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Brother International MFC-7860DW Users Manual - English - Page 60

Storing Speed Dial numbers, Address Book, Start, If you downloaded IFAX and E-mail, options

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Chapter 7 Storing Speed Dial numbers 7 You can store your frequently used numbers as Speed Dial numbers, so that when you dial you will only have to press a few keys ( (Address Book), the three-digit number and Start). The machine can store 200 Speed Dial numbers (001 - 200). a Press (Address Book) and enter a three-digit Speed Dial location number (001-200). If a number is not stored there, the LCD shows Register Now? Press 1 to choose Yes. b Enter the telephone or fax number (up to 20 characters). Use the chart on Entering text on page 122 to help you enter letters. Press OK. c Do one of the following:  Enter the name using the dial pad (up to 15 characters). Press OK.  Press OK to store the number without a name. d If you want to save a fax resolution along with the number, do one of the following:  To store the fax resolution, press a or b to select Std, Fine, S.Fine or Photo. Press OK.  Press OK if you do not want to change the default resolution. 44 If you downloaded IFAX and E-mail options (For MFC-7460DN and MFC-7860DW) a Press (Address Book) and enter a three-digit Speed Dial location number (001-200). If a number is not stored there, the LCD shows Register Now? Press 1 to choose Yes. b Press a or b to select one of the following: Fax/Tel IFAX Email Color PDF Email Color JPG Email Color XPS Email Gray PDF Email Gray JPG Email Gray XPS Email B&W PDF Email B&W TIFF Press OK. c Enter the telephone, fax number (up to 20 characters each) or E-mail address (up to 60 characters each). Use the chart on Entering text on page 122 to help you enter letters. Press OK. Note • If you selected an E-Mail Registration Type in step b and save the E-mail address, you can only use the E-mail address when you are in Scan mode. • If you selected the IFAX Registration Type in step b and save the E-mail address, you can only use the E-mail address when you are in Fax mode. d Do one of the following:  Enter the name using the dial pad (up to 15 characters). Press OK.  Press OK to store the number without a name.

