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HP J4550 User Guide - Page 174

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UPC - 883585774142

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Index Symbols/Numerics (ADF) automatic document feeder clean 110 feeding problems, troubleshoot 110 10 x 15 cm photo paper copy 31 4 x 6 inch photo paper copy 31 A accessibility 3 accessories self-test report 67 warranty 149 acoustic emissions 159 ADF (automatic document feeder) capacity 16 load originals 16 administrator settings 64 ADSL, fax setup with parallel phone systems 73 after the support period 151 align ink cartridges 102 answer ring pattern change 56 parallel phone systems 74 answering machine fax tones recorded 141 set up with fax (parallel phone systems) 84 set up with fax and modem 85 automatic document feeder (ADF) capacity 16 clean 110 feeding problems, troubleshoot 110 load originals 16 automatic fax reduction 52 B Back button 10 backup fax 49 baud rate 58 best copy quality 33 black and white pages copy 30 fax 40 troubleshoot 120 black dots or streaks, troubleshoot copies 125 scan 129 blank pages, troubleshoot copy 123 print 115 scan 129 blocked fax numbers set up 52 borderless printing Mac OS 25 Windows 25 broadcast faxing send 44 buttons, device control panel 10 C cancel copy 36 print job 29 scan 39 scheduled fax 44 Cancel button 10 capacity ADF 16 tray 21 cards guidelines 18 sizes supported 20 tray supporting 21 clean automatic document feeder 110 exterior 110 ink cartridge contacts 105 ink cartridge ink nozzle area 106 ink cartridges 104 scanner glass 109 color copies 36 fax 45 color copy 30 colored text, and OCR 39 colors bleeding 121 faded or dull 120 print black and white, troubleshoot 120 troubleshoot 121 wrong 120 computer modem shared with fax (parallel phone systems) 77 shared with fax and answering machine (parallel phone systems) 85 shared with fax and voice line (parallel phone systems) 80 shared with fax and voice mail (parallel phone systems) 89 confirmation reports, fax 60 connections features available 11 connectors, locating 9 contrast, fax 46 copy cancel 36 enhance light areas 36 from the device control panel 30 legal to letter 34 number of copies 31 paper size 31 paper types, recommended 32 photos, enhance 35 quality 33, 124 170

