Brother International MFC-9460CDN IFAX Network Users Manual - English
Brother International MFC-9460CDN Manual
UPC - 012502625117
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- Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 1
User's Guide and Network Glossary. To download the latest manual, please visit the Brother Solutions Center at (http://solutions.brother.com/). You can also download the latest drivers and utilities for your machine, read FAQs and troubleshooting tips or learn about special printing solutions from - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 2
notes We use the following icons throughout this User's Guide: Note Notes tell you how you should respond to this document represents all editions of Windows® 7. Please go to the Brother Solutions Center at http://solutions.brother.com/ and click Manuals on your model page to download the other - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 3
) ...29 How to set a new default for the file size (For Scan to E-mail (E-mail server 31 How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server)) (For MFC-9465CDN and MFC-9560CDW 31 Fax to Server ...32 Function table and default factory settings 34 A Index 40 ii - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 4
If you wish to send and receive messages to and from your machine, your mail application on the computer must be able to support the MIME format. 4 1 4 2 4 3 3 1 Sender 2 Internet 3 Receiver 4 E-mail server Note You can send/receive I-Fax documents in Letter or A4 and in Black & White only. 1 - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 5
function allows the Brother machine to receive the document over the Internet, and then relay it to other fax machines through conventional receiver. Depending on the receiver's server, there may be some cases in which the error mail will not be sent back. If the size of a document's image data - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 6
resolution, choose a Speed Dial or One Touch number (For more information, see Storing numbers and E-mail addresses on page 11.), press Black Start/Mono Start (S.Fine is not supported for Internet fax). Note • If you wish to manually enter the Internet fax address, load the document into the - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 7
of Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be sent and an error report will be printed. The Black Start/Mono Start or Color Start/Colour Start keys to manually poll the E-mail server for E-mail data and there are no mail documents waiting to be printed - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 8
FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc" If the received mail is too large, the following error message will be printed: "E-MAIL FILE TOO LARGE.". If Delete POP Receive Error Mail is ON (default) then the error mail is automatically deleted from the E-mail server. Receiving an Internet fax to - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 9
control panel of the machine. The steps for configuring fax forward can be found in the Advanced User's Guide. Please see the Advanced User's Guide to check that this feature is supported. Relay broadcasting 1 This function allows the Brother machine to receive a document over the Internet, and then - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 10
to more than one standard fax machine the address can be entered using the following method: a Enter the phone number of the first Fax machine [email protected](fax#123). b Press OK. c Enter the phone number of the second Fax machine [email protected](fax#456). d Press Black Start/Mono Start - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 11
E-mail application cannot support multiple phone numbers you will only be able to relay to one fax machine at a time. Enter the address of the relay machine and phone number of the fax in the "TO" box using the same method used when sending from a machine. [email protected](fax#123456789) Note For - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 12
data is used when the machine or user reads or prints the received Internet Fax or E-mail. For example, if the message is opened for reading or is printed the receiver sends back a notification to the original sending machine or user. The receiver must support the MDN field in order to be able to - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 13
mail 1 If there is a mail delivery error while sending an Internet fax, the mail server will send an error message back 1 to the machine and the error message will be printed. If there is an error while receiving mail, an error message will be printed (Example: "The message being sent to the machine - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 14
or Speed Dial 2 You can set up your machine to do the following types of easy dialing: One Touch, Speed Dial and Groups for Broadcasting faxes and I-faxes. You can also specify the default resolution for each One Touch and Speed Dial number. When you dial a quick dial number, the LCD shows the name - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 15
