HP Officejet 7200 Users Guide
HP Officejet 7200 - All-in-One Printer Manual
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- HP Officejet 7200 | Users Guide - Page 1
HP Officejet 7200 All-in-One series User Guide - HP Officejet 7200 | Users Guide - Page 2
HP Officejet 7200 All-in-One series User Guide - HP Officejet 7200 | Users Guide - Page 3
surface. 7. Install the product in a protected location where no one can step on or trip over the power cord, and where the power cord will not be damaged. 8. If the product does not operate normally, see the onscreen Troubleshooting help. 9. No operator-serviceable parts inside. Refer servicing to - HP Officejet 7200 | Users Guide - Page 4
with your HP All-in-One 14 Access the HP Image Zone software (Windows 14 Access the HP Image Zone software (Macintosh OS 10.1.5 or later 16 Access the HP Image Zone software (Macintosh OS 9.2.6 or earlier)...........18 2 Find more information 21 3 Connection information 23 Supported connection - HP Officejet 7200 | Users Guide - Page 5
Load envelopes 39 Load other types of paper 39 Avoid paper jams 41 6 Use a memory card or PictBridge camera 42 The faded original 62 Copy a document that has been faxed several times 63 Enhance light areas of your copy HP Instant Share destination 69 2 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 6
calls received 80 Case B: Set up your HP All-in-One with DSL 80 Case C: Set up your HP All-in-One with a PBX phone system or an ISDN line...81 Case D: Fax with a distinctive ring service on the same line 82 Case E: Shared voice/fax line 83 Case F: Shared voice/fax line with voice mail 84 Case - HP Officejet 7200 | Users Guide - Page 7
HP All-in-One 125 Send photos from a memory card 125 Send a scanned image 127 Send images using your computer 128 Send images using the HP Image Zone software (Windows 129 Send images using the HP Instant Share client application software (Macintosh OS X v10.2 and later 130 4 HP Officejet - HP Officejet 7200 | Users Guide - Page 8
136 Connect your HP All-in-One 136 Install the software for a network cartridges 149 Order accessories 150 Order other supplies 150 15 Maintain your HP All-in-One 152 Clean the HP All-in-One 152 Clean the glass 152 Clean the lid backing 153 Clean the exterior 153 Check the estimated ink - HP Officejet 7200 | Users Guide - Page 9
HP Support 168 View the Readme file 169 Setup troubleshooting 169 Hardware setup troubleshooting 169 Software installation troubleshooting 176 Fax setup troubleshooting 180 Operational troubleshooting 192 Paper troubleshooting 192 Print cartridge troubleshooting 200 Print troubleshooting - HP Officejet 7200 | Users Guide - Page 10
Physical specifications 222 Power specifications 222 Environmental safety data sheets 223 Recycling program 223 HP inkjet supplies recycling program 223 Regulatory notices 223 Regulatory model 228 HP Officejet 7200 All-in-One series declaration of conformity 228 Index...229 User Guide 7 - HP Officejet 7200 | Users Guide - Page 11
hardware features, control panel functions, and how to access the HP Image Zone software. Tip You can do more with your HP All-in-One by using the HP Image Zone software installed on your computer. The software provides enhanced copy, fax, scan, and photo functionality. For more information, see the - HP Officejet 7200 | Users Guide - Page 12
HP All-in-One overview (continued) Label 11 12 13 14 15 Description Ethernet port and Ethernet indicator lights Rear USB port Power connection Fax ports (1-LINE and 2-EXT) Rear clean-out door Control panel overview Label 1 2 3 4 5 6 7 8 9 Name and Description One-touch speed dial buttons: - HP Officejet 7200 | Users Guide - Page 13
. To completely disconnect the power supply to the HP All-in-One, turn the device off, and then unplug the power cord. On light: When lit, the On light indicates that the HP All-in-One is on. The light blinks while performing a job. Scan To: Select a scan destination. 10 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 14
menus that appear on the HP All-in-One control panel display. Fax menu The Fax menu allows you to adjust the fax that you want to send. Fax Number Resolution Lighter/Darker How to Fax Two-Sided Send Set New Defaults to the menu item. 1. Help Menu 2. Print Report 3. Speed Dial Setup User Guide 11 - HP Officejet 7200 | Users Guide - Page 15
HP All-in-One overview Chapter 1 (continued) 4. Basic Fax Setup 5. Advanced Fax Setup 6. Tools 7. Preferences 8. Network Setup Copy menu The Two-Sided Copy and Tray Select features appear only when an HP two-sided printing accessory is installed Sizes Poster 12 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 16
Proof Sheet Scan To menu The Scan To menu lists scan destinations, including applications, installed on your computer. The Scan To menu on a network-connected printer will list the other computers and HP All-in-One devices on your network. Therefore, your Scan To menu might list scan destinations - HP Officejet 7200 | Users Guide - Page 17
of the Windows taskbar, double-click the Hewlett-Packard Digital Imaging Monitor icon. - On the taskbar, click Start, point to Programs or All Programs, select HP, and then click Director. 2. In the Select Device box, click to see a list of installed devices. 14 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 18
All-in-One overview 3. Select the HP All-in-One. Icons for some of the features supported by the HP Officejet 7200 All-in-One series are shown in the following table. The HP Director might also include additional icons to those shown here. The HP Director is customized to display icons for features - HP Officejet 7200 | Users Guide - Page 19
. Status Use this feature to display the current status of your HP All-in-One. Access the HP Image Zone software (Macintosh OS 10.1.5 or later) Note Macintosh OS 10.0.0 - 10.1.4 are not supported. When you install the HP Image Zone software, the HP Image Zone icon is placed in the Dock. You can - HP Officejet 7200 | Users Guide - Page 20
appear in the HP Image Zone window. Icons for some of the features supported by the HP Officejet 7200 All-in-One series are shown Fax: Use this feature to send a fax in black and white or color. Services Icon Feature and Purpose HP Image Edit: Use this feature to edit images. (10.2 and later) HP - HP Officejet 7200 | Users Guide - Page 21
OS 9.2.6 or earlier) The HP Director is the entry point to the HP Image Zone software. Depending on the capabilities of your HP All-in-One, the HP Director lets you initiate device functions such as scanning, copying, faxing, or unloading images from a digital camera or 18 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 22
HP Director alias in the Applications:Hewlett-Packard:HP Photo and Imaging Software folder. Note If you install several HP devices of different kinds (for example, an HP All-in-One, a camera, and an HP scanner), an HP for the features supported by the HP Officejet 7200 All-in-One series are shown - HP Officejet 7200 | Users Guide - Page 23
your computer. HP on the Web Use this feature to select an HP website. HP Help Use this feature to select a source for help with your HP All-in-One. Settings Use this feature to view or change various settings for your HP All-inOne, such as print, scan, or copy. 20 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 24
-One. Setup Guide The Setup Guide provides instructions for setting up your HP All-in-One and installing software. Make sure you follow the steps in order. If you have problems during setup, see Troubleshooting in the last section of the Setup Guide, or see Troubleshooting information. HP Officejet - HP Officejet 7200 | Users Guide - Page 25
