Brother International MFC-9970CDW IFAX Network Users Manual - English
Brother International MFC-9970CDW Manual
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UPC - 012502625131
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- Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 1
Server features NETWORK USER'S GUIDE MFC-9460CDN MFC-9465CDN MFC-9560CDW To find basic information about network and advanced network features of your Brother machine, see the Network User's Guide and Network Glossary. To download the latest manual, please visit the Brother Solutions Center at (http - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 2
and Windows Server® 2008 R2. Windows Vista® in this document represents all editions of Windows Vista®. Windows® 7 in this document represents all editions of Windows® 7. Please go to the Brother Solutions Center at http://solutions.brother.com/ and click Manuals on your model page to download - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 3
/IFAX menu...25 E-mail / IFAX ...25 Scan to E-mail (E-mail Server) ...29 How to set a new default for the file size (For Scan to E-mail (E-mail server 31 How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server)) (For MFC-9465CDN and MFC-9560CDW 31 Fax to Server ...32 - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 4
a TIFF-F format. If you wish to send and receive messages to and from your machine, your mail application on the computer must be able to support the MIME format. 4 1 4 2 4 3 3 1 Sender 2 Internet 3 Receiver 4 E-mail server Note You can send/receive I-Fax documents in Letter or A4 and in - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 5
allows you to save the communication fee. This function allows the Brother machine to receive the document over the Internet, and then relay the Internet) is, may cause the system to take a long time to send back an error mail. (normally 20 sec. to 30 sec.). In the case of transmission through - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 6
Guide). If you have already programmed the addresses of the destination Internet fax machines as One One Touch number (For more information, see Storing numbers and E-mail addresses on page 11.), press Black Start/Mono Start (S.Fine is not supported for Internet fax). Note • If you wish to manually - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 7
can cancel the send operation by pressing the Stop/Exit key during scanning. After the transmission is finished, the machine will return to standby by xxE-mail(s). If you press the Shift + Black Start/Mono Start or Color Start/Colour Start keys to manually poll the E-mail server for E-mail data and - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 8
of the received mail message. Note If the computer to which you wish to send a document is not running Windows® 2000/XP, Windows Server® 2003/2008, Windows Vista® or Windows® 7 operating system, please inform the computer's owner that they must install some software that can view TIFF-F files. 5 - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 9
machine. The steps for configuring fax forward can be found in the Advanced User's Guide. Please see the Advanced User's Guide to check that this feature is supported. Relay broadcasting 1 This function allows the Brother machine to receive a document over the Internet, and then relay it to other - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 10
brother.com, you must configure a trusted domain name of brother brother.com] by entering the E-mail address of the machine [e.g. UKFAX@brother UKFAX@brother. one standard fax machine the address can be entered using the following method: a Enter the phone number of the first Fax machine UKFAX@brother - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 11
your E-mail application cannot support multiple phone numbers you will only be able to relay to one fax machine at a time. Enter the address of the relay machine and phone number of the fax in the "TO" box using the same method used when sending from a machine. [email protected](fax#123456789 - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 12
Transmission Verification Mail supports two separate functions. Verification Mail for sending allows you to 1 request notification from the receiving station that the Internet Fax or E-mail was received and processed. Verification Mail for receiving allows you to transmit a default report back to - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 13
sending an Internet fax, the mail server will send an error message back 1 to the machine and the error message will be printed. If there is an error while receiving mail, an error message will be printed (Example: "The message being sent to the machine was not in a TIFF-F format."). To receive - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 14
2 You can follow instructions in the Basic User's Guide and Advanced User's Guide for how to use your machine as a fax after installing the internet fax software. This chapter explains some operations which are unique for the internet fax capable machine. 2 Using One Touch or Speed Dial - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 15
