HP 5440 User Guide

HP 5440 - Deskjet Color Inkjet Printer Manual

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  • HP 5440 | User Guide - Page 1
    HP Deskjet 5400 series User's guide
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    used in this user's guide. Terms The HP Deskjet printer is also referred to as the HP printer or printer. Cautions and warnings A Caution indicates possible damage to the HP Deskjet printer or to other equipment. For example: Caution Do not touch the print cartridge ink nozzles or copper contacts
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    features...6 Buttons and lights 7 Paper trays...9 Print cartridges...13 Ink-backup mode 14 4 Connect to the printer 15 USB...15 Networking...15 5 Print photos...16 Print borderless photos 16 Print photos with a border 18 HP Real Life technologies 19 Photo print cartridge 20 PhotoREt...21
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    ink levels 60 Maintain the printer body 60 Remove ink from your skin and clothing 61 Manually clean print cartridges 61 Maintain print cartridges 62 Printer Toolbox...63 11 Troubleshooting 64 Printer does not print 64 Paper jam...65 Paper problems...66 Printer is stalled...67 Print cartridge
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    Contents 13 Specifications...86 Printer specifications 86 14 Environmental information 87 Environmental statement 87 Print cartridge recovery 88 Index...90 User's guide 3
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    topics: ● Special features ● Get started ● Connect to the printer ● Print photos ● Print photos from a digital camera ● Print other documents ● Printing tips ● Printer software ● Maintenance ● Troubleshooting ● Supplies ● Specifications ● Environmental information 4 HP Deskjet 5400 series
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    purchased an HP Deskjet printer that is equipped with several exciting features: ● Borderless printing: Use the entire page surface when printing photos and brochures with the borderless printing feature. ● Six-ink upgradeable printing: Enhance photo printing with a photo print cartridge (purchased
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    ● Printer features ● Buttons and lights ● Paper trays ● Print cartridges ● Ink-backup mode Printer features The printer has several features to make printing easier and more efficient. 1 Buttons and lights 2 PictBridge port 3 Paper trays 1 Print cartridges 2 Ink-backup mode 6 HP Deskjet 5400
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    the status of the printer. 1 Power button and light 2 Print Cancel button 3 Resume button and light 4 PictBridge lights Power button and light Use the Power button to turn the printer on and off. It can take a few seconds for the printer to turn on after you press the Power button. User's guide 7
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    printer also has a Print Cancel button and a Resume button and light. 1 Print Cancel button 2 Resume button and light Pressing the Print Cancel button cancels the current print job. The Resume light flashes when an action is required, such as loading paper or clearing a paper jam. When the problem
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    correctly, the green Connection light is illuminated. The printer Power light flashes and the Connection light remains lit solid when printing from the camera. If the camera is not PictBridge-compatible or is not in PictBridge mode, the amber Error light flashes. Paper trays For information about
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    Chapter 3 3. Pull out the Out-tray extension. In tray The In tray holds paper or other media. 1 In tray Paper guide Print on different sizes of media by sliding the paper guide to the right or to the left. 10 HP Deskjet 5400 series
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    Out tray Printed pages are deposited in the Out tray. 1 Out tray Raise the Out tray to load paper or other media. Lower the Out tray before printing. To prevent paper from falling out of the Out tray, fully pull out the Out-tray extension. If you are printing in the FastDraft mode, unfold the Out-
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    fold the paper trays: 1. Remove paper or other media from the paper trays. 2. If the Out-tray extension stop is raised, lower it and then push it into the Out-tray extension. 3. Push the Out-tray extension into the Out tray. 4. Raise the Out tray. 5. Raise the In tray. 12 HP Deskjet 5400 series
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    remove the black print cartridge and install a photo print cartridge. The photo print cartridge, in combination with the tri-color print cartridge, provides you with virtually grain-free photos. Replace print cartridges When buying print cartridges, look for the print cartridge selection number. You
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    . Note HP does not recommend using the photo print cartridge for ink-backup mode. Exit ink-backup mode Install two print cartridges in the printer to exit ink-backup mode. For instructions about installing a print cartridge, see the print cartridge installation page. 14 HP Deskjet 5400 series