in other publications. Install the software to access the Readme file. If you have Internet access, you can get help and support from the HP website. This website offers technical support, drivers, supplies, and ordering information. Find more information 22 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 26
Ethernet (wired) connection USB connection Windows printer sharing Printer sharing (Macintosh) Recommended number of connected computers for best performance Supported software Setup instructions features Up to five computers connected to an HP All-in-One using a hub or router. All features - HP Officejet 7200 | Users Guide - Page 27
Chapter 3 Connect using Ethernet The HP Officejet 7200 All-in-One series supports both 10 Mbps and 100 Mbps Ethernet network connections. Detailed instructions on connecting your HP All-in-One to an Ethernet (wired) network are included in the Setup Guide that came with your device. Connect using a - HP Officejet 7200 | Users Guide - Page 28
not to install the device software on your computer. 1. Print a network configuration page to obtain the IP address of your HP All-in-One. Note For 4. Follow the onscreen instructions. Webscan does not support scan-to destinations like the HP Image Zone scanning software. The e-mail functionality - HP Officejet 7200 | Users Guide - Page 29
your HP All-in-One to your Windows computer. You can transfer a photo from your digital camera to your Windows computer. You can transfer a photo to a memory card by scanning it directly onto a memory card inserted into your HP All-in-One. Work with photos 26 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 30
memory card. You can transfer a photo from a memory card inserted into your HP All-in-One to your Macintosh. You can transfer a photo from your digital camera to your computer using the HP Image Zone software. You can edit a photo using control panel options on your HP All-in-One. User Guide 27 - HP Officejet 7200 | Users Guide - Page 31
your USB-connected HP All-in-One using the HP Instant Share service. If your HP All-in-One is connected by USB to your Windows computer, you can transfer photos to the computer, and then use the HP Instant Share service to send them as an e-mail to your friends and family. 28 HP Officejet 7200 All - HP Officejet 7200 | Users Guide - Page 32
The graphics below show methods for sharing photos when your computer is a Macintosh. You can share photos from your USB-connected HP All-in-One using the HP Instant Share service. If your HP All-in-One is connected by USB to your Macintosh, you can transfer photos to the computer, and then use the - HP Officejet 7200 | Users Guide - Page 33
-compatible digital camera. You can print photos from your camera using a software application, such as the HP Image Zone software, on your computer. You can print photos from a memory card using options on the HP All-in-One control panel. 30 HP Officejet 7200 All-in-One series Work with photos - HP Officejet 7200 | Users Guide - Page 34
photos from your PictBridge-compatible digital camera. You can print photos from your camera using a software application, such as the HP Image Zone software, on your computer. You can print photos from a memory card using options on the HP All-in-One control panel. Work with photos User Guide 31 - HP Officejet 7200 | Users Guide - Page 35
Chapter 4 You can print photos from a memory card by transferring photos to your Macintosh and printing them using the HP Gallery or iPhoto software. Work with photos 32 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 36
instructions for loading originals in the automatic document feeder or on the glass to copy, scan, or fax; choosing the best paper type for your job; loading paper in the input tray; and avoiding paper jams HP All-in-One. Load an original in the automatic document feeder You can copy, scan, or fax - HP Officejet 7200 | Users Guide - Page 37
the automatic document feeder. You should also follow these instructions when loading a proof sheet on the glass for guides along the front and right edges of the glass. 3. Close the lid. Choose papers for printing and copying You can use many types and sizes of paper in your HP All-in-One. Review - HP Officejet 7200 | Users Guide - Page 38
smooth, shiny, or coated papers not specifically designed for your HP All-in-One. They can jam the HP All-in-One or repel the ink. ● Multi-part forms (such as duplicate and triplicate forms). They can wrinkle or get stuck, and the ink is more likely to smear. ● Envelopes with clasps or windows - HP Officejet 7200 | Users Guide - Page 39
. 4. Slide the paper-width and paper-length guides inward until they stop at the edges of the paper. Do not overload the input tray; make sure the stack of paper fits within the input tray and is no higher than the top of the paper-width guide. 36 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 40
temperature and humidity might result in curled paper that does not work well in the HP All-in-One. To load 10 x 15 cm (4 x 6 inch) photo paper in the tabs are closest to you. 4. Slide the paper-length and paper-width guides inward against the stack of photo paper until they stop. Do not overload - HP Officejet 7200 | Users Guide - Page 41
instructions guide. 5. Replace the output tray. To load postcards or Hagaki cards in the optional rear tray ➔ The HP Auto Two-sided Print Accessory with Small Paper Tray and the Hagaki Tray with Auto Two-sided Print Accessory are available for this product. For 38 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 42
is no higher than the top of the paper-width guide. 5. Replace the output tray. Load other types of paper HP All-in-One. Some paper sizes and paper types can only be used if you are starting a print job from the Print dialog box in a software application. They are not available for copying, faxing - HP Officejet 7200 | Users Guide - Page 43
the HP All-in-One, causing paper jams. 1. HP banner paper, make sure you use 20-lb. paper. 4. Carefully tear off the perforated edge strips from both sides of the paper stack, if any, and unfold and refold the paper to make sure the pages do not stick together. 40 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 44
guides do not bend the paper in the input tray. ● Do not force paper too far forward in the input tray. ● Use paper types that are recommended for your HP All-in-One can jam in the automatic document feeder. For more information about clearing paper jams, see Paper troubleshooting. User Guide 41 - HP Officejet 7200 | Users Guide - Page 45
MMC), Secure Digital, SmartMedia, and xD-Picture Card. Your HP All-in-One features four slots for memory cards, shown in the following illustration with the memory cards that correspond to each slot. Note You can only use one memory card in your HP All-in-One at a time. 42 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 46
user-supplied adapter), Memory Stick Pro ● Camera port (below the memory card slots): compatible with any USB-equipped digital camera that supports PictBridge. camera. Plug it into the USB port on the back of the HP All-in-One and not into the camera port near the memory card slots. Tip Guide 43 - HP Officejet 7200 | Users Guide - Page 47
the control panel display. To navigate through the photo files on the memory card, press or to move backward or forward through the photo files, one photo file at a time. Press and hold or to move rapidly backward or forward through the photo files. 44 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 48
