HP 5940 User Guide - (Macintosh)

HP 5940 - Deskjet Color Inkjet Printer Manual

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  • HP 5940 | User Guide - (Macintosh) - Page 1
    HP Deskjet 5900 series User's guide
  • HP 5940 | User Guide - (Macintosh) - Page 2
    used in this user's guide. Terms The HP Deskjet printer is also referred to as the HP printer or printer. Cautions and warnings A Caution indicates possible damage to the HP Deskjet printer or to other equipment. For example: Caution Do not touch the print cartridge ink nozzles or copper contacts
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    and lights 6 Paper trays ...10 Print cartridges ...13 Ink-backup mode 14 Automatic paper-type sensor 15 4 Connect to the printer 16 USB ...16 Networking ...16 5 Print photos...17 Print borderless photos 17 Print photos with a border 19 HP Real Life technologies 20 Photo print cartridge 21
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    50 Print a test page 51 View estimated ink levels 51 Maintain the printer body 51 Remove ink from your skin and clothing 51 Manually clean print cartridges 52 Maintain print cartridges 53 HP Printer Utility 54 11 Troubleshooting 55 Printer does not print 55 Paper jam ...56 Paper problems
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    of the following topics: ● Special features ● Get started ● Connect to the printer ● Print photos ● Print photos from a digital camera ● Print other documents ● Printing tips ● Printer software ● Maintenance ● Troubleshooting ● Supplies ● Specifications ● Environmental information User's guide 3
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    purchased an HP Deskjet printer that is equipped with several exciting features: ● Borderless printing: Use the entire page surface when printing photos and brochures with the borderless printing feature. ● Six-ink upgradeable printing: Enhance photo printing with a photo print cartridge (purchased
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    ● Buttons and lights ● Paper trays ● Print cartridges ● Ink-backup mode ● Automatic paper-type sensor Printer features The printer has several features to make printing easier and more efficient. 1 Buttons and lights 2 Print Cartridge Status lights 3 PictBridge port 4 Paper trays User's guide 5
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    3 1 Automatic paper-type sensor 2 Print cartridges 3 Ink-backup mode 1 USB port Buttons and lights Use the printer buttons to turn the printer on and off, cancel a print job, and restart a job. The printer lights give you visual cues about the status of the printer. 6 HP Deskjet 5900 series
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    Print Cartridge Status lights 3 PictBridge lights 4 Resume button and light 5 Print Cancel button Power button and light Use the Power button to turn the printer on and off. It can take a few seconds for the printer to turn on after you press the Power button. 1 Power button The Power light flashes
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    or photo print cartridge is low on ink. - The light flashes when the black or photo print cartridge needs to be serviced. PictBridge lights Plug a PictBridge-enabled camera into the printer PictBridge port using a digital camera USB cable to print digital photographs. 8 HP Deskjet 5900 series
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    printer also has a Print Cancel button and a Resume button and light. 1 Print Cancel button 2 Resume button and light Pressing the Print Cancel button cancels the current print job. The Resume light flashes when an action is required, such as loading paper or clearing a paper jam. When the problem
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    3 Paper trays For information about the paper trays, select one of these topics. Unfold the paper trays Follow these steps to unfold the paper trays: 1. Lower the In tray. 2. Lower the Out tray. 3. Pull out the Out-tray extension. In tray The In tray holds paper or other media. 10 HP Deskjet 5900
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    1 In tray Paper guide Print on different sizes of media by sliding the paper guide to the right or to the left. Out tray Printed pages are deposited in the Out tray. 1 Out tray Raise the Out tray to load paper or other media. Lower the Out tray before printing. User's guide 11
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    stop Fold the paper trays Follow these steps to fold the paper trays: 1. Remove paper or other media from the paper trays. 2. If the Out-tray extension stop is raised, lower it and then push it into the Out-tray extension. 3. Push the Out-tray extension into the Out tray. 12 HP Deskjet 5900 series
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    photos: For more vibrant colors when printing color photographs or other special documents, remove the black print cartridge and install a photo print cartridge. The photo print cartridge, in combination with the tri-color print cartridge, provides you with virtually grain-free photos. User's guide
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    the printer. ● HP Printer Utility: Open the HP Printer Utility, and then select the Supplies Status pane. If a print cartridge runs out of ink, the printer can operate in ink-backup mode. For information about installing a replacement print cartridge, see the print cartridge installation page. Ink
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    Exit ink-backup mode Install two print cartridges in the printer to exit ink-backup mode. For instructions about installing a print cartridge, see the print cartridge installation page. Automatic paper-type sensor The HP automatic paper-type sensor detects the paper in your printer, and then selects
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    the network. For instructions about sharing the printer on a network, use the printer software CD and follow the onscreen network setup instructions. Use an HP Jetdirect print server The printer can be connected to a network by using an HP Jetdirect print server. For instructions about sharing the
