HP 6940dt User Guide - Windows 2000

HP 6940dt - Deskjet Color Inkjet Printer Manual

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  • HP 6940dt | User Guide - Windows 2000 - Page 1
    HP Deskjet 6940 series User's guide
  • HP 6940dt | User Guide - Windows 2000 - Page 2
    statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. Acknowledgements Microsoft, Windows, and Windows XP are registered trademarks of
  • HP 6940dt | User Guide - Windows 2000 - Page 3
    Connect to the printer 18 USB ...18 Wired Ethernet networking 19 Bluetooth wireless printing 34 5 Print photos...38 Print borderless photos 38 Print photos with a border 40 HP Real Life technologies 42 Photo print cartridge 42 Maximum dpi ...43 Advanced color settings 44 Color management 44
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    This? help 81 Ink Status window 81 Download printer software updates 82 10 Maintenance...83 Install print cartridges 83 Set the auto-off feature 86 Align the print cartridges 87 Calibrate color ...87 Automatically clean print cartridges 87 Print a test page 87 View estimated ink levels 87
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    Tray 125 Auto Two-Sided Print Accessory with Small Paper Tray 130 13 Supplies...141 Paper ...141 USB cables ...141 Accessories ...141 14 Specifications 142 Printer specifications 142 15 Environmental information 143 Environmental statement 143 Print cartridge recovery 144 User's guide 3
  • HP 6940dt | User Guide - Windows 2000 - Page 6
    features ● Get started ● Connect to the printer ● Print photos ● Print photos from a digital camera ● Print other documents ● Printing tips ● Printer software ● Maintenance ● Troubleshooting ● Optional accessories ● Supplies ● Specifications ● Environmental information 4 HP Deskjet 6940 series
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    an HP Deskjet printer that is equipped with several exciting features: ● Built-in networking capabilities: Connect to a wired network without using an external print server. ● Ink-backup mode: Use ink-backup mode to continue printing with one print cartridge when the other print cartridge has
  • HP 6940dt | User Guide - Windows 2000 - Page 8
    sensor ● Quiet mode For a description of the optional accessories, see the optional accessories page. Printer features The printer has several features to make printing easier and more efficient. 1 Buttons and lights 2 Paper trays 3 Photo/envelope feeder 4 Front USB port 6 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 9
    1 Print cartridges 2 Automatic paper-type sensor (not illustrated) 3 Ink-backup mode (not illustrated) 1 Rear USB port 2 Wired Ethernet port Optional accessories User's guide 7
  • HP 6940dt | User Guide - Windows 2000 - Page 10
    watts of power and turns back on automatically when print jobs are sent to the printer. You can manually turn the printer off by pressing and holding the Power button for three seconds. When the printer is manually turned off, the printer uses less than one watt of power. 8 HP Deskjet 6940 series
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    action is required, such as loading paper or clearing a paper jam. When the problem is solved, press the Resume button to continue printing. Print Cartridge Status lights The Print Cartridge Status lights indicate the status of the print cartridges. 1 Print Cartridge Status lights User's guide 9
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    tri-color print cartridge is low on ink. - The light flashes when the tri-color print cartridge needs to be serviced. 2. The right status light represents the print cartridge that is installed on the right side of the print cartridge cradle. That print cartridge can be the black print cartridge, the
  • HP 6940dt | User Guide - Windows 2000 - Page 13
    light flashes. Paper trays The printer has two paper trays: In tray The In tray holds paper or other media. 1 In tray Slide the paper guides firmly against the edges of the media on which you are printing. 1 Paper-width guide 2 Paper-length guide Out tray Printed pages are deposited in the Out
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    the Out-tray extension stop. Do not unfold the Out-tray extension stop when printing on legal paper. 1 Out-tray extension 2 Out-tray extension stop After the print job is complete, fold the Out-tray extension stop, and then push the Outtray extension into the Out tray. 12 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 15
    be printed on facing down and the flap to the left. 2. Push the envelope into the printer as far as it will go without bending. 3. Print the envelope. Photos Follow these steps to use the photo/envelope feeder to print a single
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    Follow these steps to use the photo/envelope feeder to print a single postcard: 1. Insert the postcard into the photo/envelope feeder with the side to be printed on facing down. 2. Gently push the postcard into the photo/envelope feeder as far as it will comfortably go. 14 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 17
    -white photos: For outstanding black-and-white photographs, remove the black print cartridge and use a gray photo print cartridge in combination with the tri-color print cartridge. Replace print cartridges When buying print cartridges, look for the print cartridge selection number. User's guide 15
  • HP 6940dt | User Guide - Windows 2000 - Page 18
    printer Toolbox, click the Estimated Ink Level tab, and then click the Print Cartridge Information button. If a print cartridge runs out of ink, the printer can operate in ink-backup mode. For information about installing a replacement print cartridge, see the print cartridge installation page. Ink
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    Exit ink-backup mode Install two print cartridges in the printer to exit ink-backup mode. For instructions about installing a print cartridge, see the print cartridge installation page. Automatic paper-type sensor The HP automatic paper-type sensor detects the paper in the printer, and then selects
  • HP 6940dt | User Guide - Windows 2000 - Page 20