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    be connected to a network by using an HP Jetdirect print server. For instructions about using an HP Jetdirect print server, see the printer software CD and the documentation that came with the print server. Note HP Jetdirect print servers are not available in all countries/regions. User's guide 15
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    tri- color print cartridge. ● Do not print borderless photos in ink-backup mode. Always have two print cartridges installed in the printer. ● Open the file in a software program such as HP Image Zone or Adobe Photoshop and assign the photo size. Ensure that the size corresponds to the paper size on
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    . Print Note If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the photo in an application that allows editing, such as HP Image Zone or Adobe Photoshop. 2. Open the Printer
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    the Out tray. 2. Slide the paper guide all the way to the left. 3. Verify that the photo paper is flat. 4. Place the photo paper in the In tray with the side to be printed on facing down. 5. Slide the paper guide firmly against the edge of the paper stack. 1 Small photos 18 HP Deskjet 5400 series
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    . Print Note If your software program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the photo in an application that allows editing, such as HP Image Zone or Adobe Photoshop. 2. Open the Printer
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    with the tri-color print cartridge, provides virtually grain-free photos. It offers exceptional fade resistance for photos that are printed on HP Premium Plus Photo Paper. The photo print cartridge can be purchased separately if it is not included with your printer. 20 HP Deskjet 5400 series
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    is selected in the printer software, the tri-color print cartridge prints in the 4800 x 1200 optimized dpi mode (up to 4800 x 1200 optimized dpi color and 1200-input dpi). If a photo print cartridge is also installed, the print quality is enhanced. A photo print cartridge can be purchased separately
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    Exif Print ● Exif Print-enabled photo software Follow these steps to print Exif Print-enhanced photos: 1. Open the photo in an application that allows editing, such as HP Image Zone or Adobe Photoshop. 2. Open the Printer Properties dialog box. 3. Click the Paper/Quality tab. 22 HP Deskjet 5400
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    designed to create quality photos with less ink. Note For higher-quality photos, use HP Premium Plus Photo Paper and set the print quality to Best or Maximum dpi. Other photo projects The HP Image Zone software coordinates the functions of HP imaging devices: scanners, cameras, printers, and all-in
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    of the printer software, you also installed the HP Image Zone software. HP Image Zone lets you easily: ● Print photos and digital images ● Transfer images from a camera or memory card ● View images as a slide show ● Edit images ● Create photo album pages and flyers ● Share photos with friends
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    PictBridge devices communicate, they provide only the services that they have in common. For example, some cameras might allow photos formatted as either TIFFs or JPEGs to be printed over a PictBridge connection, but, since the printer does not support TIFFs over a PictBridge connection, only JPEGs
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    successfully connect the camera to the printer, you can print your photos. Be sure the size of the paper loaded in the printer matches the setting on your camera. Refer to the documentation that came with your camera for detailed information on printing from the camera. 26 HP Deskjet 5400 series
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    your printouts with printing tips. Printer software: Learn about the printer software. E-mail To print an e-mail, use the Printing Shortcuts tab. Guidelines Do not exceed the In tray capacity: 100 sheets of plain paper. Prepare to print 1. Raise the Out tray. 2. Slide the paper guide all the way
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    the paper in the In tray, pushing the paper into the printer until it stops. Note If you are using letterhead paper, verify that the letterhead is facing down and toward the interior of the printer. 4. Slide the paper guide firmly against the edge of the paper stack. 28 HP Deskjet 5400 series
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    . ● Do not exceed the In tray capacity: 100 sheets of paper. Prepare to print 1. Raise the Out tray. 2. Slide the paper guide all the way to the left. 3. Place plain paper in the In tray, pushing the paper into the printer until it stops. 4. Slide the paper guide firmly against the edge of the
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    any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that appear in the Printer Properties dialog box. Envelopes To print envelopes, use the Paper/Quality tab. You can print a single envelope or multiple envelopes. 30 HP Deskjet 5400