Section	Page
BASIC USER’S GUIDE MFC-7360N/MFC-7460DN/MFC-7860DW	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Ordering accessories and supplies	4
Compilation and Publication Notice	5
User’s Guides and where do I find it?	10
Table of Contents	11
1 General information	17
Using the documentation	17
Symbols and conventions used in the documentation	17
Accessing the Advanced User's Guide, Software User's Guide and Network User's Guide	18
Viewing Documentation	18
How to find Scanning instructions	19
Accessing Brother Support (Windows®)	20
Accessing Brother Support (Macintosh)	21
Control panel overview	22
2 Loading paper	25
Loading paper and print media	25
Loading paper in the standard paper tray	25
Printing on plain paper, thin paper or recycled paper from the standard paper tray	25
Loading paper in the manual feed slot	27
Printing on plain paper, thin paper or recycled paper from the manual feed slot	27
Printing on thick paper, bond paper, labels and envelopes	29
Unscannable and unprintable areas	32
Paper settings	33
Paper Type	33
Paper Size	33
Acceptable paper and other print media	33
Recommended paper and print media	33
Type and size of paper	34
The name for the paper trays in the printer driver in this Guide are as follows:	34
Paper capacity of the paper trays	34
Recommended paper specifications	34
Handling and using special paper	35
Types of paper to avoid	35
Envelopes	36
Types of envelopes to avoid	36
Labels	37
Types of labels to avoid	37
3 Loading documents	38
How to load documents	38
Using the automatic document feeder (ADF)	38
Document Sizes Supported	38
How to load documents	38
Using the scanner glass	39
Document Sizes Supported	39
How to load documents	39
4 Sending a fax	41
How to send a fax	41
Faxing A4 size documents from the scanner glass	42
Canceling a fax in progress	42
Transmission verification report	42
5 Receiving a fax	43
Receive modes	43
Choose the correct Receive Mode	43
Using receive modes	45
Fax Only	45
Fax/Tel	45
Manual	45
External TAD	45
Receive Mode settings	46
Ring Delay	46
F/T Ring Time (Fax/Tel mode only)	46
Easy Receive	47
If Easy Receive is On:	47
If Easy Receive is Off:	47
6 Telephone services and external devices	48
Telephone line services	48
Voice Mail	48
Distinctive Ring	48
What does your telephone company’s ‘Distinctive Ring’ do?	49
What does Brother’s ‘Distinctive Ring’ do?	49
Do you have Voice Mail?	49
Before you choose the ring pattern to register	49
Registering the Distinctive Ring pattern Very important!	50
Turning off Distinctive Ring	50
Connecting an external TAD (telephone answering device)	51
Connections	51
Recording an outgoing message (OGM)	52
Multi-line connections (PBX)	52
External and extension telephones	52
Connecting an external or extension telephone	52
Using external and extension telephones	53
Using extension telephones	53
Using an external telephone (Connected to the EXT. jack of the machine)	53
If you answer a call and no one is on the line:	53
Using a non-Brother cordless external handset	53
Using Remote Codes	54
Fax Receive Code	54
Telephone Answer Code	54
Changing the Remote Codes	54
7 Dialing and storing numbers	55
How to dial	55
Manual dialing	55
One touch dialing	55
Speed Dialing	55
Search	56
Fax redial	56
Storing numbers	56
One Touch and Speed Dial Options	57
Storing a pause	58
Storing One Touch Dial numbers	58
Storing Speed Dial numbers	60
Changing One Touch and Speed Dial numbers	62
Deleting One Touch and Speed Dial numbers	63
8 Making copies	64
How to copy	64
Stop copying	64
Copy settings	64
9 How to print from a computer	65
Printing a document	65
10 How to scan to a computer	66
Scanning a document	66
Scanning using the scan key	66
Scanning using a scanner driver	67
A Routine maintenance	68
Replacing the consumable items	68
Replacing the toner cartridge	69
Toner Low	69
Replace Toner	69
Toner Ended	69
Replacing the toner cartridge	69
Cleaning the corona wire	74
Replacing the drum unit	75
Drum Error	76
Replace Drum	76
Drum Stop	76
Replacing the drum unit	76
Resetting the drum counter	79
B Troubleshooting	80
Error and maintenance messages	80
Transferring your faxes or Fax Journal report	85
Transferring faxes to another fax machine	85
Transferring faxes to your PC	85
Transferring Fax Journal report to another fax machine	85
Document Jams	86
Document is jammed in the top of the ADF unit	86
Document is jammed under the document cover	86
Removing small documents jammed in the ADF	87
Document is jammed at the output tray	87
Paper Jams	88
Paper is jammed in the standard paper tray	88
Paper is jammed at the back of the machine	89
Paper is jammed inside the machine	91
Paper is jammed in the Duplex Tray (MFC-7460DN and MFC-7860DW)	96
If you are having difficulty with your machine	98
Setting Dial Tone detection	107
Telephone line interference	107
Improving the print quality	108
Machine Information	118
Checking the Serial Number	118
Reset functions	118
How to reset the machine	119
C Menu and features	120
On-screen programming	120
Menu table	120
How to access the menu mode	120
Menu table	121
Entering text	138
D Specifications	140
General	140
Document Size	142
Print media	143
Fax	144
Copy	145
Scanner	146
Printer	147
Interfaces	148
Computer requirements	149
Consumable items	151
Network (LAN)	152
Index	153

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Chapter 7

Storing Speed Dial numbers

You can store your frequently used numbers

as Speed Dial numbers, so that when you dial

you will only have to press a few keys

(

(Address Book)

, the three-digit number

and

Start

). The machine can store 200

Speed Dial numbers (001 - 200).

Press

(Address Book)

and enter a

three-digit Speed Dial location number

(001-200). If a number is not stored

there, the LCD shows

Press

to choose

Yes

Enter the telephone or fax number (up to

20 characters). Use the chart on

Entering text

on page 122 to help you

enter letters.

Press

Do one of the following:



Enter the name using the dial pad

(up to 15 characters).

Press



Press

to store the number

without a name.

If you want to save a fax resolution along

with the number, do one of the following:



To store the fax resolution, press

to select

Std

Fine

S.Fine

Photo

Press



Press

if you do not want to

change the default resolution.

If you downloaded IFAX and E-mail

options

(For MFC-7460DN and MFC-7860DW)

Press

(Address Book)

and enter a

three-digit Speed Dial location number

(001-200).

If a number is not stored there, the LCD

shows

Press

to choose

Yes

Press

to select one of the

following:

Fax/Tel

IFAX

Email Color PDF

Email Color JPG

Email Color XPS

Email Gray PDF

Email Gray JPG

Email Gray XPS

Email B&W PDF

Email B&W TIFF

Press

Enter the telephone, fax number (up to

20 characters each) or E-mail address

(up to 60 characters each). Use the

chart on

Entering text

on page 122 to

help you enter letters.

Press

Note

•

If you selected an E-Mail Registration

Type in step

and save the E-mail

address, you can only use the E-mail

address when you are in Scan mode.

•

If you selected the IFAX Registration Type

in step

and save the E-mail address,

you can only use the E-mail address when

you are in Fax mode.

Do one of the following:



Enter the name using the dial pad

(up to 15 characters).

Press



Press

to store the number

without a name.