Section	Page
Contents	5
Get started	11
Find other resources for the product	11
Understand the device parts	12
Front view	12
Printing supplies area	13
Back view	13
Device control panel buttons and lights	14
Connection information	15
Use the device	16
Use device control panel menus	16
Device control-panel message types	16
Status messages	17
Warning messages	17
Error messages	17
Critical error messages	17
Change device settings	17
Use the HP Solution Center (Windows)	18
Use the HP photo and imaging software	18
Load originals	19
Load an original on the scanner glass	20
Load an original in the automatic document feeder (ADF)	20
Select print media	21
Tips for selecting and using print media	21
Understand specifications for supported media	22
Understand supported sizes	23
Understand supported media types and weights	25
Set minimum margins	26
Load media	27
Print on special and custom-sized media	27
Print borderless	28
Set up speed-dial entries	30
Set up fax numbers as speed-dial entries or groups	30
Set up speed-dial entries	30
Set up a speed-dial group	30
Print and view a list of speed-dial entries	31
View a list of speed-dial entries	31
Print	32
Change print settings	32
Change settings from an application for current jobs (Windows)	32
Change default settings for all future jobs (Windows)	32
Change settings (Mac OS)	33
Cancel a print job	33
Copy	34
Make copies from the device control panel	34
Change the copy settings	35
Set the number of copies	35
Set the copy paper size	35
Set the copy paper type	36
Change copy speed or quality	37
Resize an original to fit onto letter or A4 paper	38
Copy a legal-size document onto letter paper	38
Adjust the lightness and darkness of your copy	39
Enhance blurred areas of your copy	39
Enhance light areas of your copy	40
Cancel a copy job	40
Scan	41
Scan an original	41
Scan an original to a program on a computer (direct connection)	41
Scan from a TWAIN-compliant or a WIA-compliant program	42
Scan from a TWAIN-compliant program	42
Scan from a WIA-compliant program	42
Edit a scanned original	43
Edit a scanned photo or graphic	43
Edit a scanned document using optical character recognition (OCR) software	43
Change scan settings	43
Cancel a scan job	43
Fax	44
Send a fax	44
Send a basic fax	45
Send a fax manually from a phone	45
Send a fax using monitor dialing	46
Send a fax from memory	47
Schedule a fax to send later	47
Send a fax to multiple recipients	48
Send a fax to multiple recipients from the device control panel	48
Send a color original or photo fax	49
Change the fax resolution and Lighter / Darker settings	49
Change the fax resolution	50
Change the Lighter / Darker setting	50
Set new default settings	51
Send a fax in Error Correction Mode	51
Receive a fax	52
Receive a fax manually	52
Set up backup fax	53
Reprint received faxes from memory	54
Poll to receive a fax	54
Forward faxes to another number	55
Set the paper size for received faxes	55
Set automatic reduction for incoming faxes	56
Block junk fax numbers	56
Add numbers to the junk fax list	56
Remove numbers from the junk fax list	57
Receive faxes to your computer	57
Activate Fax to PC	58
Modify Fax to PC settings	58
Change fax settings	59
Configure the fax header	59
Set the answer mode (Auto answer)	60
Set the number of rings before answering	60
Change the answer ring pattern for distinctive ring	60
Set the fax error correction mode	61
Set the dial type	61
Set the redial options	62
Set the fax speed	62
Fax over the Internet	63
Test fax setup	63
Use reports	64
Print fax confirmation reports	64
Print fax error reports	65
Print and view the fax log	65
Cancel a fax	66
Configure and manage	67
Manage the device	67
Monitor the device	67
Administer the device	68
Use device management tools	68
Toolbox (Windows)	68
Open the Toolbox	69
Toolbox tabs	69
HP Printer Utility (Mac OS)	70
Open the HP Printer Utility	70
HP Printer Utility panels	70
Understand the self-test report	70
Set up faxing for the device	71
Set up faxing (parallel phone systems)	72
Choose the correct fax setup for your home or office	73
Select your fax setup case	74
Case A: Separate fax line (no voice calls received)	76
Case B: Set up the device with DSL	77
Case C: Set up the device with a PBX phone system or an ISDN line	78
Case D: Fax with a distinctive ring service on the same line	78
Case E: Shared voice/fax line	79
Case F: Shared voice/fax line with voice mail	80
Case G: Fax line shared with computer modem (no voice calls received)	81
Case H: Shared voice/fax line with computer modem	84
Case I: Shared voice/fax line with answering machine	88
Case J: Shared voice/fax line with computer modem and answering machine	89
Case K: Shared voice/fax line with computer dial-up modem and voice mail	93
Serial-type fax setup	95
Configure the device (Windows)	96
Install the software before connecting the device (recommended)	96
Connect the device before installing the software	97
Share the device on a locally shared network	97
Configure the device (Mac OS)	98
To install the software	98
Share the device on a locally shared network	98
Uninstall and reinstall the software	99
Maintain and troubleshoot	102
Work with ink cartridges	102
Supported ink cartridges	102
Handle the ink cartridges	103
Replace the ink cartridges	103
Align the ink cartridges	106
Clean the ink cartridges	108
Clean the ink cartridge contacts	109
Clean the area around the ink nozzles	110
Store printing supplies	112
Clean the device	113
Clean the scanner glass	113
Clean the exterior	114
Clean the automatic document feeder	114
General troubleshooting tips and resources	117
Solve printing problems	118
The device shuts down unexpectedly	118
Error message appears on control-panel display	118
The device is not responding (nothing prints)	119
Device takes a long time to print	119
Blank or partial page printed	119
Something on the page is missing or incorrect	120
Placement of the text or graphics is wrong	120
The device prints half a page, then ejects the paper	121
Poor print quality and unexpected printouts	121
Common poor quality printout problems	122
Meaningless characters print	122
Ink is smearing	123
Ink is not filling the text or graphics completely	123
Output is faded or dull colored	124
Colors are printing as black and white	124
Wrong colors are printing	124
Printout shows bleeding colors	125
Colors do not line up properly	125
Lines or dots are missing from text or graphics	125
Solve paper-feed problems	125
Solve copy problems	127
No copy came out	127
Copies are blank	127
Documents are missing or faded	128
Size is reduced	128
Copy quality is poor	128
Copy defects are apparent	128
The device prints half a page, then ejects the paper	129
Error messages appear	129
Paper mismatch	129
Solve scan problems	130
Scanner did nothing	130
Scan takes too long	130
Part of the document did not scan or text is missing	131
Text cannot be edited	131
Error messages appear	132
Scanned image quality is poor	132
Scan defects are apparent	133
Solve fax problems	133
The fax test failed	134
Troubleshoot installation issues	146
Hardware installation suggestions	146
Software installation suggestions	147
Clear jams	148
Clear paper jams	148
Avoid paper jams	150
HP supplies and accessories	151
Order printing supplies online	151
Supplies	151
HP media	151
Support and warranty	152
Hewlett-Packard limited warranty statement	153
Obtain electronic support	154
Obtain HP telephone support	154
Before you call	154
Support process	155
HP support by phone	155
Phone support period	155
Telephone support numbers	155
Placing a call	155
After the phone support period	155
Additional warranty options	156
HP Quick Exchange Service (Japan)	156
Call HP Korea customer support	156
Prepare the device for shipment	157
Remove the ink cartridges before shipment	157
Pack the device	158
Device specifications	160
Physical specifications	160
Product features and capacities	160
Processor and memory specifications	160
System requirements	161
Print specifications	162
Copy specifications	162
Fax specifications	162
Scan specifications	162
Environmental specifications	163
Electrical specifications	163
Acoustic emission specifications (print in Draft mode, noise levels per ISO 7779)	163
Regulatory information	164
FCC statement	165
Notice to users in Korea	165
VCCI (Class B) compliance statement for users in Japan	166
Notice to users in Japan about the power cord	166
RoHS notices (China only)	166
Noise emission statement for Germany	166
Notice to users of the U.S. telephone network: FCC requirements	167
Notice to users of the Canadian telephone network	168
Notice to users in the European Economic Area	169
Notice to users of the German telephone network	169
Australia wired fax statement	169
Regulatory model number	170
Declaration of conformity	170
Environmental product stewardship program	171
Paper use	171
Plastics	171
Material safety data sheets	171
Recycling program	171
HP inkjet supplies recycling program	171
Disposal of waste equipment by users in private households in the European Union	172
Energy Star® notice	173