each One Touch or Speed Dial number. When you store a number or E-mail address, the LCD instructs you to choose from the options shown in the following steps. 2 Step 1 Select Registration Type Fax/Tel Step 2 Enter Number or E-mail Address Fax Number IFAX Email Color PDF Email Address Email - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 16
the One Touch key where you want to store the number or E-mail address. 2 If a number or E-mail address is not stored there, the LCD shows Register Now?. Press 1 to choose Yes. b Press a or b to select Fax/Tel, IFAX, Email Color PDF, Email Color JPG, Email Color XPS, Email Gray PDF, Email Gray - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 17
Color PDF Email Color JPG h Email Color XPS Email Gray PDF Email Gray JPG i Email Gray XPS Email B&W PDF j Email B&W TIFF Note When you do a broadcast and you have saved a scan profile along with the number or E-mail address, the scan profile of the One Touch, Speed Dial or Group number - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 18
or b to select Res: 200dpi or Res: 200x100dpi. Press OK. If you chose Email B&W PDF, go to step k. If you chose Email B&W TIFF, go to step l. k Press a or b to select PDF TYPE: PDF, will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. l Press Stop/Exit. 15 - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 19
IFAX, Email Color PDF, Email Color JPG, Email Color XPS, Email Gray PDF, Email Gray JPG, Email Gray XPS, Email B&W PDF or Email B&W TIFF Scan mode. If you selected the IFAX Registration Type in step b and save the E-mail address, you can only use the E-mail address when you are in Fax mode. d Do one - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 20
Color PDF Email Color JPG h Email Color XPS Email Gray PDF Email Gray JPG i Email Gray XPS Email B&W PDF j Email B&W TIFF Note When you do a broadcast and you have saved a scan profile along with the number or E-mail address, the scan profile of the One Touch, Speed Dial or Group number - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 21
or b to select Res: 200dpi or Res: 200x100dpi. Press OK. If you chose Email B&W PDF, go to step k. If you chose Email B&W TIFF, go to step l. k Press a or b to select PDF TYPE: PDF, will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning. l Press Stop/Exit. 18 - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 22
one of the following: If you want to save a fax/scan resolution along with the number or E-mail address, go to the next step as shown in the following table: If you don't want to change the default resolution, press OK, then go to step m. Option selected in step d Fax/Tel IFAX Email Color PDF - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 23
Email B&W TIFF, go to step m. l Press a or b to select PDF TYPE: PDF, PDF TYPE: PDF/A, PDF TYPE: SPDF or PDF TYPE: SiPDF. Press OK and then go to step m. Note If you choose Secure PDF (PDF TYPE: SPDF), the machine will ask you to enter a 4 digit password using numbers 0-9 before it starts scanning - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 24
Fax/IFAX, Email Color PDF, Email Color JPG, Email Color XPS, Email Gray PDF, Email Gray JPG, Email Gray XPS, Email B&W PDF or Email B&W TIFF. Press OK. Note You cannot set the Fax/IFAX and E-mail Registration Type in one group. e To add One Touch or Speed Dial numbers follow the instructions below - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 25
's Guide.) Press OK. Press OK to store the group without a name. 2 h Set the resolution along with the group by the next step as shown in the following table. Option selected in step d Fax/IFAX Email Color PDF Email Color JPG Email Color XPS Email Gray PDF Email Gray JPG Email Gray XPS Email - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 26
select Res: 200dpi or Res: 200x100dpi. Press OK. If you chose Email B&W PDF, go to step m. If you chose Email B&W TIFF, go to step n. m Press a or b to select digit password using numbers 0-9 before it starts scanning. n Press Stop/Exit. Note Fax broadcasting is for black & white only. 23 - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 27
User's Guide.) d Repeat step c until you have entered all the numbers or E-mail addresses you want to broadcast to. e Press Black Start/Mono Start. After the broadcast is finished the machine will print a broadcast report to let you know the results. Note The scan profile of the One Touch, Speed - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 28
Guide.) Press Menu then press a or b to choose Network. Press a or b to choose E-mail/IFAX. Proceed to the menu selection you wish to configure. (For additional information on the menu, see Function table and default IP address, mailbox name and password for your Brother machine. If you are unsure - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 29
displays the POP3 port number (for incoming E-mails) used by the Brother machine. Mailbox Name You can specify a mailbox name on the be retrieved. Note To set for no password, enter a single space. POP3 SSL , see Security Features in the Network User's Guide. APOP You can enable or disable the - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 30