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    in ink-backup mode. Always have two print cartridges installed in the printer. ● Open the file in a software program such as Adobe Photoshop and assign the photo size. Ensure that the size corresponds to the paper size on which you want to print the photo. ● For maximum fade resistance, use HP
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    the tab is pointing away from the printer. 5. Slide the paper guide firmly against the edge of the paper stack. 1 Small photos 2 Large photos Note Some panoramic paper sizes might extend beyond the edge of the In tray. 6. Lower the Out tray. Print 1. Open the Page Setup dialog box. 2. Choose the
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    a border Follow these instructions to print photos with a white border. Guidelines ● For high-quality results, use a photo print cartridge in combination with the tri- color print cartridge. ● For maximum fade resistance, use HP Premium Plus Photo Paper. ● Open the file in a software program such as
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    any other print settings that you want, and then click Print. HP Real Life technologies HP Real Life technologies make it easy for you to get better photos. Automatic redeye removal and adaptive lighting to enhance detail in shadows are just a few of the technologies included. 20 HP Deskjet 5900
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    on HP Premium Plus Photo Paper. The photo print cartridge can be purchased separately if it is not included with your printer. Install the photo print cartridge To install the photo print cartridge, remove the black print cartridge from the printer, and then install the photo print cartridge in
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    /sRGB is an appropriate option for most print jobs. It is used for most Web-based documents and current imaging devices. - ColorSync: This option allows the printer driver to manage the color of the document. - Grayscale: Use this option to print colors as grayscale. 22 HP Deskjet 5900 series
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    is selected in the printer software, the tri-color print cartridge prints in the 4800 x 1200 optimized dpi mode (up to 4800 x 1200 optimized dpi color and 1200-input dpi). If a photo print cartridge is also installed, the print quality is enhanced. A photo print cartridge can be purchased separately
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    and ink when printing photos, use HP Everyday Photo Paper and set the print quality to Normal. HP Everyday Photo Paper is designed to create quality photos with less ink. Note For higher-quality photos, use HP Premium Plus Photo Paper and set the print quality to Best or Maximum dpi. 24 HP Deskjet
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    PictBridge devices communicate, they provide only the services that they have in common. For example, some cameras might allow photos formatted as either TIFFs or JPEGs to be printed over a PictBridge connection, but, since the printer does not support TIFFs over a PictBridge connection, only JPEGs
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    -compatible or is not in PictBridge mode, the Error light flashes. 1 Connection light 2 Error light After you successfully connect the camera to the printer, you can print your photos. Be sure the size of the paper loaded in the printer matches the setting on your 26 HP Deskjet 5900 series
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    camera. Refer to the documentation that came with your camera for detailed information on printing from the camera. User's guide 27
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    sheets of plain paper. Prepare to print 1. Raise the Out tray. 2. Slide the paper guide all the way to the left. 3. Place plain paper in the In tray, pushing the paper into the printer until it stops. 4. Slide the paper guide firmly against the edge of the paper stack. 28 HP Deskjet 5900 series
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    the In tray capacity: 100 sheets of paper. Prepare to print 1. Raise the Out tray. 2. Slide the paper guide all the way to the left. 3. Place the paper in the In tray, pushing the paper into the printer until it stops. Note If you are using letterhead paper, verify that the letterhead is facing down
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    of paper. Prepare to print 1. Raise the Out tray. 2. Slide the paper guide all the way to the left. 3. Place plain paper in the In tray, pushing the paper into the printer until it stops. 4. Slide the paper guide firmly against the edge of the paper stack. 1 Letter or A4 paper 30 HP Deskjet 5900
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    left. 3. Place the envelopes in the In tray, as far to the right as possible. The side to be printed on should face down and the flap should be on the left. 4. Push the envelopes into the printer until they stop. 5. Slide the paper guide firmly against the edge of the envelope stack. User
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    /Quality pane in the Print dialog box to select the paper type and print quality. For great results, use HP brochure paper. Guidelines ● Do not print borderless documents in ink-backup mode. Always have two print cartridges installed in the printer. ● Open the file in a software program and assign
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    of the greeting cards to separate them, and then align the edges. 4. Place the greeting cards in the In tray, with the side to be printed on facing down. 5. Push the cards into the printer until they stop. 6. Slide the paper guide firmly against the edge of the cards. User