    Connection Type screen, select Wired Network, and then click Next. 5. Follow the onscreen instructions to complete the network installation. 6. When the installation is complete, open Printers and Faxes in Control Panel and delete the printers for the USB installation. 18 HP Deskjet 6940 series
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    Troubleshooting ● Glossary Ethernet basics The printer's built-in Ethernet feature allows you to connect the printer directly to a 10/100 Base-T Ethernet network without the aid of an external print server. To install the printer on an Ethernet network, follow the Ethernet installation instructions
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    includes an Ethernet router, switch, or a wireless access point with Ethernet ports ● CAT-5 Ethernet cable Although standard Ethernet cables look similar to standard telephone cables, they are not interchangeable. There is a different number of wires in each one and each 20 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 23
    contacts. ● A desktop computer or laptop with either a wired or wireless connection to the router or access point. ● Broadband Internet access (recommended between the network and the Internet. The gateway computer uses Windows Internet Connection Sharing (ICS) to manage the network connections and
  • HP 6940dt | User Guide - Windows 2000 - Page 24
    network: 1. If necessary, set up the printer hardware. For printer hardware setup instructions, see the setup poster that came with the printer. 2. Verify that the printer is powered on. 3. Connect the Ethernet cable to an available port on the network hub or router. 22 HP Deskjet 6940 series
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    hub or router is powered on. - All cable connections are secure. - You are using an Ethernet cable. 6. Print an HP Report page. 7. Install the printer software on each computer that will use the printer. Caution It is recommended that the printer and the computers that use it be on the same subnet
  • HP 6940dt | User Guide - Windows 2000 - Page 26
    software CD in the computer's CD-ROM drive. 3. Follow the onscreen instructions. On the Connection Type screen, select Wired Network. 4. After the installation has completed, follow the onscreen instructions to print a test page. Ethernet lights The printer's Ethernet lights indicate the status
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    to do the following: ● Print an HP Report page ● Reset the printer to the factory default settings 1 Report Page button Network light The Network light illuminates when the printer is connected to an Ethernet network. Status of the icon On Status of the printer network connection Connected to an
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    page To print an HP Report page, verify that the printer is powered on and idle, and then press the Report Page button once. If the printer has just been connected to a network, wait a few minutes before printing the HP Report page to allow the printer to obtain valid settings. 26 HP Deskjet 6940
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    use in order to open the printer's embedded Web server. Hardware The printer's Media Access Control (MAC) address. Address (MAC) Firmware Revision Revision number of the printer's internal software. This item might be requested by HP Service and Support. Host Name The printer's host name on
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    Web server is password protected. ● Set: A password is required. ● Not Set: A password is not required. Link Config The network link configuration: ● 10T-Full ● 10T-Half ● 100TX-Full ● 100TX-Half 802.11 wireless The 802.11 wireless information does not apply to the HP Deskjet 6940 series printer
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    ink levels in the print cartridges. ● View network statistics. ● Configure Bluetooth settings. ● Visit HP's Web site for support information and to purchase supplies. Caution It is recommended that the printer and the computers that use it be on the same subnet. Printer installation across
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    these steps to reset the printer to the factory default settings: 1. Verify that the printer is powered on. 2. Press and hold down the Report Page button. 3. While holding down the Report Page button, press the Cancel button three times. 4. Release the Report Page button. 30 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 33
    its own IP address, the IP address of a BOOTP server on the network, and a file to be loaded into protocol for authentication that also supports multiple authentication methods, such as to connect the printer to an Ethernet network. f Firewall: A combination of hardware and software tools that
  • HP 6940dt | User Guide - Windows 2000 - Page 34
    includes the type of service (such as printing), the name of the service (such as "your printer"), IP and port addresses, and other necessary information. Each device on the network receives the notification and stores the information in a personal DNS server. n o 32 HP Deskjet 6940 series
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    An IP address that is manually assigned to a device on a network. A static IP address remains fixed until changed manually. Alternative methods for assigning network communication protocol used on the Internet. The printer's built-in networking feature supports LANs that use TCP/IP. u Unicast packet
  • HP 6940dt | User Guide - Windows 2000 - Page 36
    the instructions that came with the Bluetooth device. If the Bluetooth device displays the name of the printer ➔ Follow the instructions that came with the Bluetooth device to select the printer for printing or to change the name that is displayed for the printer. 34 HP Deskjet 6940 series
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    rear USB port on the printer. 2. Open the printer Toolbox. 3. Click the Configure Bluetooth Settings tab. 4. Configure the settings you want, and then click Apply. If your printer is connected by Ethernet cable to a network 1. Open the printer's embedded Web server (EWS). 2. Click the Bluetooth tab