support the "MDN" specification. Setup Mail TX 3 Sender Subject This field displays the subject that is attached to the Internet fax data being sent from the Brother machine to a computer (default size. The document will not be sent and an error report will be printed. The document you are sending - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 31
Control panel setup Setup Relay 3 Relay Broadcast This function allows the machine to receive a document over the Internet, and then relay it to other fax machines through conventional analog landlines. Relay Domain You can register the Domain Names (Max. 10) that are allowed to request a Relay - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 32
or TIFF for Black and White and PDF, PDF/A, Secure PDF, Signed PDF, XPS or JPEG for color or gray. Note Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. 3 a Load your document. b Press (SCAN). c Press a or b to choose Scan to E-mail. Press OK. (MFC-9460CDN) Go to step - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 33
Speed Dial number. If your machine supports Duplex Scan and you want to scan both sides of your document, press Duplex. d Press Black Start/Mono Start or Color Start/Colour Start. The machine starts the scanning process. Note You can store the scan resolution (Scan Profile) for each stored E-mail - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 34
black and white. Black and white documents will be stored in the TIFF file format and the data will not be compressed. How to set a new default for the Duplex Scan mode (For Scan to E-mail (E-mail server)) (For MFC-9465CDN and MFC-9560CDW) 3 You can set your own default setting for the Duplex Scan - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 35
feature allows the machine to scan a document and send it continue to send a fax directly from the machine using the manual fax feature. To send a document to the fax server the function. Destination fax numbers can be saved in the One Touch or Speed Dial locations or entered using the dial - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 36
Control panel setup Setting Fax to Server to On You can store the prefix/suffix address for the fax server in the machine. a Press Menu. b Press a or b to choose Network. Press OK. c Press a or b to choose Fax to Server. Press OK. d Press a or b to choose On. Press OK. e Press a or b to choose - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 37
Control panel setup Function table and default factory settings The factory settings are shown in Bold with an asterisk. Main menu 2.Fax Submenu Menu selections Options 3.Address Book 1.One Touch Dial - 2.Speed Dial - 3.Setup Groups - 3 Stores up to 16 One Touch Dial numbers. 3 Stores up - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 38
Control panel setup Main menu 7.Network Submenu 5.E-mail/IFAX (MFC-9460CDN and MFC-9465CDN) Menu selections 1.Mail Address 2.Setup Server Options - 1.SMTP 3.E-mail/IFAX (MFC-9560CDW) 2.POP3 - Name (Up to 60 characters) 1.SMTP Server Name (Up to 64 characters) IP Address 3 [000-255].[000 - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 39
5.E-mail/IFAX 3.Setup Mail RX 1.Auto Polling On* (Continued) (MFC-9460CDN and MFC-9465CDN) 3.E-mail/IFAX (MFC-9560CDW) (Continued) 2.Poll Frequency Off 10Min* (01Min to 60Min) 3.Header All 3 Subject+From+To None* 4.Del Error Mail On* Off 5.Notification On 4.Setup Mail TX 1.Sender - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 40
Control panel setup Main menu 7.Network (Continued) Submenu Menu selections 6.Scan To E-mail - (MFC-9460CDN and MFC-9465CDN) 4.Scan To E-mail (MFC-9560CDW) Options Color 100 dpi* Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi B&W 200x100 dpi (If - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 41
Control panel setup Main menu 7.Network (Continued) Submenu 7.Scan To FTP (MFC-9460CDN and MFC-9465CDN) Menu selections - 5.Scan To FTP (MFC-9560CDW) Options Color 100 dpi* Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi B&W 200x100 dpi (If you - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 42
Gray 100 dpi Gray 200 dpi Gray 300 dpi B&W 200 dpi B&W 200x100 dpi 9.Fax to Server - - (MFC-9460CDN and MFC-9465CDN) 7.Fax to Server (MFC-9560CDW) 0.Network Reset - - - - (If you choose Color option) PDF* PDF/A Secure PDF 3 Signed PDF JPEG XPS (If you choose Gray option) PDF* PDF/A Secure - Brother International MFC-9970CDW | IFAX Network Users Manual - English - Page 43
up 13 Q Quick dial 13 broadcasting 24 using groups 24 group dial changing 19 setting up groups for broadcasting 21 one touch dial changing 19 custom scan profile 13 setting up 13 speed dial changing 19 custom scan profile 16 setting up 16 S Speed dial changing 19 setting up 16 A 40
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NETWORK
USER’S GUIDE
Internet Fax and Fax to Server features
MFC-9460CDN
MFC-9465CDN
MFC-9560CDW
To find basic information about network and advanced network
features of your Brother machine, see the
Network User's Guide
and
Network Glossary
.
To download the latest manual, please visit the Brother Solutions
Center at (http://solutions.brother.com/)
. You can also download
the latest drivers and utilities for your machine, read FAQs and
troubleshooting tips or learn about special printing solutions from
the Brother Solutions Center.
Not all models are available in all countries.
Version 0
ENG