sheet The first step in using a proof sheet is to print it from the HP All-in-One. 1. Insert the memory card into the appropriate slot on your HP All-in-One. 2. In the Photo area, press Proof Sheet, and then press OK. number for the last photo in the range appears, and then press OK. User Guide 45 - HP Officejet 7200 | Users Guide - Page 49
dark pen or pencil to fill in the circles located under the thumbnail images on the proof sheet. 2. Select one layout style by filling in a circle in step 2 of the proof sheet. Note If you need more sheet touch the right and front edges. Close the lid. 46 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 50
Tip Make sure the glass of the HP All-in-One is completely clean or the proof Scan. 4. Press OK. The HP All-in-One scans the proof sheet and prints the can control how your HP All-in-One prints photos, including paper HP Image Zone software to set photo print options. For more information, see the - HP Officejet 7200 | Users Guide - Page 51
All selects all photos on the memory card, and Custom allows you to manually select each photo file you want to print. Lets you set the number lets the HP All-in-One detect and set the paper type automatically. When Paper Size and Paper Type are both set to Automatic, the 48 HP Officejet 7200 All- - HP Officejet 7200 | Users Guide - Page 52
Set New Defaults Description HP All-in-One selects the best options for the current print job. The other Paper Type settings let you override the automatic settings. Lets you select one of three layout styles for , and then press OK. All the current settings become the new defaults. User Guide 49 - HP Officejet 7200 | Users Guide - Page 53
input tray and adjust the paper guides. Tip If the photo paper you are using has perforated tabs, load the photo paper so that the tabs are closest to you. 5. In the Photo area, press Print Photos to print the selected photo files as borderless prints. 50 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 54
(if you have the HP All-in-One software installed). Disconnect the camera, correct the problem on the camera and reconnect. For more information about PictBridge camera port troubleshooting, see the onscreen Troubleshooting Help that came with your HP Image Zone software. After you successfully - HP Officejet 7200 | Users Guide - Page 55
you to tag your photos for printing. See your digital camera documentation to see if it supports DPOF. Your HP All-inOne supports DPOF file format 1.1. When you print camera-selected photos, the HP All-in-One print settings do not apply; the settings in the DPOF file for photo layout and number - HP Officejet 7200 | Users Guide - Page 56
15 cm (4 x 6 inch) borderless copies. This chapter provides instructions for increasing copy speed, enhancing copy quality, setting the number of default paper size setting for copying is Automatic, which causes the HP All-in-One to detect the size of paper in the input tray. To User Guide 53 - HP Officejet 7200 | Users Guide - Page 57
following table to determine which paper type setting to choose based on the paper loaded in the input tray. Paper type Copier paper or letterhead HP Bright White Paper Control panel setting Plain Paper Plain Paper Use the copy features 54 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 58
HP Premium Plus Photo Paper, Glossy Premium Photo HP Premium Plus Photo Paper, Matte Premium Photo HP Premium Plus 4 x 6 inch Photo Paper Premium Photo HP Photo Paper Photo Paper HP Everyday Photo Paper Everyday Photo HP HP All-in-One ink and extends the life of your print cartridges - HP Officejet 7200 | Users Guide - Page 59
HP two-sided printing accessory installed, you can specify which input tray to use for making copies: ● You can load all types of supported on loading paper in an accessory, read and follow the instructions that came with the accessory. To select an input tray HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 60
or A4-sized originals. Note You can make two-sided copies only if your HP All-in-One has an HP two-sided printing accessory. The HP two-sided printing accessory is standard equipment with some models or can be purchased pages so that the top of the document is inserted first. User Guide 57 - HP Officejet 7200 | Users Guide - Page 61
. With the tricolor and photo print cartridges installed, you have a six-ink system. See Use a photo print cartridge for more information. Note In order to make a borderless copy, you must have photo paper (or other specialty paper) loaded. If the HP All-in-One detects plain paper in the input tray - HP Officejet 7200 | Users Guide - Page 62
cartridges installed, you have a six-ink system. See Use a photo print cartridge for more information. Note In order to achieve a borderless print without changing the proportions of the original, the HP All-in-One /Enlarge until Fill Entire Page appears. 4. Press Start Copy Color. User Guide 59 - HP Officejet 7200 | Users Guide - Page 63
photo several times on one page from the control one copy. Some larger sizes do not prompt you for a number of images. In this case, only one image is copied to the page. 5. If the Many on Page prompt appears, press to select Yes or No, and then press OK. 6. Press Start Copy Color. 60 HP Officejet - HP Officejet 7200 | Users Guide - Page 64
page. In order to do this without changing the proportions of the original or cropping the edges, the HP All-in-One might leave an uneven amount of white space around the edges of the paper. 1. Make sure you OK. (The minimum and maximum percentage to resize a copy varies by model.) User Guide 61 - HP Officejet 7200 | Users Guide - Page 65
/Enlarge until Legal > Ltr 72% appears. 4. Press Start Copy Black or Start Copy Color. The HP All-in-One reduces the size of your original to fit within the printable area of the letter paper, as shown Press to make the image more vivid, and then press OK. 62 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 66
the image more pale. 7. Press Start Copy Black or Start Copy Color. Copy a document that has been faxed several times You can use the Enhancements feature to adjust the quality of text documents by sharpening edges of you have paper loaded in the input tray. Use the copy features User Guide 63 - HP Officejet 7200 | Users Guide - Page 67
5. Press Start Copy Black or Start Copy Color. After you select the poster width, the HP All-in-One adjusts the length automatically to maintain the proportions of the original. Tip If the original cannot the edges of the sheets and tape the sheets together. 64 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 68
you are using HP Iron-On Transfers for color fabrics. If you are using HP Iron-On Transfers you are using HP Iron-On Transfers for light or white fabrics. The HP All-in-One automatically copies a change copy settings from the control panel or the HP Director, the settings apply only to the current - HP Officejet 7200 | Users Guide - Page 69
. You can save your most frequently used settings by using the HP Image Zone software that came with your HP All-in-One. For more information, see the onscreen HP Image Zone Help. Stop copying ➔ To stop copying, press Cancel on the control panel. Use the copy features 66 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 70
the lower right side of the screen, near the time. On a Macintosh, the HP All-in-One software is always running. Note If you close the Hewlett-Packard Digital Imaging Monitor icon in the Windows system tray, it can cause your HP All-in-One to lose some of its scan functionality and result in the No - HP Officejet 7200 | Users Guide - Page 71