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    the cards in the In tray, as far to the right as possible. The side to be printed on should face down and the short edge should point toward the printer. 4. Push the cards into the printer until they stop. 5. Slide the paper guide firmly against the edge of the cards. 34 HP Deskjet 5900 series
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    Prepare to print 1. Raise the Out tray, and then remove all paper from the In tray. 2. Slide the paper guide all the way to the left. 3. Place the transparencies in the In tray. The side to be printed on should face down and the adhesive strip should face up and toward the printer. User's guide 35
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    Chapter 7 4. Carefully push the transparencies into the printer until they stop, so that none of the adhesive strips catch on one another. 5. Slide the paper guide firmly against the edge of the transparencies. 6. Lower the Out tray. Print 1. If necessary, open the Page Setup dialog box and set the
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    that meet the paper size specifications for the printer. For specifications, see the reference guide that came with the printer. ● Do not exceed the In tray capacity: 30 cards. Prepare to print 1. Raise the Out tray, and then remove all paper from the In tray. 2. Slide the paper guide all the way
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    tray. 2. Slide the paper guide all the way to the left. 3. Place the iron-on transfer paper in the In tray, with the side to be printed on facing down. 4. Push the paper into the printer until it stops. 5. Slide the paper guide firmly against the edge of the paper stack. 38 HP Deskjet 5900 series
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    tray. Print 1. Open the Page Setup dialog box, and then select the following setting: Paper Size: A4 or US Letter 2. Click OK. 3. Open the Print dialog box. 4. Select the Paper Type/Quality pane. 5. In the Paper Type pull-down menu, click Automatic, or select Speciality paper, and then click HP Iron
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    Set the order that the pages print. Save money ● Print multiple pages on a single sheet of paper. ● Use HP Everyday Photo Paper to save money and ink when printing photos. Enhance the quality of printouts ● Select the correct paper type. ● Select the correct print quality. ● Resize the document as
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    10.3 and later. Print multiple pages on a single sheet of paper Use the printer software to print multiple pages of a document on a single sheet of paper. The printer software automatically resizes the document text and images to fit on the printed page. Follow these steps to print multiple pages of
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    Chapter 8 Resize a document Use this feature to shrink or enlarge printed text and graphics without changing the paper size. To shrink or enlarge text and graphics: 1. Open the Page Setup dialog box. 2. In the Scale box, type the percentage by which you want to shrink or enlarge the document. - Type
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    Mac OS X 10.2) Print settings The printer is controlled by software that is installed on your computer. Use the printer software, also known as the printer driver, to change the print settings for a document. To specify the document paper size, scaling, and orientation, use the Page Setup dialog box
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    is the default printer. Delete a printer Follow these steps to delete a printer from your computer: 1. In Finder, click Applications, click Utilities, and then double-click Printer Setup Utility. 2. Click the name of the printer that you want to delete. 3. Click Delete. 44 HP Deskjet 5900 series
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    (Mac OS X 10.2) Use Print Center to manage the printer. Managing the printer includes the following tasks: ● Add a printer ● Set a default printer ● Delete a printer Add a printer Follow these steps to add a printer to your computer: 1. In Finder, click Applications, click Utilities, and then
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    the print queue. 3. Click a print job to select it. Use the following buttons to manage the print job: - Delete: Cancel the selected print job. - Hold: Pause the selected print job. - Resume: Continue a paused print job. - Stop Jobs: Pause all print jobs in the print queue. 46 HP Deskjet 5900
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    print cartridges ● Calibrate color ● Automatically clean print cartridges ● Print a test page ● View estimated ink levels ● Maintain the printer body ● Remove ink from your skin and clothing ● Manually clean print cartridges ● Maintain print cartridges ● HP Printer Utility Install print cartridges
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    guide that came with the printer. ● HP Printer Utility: Open the HP Printer Utility, and then select Supplies Status. Ink-backup mode The printer can operate with only one print cartridge installed. For more information, see Ink-backup mode. Installation instructions Show me how to install a print
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    9. Close the printer cover. The printer automatically prints a calibration page. For information about storing print cartridges, see Maintain print cartridges. For information about recycling empty print cartridges, see Print cartridge recovery. Warning Keep both new and used print cartridges out of
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    white paper in the In tray. 2. Verify that a photo print cartridge is installed in the printer. 3. Open the HP Printer Utility. 4. Select Calibrate Color. 5. Click the Calibrate button, and then follow the onscreen instructions. Automatically clean print cartridges If your printed pages are missing