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    . Use the What's This? help to learn about the features that appear in the Printer Properties dialog box. Brochures To print a borderless brochure, use the Paper/Quality tab. To print a brochure with borders, use the Printing Shortcuts tab. For great results, use HP brochure paper. User's guide 31
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    7 Guidelines ● Do not print borderless documents in ink-backup mode. Always have two print cartridges installed in the printer. ● Open the file in a software program and assign the brochure size. Ensure that the size corresponds to the paper size on which you want to print the brochure. ● Do not
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    the cards into the printer until they stop. 6. Slide the paper guide firmly against the edge of the cards. 7. Lower the Out tray. Print Note If your software program includes a greeting card printing feature, follow the instructions that are provided with the software program. Otherwise, follow the
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    - Type is: Click More, and then select an appropriate card type. - Print Quality: Normal or Best 3. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that appear in the Printer Properties dialog box. 34 HP Deskjet 5400 series
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    paper size 4. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that appear on the Printer Properties dialog box. Labels To print labels, use the Printing Shortcuts tab. For great results, use HP Address Labels. User's guide
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    Paper Type: Plain paper - Paper Size: An appropriate paper size 4. Click OK. Use the What's This help to learn about the features that appear in the Printer Properties dialog box. Index cards and other small media To print index cards and other small media, use the Paper/Quality tab. 36 HP Deskjet
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    the short edge should point toward the printer. 4. Push the cards into the printer until they stop. 5. Slide the paper guide firmly against the edge of the cards. 6. Lower the Out tray. Print 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then specify the following
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    Printing. 4. In the Print On Both Sides drop-down list, click one of the following binding options: - Left Edge Booklet - Right Edge Booklet 5. Select any other print settings that you want, and then click OK. 6. When prompted, reload the printed pages in the In tray as shown below. 38 HP Deskjet
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    . ● Do not exceed the In tray capacity: 100 sheets of paper. Prepare to print 1. Raise the Out tray. 2. Slide the paper guide all the way to the left. 3. Place plain paper in the In tray, pushing the paper into the printer until it stops. 4. Slide the paper guide firmly against the edge of the
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    to print 1. Raise the Out tray, and then remove all paper from the In tray. 2. Slide the paper guide all the way to the left. 3. Place the iron-on transfer paper in the In tray, with the side to be printed on facing down. 4. Push the paper into the printer until it stops. 40 HP Deskjet 5400
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    the paper guide firmly against the edge of the paper stack. 6. Lower the Out tray. Print Note If your software program includes an iron-on transfer printing feature, follow the instructions that are provided with the software program. Otherwise, follow the instructions below. 1. Open the Printer
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    sets for documents that you often print. ● Set the order that the pages print. Save money ● Use Fast/economical printing. ● Print multiple pages on a single sheet of paper. ● Print a two-sided document. ● Use HP Everyday Photo Paper to save money and ink when printing photos. Enhance the quality of
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    grayscale: Use this option for photos and other highquality printouts. - Print in black-only grayscale: Use this option for fast, economical printing. 5. Select any other print settings that you want, and then click OK. Set default settings for the printer The printer uses the default settings for
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    appropriate setting for most documents. - Best: Provides high-quality printing. - Maximum dpi: Provides the highest quality printing, but requires longer to print than Best and requires a large amount of disk space. Note Maximum dpi is available on the Paper/Quality tab. 44 HP Deskjet 5400 series
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    OK. Print multiple pages on a single sheet of paper Use the printer software to print multiple pages of a document on a single sheet of paper. The printer software automatically resizes the document text and images to fit on the printed page. Follow these steps to print multiple pages of a document
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    printing on envelopes rather than setting each of the print settings separately. Note The printer software can save up to 25 print task quick sets. Create your own print task or use the specially designed print tasks that are available in the Print Task Quick Sets drop-down list. 46 HP Deskjet