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    2: Add the printer to the printer list 1. Insert the Bluetooth wireless printer adapter into printer and press the Report Page button on the printer to print an HP Report Page. Note The printer's default Bluetooth device name is Deskjet 6940 series. 2. In the iPAQ's HP Mobile Printing program, tap
  • HP 6940dt | User Guide - Windows 2000 - Page 39
    The My Printers screen is displayed with the added printer. Step 3: Print a file Note See www.hp.com/go/pocketpcprint for supported file types. 1. Open HP Mobile Printing and 3. Select the file to print. 4. Tap Print. 5. Select the printer from the printer list, and then tap Print. User's guide 37
  • HP 6940dt | User Guide - Windows 2000 - Page 40
    -quality results, use a photo print cartridge in combination with the tri-color print cartridge. ● Do not print borderless photos in ink-backup mode. Always have two print cartridges installed in the printer. ● Open the file in a software program such as HP Photosmart Software or Adobe Photoshop and
  • HP 6940dt | User Guide - Windows 2000 - Page 41
    instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the photo in an application that allows editing, such as HP Photosmart Software or Adobe Photoshop. 2. Open the Printer Properties dialog box. 3. Click the Printing Shortcuts tab. User's guide
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    instructions to print photos with a white border. Guidelines ● For high-quality results, use a photo print cartridge in combination with the tri-color print cartridge. ● For maximum fade resistance, use HP Premium Plus Photo Paper. ● Open the file in a software program such as HP Photosmart Software
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    program includes a photo printing feature, follow the instructions that are provided with the software program. Otherwise, follow these instructions. 1. Open the photo in an application that allows editing, such as HP Photosmart Software or Adobe Photoshop. 2. Open the Printer Properties dialog box
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    printer software to set the level of smoothing for the image automatically. Note If you installed HP Photosmart Software, you can use it to edit and further enhance digital photos. Photo print cartridge The photo print cartridge, when used in conjunction with the tri-color print cartridge, provides
  • HP 6940dt | User Guide - Windows 2000 - Page 45
    is selected in the printer software, the tri-color print cartridge prints in the 4800 x 1200 optimized dpi mode (up to 4800 x 1200 optimized dpi color and 1200-input dpi). If a photo print cartridge is also installed, the print quality is enhanced. A photo print cartridge can be purchased separately
  • HP 6940dt | User Guide - Windows 2000 - Page 46
    ): ICM is a Microsoft technology that helps ensure that a color image, graphic or text object is printed as close as possible to its original color and helps keep its colors consistent and accurate. 4. Select any other print settings that you want, and then click OK. 44 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 47
    and color saturation, and stores it in the image file. The HP Deskjet printer software then uses this information to automatically perform imagespecific enhancements to create outstanding photos. To print Exif Print-enhanced photos, you must have the following items: ● A digital camera that supports
  • HP 6940dt | User Guide - Windows 2000 - Page 48
    the default typical installation of the printer software, you also installed HP Photosmart Software. Use HP Photosmart Software to easily: ● Print photos and digital images ● Transfer images from a camera or memory card ● View images as a slide show ● Edit images 46 HP Deskjet 6940 series
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    of the printer software, you also installed HP Photosmart Software. If you have installed HP Photosmart Software, see the HP Photosmart Software help to learn about how you can use the software to easily select and share images by e-mail without the use of large file attachments. User's guide 47
  • HP 6940dt | User Guide - Windows 2000 - Page 50
    For detailed information on printing from the camera, see the documentation that came with the camera. PictBridge printing In order to print photos directly from a digital camera, you need the following items: ● A PictBridge-compatible camera ● A digital camera USB cable 48 HP Deskjet 6940 series
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    detailed information on printing from the camera. Use a Bluetooth camera phone If you have a camera phone with Bluetooth wireless technology, you can purchase an optional HP Bluetooth Wireless Printer Adapter and print from the camera phone using a Bluetooth wireless connection. User's guide 49
  • HP 6940dt | User Guide - Windows 2000 - Page 52
    photos, replace the Out tray. For large photos, lower the Out tray. 7. Insert the HP Bluetooth Wireless Printer Adapter into the front USB port of the printer. 1 Front USB port The light on the adapter indicates its status: Display Description Double-blinking once a The device is installed and
  • HP 6940dt | User Guide - Windows 2000 - Page 53
    of the printouts with printing tips. Printer software: Learn about the printer software. E-mail Guidelines Do not exceed the In tray capacity: 150 sheets of plain paper. Prepare to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to
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    guide. 4. Place the paper in the In tray, pushing the paper into the printer until it stops. Note If you are using letterhead paper, verify that the letterhead is facing down and toward the interior of the printer. 5. Slide the paper guides firmly against the paper. 52 HP Deskjet 6940 series
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    not exceed the In tray capacity: 150 sheets of paper. Prepare to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide. 4. Place plain paper in the In tray, pushing the paper into
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    - Paper Source - Print On Both Sides if you want to print on both sides of the paper 5. Select any other print settings that you want, and then click OK. Use the What's This? help to learn about the features that appear in the Printer Properties dialog box. Envelopes 54 HP Deskjet 6940 series