Match case Limit results 1 per page

Index

Symbols/Numerics

(ADF) automatic document

feeder

clean 110

feeding problems,

troubleshoot 110

10 x 15 cm photo paper

copy 31

4 x 6 inch photo paper

copy 31

accessibility 3

accessories

self-test report 67

warranty 149

acoustic emissions 159

ADF (automatic document

feeder)

capacity 16

load originals 16

administrator

settings 64

ADSL, fax setup with

parallel phone systems 73

after the support period 151

align ink cartridges 102

answer ring pattern

change 56

parallel phone systems 74

answering machine

fax tones recorded 141

set up with fax (parallel

phone systems) 84

set up with fax and

modem 85

automatic document feeder

(ADF)

capacity 16

clean 110

feeding problems,

troubleshoot 110

load originals 16

automatic fax reduction 52

Back button 10

backup fax 49

baud rate 58

best copy quality 33

black and white pages

copy 30

fax 40

troubleshoot 120

black dots or streaks,

troubleshoot

copies 125

scan 129

blank pages, troubleshoot

copy 123

print 115

scan 129

blocked fax numbers

set up 52

borderless printing

Mac OS 25

Windows 25

broadcast faxing

send 44

buttons, device control panel 10

cancel

copy 36

print job 29

scan 39

scheduled fax 44

Cancel button 10

capacity

ADF 16

tray 21

cards

guidelines 18

sizes supported 20

tray supporting 21

clean

automatic document

feeder 110

exterior 110

ink cartridge contacts 105

ink cartridge ink nozzle

area 106

ink cartridges 104

scanner glass 109

color

copies 36

fax 45

color copy 30

colored text, and OCR 39

colors

bleeding 121

faded or dull 120

print black and white,

troubleshoot 120

troubleshoot 121

wrong 120

computer modem

shared with fax (parallel

phone systems) 77

shared with fax and

answering machine

(parallel phone

systems) 85

shared with fax and voice

line (parallel phone

systems) 80

shared with fax and voice

mail (parallel phone

systems) 89

confirmation reports, fax 60

connections

features available 11

connectors, locating 9

contrast, fax 46

copy

cancel 36

enhance light areas 36

from the device control

panel 30

legal to letter 34

number of copies 31

paper size 31

paper types,

recommended 32

photos, enhance 35

quality 33, 124

170