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    the print cartridges. Caution Clean print cartridges only when necessary. Unnecessary cleaning wastes ink and shortens the life of the cartridge. Print a test page Follow these instructions to print a test page: 1. Open the HP Printer Utility. 2. Select Test. 3. Click the Print Test Page button
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    and is idle and quiet. 3. Remove the print cartridges and place them on a piece of paper, with the copper strips facing up. Caution Do not leave the print cartridges outside the printer for more than 30 minutes. Cleaning instructions 1. Moisten a cotton swab with distilled water and squeeze any
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    ink nozzles until you are ready to install the print cartridge in the printer. If the plastic tape has been removed from the print cartridge, do not attempt to reattach it. Reattaching the tape damages the print cartridge. Follow these instructions to store print cartridges. Store print cartridges
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    can find support for the printer and register the printer. ● Clean: Clean the print cartridges. ● Align: Align the print cartridges. ● Test: Print a test page. ● Calibrate Color: Adjust color to correct problems with tint. ● Power Management: Set the printer auto-off feature. 54 HP Deskjet 5900
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    not print ● Paper jam ● Paper problems ● Paper mismatch ● Printer is stalled ● Print cartridge problems ● Photos do not print correctly ● PictBridge problems ● Print quality is poor ● Document is misprinted ● Problems with borderless documents ● Error messages ● Printer lights are on or flashing
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    best describes the problem: - Paper jam - Out-of-paper message - Printer ejects paper - Printer is stalled 2. If the printer still does not print, shut down, and then restart your computer. Paper jam Show me how to install a print cartridge. Follow these steps to remove a paper jam: 1. Press the
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    Resume light and a Print Cartridge Status light are flashing, you might be trying to print a borderless document with only the black print cartridge installed. When printing a borderless document, always have the tri-color print cartridge and a black or photo print cartridge installed. User's guide
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    message If an out-of-paper message appears, follow these guidelines. Paper jam For information about clearing a paper jam, see the paper jam page. Printer prints on multiple sheets at once If the printer prints on multiple sheets at once, follow these guidelines. Printer prints on multiple sheets at
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    black or photo print cartridge is installed in the right side of the cradle. 4. Check for and clear any paper jam. 5. Lower the printer cover. 6. Connect the power cable to the back of the printer, and then turn on the printer. - If the Resume light is not flashing, continue printing the document
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    date has expired, install a new print cartridge. 6. Close the printer cover. If the Print Cartridge Status light stops flashing, then the problem is fixed. If the Print Cartridge Status light continues to flash, visit HP Technical Support at www.hp.com/support. Print cartridge problem message If you
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    printed on facing down. Verify that the photo paper is flat. 2. Slide the paper forward until it stops. 3. Slide the paper guide firmly against the edge of the paper. Do not press the guide so firmly against the paper that the paper bends or curls. Check the printer settings 1. Open the Page Setup
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    neither print cartridge is low on ink. If neither print cartridge is low on ink, proceed to step 2. 2. Align the print cartridges. 3. Reprint the photo. 4. If colors are still tinted or incorrect, calibrate the color. Both a photo print cartridge and a tri-color print cartridge must be installed for
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    approximately 25 to 63 mm (1.0 to 2.5 inches) from the edge of a photo, install a photo print cartridge and a tri-color print cartridge in the printer. PictBridge problems Images in a connected digital camera do not print There are several reasons why images in a connected digital camera do not
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    light and the Error light are flashing Task The printer has lost connection with the camera while printing. Check the USB connection. Connection light is on and the Error light is flashing The camera has lost power. Replace the camera batteries or connect it to a power supply. 64 HP Deskjet
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    be cleaned. Print is faded ● Verify that neither of the print cartridges is low on ink. If a print cartridge is low on ink, consider replacing the print cartridge. For the correct part numbers, see the reference guide that came with the printer. ● Verify that a black print cartridge is installed. If
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    instructions. Too much or too little ink appears on the page Follow these steps to adjust the ink density: 1. Open the Print dialog box, and then select the Color pane. 2. Select the Paper Type/Quality pane. 3. Click the Ink tab. 4. Move the Ink Density slider toward Light or Heavy. 66 HP Deskjet
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    the paper size specified in the Page Setup dialog box matches the size of the paper loaded in the In tray. ● Select the appropriate paper type in the Paper Type/Quality pane. ● Do not print borderless documents in the ink-backup mode. Always have two print cartridges installed in the printer when