the last time you used this menu. You designate which destinations appear on the Scan To menu by using the HP Image Zone software on your computer. For more information, see the onscreen HP Image Zone Help that came with your software. Use the scan features 68 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 72
you can edit it. 6. Make any desired edits to the preview image in the HP Scan window. When you finish, click Accept. The HP All-in-One sends the scan to the selected application. For example, if you chose the HP Image Zone software, it automatically opens and displays the image. Send a scan to an - HP Officejet 7200 | Users Guide - Page 73
a scanned image on a network-connected HP All-in-One, you must first have the HP Image Zone software installed on your computer. For more information on installing the HP Image Zone software on your computer, see the Setup Guide that came with your HP All-in-One. 1. Load your original face down on - HP Officejet 7200 | Users Guide - Page 74
image to a memory card. This section describes the process when your HP All-in-One is connected to a network. 1. Load the original face down on the until Memory Card displays on the control panel display. 3. Press OK. The HP All-in-One scans the image and saves the file to the memory card in the - HP Officejet 7200 | Users Guide - Page 75
the Properties dialog box. 6. Click OK to close the Properties dialog box. 7. Click Print or OK to begin printing. To print from the software application you used to create your document (Macintosh users) 1. Make sure you have paper loaded in the input tray. 72 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 76
. 2. Make changes to the print settings, and click OK. To change the print settings for the current job 1. On the File menu in your software application, click Print. 2. Make sure the HP All-in-One is the selected printer. 3. Click the button that opens the Properties dialog box. Depending on your - HP Officejet 7200 | Users Guide - Page 77
OK. To change all other print settings 1. Select the HP All-in-One in the Chooser (OS 9), Print Center (OS 10.2 or earlier), or Printer Setup Utility (OS 10.3 or later) before you begin printing. 2. From the File menu in your software application, choose Print. 3. Make changes to the print settings - HP Officejet 7200 | Users Guide - Page 78
all steps in the Setup Guide, use the instructions in this chapter to complete your fax setup. Please keep your Setup Guide for later use. In this chapter, you will learn how to set up your HP All-in-One so that faxing works successfully with equipment and services you might already have on - HP Officejet 7200 | Users Guide - Page 79
your HP Allin-One, and you might also need to change some fax settings before you can fax successfully. To determine the best way to set up the HP All-in-One in a digital subscriber line (DSL) service through your telephone company? ❑ Yes, I have DSL. ❑ No. 76 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 80
, proceed directly to Case D: Fax with a distinctive ring service on the same line. You HP All-in-One? ❑ Yes, I have a computer modem. ❑ No. If you answer Yes to any of the following questions, you are using a computer modem: - Do you send and receive faxes directly to and from your computer software - HP Officejet 7200 | Users Guide - Page 81
cord supplied in the box to connect one end to your telephone wall jack and the other end to the port labeled "1-LINE" on the back of your HP All-inOne. If you use another phone cord, you might experience problems sending and receiving faxes. Other equipment/services sharing your fax line None - HP Officejet 7200 | Users Guide - Page 82
serial-type phone systems Case D: Fax with a distinctive Case D: Fax with a ring service on the same line distinctive ring service on the same line Case E: Shared voice/fax line Case E: Shared voice/fax line Case F: Shared voice/fax line Case F: Shared voice/fax with voice mail line with voice - HP Officejet 7200 | Users Guide - Page 83
HP All-in-One with DSL If you have a DSL service through your telephone company, use the instructions in this section to connect a DSL filter between the telephone wall jack and your HP All-inOne. The DSL filter removes the digital signal that can interfere with your HP All-in- 80 HP Officejet - HP Officejet 7200 | Users Guide - Page 84
filter, you will not be able to send and receive faxes with your HP All-in-One. Fax setup Back view of the HP All-in-One 1 Telephone wall jack 2 DSL filter and cord supplied by your DSL provider 3 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port To set up your - HP Officejet 7200 | Users Guide - Page 85
do not use the supplied cord to connect from the telephone wall jack to your HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord 82 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 86
(or voice mail) on this phone line, set up your HP All-in-One as described in this section. Fax setup Back view of the HP All-in-One 1 Telephone wall jack 2 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port 3 Optional phone for the HP All-in-One User Guide 83 - HP Officejet 7200 | Users Guide - Page 87
faxes manually; this means you must be available to respond in person to incoming fax calls. If you want to receive faxes automatically instead, contact your telephone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing. 84 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 88
Fax setup Back view of the HP All-in-One 1 Telephone wall jack 2 Phone cord supplied in the box with your HP All-in-One connected to the "1-LINE" port To set up your HP All-in-One with voice mail 1. Using the phone cord supplied in the box with your HP All-in-One, connect one end to your telephone - HP Officejet 7200 | Users Guide - Page 89
have in your home or office. If the supplied phone cord is too short, see The phone cord that came with my HP All-in-One is not long enough for information on extending it. 4. If your computer modem software is set to receive faxes to your computer automatically, turn off that setting. Caution - HP Officejet 7200 | Users Guide - Page 90
with your HP All-in-One, you will not be able to use both your computer modem and your HP All-in-One for faxing simultaneously. For example, you cannot use your HP All-in-One for faxing if computer has two phone ports, see Set up your HP All-in-One to a computer with two phone ports. User Guide 87 - HP Officejet 7200 | Users Guide - Page 91
labeled "2-EXT" on the back of your HP All-in-One. Connect the other end of the phone cord to the parallel splitter on the side with the single phone port. 5. If your computer modem software is set to receive faxes to your computer automatically, turn off that setting. 88 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 92
answer faxes manually, you must be available to respond in person to incoming fax calls or your HP All-in-One cannot receive faxes. To answer fax calls manually, press the Auto Answer button until the light is off. 8. Run a fax test. For information, see Test your fax setup. Fax setup User Guide - HP Officejet 7200 | Users Guide - Page 93
fax successfully. This special phone cord is different from the phone cords you might already have in your home or office. If the supplied phone cord is too short, see The phone cord that came with my HP All-in-One is not long enough for information on extending it. 90 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 94
