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HP CM3530 HP Color LaserJet CM3530 MFP Series - Analog Fax Accessory 500 Fax G - Page 40

Send a fax, Send a fax - enter numbers manually - mfp user manual

UPC - 884420196501

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Send a fax To send a fax, you can use one of three basic methods to enter numbers: ● Enter numbers manually. ● Enter numbers using speed dial. ● Enter numbers using the phone book (available only if HP MFP Digital Sending Software Configuration Utility is installed and the phone book has been populated). NOTE: For online information about sending a fax, touch ? on the screen to access the help menu, and then touch Send a fax under the list of help topics. When entering a phone number from the numeric keypad, include any pauses or other numbers, such as area codes, access codes for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix. A two second pause may be included by typing a comma (,). If the fax prefix setting has been set to automatically include the dialing prefix, you will not need to enter it. NOTE: When a fax is sent, it is first scanned and stored into memory. After the entire document is stored, it is sent and then deleted from memory. Faxes that fail to send, because the number was busy or did not answer, are deleted from memory. If Redial-On-Busy or Redial-On-No-Answer are set, the fax will not be deleted until all retries fail or the fax is sent successfully. Send a fax - enter numbers manually 1. Place the document in the automatic document feeder (ADF) or on the scanner glass. 2. From the main screen, touch the Fax icon. You may be prompted to type a user name and password. 3. Touch More Options. Verify that the Describe Original settings match those of your original. These settings include: ● Original size (such as letter or A4) ● Original sides - 1-sided or 2-sided printing ● Optimize text/picture (text, mixed text and graphics, or graphics and photos) Sending graphics and photos in text mode results in lower quality images. ● Content Orientation (portrait or landscape) ● Job Build combines multiple scans into a single job. ● Image adjustment Sharpness enhances text and graphic edges. Darkness Background removes a background that might be a result from copying color paper. ● Notification changes how you are notified of the status of the fax transmission (that is, if the fax was sent or if an error occurred and the fax was not sent). You can print the notifications or send them to an e-mail address. NOTE: Notification changes the notification setting for the current fax only. 32 Chapter 3 Use Fax ENWW