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    face down and the flap should be on the left. 5. Push the envelopes into the printer until they stop. 6. Slide the paper guides firmly against the envelopes. 7. Replace the Out tray. Print 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then select the following
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    7 Guidelines ● Do not print borderless documents in ink-backup mode. Always have two print cartridges installed in the printer. ● Open the file in a software program and assign the brochure size. Ensure that the size corresponds to the paper size on which you want to print the brochure. ● Do not
  • HP 6940dt | User Guide - Windows 2000 - Page 59
    the In tray. ● Do not exceed the In tray capacity: 30 cards. Prepare to print 1. Verify that the printer is turned on. 2. Raise the Out tray, and then remove all paper from the In tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paper-length
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    the cards in the In tray, as far to the right as possible. The side to be printed on should face down and the short edge should point toward the printer. 5. Push the cards into the printer until they stop. 6. Slide the paper guides firmly against the edge of the cards. 58 HP Deskjet 6940 series
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    up and toward the printer. 5. Carefully push the transparencies into the printer until they stop, so that none of the adhesive strips catch on one another. 6. Slide the paper guides firmly against the transparencies. 7. Lower the Out tray. Print 1. Open the Printer Properties dialog box. 2. Click
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    them, and then align the edges. 5. Place the label sheets in the In tray with the label side facing down. 6. Push the sheets into the printer until they stop. 7. Slide the paper guides firmly against the sheets. 8. Lower the Out tray. 60 HP Deskjet 6940 series
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    Note If the software program includes a label printing feature, follow the instructions that are provided with the software program. Otherwise, follow the instructions below. 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab. 3. In the What do you want to do? drop-down
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    and printed like this: Guidelines Do not exceed the In tray capacity: 150 sheets of paper. Prepare to print 1. Verify that the printer is turned on. 2. Raise the Out tray. 3. Slide the paper-width guide all the way to the left, and then pull out the paper-length guide. 62 HP Deskjet 6940 series
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    4. Place plain paper in the In tray, pushing the paper into the printer until it stops. 5. Slide the paper guides firmly against the paper. 6. Lower the Out tray. Print 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab. 3. In the What do you want to do? drop-down list,
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    guides firmly against the paper. 6. Lower the Out tray. Print 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then specify the following print settings: - Size is: An appropriate paper size - Source is: Upper tray - Type is: Automatic or Plain paper 64 HP Deskjet
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    the way to the left, and then pull out the paper-length guide. 4. Place the iron-on transfer paper in the In tray, with the side to be printed on facing down. 5. Push the paper into the printer until it stops. 6. Slide the paper guides firmly against the paper. 7. Lower the Out tray. User
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    are provided with the software program. Otherwise, follow the instructions below. 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then specify the following print settings: - Size is: An appropriate paper size - Type is: Click More, and then select HP Iron-on Transfer
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    1 Unattached edge 5. Slide the paper-width guide firmly against the paper. Note Leave the Out tray off of the printer when printing a banner. Print 1. Open the Printer Properties dialog box. 2. Click the Paper/Quality tab, and then specify the following print settings: - Size is: Letter or A4 -
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    until it stops. 5. Slide the paper guides firmly against the sheet. 6. Replace the Out tray. Print Note Before printing a tattoo, print a practice page to test the layout of the design. The design might need to be adjusted slightly. 1. Open the Printer Properties dialog box. 2. Click the Paper
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    reload the printer less often. ● Set the order that the pages print. Save money ● Use Fast/economical printing. ● Print multiple pages on a single sheet of paper. ● Print a two-sided document either automatically or manually. ● Use HP Everyday Photo Paper to save money and ink when printing photos
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    these steps to print in grayscale: 1. Open the Printer Properties dialog box. 2. Click the Color tab. 3. Click the Print In Grayscale check box, and then click one of the following: - High Quality: Use this option for photos and other high-quality printouts. - Black Print Cartridge Only: Use this
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    printer software to print multiple pages of a document on a single sheet of paper. The printer software automatically resizes the document text and images to fit on the printed page. Follow these steps to print multiple pages of a document on a single sheet of paper: 1. Open the Printer Properties
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    print settings that you want, and then click OK. Note Do not use the Automatic setting for high-quality printouts. Instead, select a specific paper type. Select a specific paper type When printing a higher-quality document, HP recommends that you select a specific paper type. 72 HP Deskjet 6940