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    on both sides of the paper. Printing on both sides of the paper is not only economical, but environmentally conscious as well. Print a two-sided document To print a two-sided document, follow these steps: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab. 3. In the What
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    the Print On Both Sides drop-down list, click Manually. 5. Select any other print settings that you want, and then click OK. The printer prints the odd-numbered pages first. 6. After the odd-numbered pages have been printed, reload the printed pages with the printed side facing up. 48 HP Deskjet
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    On Both Sides (Manually) - Preserve Layout - Flip Pages Up 4. Select any other print settings that you want, and then click OK. The printer prints the odd-numbered pages first. 5. After the odd-numbered pages have been printed, reload the printed pages, with the printed side facing up according
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    Continue to print the even-numbered pages. Resize a document Use the printer software for either of these tasks: ● Print a document on a paper size different from the size for which it is formatted. ● Shrink or enlarge text and graphics on the printed page. Print on a different paper size Use
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    printed pages, leave the First page only check box clear. 5. Print the document according to the instructions for the paper type. Create or change a watermark Follow these steps to create or change a watermark: 1. Open the Printer After you have set the watermark details, click OK. User's guide 51
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    Chapter 8 For instructions about applying watermarks, follow the steps for applying an existing watermark to a document. Use the What's This? help to learn about the features that you see on the Printer Properties dialog box. 52 HP Deskjet 5400 series
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    ink level of each print cartridge. ● Download printer software updates for the latest features and improvements. Printer Properties dialog box The printer is controlled by software that is installed on your computer. Use the printer software, also known as the printer driver, to change the print
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    the printer software installed, a software update appears in the HP Software Update window. 4. If a software update is available, select the check box beside the update name. 5. Click Install. 6. Follow the onscreen instructions. Download HP Image Zone software Installing the printer software update
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    Automatically clean print cartridges ● Print a test page ● View estimated ink levels ● Maintain the printer body ● Remove ink from your skin and clothing ● Manually clean print cartridges ● Maintain print cartridges ● Printer Toolbox Install print cartridges When you need to replace print cartridges
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    10 1 Selection number label ● Printer documentation: For a list of print cartridge selection numbers, see the reference guide that came with the printer. ● Print Cartridge Information dialog box: For a list of print cartridge selection numbers, open the printer Toolbox, click the Estimated Ink Level
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    so that the copper strips are on the bottom and facing toward the printer. 1 Remove plastic tape Caution Do not touch the print cartridge ink nozzles or copper contacts. Touching these parts will result in clogs, ink failure, and bad electrical connections. Do not remove the copper strips. They are
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    Align the print cartridges After installing a print cartridge, align the print cartridges to ensure the best print quality. To align print cartridges: 1. Load Letter or A4 plain, white paper in the In tray. 2. Open the printer Toolbox. 3. Click Align the Print Cartridges. 58 HP Deskjet 5400 series
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    might be low on ink or might need to be cleaned. If the print cartridges are not low on ink, follow these steps to clean the print cartridges automatically: 1. Open the printer Toolbox. 2. Click Clean the Print Cartridges. 3. Click Clean, and then follow the onscreen instructions. User's guide 59
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    printer Toolbox. 2. Click the Print a Test Page button, and then follow the onscreen instructions. Note This feature might not be available in your operating environment. View estimated ink levels Follow these instructions to view the estimated ink levels of the print cartridges that are installed
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    the print cartridges outside the printer for more than 30 minutes. Cleaning instructions 1. Lightly moisten a cotton swab with distilled water and squeeze any excess water from the swab. 2. Wipe the print cartridge copper contacts with the cotton swab. Caution Do not touch the print cartridge ink
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    Chapter 10 1 Ink nozzles (do not touch) 2 Copper contacts 3. Repeat this process until no ink residue or dust appears on the swab. 4. Insert the print cartridges in the printer, and then close the printer cover. Maintain print cartridges The following tips will help maintain HP print cartridges and