do not turn off the auto fax receive setting in your computer modem software, your HP All-in-One will not be able to receive faxes. 6. Now you need to decide how you want the HP All-in-One to answer calls, automatically or manually: - If you set up the HP All-in-One to answer calls automatically, it - HP Officejet 7200 | Users Guide - Page 95
port labeled "1LINE" on the back of your HP All-in-One. Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords 92 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 96
Fax setup you might already have in your home or office. If the supplied phone cord is too short, see The phone cord that came with my HP All-in-One is not long enough for information on extending has two phone ports, see Set up your HP All-in-One to a computer with two phone ports. User Guide 93 - HP Officejet 7200 | Users Guide - Page 97
end to the port labeled "1LINE" on the back of your HP All-in-One. Caution If you do not use the supplied cord to connect from the telephone wall jack to your HP All-in-One, you might not be able to fax successfully. This special phone cord is different from the phone cords you - HP Officejet 7200 | Users Guide - Page 98
automatically, turn off that setting. Caution If you do not turn off the auto fax receive setting in your computer modem software, your HP All-in-One will not be able to receive faxes. 8. Set up the HP All-in-One to answer incoming calls automatically. Press the Auto Answer button until the light is - HP Officejet 7200 | Users Guide - Page 99
you might not be able to receive faxes with your HP All-inOne. 4. Using the phone cord supplied in the box with your HP All-in-One, connect one end to your telephone wall jack, then connect the other end to the port labeled "1LINE" on the back of your HP All-in-One. 96 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 100
through your telephone company, set up your HP All-in-One as described in this section. Note You cannot receive faxes automatically if you have a voice mail service at the same phone number you use for fax calls. You must receive faxes manually; this means you must be available to respond in person - HP Officejet 7200 | Users Guide - Page 101
supplied in the box with your HP All-in-One connected to the "1-LINE" port To set up your HP All-in-One to a computer with one phone port 1. Find the phone cord that connects from the back of your computer (your computer modem) to a telephone wall jack. Disconnect the cord from the 98 HP Officejet - HP Officejet 7200 | Users Guide - Page 102
not turn off the auto fax receive setting in your computer modem software, your HP All-in-One will not be able to receive faxes. 6. (Optional) Connect a phone to the other open phone port on the parallel splitter. 7. Set up the HP All-in-One to answer incoming calls manually. Press the Auto Answer - HP Officejet 7200 | Users Guide - Page 103
or office. If the supplied phone cord is too short, see The phone cord that came with my HP All-in-One is not long enough for information on extending it. 5. If your computer modem software is set to receive faxes to your computer automatically, turn off that setting. 100 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 104
test fails, review the report for information on how to fix the problem and rerun the test. To test your fax setup from the control panel 1. Set up your HP All-in-One for faxing according to the setup instructions in this chapter. 2. Make sure you have inserted the print cartridges and loaded paper - HP Officejet 7200 | Users Guide - Page 105
Help. For information on accessing the HP Image Zone software and the onscreen help, see Use the HP Image Zone to do more with your HP All-in-One. Set up the HP All-in-One to receive faxes Your HP All-in-One can be set up to receive faxes automatically or manually, depending on your home or office - HP Officejet 7200 | Users Guide - Page 106
by your telephone company. Manual (The Auto Answer light is off.) An answering machine and a shared voice and fax phone line. Automatic (The Auto Answer light is on.) Distinctive ringing service. Automatic (The Auto Answer light is on.) Description The HP All-in-One automatically answers all - HP Officejet 7200 | Users Guide - Page 107
feeder. 2. Enter the fax number by using the keypad. Tip To enter a pause in the fax number, press Redial/Pause. 3. Press Start Fax Black. 4. If your original is loaded on the glass, Fax from Glass? appears. Press 1 to select Yes. Use the fax features 104 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 108
you have an HP two-sided printing accessory installed, you can send two-sided originals in black and white. For information on loading paper in your accessory, read and follow the instructions that came with the accessory. This feature is only supported for sending black-and-white faxes. It is not - HP Officejet 7200 | Users Guide - Page 109
button on the control panel. Send a fax using redial You can use redial to send a fax to the last fax number dialed from the control panel. 1. Load your originals face up in the document feeder tray with the top of the page on the left. Use the fax features 106 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 110
a one-touch speed dial button, or press Speed Dial until the appropriate speed-dial entry appears. 7. Press Start Fax Black. The HP All-in-One sends the fax at the scheduled time. Send Fax Later appears on the control panel display along with the scheduled time. Use the fax features User Guide - HP Officejet 7200 | Users Guide - Page 111
load it on the glass. 2. Press Start Fax Black or Start Fax Color. 3. If your original is loaded on the glass, Fax from Glass? appears. Press 1. 4. After you hear the dial tone, enter the number by using the keypad on the control panel. Use the fax features 108 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 112
up the HP All-in-One to print single- or two-sided faxes If you have an HP two-sided printing accessory installed, you can print two-sided faxes. For information on loading paper in your accessory, read and follow the instructions that came with the accessory. Use the fax features User Guide 109 - HP Officejet 7200 | Users Guide - Page 113
the HP All-in-One to answer faxes manually, see Set the answer mode. 4. Do one of the following: - If your phone is on the same phone line (but not plugged into the back of the HP All-in-One) and you hear fax tones from a sending fax machine, wait 5 - Use the fax features 110 HP Officejet 7200 - HP Officejet 7200 | Users Guide - Page 114
are currently on the phone with the sender using a phone connected to the HP All-in-One, instruct them to press Start on their fax machine first. After you hear fax tones from the sending fax machine, press the Start Fax Black or Start Fax Color button on the control panel. Note If you press Start - HP Officejet 7200 | Users Guide - Page 115
the control panel when you set up speed-dial entries and the fax header information. You can also enter symbols from the keypad when you dial a fax or phone number. When the HP All-in-One dials the number, it will interpret the symbol and respond Use the fax features 112 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 116
the button below. Use the fax features ● Press a button fax you send and receive. You can also manually print system reports as you need them; these reports provide useful system information about your HP All-in-One. By default, your HP All-in-One is set to print a report only if there is a problem - HP Officejet 7200 | Users Guide - Page 117