available for each One Touch or Speed Dial number. When you store a number or E-mail address, the LCD instructs you to choose from the options shown in the following steps. 2 Step 1 Select Registration Type Fax/Tel Step 2 Enter Number or E-mail Address Fax Number IFAX Email Color PDF Email - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 16
the One Touch key. a Press the One Touch key where you want to store the number or E-mail address. 2 If a number or E-mail address is not stored there, the LCD shows Register Now?. Press 1 to choose Yes. b Press a or b to select Fax/Tel, IFAX, Email Color PDF, Email Color JPG, Email Color XPS - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 17
as shown in the following table: If you don't want to change the default resolution, press OK, then go to step l. 2 Option selected in step b Go to step Fax/Tel f IFAX g Email Color PDF Email Color JPG h Email Color XPS Email Gray PDF Email Gray JPG i Email Gray XPS Email B&W PDF - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 18
: SiPDF. Press OK and then go to step l. Note If you choose Secure PDF (PDF TYPE: SPDF), the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. l Press Stop/Exit. 15 - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 19
Dial, the three-digit number and Black Start/Mono Start or Color Start/Colour Start). The machine can Press a or b to select Fax/Tel, IFAX, Email Color PDF, Email Color JPG, Email Color XPS, Email Gray PDF, Email the E-mail address when you are in Fax mode. d Do one of the following: Enter the - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 20
as shown in the following table: If you don't want to change the default resolution, press OK, then go to step l. 2 Option selected in step b Go to step Fax/Tel f IFAX g Email Color PDF Email Color JPG h Email Color XPS Email Gray PDF Email Gray JPG i Email Gray XPS Email B&W PDF - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 21
: SiPDF. Press OK and then go to step l. Note If you choose Secure PDF (PDF TYPE: SPDF), the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. l Press Stop/Exit. 18 - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 22
want to change and press Clear. Then enter the correct character. f Do one of the following: If you want to save a fax/scan resolution along with the number or E-mail address, go to the next step as shown in the following table: If you don't want to change the default resolution, press OK, then - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 23
Fax Res:Std, Fax Res:Fine or Fax Res:Photo. Press OK and then go to step m. i Press a or b to select Res: 100dpi, Res: 200dpi, Res: 300dpi or Res: 600dpi. 2 Press OK. If you chose Email Color you to enter a 4 digit password using numbers 0-9 before it starts scanning. m Press Stop/Exit. 20 - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 24
Color PDF, Email Color JPG, Email Color XPS, Email Gray PDF, Email Gray JPG, Email Gray XPS, Email B&W PDF or Email B&W TIFF. Press OK. Note You cannot set the Fax/IFAX and E-mail Registration Type in one group. e To add One Touch or Speed Dial numbers follow the instructions below: For One - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 25
Email Color JPG Email Color XPS Email Gray PDF Email Gray JPG Email Gray XPS Email B&W PDF Email B&W TIFF Go to step i j k l i Press a or b to select Fax Res:Std, Fax Res:Fine, Fax Res:S.Fine or Fax Res:Photo. Press OK and then go to step n. Note If you have added IFAX Registration Type One Touch - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 26
: SiPDF. Press OK and then go to step n. Note If you choose Secure PDF (PDF TYPE: SPDF), the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. n Press Stop/Exit. Note Fax broadcasting is for black & white only. 23 - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 27
manually dialed numbers in the same broadcast. 2 You can broadcast up to 366 different numbers or E-mail addresses. This will depend on how many groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes in memory. Before you begin the broadcast 2 One - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 28
Brother machine for your network configuration. (For more information on how to use the control panel, see the Basic User's Guide default 3 factory settings on page 34.) Before sending or receiving an Internet fax, you must configure your Brother name and password for your Brother machine. If - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 29
fax features to function correctly. (Ex, "mailhost.brothermail.net" or "192.000.000.001") POP3 Port This field displays the POP3 port number (for incoming E-mails) used by the Brother machine. Mailbox Name You can specify a mailbox name on the POP3 server where the Internet print jobs 's Guide. - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 30
This feature only works on Internet Fax machines that support the "MDN" specification. Setup Mail TX 3 Sender Subject This field displays the subject that is attached to the Internet fax data being sent from the Brother machine to a computer (default is "Internet Fax Job"). 3 Size Limit Some E-mail - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 31
