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Brother International MFC-9320CW Software Users Manual - English - Page 200

Scan to File

UPC - 012502622406

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Network Scanning Scan to File 12 When you choose Scan to File, you can scan a black & white or color document and send it directly to a computer you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter3 or ControlCenter2. You can change the Scan configuration. (For Windows®, see E-mail on page 64. For Macintosh, see SCAN on page 158.) a Load your document. b Press (Scan). c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose File. Press OK. e Press a or b to choose the destination computer you want to send to. Press OK. If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer on the control panel. Press OK. f Press Black Start or Color Start. The machine starts the scanning process. Note • Scan type depends on the settings of the Device Button tab, Black Start or Color Start do not change the settings. • If you want the scanned data in color, choose color in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration. If you want the scanned data in black and white, choose 12 black and white in scan type on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration. • If you would like to change the file name of scanned documents, enter the file name in the File Name section on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration. To change the machine's Scan key settings for Control Center3, right-click each ControlCenter button, click ControlCenter Configuration and click the Device Button tab. To configure the Software button in ControlCenter2, choose the Software Button tab (click each of the ControlCenter buttons while holding down the Ctrl key and choose Software Button) in the configuration menu for each of the SCAN buttons. • If you want to change the default file size, choose your preferred rate by moving the scroll bar on the Device Button tab of the ControlCenter3 or ControlCenter2 configuration. 192

