HP CM3530 HP Color LaserJet CM3530 MFP Series - Analog Fax Accessory 500 Fax G - Page 42

NOTE:

If you do not know the unique name of the speed dial, type a letter to select any portion of the

list. For example, to view speed-dial names that begin with the letter N, type the letter N. If no matching

entries exist, a message appears before the search shows the entry that is closest to the letter N.

1.

On the control-panel main screen, touch the

Fax

icon to display the Fax screen.

2.

Touch the

Speed Dial Search

button. This button looks like a magnifying glass and is located to

the right of the

Speed Dial

button.

3.

Type the first letters of the name to search for. As matches are found, the list at the top of the search

screen is populated. If necessary, scroll to see all the entries, or type more letters to narrow the

search.

4.

Select the appropriate name from the list and touch

OK

. The speed-dial list on the main fax screen

shows the selected entry at the top of the list.

5.

Touch the selected entry to add it into the recipients list.

6.

Select or search for additional names as needed.

Send a fax by using phone book numbers

The fax phone book feature is available when the MFP is configured to use the HP MFP Digital Sending

Configuration software. If the MFP has not been configured for use with this software, the Phone Book

button will not display. To configure the MFP for use with the HP MFP Digital Sending Configuration

software, see the

HP MFP Digital Sending Software User Guide

or the

HP MFP Digital Sending

Software Support Guide

.

Also, when Authentication is enabled from the HP MFP Digital Sending Configuration software, your

personal fax numbers from your Microsoft® Exchange contact list appear in the phone book.

NOTE:

Fax numbers cannot be added or deleted from the phone book from this device. Fax numbers

can only be added or deleted using the Address Book Manager (ABM) running on the Digital Send

Server or by changing the entries in your contact list.

NOTE:

If you have made any changes to the settings on the Settings screen (such as changing

notification or 1-sided to 2-sided), a Processing Job screen displays asking "Would you like to keep your

current settings?". If you press

Yes

, the MFP returns you to the Fax screen and the settings you made

are retained, which allows you to send another fax using the same settings. If you press

No

, the settings

are cleared (returned to their default values) and the MFP home screen is displayed.

1.

On the control panel, touch the

Fax

icon to display the Fax screen.

2.

Touch

Address Book

icon to display the Address Book screen.

3.

Select a phone book source from the drop down menu.

4.

Touch the names to highlight and touch the

Right Arrow

icon to move the highlighted names to the

Fax Recipients section.

5.

Touch

OK

to return to the Fax screen.

6.

Touch

Start

to send the fax. You can either touch the

Start

button on the touch screen or press the

green

Start

button on the control panel.

34

Chapter 3

Use Fax

ENWW

Section	Page
Setup	9
Introduction	10
Conventions used in this guide	11
HP LaserJet Analog Fax Accessory 500 features	12
Parts included with the fax accessory	13
Verify fax operation	14
Required fax settings	15
Fax Configuration Wizard	15
Fax setup menu	15
Set or verify the date and time	16
Set, verify, or change the country/region	16
Set the fax header	16
Set fax settings	19
Remote fax configuration	20
Web browser	20
HP Web Jetadmin	20
HP MFP Digital Sending Software Configuration Utility	21
Send fax settings	22
Set the dial tone detection	22
Set the overlay header (outgoing faxes)	22
Set the dialing mode	22
Set a dialing prefix	23
Set the redial rules	23
Set redial-on-busy	23
Set redial-on-no-answer	24
Set the redial interval	24
Set the outgoing fax resolution	24
Set billing codes	25
Set the JBIG compression mode	25
Change the sharpness setting	26
Change the background setting	26
Change the light/dark setting	26
Activate Fax Number Confirmation	27
Activate Fax Number Speed Dial Matching	27
Advanced fax options	27
Archive faxes	27
Receive fax settings	29
Set rings-to-answer	29
Stamp received faxes (incoming faxes)	29
Set fit-to-page	29
Set the paper tray	30
Block incoming faxes	30
Create a blocked-fax list	30
Remove numbers from the blocked-fax list	30
Clear all numbers from the blocked-fax list	31
Initiate polling receive	31
Change notification settings	31
Set the error correction mode	33
Set the modem volume	34
Set the ringer volume	35
Use Fax	37
Fax feature screen	38
Status message bar	39
Send a fax	40
Send a fax - enter numbers manually	40
Send a fax using speed dial	41
Search a speed-dial list by name	41
Send a fax by using phone book numbers	42
DSS fax phone book search	43
Cancel a fax	44
Cancel the current fax transmission	44
Cancel all pending faxes	44
Receive faxes	45
Create or delete speed dial lists	46
Create a speed dial list	46
Delete a speed dial list	46
Delete a single number from the speed dial list	46
Add a number to an existing speed dial list	47
Voice Calls and Retries	48
Fax Call Report	48
Fax Activity Log	48
T.30 Report	48
Secure settings	49
Change your PIN	49
Set fax forwarding	50
Scheduling fax printing (memory lock)	51
Enable or disable the fax printing schedule	51
Create a fax printing schedule	52
Use Fax over VoIP networks	54
Solve fax problems	55
Is your fax set up correctly?	56
What type of phone line are you using?	56
Are you using a surge-protection device?	56
Are you using a phone company voice-messaging service or an answering machine?	56
Does your phone line have a call-waiting feature?	57
Check fax accessory status	58
Fax feature is not operating	59
General fax problems	60
Problems with receiving faxes	61
Problems with sending faxes	63
Error codes	64
Fax error messages	65
Send-fax messages	66
Receive-fax messages	67
Fax logs and reports	68
Print the fax call report	68
Schedule fax call report printing	68
Print the fax activity log	69
Print the billing code report	69
Clear the fax activity log and billing code report	70
Print the blocked fax list report	70
Print the speed dial list report	70
Service settings	71
Settings in the Initial Setup menu	71
Settings in the Troubleshooting menu	71
Settings in the Resets menu	72
Firmware upgrades	73
Service and support	75
Hewlett-Packard limited warranty statement	76
Customer support	77
Specifications	79
Fax accessory product specifications	80
Replacement parts and accessories	81
Regulatory information	83
Environmental Product Stewardship Program	84
Protecting the environment	84
Plastics	84
Material restrictions	84
Disposal of waste equipment by users in private households in the European Union	84
For more information	84
Declaration of conformity	85
FCC regulations	86
Additional FCC statement for telecom products (US)	87
Telephone Consumer Protection Act (US)	87
Canadian DOC regulations	88
Industry Canada CS-03 requirements	88
EU Statement for Telecom Operation	89
New Zealand Telecom Statements	90
EMI statement (Taiwan)	91
VCCI statement (Japan)	91
EMI statement (Korea)	91
Substances Table (China)	92

HP CM3530 HP Color LaserJet CM3530 MFP Series - Analog Fax Accessory 500 Fax G - Page 42

Send a fax by using phone book numbers, HP MFP Digital Sending Software User Guide

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