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Brother International MFC-7360N Advanced Users Manual - English - Page 34

Additional receiving operations, Printing a reduced incoming fax

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Chapter 4 Additional receiving operations 4 Printing a reduced incoming fax 4 If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of Letter, A4, Legal or Folio size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 2, 2). a Make sure you are in Fax mode . b Press Menu, 2, 1, 5. Setup Receive 5.Auto Reduction c Press a or b to choose On or Off. Press OK. d Press Stop/Exit. Duplex (2-sided) printing for Fax mode (MFC-7460DN and MFC-7860DW) 4 Your machine can automatically print received faxes onto both sides of the paper when Duplex is set to On. You can use Letter, A4, Legal or Folio (8.5 in.  13 in.) size of paper for this function [16 to 28 lb (60 to 105 g/m2)] a Make sure you are in Fax mode . b Press Menu, 2, 1, 9. Setup Receive 9.Duplex c Press a or b to choose On (or Off). Press OK. 28 d Press Stop/Exit. Note When Duplex is turned on incoming faxes will automatically be reduced to fit the size of paper in the paper tray. Setting the Fax Receive Stamp 4 You can set the machine to print the received date and time in the top center of each received fax page. a Make sure you are in Fax mode . b Press Menu, 2, 1, 8. Setup Receive 8.Fax Rx Stamp c Press a or b to choose On or Off. Press OK. d Press Stop/Exit. Note • The received time and date will not appear when using Internet Fax. • Make sure you have set the current date and time in the machine. (See the Quick Setup Guide.) Receiving a fax at the end of a conversation 4 At the end of a conversation you can ask the other party to send you a fax before you both hang up. a Ask the other party to place the document in their machine and to press the Start or Send key. b When you hear the CNG tones (slowly repeating beeps), press Start. c Press 2 to receive a fax.

