Menu/Set - Brother International MFC 9420CN | Software Users Manual - English - Page 142
you select Scan to File you can scan a black and white (or color document) and send it directly to a Macintosh® you designate on your network page 3-8.) 10 1 Place the document face up in the ADF, or face down on the scanner glass. 2 Press Scan. 3 Press ▲ or ▼ to select Scan to File. Press Menu - Brother International MFC 9420CN | Software Users Manual - English - Page 143
be downloaded automatically to your Macintosh® and displayed on your computer screen. If you change the settings, you can upload them directly to the machine. Note ■ The 'Remote Setup' application icon is in Macintosh HD/Library/Printers/Brother/Utilities. ■ The Remote Setup is not supported - Brother International MFC 9420CN | Software Users Manual - English - Page 144
Windows 3-1 ControlCenter2 (For Mac OS® X 10.2.4 or greater) Macintosh 9-1 D Drivers Macintosh® Brother Color driver 7-7, 7-13 BR-Script 3 printer driver 7-15 TWAIN 8-1 Windows® Brother Native Driver 1-9 BR-Script 3 printer driver 1-22 TWAIN 2-1 WIA 2-8 F Fax Macintosh® PC-FAX (Mac OS - Brother International MFC 9420CN | Software Users Manual - English - Page 145
Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications
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