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    ● Align the print cartridges ● Calibrate color ● Calibrate print quality ● Clean the print cartridges ● Print a test page ● View estimated ink levels Use the Toolbox Follow these instructions to use the printer Toolbox: 1. Open the Printer Properties dialog box. 2. Click the Services tab, and then
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    11 Troubleshooting ● Printer does not print ● Paper jam ● Paper problems ● Printer is stalled ● Print cartridge problems ● Photos do not print correctly ● PictBridge problems ● Print quality is poor ● Document is misprinted ● Problems with borderless documents ● Error messages ● Printer lights are
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    stalled in the print queue. To resolve a print job that is stalled in the queue, complete the following steps: 1. For Windows 2000, click Start, click Settings, and then click Printers. For Windows XP, click Start, and then click Printers and Faxes. 2. Double-click the name of the HP Deskjet printer
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    print a borderless document with only the black print cartridge installed. When printing a borderless document, always have the tri-color print cartridge and a black or photo print cartridge installed. Out-of-paper message If an out-of-paper message appears, follow these guidelines. 66 HP Deskjet
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    black or photo print cartridge is installed in the right side of the cradle. 4. Check for and clear any paper jam. 5. Lower the printer cover. 6. Connect the power cable to the back of the printer, and then turn on the printer. - If the Resume light is not flashing, continue printing the document
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    or if the warranty date has expired, install a new print cartridge. 6. Close the printer cover. If the Resume light is not flashing, then the problem is solved. If the Resume light is flashing, visit HP Technical Support at www.hp.com/support. Print cartridge problem message If you receive a message
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    have a replacement print cartridge available. 5. If the Resume light continues to flash after replacing the print cartridge, visit HP Technical Support at www.hp.com/support. "Printing in ink-backup mode" message When the printer detects that only one print cartridge is installed, ink-backup mode is
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    Advanced Color Settings dialog box. Horizontal lines appear on a photo If light or dark horizontal lines appear on photos, follow this procedure: 1. Clean the print cartridges. 2. Reprint the photo. 3. If horizontal lines still occur, perform a print quality calibration. 70 HP Deskjet 5400 series
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    gently bend it in the opposite direction of the curl until the paper lies flat. If the problem persists, then use photo paper that is not curled. For instructions about preventing photo paper from curling, see Store and handle photo paper. Fading occurs near the edges of a photo User's guide 71
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    of a photo, try the following solutions: ● Install a photo print cartridge and a tri-color print cartridge in the printer. ● Open the Printer Properties dialog box, click the Paper/Quality tab, and then set the Print Quality to Maximum dpi. ● Rotate the image 180°. PictBridge problems Images in
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    be cleaned. Print is faded ● Verify that neither of the print cartridges is low on ink. If a print cartridge is low on ink, consider replacing the print cartridge. For the correct part numbers, see the reference guide that came with the printer. ● Verify that a black print cartridge is installed. If
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    with only the black print cartridge installed. When printing a borderless document, always have the tricolor print cartridge and a black or photo print cartridge installed. Too much or too little ink appears on the page Adjust the ink volume and dry time: 1. Open the Printer Properties dialog box
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    might be overridden by the software program print settings. Select the appropriate print settings from within the software program. Envelope is printed at an angle 1. Slide the flap inside the envelope before loading it in the printer. 2. Confirm that the paper guide fits firmly against the edge
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    in the printer. ● Rotate the image 180°. ● Open the Printer Properties dialog box, click the Paper/Quality tab, and then set the Print Quality to Maximum dpi. Horizontal lines appear on a photo If light or dark horizontal lines appear on photos: 1. Clean the print cartridges. 76 HP Deskjet 5400
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    quality calibration. Both a black and a tri-color print cartridge must be installed for print quality calibration. 4. Reprint the photo. Image is printed at an angle Verify that no problem exists with the source image. For example, if you are printing a scanned image, verify that the image was not
