Canon imageCLASS MF5850dn Send Setting Guide

Canon imageCLASS MF5850dn Manual

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  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 1
    Send Setting Guide This guide explains how to set up the "Send to E-mail" and "Store to Shared Folder" functions using the Send Function is connected to the network and is detected by the Send Function Setting Tool. For help, see the Starter Guide. Print Home Close Copyright USRM1-5540-00
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 2
    as the e-mail address and SMTP server address, are for illustrative purposes only. The actual screenshots you see on your computer may differ from the ones shown here. 01 02 About Buttons 03 Select the function. Configure the Send to E-mail settings. Send an e-mail. Go to setup.
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 3
    . Proceed to the next section. If the window shown above is not displayed: See "Use Send Function Setting Tool" in the Starter Guide to start the Send Function Setting Tool. If an error screen is displayed when you press the button: Follow the instructions on the screen to solve the problem.
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 4
    step corresponds to the key on the operation panel. Enter a name for the one-touch key (for example, a company name, such as Canon). [email protected] [01]Canon The name you entered in step appears on the display when the one-touch key is pressed. Enter the e-mail address of the person who will
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 5
    's address and its authentication method, and how to enter the confirmed information in the Tool window. What is SMTP? >>> Open your e-mail software. In this guide, Outlook Express 6.x is used as an example. NOTE For Windows Mail or Live Mail, you can check the SMTP server in the same manner as
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 6
    server information About Buttons NOTE You do not have to change the SMTP server settings here if they have already been set. Consult with other users or your network administrator if changes are necessary. Enter your SMTP server name (or address) into the [SMTP Server] field. If the "My server
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 7
    information About Buttons NOTE You do not have to change the SMTP server settings here if they have already been set. Consult with other users or your network administrator if changes are necessary. Enter your SMTP server name (or address) into the [SMTP Server] field. Click [Settings]. If the
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 8
    Setting Up Sending an e-mail 02 Checking SMTP server information About Buttons Click [Cancel]. Enter the account name (or user name) and password into the [User Name] and [Password] fields. NOTE You cannot copy and paste the password. Consult your network administrator for your password
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 9
    Outline Setting Up Sending an e-mail 02 Checking SMTP server information About Buttons Enter the account name (or user name) and password into the [User Name] and [Password] fields. NOTE You cannot copy and paste the password. Consult your network administrator for your password. SMTP server
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 10
    mail address and SMTP server authentication, are for illustrative purposes only. The actual screenshots you see on your computer may differ from the ones shown here. Make sure that the settings are correct. Click [Register]. Click [Back] for corrections, if necessary. When this screen is displayed
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 11
    to select the color mode ( or ). Press the one-touch key you registered. Press [Start]. When you place the documents on you use. If e-mail was delivered successfully: Go to Home. Close the Guide. If e-mail was not delivered: Go to the Remote UI section. Use the
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 12
    name, are for illustrative purposes only. The actual screenshots you see on your computer may differ from the ones shown here. 01 02 About Buttons For advanced users This guide describes the procedure for storing documents in a shared folder without access restrictions. If you want to set up
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 13
    is not displayed: See "Use Send Function Setting Tool" in the Starter Guide to start the Send Function Setting Tool. If an error screen is displayed when you press the button: Follow the instructions on the screen to solve the problem. Click [Store to Shared Folder Settings]. The [Store to Shared
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 14
    that you selected in step corresponds to the key on the operation panel. Enter a name for the one-touch key (for example, a company name, such as Canon). One-touch key registration is complete. Proceed to the next section. swan [01]Canon The name you entered in step appears on the display when the
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 15
    receive the data sent from the machine. About Buttons Select your operating system. For Windows XP users For Windows Vista users For Windows 7 users For Windows 2000/Server 2003/Server 2008 users If you want to set up a shared folder without access restrictions in computers running Windows 2000
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 16
    Outline Setting Up Storing documents 02 Windows XP Setting up file sharing Confirming the computer name What is the computer name? >>> On the Windows taskbar, click [Start], right-click [My Computer], then click [Properties]. Click the [Computer Name] tab. Click [Change]. About Buttons
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 17
    file sharing using the Simple File Sharing feature. The example procedure described below creates a shared folder on your desktop. For Windows XP Professional users You cannot use the Simple File Sharing feature if it is disabled. Follow the procedure below to enable it. 1. On the Windows taskbar
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 18
    Outline Setting Up Storing documents 02 Windows XP Setting up file sharing Creating a shared folder These windows are only displayed the first time you open the dialog box. If you are opening the dialog box for the second or subsequent time, proceed to step . About Buttons Click this link.