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    Follow these steps to select a specific paper type: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab. 3. In the Paper Type drop-down list, click an appropriate paper type. 4. Select any other print settings that you want, and then click OK. Select a paper source The
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    -down list, click the print task that you want to delete and then click Delete. Note Some print task quick sets cannot be deleted. Automatic two-sided printing To print a two-sided document automatically, one of the following accessories must be attached to the printer: 74 HP Deskjet 6940 series
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    the ink is dry, the paper is pulled back into the duplexer and the reverse side of the page is printed. Note Do not remove the paper from the printer until both sides of the page have been printed. Tablet binding Follow these steps to print a two-sided document with a tablet binding: User's guide
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    Print On Both Sides drop-down list, click Manually. 5. Select any other print settings that you want, and then click OK. The printer prints the odd-numbered pages first. 6. After the odd-numbered pages have been printed, reload the printed pages with the printed side facing up. 76 HP Deskjet 6940
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    -down list, click Manually. 5. Select any other print settings that you want, and then click OK. The printer prints the odd-numbered pages first. 6. After the odd-numbered pages have been printed, reload the printed pages with the printed side facing up. 7. Click Continue to print the even-numbered
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    odd-numbered pages first. 5. After the odd-numbered pages have been printed, reload the printed pages, with the printed side facing up according to the document orientation, portrait or landscape. Portrait Landscape 6. Click Continue to print the even-numbered pages. 78 HP Deskjet 6940 series
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    Resize a document Use the printer software for either of these tasks: ● Print a document on a paper size different from the size for which it is formatted. ● Shrink or enlarge text and graphics on the printed page. Print on a different paper size Use this feature to print a document that is
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    . 6. After you have set the watermark details, click OK. For instructions about applying watermarks, follow the steps for applying an existing watermark to a document. Use the What's This? help to learn about the features that you see on the Printer Properties dialog box. 80 HP Deskjet 6940 series
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    Use the What's This? help to learn more about specific print settings. ● Use the Printing Shortcuts tab to specify print settings quickly. ● View the Ink Status window for the approximate ink level of each print cartridge. ● Download printer software updates for the latest features and improvements
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    the printer software installed, a software update is displayed in the HP Software Update window. 4. If a software update is available, select the check box beside the update name. 5. Click Install. 6. Follow the onscreen instructions. Download HP Photosmart Software Installing the printer software
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    color ● Automatically clean print cartridges ● Print a test page ● View estimated ink levels ● Maintain the printer body ● Remove ink from your skin and clothing ● Manually clean print cartridges ● Maintain print cartridges ● Printer Toolbox Install print cartridges When you need to replace print
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    print cartridge selection numbers, open the printer Toolbox, click the Estimated Ink Level tab, and then click the Print Cartridge Information button. Ink-backup mode The printer can operate with only one print cartridge installed. For more information, see Ink-backup mode. Installation instructions
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    6. Remove the replacement print cartridge from its packaging and carefully remove the plastic tape. Hold the print cartridge so that the copper strips are on the bottom and facing toward the printer. 1 Remove plastic tape Caution Do not touch the print cartridge ink nozzles or copper contacts.
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    until it snaps closed. 9. Close the printer cover. The printer automatically prints a calibration page. For information about storing print cartridges, see Maintain print cartridges. For information about recycling empty print cartridges, see Print cartridge recovery. Warning Keep both new and used
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    to print a test page: 1. Open the printer Toolbox. 2. Click the Print a Test Page button, and then follow the onscreen instructions. View estimated ink levels Follow these instructions to view the estimated ink levels of the print cartridges that are installed in the printer: User's guide 87
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    Chapter 10 1. Open the printer Toolbox. 2. Click the Estimated Ink Levels tab. Note If the print cartridges were used before being installed in the printer, the estimated ink levels will not appear on the Estimated Ink Levels tab. The Estimated Ink Level tab also contains print cartridge ordering
  • HP 6940dt | User Guide - Windows 2000 - Page 91
    ink nozzles until you are ready to install the print cartridge in the printer. If the plastic tape has been removed from the print cartridge, do not attempt to reattach it. Reattaching the tape damages the print cartridge. Follow these instructions to store print cartridges. Store print cartridges
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    Toolbox to perform the following tasks: ● Set the auto-off function ● Align the print cartridges ● Calibrate color ● Clean the print cartridges ● Print a test page ● View estimated ink levels ● Configure Bluetooth settings (if the printer is connected to a computer by a USB cable) 90 HP Deskjet