Section	Page
Setup	9
Introduction	10
Conventions used in this guide	11
HP LaserJet Analog Fax Accessory 500 features	12
Parts included with the fax accessory	13
Verify fax operation	14
Required fax settings	15
Fax Configuration Wizard	15
Fax setup menu	15
Set or verify the date and time	16
Set, verify, or change the country/region	16
Set the fax header	16
Set fax settings	19
Remote fax configuration	20
Web browser	20
HP Web Jetadmin	20
HP MFP Digital Sending Software Configuration Utility	21
Send fax settings	22
Set the dial tone detection	22
Set the overlay header (outgoing faxes)	22
Set the dialing mode	22
Set a dialing prefix	23
Set the redial rules	23
Set redial-on-busy	23
Set redial-on-no-answer	24
Set the redial interval	24
Set the outgoing fax resolution	24
Set billing codes	25
Set the JBIG compression mode	25
Change the sharpness setting	26
Change the background setting	26
Change the light/dark setting	26
Activate Fax Number Confirmation	27
Activate Fax Number Speed Dial Matching	27
Advanced fax options	27
Archive faxes	27
Receive fax settings	29
Set rings-to-answer	29
Stamp received faxes (incoming faxes)	29
Set fit-to-page	29
Set the paper tray	30
Block incoming faxes	30
Create a blocked-fax list	30
Remove numbers from the blocked-fax list	30
Clear all numbers from the blocked-fax list	31
Initiate polling receive	31
Change notification settings	31
Set the error correction mode	33
Set the modem volume	34
Set the ringer volume	35
Use Fax	37
Fax feature screen	38
Status message bar	39
Send a fax	40
Send a fax - enter numbers manually	40
Send a fax using speed dial	41
Search a speed-dial list by name	41
Send a fax by using phone book numbers	42
DSS fax phone book search	43
Cancel a fax	44
Cancel the current fax transmission	44
Cancel all pending faxes	44
Receive faxes	45
Create or delete speed dial lists	46
Create a speed dial list	46
Delete a speed dial list	46
Delete a single number from the speed dial list	46
Add a number to an existing speed dial list	47
Voice Calls and Retries	48
Fax Call Report	48
Fax Activity Log	48
T.30 Report	48
Secure settings	49
Change your PIN	49
Set fax forwarding	50
Scheduling fax printing (memory lock)	51
Enable or disable the fax printing schedule	51
Create a fax printing schedule	52
Use Fax over VoIP networks	54
Solve fax problems	55
Is your fax set up correctly?	56
What type of phone line are you using?	56
Are you using a surge-protection device?	56
Are you using a phone company voice-messaging service or an answering machine?	56
Does your phone line have a call-waiting feature?	57
Check fax accessory status	58
Fax feature is not operating	59
General fax problems	60
Problems with receiving faxes	61
Problems with sending faxes	63
Error codes	64
Fax error messages	65
Send-fax messages	66
Receive-fax messages	67
Fax logs and reports	68
Print the fax call report	68
Schedule fax call report printing	68
Print the fax activity log	69
Print the billing code report	69
Clear the fax activity log and billing code report	70
Print the blocked fax list report	70
Print the speed dial list report	70
Service settings	71
Settings in the Initial Setup menu	71
Settings in the Troubleshooting menu	71
Settings in the Resets menu	72
Firmware upgrades	73
Service and support	75
Hewlett-Packard limited warranty statement	76
Customer support	77
Specifications	79
Fax accessory product specifications	80
Replacement parts and accessories	81
Regulatory information	83
Environmental Product Stewardship Program	84
Protecting the environment	84
Plastics	84
Material restrictions	84
Disposal of waste equipment by users in private households in the European Union	84
For more information	84
Declaration of conformity	85
FCC regulations	86
Additional FCC statement for telecom products (US)	87
Telephone Consumer Protection Act (US)	87
Canadian DOC regulations	88
Industry Canada CS-03 requirements	88
EU Statement for Telecom Operation	89
New Zealand Telecom Statements	90
EMI statement (Taiwan)	91
VCCI statement (Japan)	91
EMI statement (Korea)	91
Substances Table (China)	92

Match case Limit results 1 per page

Send a fax

To send a fax, you can use one of three basic methods to enter numbers:

●

Enter numbers manually.

●

Enter numbers using speed dial.

●

Enter numbers using the phone book (available only if HP MFP Digital Sending Software

Configuration Utility is installed and the phone book has been populated).

NOTE:

For online information about sending a fax, touch

on the screen to access the help menu,

and then touch

Send a fax

under the list of help topics.

When entering a phone number from the numeric keypad, include any pauses or other numbers, such

as area codes, access codes for numbers outside a PBX system (usually a 9 or 0), or a long-distance

prefix. A two second pause may be included by typing a comma (,). If the fax prefix setting has been

set to automatically include the dialing prefix, you will not need to enter it.

NOTE:

When a fax is sent, it is first scanned and stored into memory. After the entire document is

stored, it is sent and then deleted from memory. Faxes that fail to send, because the number was busy

or did not answer, are deleted from memory. If Redial-On-Busy or Redial-On-No-Answer are set, the

fax will not be deleted until all retries fail or the fax is sent successfully.

Send a fax - enter numbers manually

Place the document in the automatic document feeder (ADF) or on the scanner glass.

From the main screen, touch the

Fax

icon. You may be prompted to type a user name and

password.

Touch

More Options

. Verify that the Describe Original settings match those of your original. These

settings include:

●

Original size

(such as letter or A4)

●

Original sides - 1–sided or 2–sided printing

●

Optimize text/picture

(text, mixed text and graphics, or graphics and photos) Sending

graphics and photos in text mode results in lower quality images.

●

Content Orientation

(portrait or landscape)

●

Job Build

combines multiple scans into a single job.

●

Image adjustment

Sharpness

enhances text and graphic edges.

Darkness

Background

removes a background that might be a result from copying color paper.

●

Notification

changes how you are notified of the status of the fax transmission (that is, if the

fax was sent or if an error occurred and the fax was not sent). You can print the notifications

or send them to an e-mail address.

NOTE:

Notification changes the notification setting for the current fax only.

Chapter 3

Use Fax

ENWW