receive a document over the Internet, and then relay it to other fax machines through conventional analog landlines. Relay Domain You can register the Domain Broadcast. 3 3 3 Relay Report A Relay Broadcast Report can be printed at the machine that will act as a Relay Station for all Relay Broadcasts. - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 32
can choose PDF, PDF/A, Secure PDF, Signed PDF or TIFF for Black and White and PDF, PDF/A, Secure PDF, Signed PDF, XPS or JPEG for color or gray. Note Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. 3 a Load your document. b Press (SCAN). c Press a or b to choose Scan to - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 33
4 digit password using numbers Fax addresses are not available for use.) a Load your document. b Press (SCAN). c Choose One Touch or Speed Dial number. If your machine supports Duplex Scan and you want to scan both sides of your document, press Duplex. d Press Black Start/Mono Start or Color - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 34
OK. d Press a or b to choose 1.Color or 2.Gray. Press OK. e Press a black and white. Black and white documents will be stored in the TIFF file format and the data will not be compressed. How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server)) (For MFC-9465CDN and MFC - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 35
be saved in the One Touch or Speed Dial locations or entered using the dial pad (up to 20 digit numbers). For example if you wanted to send a document to a destination fax number of 123-555-0001 the following syntax would be used. Note Your fax server application must support an E-mail gateway - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 36
Press a or b to choose Network. Press OK. c Press a or b to choose Fax to Server. Press OK. d Press a or b to choose On. Press OK. e total of 40 characters. How to operate Fax to Server a Place the document in the ADF or on the scanner glass. b Enter the fax number. c The machine will send the - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 37
Control panel setup Function table and default factory settings The factory settings are shown in Bold with an asterisk. Main menu 2.Fax Submenu Menu selections Options 3.Address Book 1.One Touch Dial - 2.Speed Dial - 3.Setup Groups - 3 Stores up to 16 One Touch Dial numbers. 3 Stores up - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 38
Control panel setup Main menu 7.Network Submenu 5.E-mail/IFAX (MFC-9460CDN and MFC-9465CDN) Menu selections 1.Mail Address 2.Setup Server Options - 1.SMTP 3.E-mail/IFAX (MFC-9560CDW) 2.POP3 - Name (Up to 60 characters) 1.SMTP Server Name (Up to 64 characters) IP Address 3 [000-255].[000 - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 39
-9465CDN) 3.E-mail/IFAX (MFC-9560CDW) (Continued) 2.Poll Frequency Off 10Min* (01Min to 60Min) 3.Header All 3 Subject+From+To None* 4.Del Error Mail On* Off 5.Notification On 4.Setup Mail TX 1.Sender Subject MDN Off* (Up to 40 characters) 2.Size Limit On Off* 3.Notification On Off - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 40
Control panel setup Main menu 7.Network (Continued) Submenu Menu selections 6.Scan To E-mail - (MFC-9460CDN and MFC-9465CDN) 4.Scan To E-mail (MFC-9560CDW) Options Color 100 dpi* Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi B&W 200x100 dpi (If - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 41
Control panel setup Main menu 7.Network (Continued) Submenu 7.Scan To FTP (MFC-9460CDN and MFC-9465CDN) Menu selections - 5.Scan To FTP (MFC-9560CDW) Options Color 100 dpi* Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi B&W 200x100 dpi (If you - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 42
600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi B&W 200x100 dpi 9.Fax to Server - - (MFC-9460CDN and MFC-9465CDN) 7.Fax to Server (MFC-9560CDW) 0.Network Reset - - - - (If you choose Color option) PDF* PDF/A Secure PDF 3 Signed PDF JPEG XPS (If you choose Gray option) PDF* PDF - Brother International MFC-9460CDN | IFAX Network Users Manual - English - Page 43
A Index B Broadcasting 24 setting up groups for 21 D Dialing groups (broadcasting 24 F Fax to Server 32 Fax, stand-alone sending broadcasting 24 G Groups for broadcasting 21 O One touch changing 19 setting up 13 Q Quick dial 13 broadcasting 24 using groups 24 group dial changing 19
NETWORK
USER’S GUIDE
Internet Fax and Fax to Server features
MFC-9460CDN
MFC-9465CDN
MFC-9560CDW
To find basic information about network and advanced network
features of your Brother machine, see the
Network User's Guide
and
Network Glossary
.
To download the latest manual, please visit the Brother Solutions
Center at (http://solutions.brother.com/)
. You can also download
the latest drivers and utilities for your machine, read FAQs and
troubleshooting tips or learn about special printing solutions from
the Brother Solutions Center.
Not all models are available in all countries.
Version 0
ENG