Section	Page
SOFTWARE USER’S GUIDE MFC-9010CN MFC-9120CN MFC-9320CW	1
Table of Contents	3
Windows®	9
1 Printing	10
Using the Brother printer driver	10
Printing a document	11
Duplex printing	12
Guidelines for printing on both sides of the paper	12
Manual duplex printing	12
Simultaneous scanning, printing and faxing	13
Printer operation keys	14
Job Cancel	14
Secure Key	14
Printer Emulation Support	15
Setting the Emulation mode	15
Printing the Internal Font List	16
Printing the Print Configuration List	16
Test Print	16
Output Color	17
Restoring default printer settings	17
Status Monitor	18
Monitoring the machine’s status	18
Printer driver settings	19
Features in the Windows® printer driver	20
Basic tab	21
Paper Size	21
Orientation	22
Copies	22
Media Type	22
Print Quality	23
Color/Mono	23
Settings Dialog	24
Multiple Page	26
Manual Duplex / Booklet	26
Paper Source	27
Advanced tab	28
Scaling	28
Reverse Print	28
Use Watermark	29
Watermark Settings	29
Transparent	29
In Outline Text	30
Print Watermark	30
Header-Footer Print	31
Toner Save Mode	31
Secure Print	31
Administrator	32
User Authentication	33
Other Print Options	33
Color Calibration	33
Improve Print Output	34
Tray setting tab	35
Support	36
Features in the BR-Script (PostScript® 3™ language emulation) printer driver	38
Printing Preferences	38
Advanced options	40
Ports tab	43
2 Scanning	44
Scanning a document using the TWAIN driver	44
Scanning a document into the PC	44
Pre-Scanning to crop a portion you want to scan	46
Settings in the Scanner Setup dialog box	47
Image Type	47
Resolution	47
Scan Type	48
Reduce Noise	48
Brightness	48
Contrast	49
Document Size	49
Scanning a document using the WIA driver (Windows® XP/Windows Vista®)	51
WIA compliant	51
Scanning a document into the PC	51
Pre-Scanning to crop a portion you want to scan using the scanner glass	53
Scanner Utility	55
Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan)	57
Scanning a document into the PC	57
Pre-Scanning to crop a portion you want to scan using the scanner glass	59
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™	61
Viewing items	62
Organizing your items in folders	63
Quick links to other applications	63
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit	63
Importing items from other applications	64
Exporting items into other formats	64
Exporting an image file	64
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR	64
(Windows® 2000 Professional)	64
(Windows® XP)	64
(Windows Vista®)	64
3 ControlCenter3	65
Using ControlCenter3	65
Switching the user interface	67
Turning the Auto Load feature off	67
SCAN	68
File type	69
Image (example: Microsoft® Paint)	69
OCR (Word Processing program)	71
E-mail	72
File	73
CUSTOM SCAN	74
File type	75
Customizing a user-defined button	76
Scan to Image	76
Scan to OCR	77
Scan to E-mail	78
Scan to File	79
COPY	81
PC-FAX (MFC-9120CN and MFC-9320CW only)	83
Send	84
Receive/View Received	84
Address Book	85
Setup	85
DEVICE SETTING	86
Remote Setup (MFC-9120CN and MFC-9320CW only)	87
Quick-Dial (MFC-9120CN and MFC-9320CW only)	88
Status Monitor	88
User’s Guide	89
4 Remote Setup (MFC-9120CN and MFC-9320CW only)	90
Remote Setup	90
5 Brother PC-FAX Software (MFC-9120CN and MFC-9320CW only)	92
PC-FAX sending	92
Setting up user information	92
Sending setup	93
Setting up a cover page	94
Entering cover page information	95
Sending a file as a PC-FAX using the Facsimile style user interface	96
Sending a file as a PC-FAX using the Simple style user interface	97
Address Book	99
Brother Address Book	100
Setting up a member in the Address Book	100
Speed Dial setup	101
Setting up a group for broadcasting	102
Editing member information	102
Deleting a member or group	102
Exporting the Address Book	103
Exporting Address Book entries	103
Importing to the Address Book	104
Importing an ASCII text file	104
PC-FAX receiving	106
Enabling PC-FAX Receiving software on your machine	107
Running the PC-FAX Receiving software on your PC	107
Setting up your PC	108
Configuring the Network PC-FAX Receiving Settings	109
Viewing new PC-FAX messages	110
6 Firewall settings (For Network users)	111
Before using the Brother software	111
Windows® XP SP2	111
Windows Vista®	113
Apple Macintosh	116
7 Printing and Faxing	117
Printer operation key	117
Job Cancel	117
Secure Key	117
Printer Emulation Support	118
Setting the Emulation mode	118
Printing the Internal Font List	119
Printing the Print Configuration List	119
Test Print	119
Output Color	120
Restoring default printer settings	120
Status Monitor	121
Updating the machine’s status	121
Hiding or showing the window	121
Quitting the window	121
Web Based Management (Network Connection Only)	121
Features in the printer driver (Macintosh)	122
Choosing page setup options	122
Choosing printing options	123
Cover Page (Mac OS X 10.4.x or greater)	124
Paper Feed	124
Layout	125
Secure Print	126
Print Settings	127
Duplex Printing	131
Removing the Printer driver for Macintosh	132
Using the BR-Script3 Driver (PostScript® 3™ language emulation printer driver)	133
Features in the BR-Script 3 (PostScript® 3™ language emulation) printer driver	139
Choosing page setup options	139
Choosing printing options	140
Cover Page (Mac OS X 10.4.x or greater)	141
Layout	141
Duplex Printing	142
Secure Print (Mac OS X 10.5.x only)	143
Printer Features	143
Sending a fax (MFC-9120CN and MFC-9320CW only)	150
Macintosh	150
Drag a vCard from the Mac OS X Address Book application (Mac OS X 10.3.9 to 10.4.x)	153
Using Mac OS X 10.5.x Addresses panel	154
8 Scanning	156
Scanning from a Macintosh	156
Scanning an image into your Macintosh	156
Scanning a whole page	156
Pre-Scanning an image	157
Settings in the Scanner window	158
Resolution	158
Scan Type	158
Document Size	159
Adjusting the Image	160
Using Presto! PageManager	161
Features	161
System requirements for Presto! PageManager	161
NewSoft Technical Support	161
9 ControlCenter2	164
Using ControlCenter2	164
Turning the AutoLoad feature off	165
SCAN	166
File types	167
Image (example: Apple Preview)	167
OCR (word processing application)	169
E-mail	170
File	171
CUSTOM SCAN	172
File types	173
User-defined button	173
Scan to Image	174
Scan to OCR	175
Scan to E-mail	176
Scan to File	177
COPY / PC-FAX (PC-FAX is on MFC-9120CN and MFC-9320CW only)	178
DEVICE SETTINGS	180
Remote Setup (MFC-9120CN and MFC-9320CW only)	180
Quick-Dial (MFC-9120CN and MFC-9320CW only)	181
Status Monitor	181
10 Remote Setup	182
Remote Setup (MFC-9120CN and MFC-9320CW only)	182
Using The Scan key	184
11 Scanning (For USB cable users)	185
Using the Scan key	185
Scan to USB (MFC-9320CW only)	185
Changing the default file size	187
Changing the default resolution and file type	187
Changing the default file name	187
Understanding the Error Messages	188
Scan to E-mail	188
Scan to Image	189
Scan to OCR	190
Scan to File	191
12 Network Scanning	192
Before using Network Scanning	192
Network license	192
Configuring Network Scanning (For Windows®)	193
Configuring Network Scanning (For Macintosh)	196
Using the Scan key	197
Scan to E-mail	197
Scan to Image	198
Scan to OCR	199
Scan to File	200
Scan to FTP (MFC-9120CN and MFC-9320CW only)	201
Configuring the FTP Default Settings	202
Scan to FTP using FTP Server Profiles	203
Scan to Network (MFC-9120CN and MFC-9320CW only)	204
Configuring the Scan to Network Default Settings	205
Scan to Network using Scan to Network Profiles	206
How to set a new default for the file size (For Scan to FTP and Network)	207
Index	208