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    Use the Toolbox Follow these instructions to use the printer Toolbox: 1. Open the Printer Properties dialog box. 2. Click the Services tab, and then click the Service this device button. User's guide 91
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    problems ● HP support process Ethernet problems The following problems can occur with an Ethernet connection. Printer does not print Print an HP Report page. If the HP Report page does not print, verify the following: ● The printer is set up and powered on. ● The print cartridges are installed
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    the application from which you are trying to print. - The computer is connected to the network. - A personal software firewall might block communication between the printer and the computer. Follow these steps. Cannot open the printer's embedded web server (EWS) Verify the following: ● You are not
  • HP 6940dt | User Guide - Windows 2000 - Page 96
    is correctly loaded in the In tray. ● The printer cover is closed. ● The rear access door is attached. Check the printer lights The printer lights indicate the printer status and alert you to potential problems. For more information, see Printer lights are on or flashing. 94 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 97
    , click Start, click Settings, and then click Printers. For Windows XP, click Start, and then click Printers and Faxes. 2. Double-click the name of the HP Deskjet printer. 3. Click the Printer menu, and then click Pause Printing. 4. Click the Printer menu again, and then click Cancel all documents
  • HP 6940dt | User Guide - Windows 2000 - Page 98
    paper jams occur frequently, try using a heavier paper. See the reference guide for paper weight specifications. Accessories? If the Two-Sided Printing Accessory is attached to the printer, follow these steps to clear a paper jam from the Two-Sided Printing Accessory. 96 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 99
    -color print cartridge and a black or photo print cartridge installed. Out-of-paper message If an out-of-paper message is displayed, follow these guidelines. Paper jam For information about clearing a paper jam, see the paper jam page. Printer prints on multiple sheets at once If the printer prints
  • HP 6940dt | User Guide - Windows 2000 - Page 100
    the Resume button to continue printing. Printer is stalled If the printer stalls while printing a document, press the Resume button. If the printer does not start printing again, raise the printer cover, and then disconnect the power cable from the back of the printer. 98 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 101
    correct print cartridges: 1. Open the printer cover. 2. Read the selection number on the print cartridge label. 1 Selection number 2 Warranty date 3. Check the list of print cartridges that can be used in the printer. a. Open the printer Toolbox. b. Click the Estimated Ink Level tab. User's guide
  • HP 6940dt | User Guide - Windows 2000 - Page 102
    date has expired, install a new print cartridge. 6. Close the printer cover. If the Print Cartridge Status light stops flashing, then the problem is fixed. If the Print Cartridge Status light continues to flash, visit HP Technical Support at www.hp.com/support. Print cartridge problem message If you
  • HP 6940dt | User Guide - Windows 2000 - Page 103
    appear tinted or incorrect, follow these steps: 1. Verify that neither print cartridge is low on ink. If neither print cartridge is low on ink, proceed to step 2. 2. Align the print cartridges. 3. Reprint the photo. 4. If colors are still tinted or incorrect, calibrate the color. User's guide 101
  • HP 6940dt | User Guide - Windows 2000 - Page 104
    print cartridge and a tri-color print cartridge must be installed for color calibration. 5. Reprint the photo. 6. If colors continue to appear tinted or incorrect, open the Printer Properties dialog box, click the Color tab, and then click the Advanced Color Settings button. 7. Adjust the colors
  • HP 6940dt | User Guide - Windows 2000 - Page 105
    the following solutions: ● Install a photo print cartridge and a tri-color print cartridge in the printer. ● Open the Printer Properties dialog box, click the Paper/Quality tab, and then set the Print Quality to Maximum dpi. ● Rotate the image 180°. PictBridge problems Images in a connected digital
  • HP 6940dt | User Guide - Windows 2000 - Page 106
    . Replace the camera batteries or connect it to a power supply. Connection light is on and the Error light flashes twice The camera has requested an unsupported command. Bluetooth printing problems Bluetooth device cannot find the printer Try one of the following solutions: 104 HP Deskjet 6940
  • HP 6940dt | User Guide - Windows 2000 - Page 107
    vendor of the device, or go to their support website to obtain the latest updates for the printing application. Bluetooth wireless printer adapter is not working If the Bluetooth wireless printer adapter does not seem to working, try the following troubleshooting tips: ● Remove the adapter from the
  • HP 6940dt | User Guide - Windows 2000 - Page 108
    on ink, consider replacing the print cartridge. For the correct part numbers, see the reference guide that came with the printer. ● Verify that a black print cartridge is installed. If the black text and images on the printouts are faded, you might be printing with only the tri-color print cartridge
  • HP 6940dt | User Guide - Windows 2000 - Page 109
    the black print cartridge installed. When printing a borderless document, always have the tri-color print cartridge and a black or photo print cartridge installed. Too much or too little ink appears on the page If too much or too little ink appears on the page, follow these instructions. Too much
  • HP 6940dt | User Guide - Windows 2000 - Page 110
    and graphics to the paper. Poster printing: Verify that Off is selected. If parts of the document are still missing, the printer settings might be overridden by the software program print settings. Select the appropriate print settings from within the software program. 108 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 111
    the Printing Shortcuts tab. ● If printing in grayscale, select Print in high quality grayscale on the Color Option drop-down list on the Printing Shortcuts tab. ● Do not print borderless documents in ink-backup mode. Always have two print cartridges installed in the printer when printing borderless