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    the photo, install a photo print cartridge in the printer. Horizontal lines appear on a photo If light or dark horizontal lines appear on photos: 1. Clean the print cartridges. 2. Reprint the photo. 3. If the lines still occur, align the print cartridges. 4. Reprint the photo. 68 HP Deskjet 5900
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    toward Light. Note The colors in the image might become lighter. 5. Click Print. If the problem persists, try the following steps: 1. Remove the photo paper, and then load plain paper in the In tray. 2. Press and hold down the Print Cancel button until the printer starts printing a self- test page
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    it in the opposite direction of the curl until the paper lies flat. If the problem persists, then use photo paper that is not curled. For instructions about preventing photo paper from curling, see Storing and handling photo paper. Fading occurs near the edges of a photo 70 HP Deskjet 5900 series
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    of a photo, install a photo print cartridge in the printer. Photo has an unwanted border The following conditions can create an unwanted border. For most paper types If the photo has an unwanted border, try one of the following solutions: ● Align the print cartridges. ● Verify that no problem exists
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    out of paper message, follow these guidelines. Print cartridge problem message The Print Cartridge Status light comes on when a print cartridge is low on ink. The Print Cartridge Status light flashes when a print cartridge is improperly installed or malfunctioning. For instructions about correcting
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    the paper guide so it fits firmly against the edge of the paper. 3. Press the Resume button to continue printing. If the In tray is empty 1. Load paper in the tray. 2. Press the Resume button to continue printing. Printer lights are on or flashing What the lights indicate The printer lights indicate
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    Chapter 11 1 Power light 2 Print Cartridge Status lights 3 Resume light Power light is flashing 1 Power light If the Power light is flashing, the printer is preparing to print. The light stops flashing when the printer has received all data. 74 HP Deskjet 5900 series
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    to clear a paper jam. ● The print cartridges are the correct print cartridges for the printer and are properly installed. ● The printer might be stalled. Follow these instructions to correct a stalled printer. Print Cartridge Status light is on or flashing If a Print Cartridge Status light is on or
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    to flash, replace the print cartridge. If the status and Resume lights are flashing The paper size or type selected in the software program or in the printer software does not match the paper in the In tray. For information about resolving the mismatch, see Paper mismatch. 76 HP Deskjet 5900
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    The printer might print more slowly if it is in ink-backup mode. To increase the print speed, use two print cartridges in the printer. Printer software is outdated Outdated printer software might be installed. For information about updating the printer software, visit HP's Web site at www.hp.com
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    12 Supplies ● Paper ● USB cables Paper To order media such as HP Premium Paper, HP Premium Inkjet Transparency Film, HP Iron-On Paper, or HP Greeting Cards, go to www.hp.com. Choose your country/region, and then select Buy or Shopping. USB cables C6518A HP USB A-B 2-meter cable 78 HP Deskjet 5900
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    ● Printer specifications Printer specifications See the reference guide that came with your printer for complete printer specifications, including this information: ● Types, sizes, and weights of paper and other printing media that can be used with your printer ● Print speeds and resolutions ● Power
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    ● Print cartridge recovery Environmental statement Hewlett-Packard continuously improves the design processes of its deskjet printers to minimize the negative impact on the office environment and on the communities where printers are manufactured, shipped, and used. Reduction and elimination Paper
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    printer power cord from the electrical source. Print cartridge recovery Customers interested in recycling their genuine HP print cartridges can participate in HP's Planet Partner's Program for inkjet cartridges. HP provided on HP's Web site at this address: www.hp.com/recycle. This service is not
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    wire, steel plates, and the precious materials used in electronics. Depending on the model, HP is able to recycle up to 65% of the print cartridge by weight. The remaining parts that cannot be recycled (ink, foam, and composite parts) are disposed of in an environmentally responsible manner. 82
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    print cartridge lights are flashing 58, 76 Resume light 9 Resume light is flashing 75 low ink 51 M maintenance print cartridges 53 printer body 51 maximum dpi 23 N networking 16 O Out tray 11 P page order, setting 40 Page Setup dialog box 43 paper ejects paper 57 paper guide 11 paper jam 56 paper
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    print cartridge 59 ink smears 69 misprinted document 67 multiple pages print at once 58 out-of-paper message 73 paper jam 56 parts of the document are missing or in wrong place 67 photo printing problems 61 PictBridge problems 63 poor print quality 65 Power light is flashing 74 print cartridge
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HP Deskjet 5900 series
User's guide