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    problem persists, try the following steps: 1. Remove the photo paper, and then load plain paper in the In tray. 2. Press and hold down the Print Cancel button until the printer starts printing a self- test page, and then release the button. 3. Repeat step 2 until the self-test page contains no ink
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    occurs approximately 25 to 63 mm (1.0 to 2.5 inches) from the edge of a photo, try the following solutions: ● Install a photo print cartridge in the printer. ● Open the Printer Properties dialog box, click the Paper/Quality tab, and then set the Print Quality to Maximum dpi. ● Rotate the image 180
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    Chapter 11 For photo paper with a tear-off tab If the border appears below the tear-off tab, remove the tab. If the border appears above the tear-off tab: ● Align the print cartridges. ● Verify that no problem exists with the source image. For example, if you are printing a scanned image, verify
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    instructions to resolve the problem. "Print cartridge carriage is stalled" Follow these steps if the printer stalls while you are printing a document. "Print cartridge is in the wrong slot" If you receive this error message, the print cartridge is installed in the wrong side of the print cartridge
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    What the lights indicate The printer lights indicate the printer status. 1 Power light 2 Resume light Power light is flashing 1 Power light If the Power light is flashing, the printer is preparing to print. The light stops flashing when the printer has received all data. 82 HP Deskjet 5400
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    installed. ● A print cartridge might be low on ink. If a print cartridge is low on ink, consider replacing the print cartridge. ● The printer might be stalled. Follow these instructions to correct a stalled printer. Both lights are flashing The printer might need to be restarted. 1. Press the Power
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    more slowly if it is in ink-backup mode. To increase the print speed, use two print cartridges in the printer. Printer software is outdated Outdated printer software might be installed. For information about updating the printer software, see the software update page. Computer does not meet system
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    12 Supplies ● Paper ● USB cables Paper To order media such as HP Premium Paper, HP Premium Inkjet Transparency Film, HP Iron-On Paper, or HP Greeting Cards, go to www.hp.com. Choose your country/region, and then select Buy or Shopping. USB cables C6518A HP USB A-B 2-meter cable User's guide 85
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    with your printer for complete printer specifications, including this information: ● Types, sizes, and weights of paper and other printing media that can be used with your printer ● Print speeds and resolutions ● Power requirements ● Computer operating system requirements 86 HP Deskjet 5400 series
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    ● Print cartridge recovery Environmental statement Hewlett-Packard continuously improves the design processes of its deskjet printers to minimize the negative impact on the office environment and on the communities where printers are manufactured, shipped, and used. Reduction and elimination Paper
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    off, then disconnecting the end of the printer power cord from the electrical source. Print cartridge recovery Customers interested in recycling their genuine HP print cartridges can participate in HP's Planet Partner's Program for inkjet cartridges. HP offers this program in more countries/regions
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    wire, steel plates, and the precious materials used in electronics. Depending on the model, HP is able to recycle up to 65% of the print cartridge by weight. The remaining parts that cannot be recycled (ink, foam, and composite parts) are disposed of in an environmentally responsible manner. User
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    9 Power light 7 Power light is flashing 82 Resume light 8 Resume light is flashing 83 low ink 60 M maintenance print cartridges 62 printer body 60 maximum dpi 21 N networking 15 O Other photo projects 23 Out tray 11 P page order, setting 45 paper guide 10 paper jam 65 paper trays folding paper
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    print cartridge 68 ink smears 77 misprinted document 75 multiple pages print at once 67 out-of-paper message 81 paper jam 65 parts of the document are missing or in wrong place 75 photo printing problems 69 PictBridge problems 72 poor print quality 73 Power light is flashing 82 print cartridge
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    streaks on photo 76 text and images are misaligned 75 too little ink on the page 74 too much ink on the page 74 unwanted border on photo 79 two-sided printing 47 U updates, download printer software 54 USB cable 85 connecting to the printer 15 W watermarks 51 What's This help 53 92 HP Deskjet 5400
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HP Deskjet 5400 series
User's guide