Section	Page
ADVANCED USER’S GUIDE MFC-7360N/MFC-7460DN/MFC-7860DW	1
User's Guides and where do I find it?	2
Table of Contents	3
1 General Setup	7
Memory Storage	7
Volume settings	7
Ring volume	7
Beeper volume	7
Speaker volume	8
Automatic daylight savings time	8
Ecology features	9
Toner Save	9
Sleep Mode	9
Deep Sleep mode	9
Toner Settings	10
Toner Setting (Continue Mode)	10
Receiving faxes in Continue Mode	10
Toner End in Continue Mode	10
LCD Contrast	11
Dial Prefix	11
Setting up the prefix number	11
Changing the prefix number	12
Mode Timer	12
2 Security features	13
Security	13
TX Lock (MFC-7360N and MFC-7460DN)	13
Setting up the password	13
Secure Function Lock 2.0 (MFC-7860DW)	14
Setting the password for the administrator	14
Changing the password for the administrator	14
Setting up the public user mode	15
Setting up restricted users	15
Turning Secure Function Lock on/off	15
Switching Users	16
Setting Lock	17
Setting up the password	17
Changing your Setting Lock password	18
Turning Setting Lock on/off	18
Restricting dialing	18
Dial pad restriction	18
One Touch restriction	18
Speed Dial restriction	19
3 Sending a fax	20
Additional sending options	20
Sending faxes using multiple settings	20
Contrast	20
Changing Fax Resolution	21
To change the Fax Resolution setting for the next fax	21
To change the default Fax Resolution setting	21
Additional sending operations	21
Sending a fax manually	21
Manual transmission	21
Sending a fax at the end of a conversation	21
Dual access	22
Broadcasting	22
Before you begin the broadcast	22
How to broadcast a fax	22
Canceling a Broadcast in progress	23
Real Time Transmission	23
Sending in real time for all faxes	23
Sending in real time for the next fax only	23
Overseas Mode	24
Delayed Fax	24
Delayed batch transmission	24
Checking and canceling waiting jobs	24
Electronic cover page	25
Composing your own comments	25
Send a cover page for the next fax	25
Send a cover page for all faxes	25
Using a printed cover page	26
Polling overview	26
Polled transmit	26
Setup for polled transmit	26
4 Receiving a fax	28
Remote Fax Options	28
Fax Forwarding	28
Paging	29
Fax Storage	29
PC-Fax Receive	29
Changing Remote Fax Options	30
Turning off Remote Fax Options	31
Remote retrieval	31
Setting a Remote Access Code	31
Using your Remote Access Code	31
Retrieving fax messages	32
Changing the Fax Forwarding number	32
Remote fax commands	33
Additional receiving operations	34
Printing a reduced incoming fax	34
Duplex (2-sided) printing for Fax mode (MFC-7460DN and MFC-7860DW)	34
Setting the Fax Receive Stamp	34
Receiving a fax at the end of a conversation	34
Setting the Print Density	35
Printing a fax from the memory	35
Receiving faxes into memory when the paper tray is empty	35
Polling overview	36
Polling receive	36
Sequential polling	36
Stop polling	36
5 Dialing and storing numbers	37
Telephone line services	37
Tone or Pulse (Canada only)	37
For Fax/Tel mode only	37
Caller ID	37
Viewing the Caller ID List	37
Printing the Caller ID List	38
Special line considerations	38
Roll over telephone lines	38
Two-line telephone system	38
Converting telephone wall outlets	38
Installing machine, external two-line TAD and two-line telephone	39
Additional dialing operations	40
Dialing access codes and credit card numbers	40
Additional ways to store numbers	40
Setting up Groups for Broadcasting	40
Options for Setting Up Groups	42
Changing Group numbers	44
If you downloaded IFAX and E-mail options (MFC-7460DN and MFC-7860DW)	45
Deleting Group numbers	46
6 Printing reports	47
Fax reports	47
Transmission verification report	47
Fax Journal	47
Reports	48
How to print a report	48
7 Making copies	49
Copy settings	49
Stop copying	49
Enlarging or reducing the image copied	49
Using the Options key	51
Improving copy quality	52
Sorting copies using the ADF	52
Adjusting Contrast and Brightness	52
Contrast	52
Brightness	53
Making N in 1 copies (page layout)	53
If you are copying from the ADF:	54
If you are copying from the scanner glass:	54
2 in 1 ID Copy	55
Duplex Copying (1-sided to 2-sided) (MFC-7460DN and MFC-7860DW)	56
Duplex Copy (long edge flip)	56
Advanced Duplex Copy (short edge flip)	56
A Routine maintenance	57
Cleaning the machine	57
Cleaning the outside of the machine	57
Cleaning the scanner	58
Cleaning the corona wire	59
Cleaning the drum unit	61
Cleaning the paper pick-up rollers	65
Checking the machine	67
Checking the Page Counters	67
Checking the remaining life of parts	67
Packing and shipping the machine	67
B Glossary	69
Index	73

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Chapter 4

Additional receiving

operations

Printing a reduced incoming

fax

If you choose

, the machine automatically

reduces each page of an incoming fax to fit on

one page of Letter, A4, Legal or Folio size

paper.

The machine calculates the reduction ratio by

using the page size of the fax and your Paper

Size setting (

Make sure you are in Fax mode

Press

Setup Receive

5.Auto Reduction

Press

to choose

Off

Press

Stop/Exit

Duplex (2-sided) printing for

Fax mode

(MFC-7460DN and MFC-7860DW)

Your machine can automatically print

received faxes onto both sides of the paper

when Duplex is set to

You can use Letter, A4, Legal or Folio

(8.5 in.



13 in.) size of paper for this function

[16 to 28 lb (60 to 105 g/m

)]

Make sure you are in Fax mode

Press

Setup Receive

9.Duplex

Press

to choose

(or

Off

Press

Stop/Exit

Note

When Duplex is turned on incoming faxes

will automatically be reduced to fit the size

of paper in the paper tray.

Setting the Fax Receive

Stamp

You can set the machine to print the received

date and time in the top center of each

received fax page.

Make sure you are in Fax mode

Press

Setup Receive

8.Fax Rx Stamp

Press

to choose

Off

Press

Stop/Exit

Note

•

The received time and date will not appear

when using Internet Fax.

•

Make sure you have set the current date

and time in the machine. (See the

Quick

Setup Guide

Receiving a fax at the end of a

conversation

At the end of a conversation you can ask the

other party to send you a fax before you both

hang up.

Ask the other party to place the

document in their machine and to press

the Start or Send key.

When you hear the CNG tones (slowly

repeating beeps), press

Start

Press

to receive a fax.