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 19
    Outline Setting Up Storing documents 02 Windows Vista Setting up file sharing Confirming the computer name What is the computer name? >>> On the Windows taskbar, click [Start], right-click [Computer], then click [Properties]. About Buttons Enter the name of your computer into the [Computer
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 20
    . What is the Public folder? >>> On the Windows taskbar, click the [Start] icon, then select [Control Panel]. About Buttons NOTE If the [User Account Control] dialog box appears during the procedure, click [Continue]. Under [Sharing and Discovery], click the down arrows next to [Public folder
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 21
    Outline Setting Up Storing documents 02 Windows Vista Setting up file sharing Creating a shared folder About Buttons Select the middle option. Click [Apply]. Select the lower option. Click [Apply].
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 22
    On the Windows taskbar, click [Start], then select [Computer]. About Buttons Open the hard disk drive where Windows Vista is installed (usually C: Drive). Open the Users folder. Open the Public folder.
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 23
    Outline Setting Up Storing documents 02 Windows Vista Setting up file sharing Creating a shared folder About Buttons Create a new folder in the Public folder and enter the desired folder name (for example, "share"). share Enter "public\" followed by the folder name you just created into
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 24
    Outline Setting Up Storing documents 02 Windows 7 Setting up file sharing Confirming the computer name What is the computer name? >>> On the Windows taskbar, click [Start], right-click [Computer], then click [Properties]. About Buttons Enter the name of your computer into the [Computer
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 25
    is the Public folder? >>> On the Windows taskbar, click the [Start] icon, then select [Control Panel]. About Buttons NOTE If the [User Account Control] dialog box appears during the procedure, click [Yes]. Under [Network and Internet], click [Choose homegroup and sharing options]. Click [Change
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 26
    Outline Setting Up Storing documents 02 Windows 7 Setting up file sharing Creating a shared folder About Buttons Under [Public folder sharing], select the upper option. Under [Password protected sharing], select the lower option. Click [Save changes].
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 27
    folder On the Windows taskbar, click [Start], then select [Computer]. About Buttons Open the hard disk drive where Windows 7 is installed (usually C: Drive). Open the Users folder. Open the Public folder.
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 28
    Creating a shared folder About Buttons Create a new folder in the Public folder and enter the desired folder name (for example, "share"). share Enter "users\public\" followed by the folder name you just created into the [Shared Folder Name on Store Destination Computer] field (in this example
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 29
    as the computer name and shared folder name, are for illustrative purposes only. The actual screenshots you see on your computer may differ from the ones shown here. NOTE Make sure that [Not Set] is selected for [Access Restriction to Shared Folder] in the [Status of Settings for Shared Folder
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 30
    to select the color mode ( or ). Press the one-touch key you registered. Press [Start]. When you place the documents on you use. If the document was stored successfully: Go to Home. Close the Guide. If the document was not stored: Go to the Remote UI section. Use
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 31
    in this section. NOTE The IP address shown in the screenshots is for illustrative purposes only. For instructions on how to check the IP address, see "Set Up Network Connection" in the Starter Guide. Select [Administrator Mode]. Press [OK]. NOTE If you are prompted to enter your ID and/or password
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 32
    UI Sending an e-mail Storing documents Checking Your Settings with the Remote UI Checking/editing one-touch keys About Buttons Click [Address]. Click [One-touch Speed Dial]. Click the number or the name of a one-touch key to display its current settings. NOTE If you are prompted to enter the
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 33
    if your SMTP server uses SMTP authentication, make sure that: - [SMTP Authentication (SMTP AUTH)] is set to [On]. - The user name is specified. - The password is set. After the machine is restarted: Try to send an e-mail. Try to store documents. If you still have trouble: Go to Troubleshooting.
  • Canon imageCLASS MF5850dn | Send Setting Guide - Page 34
    If you encounter problems when sending an e-mail or storing documents in a shared folder, review the procedures described in this guide to make sure that the settings are properly set. Also check the items below and consult the e-Manual for further troubleshooting information. About Buttons
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This guide explains how to set up the “Send to E-mail” and
“Store to Shared Folder” functions using the Send Function
Setting Tool, and how to check if the functions are set properly
by sending an e-mail or storing a document in a shared folder.
Print
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ATTENTION
Before you start, make sure that the machine is
connected to the network and is detected by the
Send Function Setting Tool. For help, see the Starter
Guide.
USRM1-5540-00
Send Setting Guide