  • HP 6940dt | User Guide - Windows 2000 - Page 112
    is displayed. 5. Move the Dry Time slider toward More, and then click OK. 6. Click Ink Volume, then select Change in the drop-down list, and then click the Change button. An Ink Volume slider is displayed. 7. Move the Ink Volume slider toward Light, and then click OK. 110 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 113
    Note The colors in the image might become lighter. 8. Click OK. If the problem persists, try the following steps: 1. Remove the photo paper, and then load plain paper in the In tray. 2. Press and hold down the Print Cancel button until the printer starts printing a self- test page, and then release
  • HP 6940dt | User Guide - Windows 2000 - Page 114
    In tray. ● Verify that no problem exists with the source image. For example, if you are printing a scanned image, verify that the image was not crooked when it was scanned. For photo paper with a tear-off tab If the border appears below the tear-off tab, remove the tab. 112 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 115
    print cartridge message The printer can only print when the correct print cartridges are installed. If you receive an incorrect print cartridge message, follow these instructions. Print cartridge problem message If you receive a message stating there is a problem with the print cartridge, the print
  • HP 6940dt | User Guide - Windows 2000 - Page 116
    printer software does not match the paper in the In tray. Follow these instructions to resolve the problem. "Print cartridge is in the wrong slot" If you receive this error message, the print cartridge is installed in the wrong side of the print cartridge cradle. Always install the tri-color print
  • HP 6940dt | User Guide - Windows 2000 - Page 117
    instructions to correct a stalled printer. Print Cartridge Status light is on or flashing The printer has two print cartridge status lights. 1. The left status light represents the tri-color print cartridge, which is installed in the left side of the print cartridge cradle. 2. The right status
  • HP 6940dt | User Guide - Windows 2000 - Page 118
    print more slowly if it is in ink-backup mode. To increase the print speed, use two print cartridges in the printer. Printer software is outdated Outdated printer software might be installed. For information about updating the printer software, see the software update page. 116 HP Deskjet 6940
  • HP 6940dt | User Guide - Windows 2000 - Page 119
    following features: - Fast access to qualified online support specialists - Software and printer-driver updates for your product - Valuable product and troubleshooting information for common problems - Proactive product updates, support alerts, and HP newsgrams that are available when you register
  • HP 6940dt | User Guide - Windows 2000 - Page 120
    page without manually reloading the page. ● Use less paper by printing on both sides of paper sheets. ● Create professional-looking brochures, reports, newsletters, and other special items. If the duplexer is not packaged with the printer, it can be purchased separately from an authorized HP dealer
  • HP 6940dt | User Guide - Windows 2000 - Page 121
    of the duplexer when installing it in the printer. Use the buttons only when removing the duplexer from the printer. Enable the duplexer Follow these step to enable the duplexer: 1. Open the printer Toolbox. 2. Click the Configuration tab. 3. Click Automatic Two-Sided Printing Module or Auto Two
  • HP 6940dt | User Guide - Windows 2000 - Page 122
    supported paper types, see the documentation that came with the accessory. If a two-sided printing accessory is not attached to the printer or you are printing on an unsupported paper type, use manual two-sided printing to print a two-sided document with a book binding: 120 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 123
    of supported paper types, see the specifications for either the Automatic Two-Sided Printing Accessory or the Auto Two-Sided Print Accessory with Small Paper Tray. If a two-sided printing accessory is not attached to the printer or you are printing on an unsupported paper type, use manual two-sided
  • HP 6940dt | User Guide - Windows 2000 - Page 124
    . 1. Turn off the printer. 2. Press the buttons on the left and right sides of the duplexer, and then remove it from the printer. Warning Remove the duplexer before opening it when clearing a paper jam. 3. Remove any paper inside the printer. 4. Open the duplexer. 122 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 125
    is enabled in the printer software. ● The media type and size selected on the Paper/Quality tab are supported by the duplexer. For a list of supported media types and sizes, see the specifications for the duplexer: - Automatic Two-Sided Printing Accessory - Auto Two-Sided Print Accessory with Small
  • HP 6940dt | User Guide - Windows 2000 - Page 126
    supported by the duplexer. Colors look faded If the colors look faded, try printing the two-sided document by using the manual twosided printing instructions. Automatic Two-Sided Printing Accessory specifications Dimensions when attached to printer ) ● A6: 105 x 148.5 mm 124 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 127
    expands the paper capacity of the printer to 400 sheets. It is useful for high-volume printing and for occasions when you want to printer, it can be purchased separately from an authorized HP dealer. Note The 250-sheet Plain Paper Tray Accessory is not available in all countries/ regions. Install
  • HP 6940dt | User Guide - Windows 2000 - Page 128
    -width guide 2 Paper-width fence 3 Paper-length guide Note When changing the paper size in the paper tray, you must set all three paper guides. Set the paper size When changing the paper size in the paper tray, all three paper guides must be set to the correct setting. 126 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 129
    paper size: 1. Remove the lower tray from the base. 2. Slide the paper-width guide until the arrow is even with the correct setting. 1 Align the arrows Note To print on legal-sized paper, set the paper-width guide to LTR. 3. Set the paper-width fence by carefully inserting it into the appropriate