HP Image Zone software. For more information, see the onscreen HP Image Zone Help that came with your HP Image Zone software. Create speed-dial entries You can create speed-dial entries for fax numbers that you use frequently. 1. Press Setup. Use the fax features 114 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 118
black-and-white faxes to specific groups of people by using one speed-dial entry. Note You can only send black-and-white faxes when sending a fax to groups. Very Fine resolution is also not supported when using this -dial entries, and then press OK to select the appropriate entry. User Guide 115 - HP Officejet 7200 | Users Guide - Page 119
quality of faxed black-andwhite documents. The HP All-in-One sends faxes at the highest resolution supported by the receiving fax machine. You can only change the resolution for faxes that you are with the top of the page on the left. Use the fax features 116 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 120
a busy number automatically, adjusting the volume of the HP Allin-One, and forwarding faxes to another number. When you make changes to the following options, the new setting becomes the default. Review this section for information on changing fax options. Use the fax features User Guide 117 - HP Officejet 7200 | Users Guide - Page 121
and then press 5. This selects Basic Fax Setup and then selects Ring and Beep Volume. 3. Press to select one of the options: Soft, Loud, or Off. Note If you select Off, you will not hear a dial tone, fax tones, or incoming ring tones. 4. Press OK. Use the fax features 118 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 122
the fax. If you do not have this service, use the default ring pattern, which is All Rings. To change the answer ring pattern from the control panel 1. Verify that your HP All-in-One is set to answer fax calls automatically. For information, see Set the answer mode. Use the fax features User Guide - HP Officejet 7200 | Users Guide - Page 123
-inOne stores all faxes in memory. After the memory becomes full, the HP All-in-One overwrites the oldest, printed faxes as it receives new faxes. If you want to delete all the faxes in memory, turn off the HP All-in-One by pressing the On button. Use the fax features 120 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 124
communicate between your HP All-in-One and other fax machines when sending and receiving faxes. The default fax speed is Fast. If you use one of the following, setting the fax speed to a slower speed might be required: ● An Internet phone service ● A PBX system Use the fax features User Guide 121 - HP Officejet 7200 | Users Guide - Page 125
fax printed first, and so on. 4. If you do not need a fax that is printing, press Cancel. The HP All-in-One begins printing the next fax in memory. Note You will need to press Cancel for each stored fax in order to stop it from printing. Use the fax features 122 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 126
supplies regular analog phone jacks for fax connections) or your telephone company. The FoIP service might not work properly when the HP All-in-One is sending and receiving faxes at high speed (33600 bps). If you experience problems sending and receiving faxes while using an Internet fax service - HP Officejet 7200 | Users Guide - Page 127
to a friend or relative's network-connected HP All-in-One or photo printer. To send to a device, you must have an HP Passport user ID and password. The receiving device must be set up and registered with HP Instant Share. You will also need to obtain the name the 124 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 128
HP All-in-One and installed the HP Image Zone software, you are ready to start sharing photos using HP Instant Share. For more information on setting up your HP All-in-One, see the Setup Guide that came with your device. Send images using your HP All-in-One supported by the HP Instant Share service - HP Officejet 7200 | Users Guide - Page 129
software window appears. c. Make sure the photos you want to share display in the HP Instant Share window. Use the - button to remove photos, or the + button to add photos to the window. d. Click Continue and follow the onscreen instructions. Use HP Instant Share 126 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 130
the onscreen instructions. 7. If you select the HP Instant Share E-mail service, you of your HP All-in-One. The Scan menu appears on the control panel display. 3. Perform one of the HP Instant Share client application software opens on your computer. A thumbnail of the scanned image appears in the HP - HP Officejet 7200 | Users Guide - Page 131
your HP All-in-One to send images through HP Instant Share, you can use the HP Image Zone software installed on your computer to send images. The HP Image Zone software lets you select and edit one or more images, and then access HP Instant Share to select a service (for example, HP Instant Share - HP Officejet 7200 | Users Guide - Page 132
Share E-mail service. To use the HP Image Zone software 1. Double-click the HP Image Zone icon on your desktop. The HP Image Zone window opens on your computer. The My Images tab appears in the window. 2. Select one or more images from the folder(s) in which they are stored. For more information - HP Officejet 7200 | Users Guide - Page 133
Instant Share client application software, see the onscreen HP Image Zone Help. 5. Make sure the images you want to share display in the HP Instant Share window. 6. Click Continue and follow the onscreen instructions. 7. From the HP Instant Share services list, select the service you want to use to - HP Officejet 7200 | Users Guide - Page 134
on your desktop. 2. In the HP Image Zone, click the Services button at the top of the window. A list of applications appears in the lower part of the HP Image Zone. 3. Choose HP Gallery from the list of applications. The HP Gallery opens on your computer. 4. Select one or more images to share. For - HP Officejet 7200 | Users Guide - Page 135
from the back of your HP All-in-One. 2. Install the software, as described in Install the software for a network connection. 3. When the installation is complete, access the printer icons on your computer as follows: - For Windows XP: Open the Printers and Faxes folder. - For Windows 9.x or Windows - HP Officejet 7200 | Users Guide - Page 136
network) configurations below to support your HP All-in-One. Ethernet connection to HP All-in-One, including sharing pictures over the Internet with HP Instant HP All-inOne, including sharing pictures over the Internet. For connection instructions software to manage the network connections and provide - HP Officejet 7200 | Users Guide - Page 137
instructions, see Connect to an Ethernet network. Note In order to use the HP Instant Share features on your HP All-in-One, you will need broadband Internet access, such as cable or DSL. For more information about HP Instant Share, see Use HP Instant Share. 134 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 138
the Network glossary. To connect your HP All-in-One to your computer, first see the next section for the things you will need. When you are finished connecting your HP All-in-One, you will need to install the software as described in Install the software for a network connection. User Guide 135 - HP Officejet 7200 | Users Guide - Page 139
access point. Note The HP All-in-One supports both 10 Mbps and HP Instant Share, see Use HP Instant Share. Connect your HP All-in-One 1. Remove the yellow plug from the back of the HP All-in-One. 2. Connect the Ethernet cable to the Ethernet port on the back of your HP All-in-One. 136 HP Officejet - HP Officejet 7200 | Users Guide - Page 140