  • HP 6940dt | User Guide - Windows 2000 - Page 130
    To print on legal-sized paper, pull the paper-length guide all the way out. Load paper Follow these steps to load paper: 1. Remove the lower tray from the base. 2. Verify that all three paper guides are set to the correct setting. 3. Insert the paper into the lower tray. 128 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 131
    on the printer, follow the installation steps. Note The 250-Sheet Plain Paper Tray Accessory is not available in all countries/ regions. Follow these steps to use the 250-Sheet Plain Paper Tray Accessory: 1. Open the Printer Properties dialog box. 2. Click the Printing Shortcuts tab or the Paper
  • HP 6940dt | User Guide - Windows 2000 - Page 132
    . If the Auto Two-Sided Print Accessory with Small Paper Tray is not included with the printer, it can be purchased separately from an authorized HP dealer. Note The Auto Two-Sided Print Accessory with Small Paper Tray is not available in all countries/regions. 130 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 133
    of the accessory when installing it into the printer. Use the buttons only when removing the accessory from the printer. Enable the duplexer Follow these step to enable the duplexer: 1. Open the printer Toolbox. 2. Click the Configuration tab. 3. Click Automatic Two-Sided Printing Module or Auto Two
  • HP 6940dt | User Guide - Windows 2000 - Page 134
    : 100 cards. Prepare to print 1. Slide the paper-width guide to the left. 2. Pull the paper lever forward and insert the cards. The address side of the cards should face outward. 3. Release the paper lever. 4. Slide the paper-width guide against the edge of the cards. 132 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 135
    button twice. 3. Release the Report Page button. After configuring the printer to feed paper from the accessory, load the photo paper into the accessory and then follow the PictBridge printing instructions. Note The printer only needs to be configured to print PictBridge photos from the Auto Two
  • HP 6940dt | User Guide - Windows 2000 - Page 136
    Release the Report Page button. Print small photos Guidelines ● For high-quality results, use a photo print cartridge in combination with the tri-color print cartridge. ● For maximum fade resistance, use HP Premium Plus Photo Paper and install a photo print cartridge in the printer. ● Learn how to
  • HP 6940dt | User Guide - Windows 2000 - Page 137
    HP digital photography options - Advanced color settings - Color management - Grayscale quality 4. Click OK to print the photographs. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. Print Prepare to print 1. Slide the paper-width guide to the
  • HP 6940dt | User Guide - Windows 2000 - Page 138
    you want, and then click OK. Use the What's This? help to learn about the features that you see in the Printer Properties dialog box. Problems with the Auto Two-Sided Print Accessory with Small Paper Tray Paper jam Do not clear a paper jam from the front of the printer. 136 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 139
    Two-Sided Print Accessory with Small Paper Tray before opening it when clearing a paper jam. 3. Remove any paper that is inside the printer. 4. Lift the back lever on the accessory, and then unhook the Small Paper Tray. 5. Tilt the Small Paper Tray forward and open the lower door of the accessory
  • HP 6940dt | User Guide - Windows 2000 - Page 140
    types and sizes, see the specifications for the duplexer: - Automatic Two-Sided Printing Accessory - Auto Two-Sided Print Accessory with Small Paper Tray Paper size changes when the two-sided printing option is selected The paper size is not supported by the duplexer. 138 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 141
    such as single-sided photo paper. Colors look faded If the colors look faded, try printing the two-sided document by using the manual twosided printing instructions. Auto Two-Sided Print Accessory with Small Paper Tray specifications Dimensions when attached to printer 219.3 mm (8.63 in) tall x 320
  • HP 6940dt | User Guide - Windows 2000 - Page 142
    to 80 cards ● Cards: - 4x6: Up to 100 - A6: Up to 100 ● Envelopes: - No. 10: Up to 20 - Japanese envelope No. 4: Up to 20 140 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 143
    ● Accessories ● Print cartridges Note The availability of supplies and accessories varies by country/region. Paper To order media such as HP Premium Paper, HP Premium Inkjet Transparency Film, HP Iron-On Paper, or HP Greeting Cards, go to www.hp.com. Choose a country/region, and then select Buy or
  • HP 6940dt | User Guide - Windows 2000 - Page 144
    with the printer for complete printer specifications, including this information: ● Types, sizes, and weights of paper and other printing media that can be used with the printer ● Print speeds and resolutions ● Power requirements ● Computer operating system requirements 142 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 145
    guide that came with the printer. ● Replacement parts and consumables are available for a limited period after production has stopped. ● Product take-back: To return this product to HP at the end of its useful life, go to www.hp.com/recycle. To return empty print cartridges to HP, see print
  • HP 6940dt | User Guide - Windows 2000 - Page 146
    Program for inkjet cartridges. HP offers this program in more countries/regions than any other inkjet cartridge manufacturer in the world. This program is provided as a free service to HP customers as an environmentally sound solution for these products at end-of-life. 144 HP Deskjet 6940 series
  • HP 6940dt | User Guide - Windows 2000 - Page 147
    HP's Web site at this address: www.hp.com/recycle. This service is not available in all countries/regions. Customers may be asked for their name, phone number, and address. Because HP , HP is able to recycle up to 65% of the print cartridge by weight. The remaining parts that cannot be recycled (ink,
  • HP 6940dt | User Guide - Windows 2000 - Page 148
    Chapter 15 146 HP Deskjet 6940 series
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HP Deskjet 6940 series
User's guide