is currently connected to these drives before installing the software. Otherwise, HP All-in-One installation software might take one of the reserved drive letters, and you will not be able to access that network drive on your computer. See the instructions below for your Windows or Macintosh - HP Officejet 7200 | Users Guide - Page 141
Summary. 6. If the device description is correct, select Yes, install this printer. 7. At the prompt, restart your computer to finish the installation process. When you have finished installing the software, your HP All-in-One is ready for service. 8. If you disabled a firewall or virus detection - HP Officejet 7200 | Users Guide - Page 142
instructions to complete all the installation steps, including the Setup Assistant. When you have finished installing the software, your HP All-in-One is ready for service , and add advanced security to your network. Use the HP All-in-One control panel Print and view a network configuration page The - HP Officejet 7200 | Users Guide - Page 143
HP All-in-One is through the HP All-in-One control panel. For more information, see Use the HP All-in-One control panel. However, for more advanced settings you can use the Embedded Web Server (EWS), a network configuration tool you access from your web browser. The EWS enables 140 HP Officejet - HP Officejet 7200 | Users Guide - Page 144
print cartridges. For more information, see Check the estimated ink levels. To access the Embedded Web Server 1. Press Setup. 2. Press 8, and then press 1. This prints a configuration page for your HP All-in-One, ● General network settings ● Wireless network settings ● Miscellaneous User Guide 141 - HP Officejet 7200 | Users Guide - Page 145
prevent your network components from seeing the HP All-in-One. Subnet Mask A subnet is an IP address assigned by the install software to make an additional network available as part of a larger network. Subnets are specified by a subnet mask. This mask determines 142 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 146
. The protocol used to assign the IP address to the HP All-in-One: ● AutoIP: the installation software automatically determines the configuration parameters. ● DHCP: the configuration parameters are supplied by a dynamic host configuration protocol (DHCP) server on the network. On small networks - HP Officejet 7200 | Users Guide - Page 147
hoc mode is called computer-to-computer mode. ● Not applicable: this parameter does not apply to this network type. Network Service Set Identifier. A unique identifier (up to 32 characters) that Name (SSID) differentiates one wireless local area network (WLAN) from 144 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 148
The SSID is also referred to as the network name. This is the name of the network to which the HP All-in-One is connected. Signal Strength (1-5) The transmitting or return signal graded on a scale of 1 to 5: ● 5: by requiring users or devices to identify themselves with a User Guide 145 - HP Officejet 7200 | Users Guide - Page 149
stronger security, and is supported in most wireless access the HP All-in-One is connected: ● : the unique MAC (media HP All-in-One without error since it has been turned on. The counter clears after the HP All-in-One is turned off. When a message is transmitted over a 146 HP Officejet - HP Officejet 7200 | Users Guide - Page 150
A feature of the installation software, which determines the hp.com contains the domain name hp.com. The DNS on the Internet translates the domain name into an IP address. Devices use the IP addresses to refer to one another. See DNS. The SD portion stands for Service Discovery. This is part - HP Officejet 7200 | Users Guide - Page 151
elements. Media Access Control (MAC) address that uniquely identifies the HP All-in-One. This is a unique between 2 and 6 contacts. Service Set Identifier. A unique identifier (up to 32 characters) that differentiates one wireless local area network (WLAN) one another. 148 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 152
Ink Levels tab, and then click Print Cartridge Ordering Information. ● For Mac users: In the HP Director (OS 9) or HP Image Zone (OS X), choose Settings, choose Maintain Printer. If prompted, select your HP All-in-One, and then click Utilities. From the pop-up menu, choose Supplies. Additionally - HP Officejet 7200 | Users Guide - Page 153
you do not need to remove and reload paper each time. Order other supplies To order other supplies, such as HP All-in-One software, a copy of the printed User Guide, a Setup Guide, or other customer-replaceable parts, call the appropriate number below: ● In the U.S. or Canada, dial 1-800-474-6836 - HP Officejet 7200 | Users Guide - Page 154
(continued) Country/region U.S. and Canada Number for ordering 1-800-HP-INVENT (1-800-474-6836) Order supplies User Guide 151 - HP Officejet 7200 | Users Guide - Page 155
clean your print cartridges occasionally. This chapter provides instructions for keeping your HP All-in-One in top working later, when you plug the power cord back in. For more information, see Set the date and time. Any faxes stored in memory are also HP All-in-One 152 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 156
Keep fluids away from the control panel and the interior of the HP All-in-One. Caution To avoid damage to painted parts of the HP All-in-One, do not use alcohol or alcohol-based cleaning products on the control panel, document feeder tray, lid, or other painted parts of the device. User Guide 153 - HP Officejet 7200 | Users Guide - Page 157
ink levels for the print cartridges you have installed. For more information on using the Embedded Web Server, see Use the Embedded Web Server. For more information on connecting your HP All-in-One to a network, see Set up your network. Maintain your HP All-in-One 154 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 158
then choose Maintain Printer. 2. If the Select Printer dialog box appears, select your HP All-in-One, and then click Utilities. 3. From the pop-up menu, choose Ink Level. The estimated ink levels for the print cartridges appear. Print a self-test report If you are experiencing problems with printing - HP Officejet 7200 | Users Guide - Page 159
or clean a print cartridge, you should know the part names and how to handle the print cartridges. Maintain your HP All-in-One 1 Copper-colored contacts 2 Plastic tape with pink pull tab (must be removed before installing) 3 Ink nozzles under tape Hold the print cartridges by their black plastic - HP Officejet 7200 | Users Guide - Page 160
instructions to replace the black print cartridge with a photo or gray photo print cartridge for printing high-quality color or blackand-white photos. To find out the reorder number for all the print cartridges that your HP All-in-One supports, see Order print cartridges. To order print cartridges - HP Officejet 7200 | Users Guide - Page 161
install the photo or gray photo print cartridge, store the black print cartridge in the print cartridge protector. For more information, see Use the print cartridge protector. If you are removing the print cartridge because it is low or out of ink, recycle the print cartridge. The HP Inkjet Supplies - HP Officejet 7200 | Users Guide - Page 162
pink pull tab (must be removed before installing) 3 Ink nozzles under tape Caution Do not touch the copper-colored contacts or ink nozzles. Touching these parts can result in clogs, ink failure, and bad electrical connections. 7. Slide the new print cartridge down the ramp and into the empty slot - HP Officejet 7200 | Users Guide - Page 163
print cartridge You can optimize the quality of the black-and-white photos you print and copy with your HP All-in-One by purchasing a gray photo print cartridge. Remove the black print cartridge and insert the gray photo print cartridge in its place. With the tri-color print 160 HP Officejet 7200 - HP Officejet 7200 | Users Guide - Page 164
comes in the box with your HP All-in-One. If neither your print cartridge nor your HP All-in-One came with a print cartridge protector, you can order one from HP Support. Go to www.hp.com/support. The print cartridge protector is designed to keep a print cartridge secure and prevent it from drying - HP Officejet 7200 | Users Guide - Page 165
click Contact HP for information on calling for technical support. To align the cartridges from the control panel at any other time 1. Load letter or A4 unused plain white paper into the input tray. 2. Press Setup. 3. Press 6, then press 2. Maintain your HP All-in-One 162 HP Officejet 7200 All - HP Officejet 7200 | Users Guide - Page 166
your HP All-in-One, see the onscreen HP Image Zone Help that came with your software. Clean the print cartridges Use this feature when the self-test report shows streaking or white lines through any of the lines of color. Do not clean print cartridges unnecessarily, as this wastes ink and shortens - HP Officejet 7200 | Users Guide - Page 167
the latch. 10. Repeat if necessary for the other print cartridge. 11. Gently close the print-carriage access door and plug the power cord into the back of the HP All-in-One. Clean the area around the ink nozzles If the HP All-in-One is used in a dusty environment, a small amount of debris might - HP Officejet 7200 | Users Guide - Page 168
can damage the print cartridges). Caution Do not touch the copper-colored contacts or ink nozzles. Touching these parts can result in clogs, ink failure, and bad electrical connections. To clean the area around the ink nozzles 1. Turn on the HP All-in-One and open the print-carriage access door. The - HP Officejet 7200 | Users Guide - Page 169
ink nozzle area to dry for approximately ten minutes. 8. Place the print cartridge back into the print carriage slot and close the latch. 9. Repeat if necessary for the other print cartridge. 10. Gently close the print-carriage access door and plug the power cord into the back of the HP All-in-One - HP Officejet 7200 | Users Guide - Page 170
or 12 hours for the power save time. Set the prompt if you press Menu in the Fax area and the prompt delay time display but other messages, such as low ink warnings and error messages, will still appear. when you purchased your HP All-in-One. Note Restoring the sounds The HP All-in-One might make - HP Officejet 7200 | Users Guide - Page 171
on hardware setup, software installation, and fax setup troubleshooting information. ● Operational troubleshooting: contains information on issues that might occur during normal tasks when using the HP All-in-One features. ● Device update: Based on advice from HP customer support or a message on - HP Officejet 7200 | Users Guide - Page 172
issues associated with HP All-in-One hardware installation, software, and fax setup. Hardware setup troubleshooting Use this section to solve any problems you might encounter while setting up the HP All-in-One hardware. My HP All-in-One does not turn on Troubleshooting information User Guide 169 - HP Officejet 7200 | Users Guide - Page 173
might be a problem with the power outlet. ● If you plugged the HP All-in-One into a switched outlet, make sure the switch is on. ● When you press the On button, wait a few seconds for the HP All-in-One to turn on. My USB cable is not connected Solution You must first install the software that came - HP Officejet 7200 | Users Guide - Page 174
Lift the lid before you install the overlay. Make sure to align the overlay over the buttons on the top of the HP All-in-One and snap it firmly into place. Troubleshooting information The control panel display appears. You can scroll through the list of languages by pressing the . User Guide 171 - HP Officejet 7200 | Users Guide - Page 175
. Recycle or discard the page. For more information, see Align the print cartridges. Note If you remove and reinstall the same print cartridge, the HP All-inOne will not prompt you to align the print cartridges. The HP All-in-One Troubleshooting information 172 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 176
pink pull tab. Do not touch the ink nozzles or the copper-colored contacts. Troubleshooting information 1 Copper-colored contacts 2 Plastic tape with pink pull tab (must be removed before installing) 3 Ink nozzles under tape Reinsert the print cartridges and verify that they are fully inserted - HP Officejet 7200 | Users Guide - Page 177
plugged into the USB port on the back of your HP All-in-One. Make sure the other end of the USB cable is plugged into a USB port on your computer. After the cable is connected properly, turn your HP All-in-One off and then on again. Troubleshooting information 174 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 178
it is working, there might be a problem with the software. Try to run the HP All-in-One Setup Assistant to see if it can detect the HP All-in-One. (You can access the HP All-in-One Setup Assistant through the HP Image Zone software.) ● Check other printers or scanners. You might need to disconnect - HP Officejet 7200 | Users Guide - Page 179
the problem before attempting to install the software. A red X appears on the USB connect prompt Solution Normally, a green check appears indicating that the plug and play is successful. A red X indicates that the plug and play failed. Troubleshooting information 176 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 180
All-in-One program files from your hard drive. Make sure to remove them properly using the uninstall utility provided in the HP All-in-One program group. For more information, see Uninstall and reinstall the software. Some of the icons are missing in the HP Director User Guide 177 Troubleshooting - HP Officejet 7200 | Users Guide - Page 181
and Setup, then click Fax Setup Wizard. The registration screen does not appear Solution ➔ In Windows, you can access the registration screen from the Windows taskbar by clicking Start, pointing to Programs or All Programs (XP), Hewlett-Packard, HP Officejet 7200 All-in-One series, and then clicking - HP Officejet 7200 | Users Guide - Page 182
. 2. On the Windows taskbar, click Start, Start Programs or All Programs (XP), Hewlett-Packard, HP Officejet 7200 All-in-One series, uninstall software. 3. Follow the onscreen instructions. 4. If you are asked whether you would like to remove shared files, click No. Other programs that use these - HP Officejet 7200 | Users Guide - Page 183
then double-click HP all-in-one installer. 7. Follow the onscreen instructions and the instructions provided in the Setup Guide that came with your HP All-in-One. Fax setup troubleshooting This section contains fax setup troubleshooting information for the HP All-in-One. If your HP All-in-One is not - HP Officejet 7200 | Users Guide - Page 184
running the test. After you resolve any problems found, run the fax test again to make sure it passes and your HP All-in-One is ready for faxing. If the Fax Hardware Test continues to fail and you experience problems faxing, contact HP support. Go to Troubleshooting information User Guide 181 - HP Officejet 7200 | Users Guide - Page 185
as an answering machine or a telephone. 2. After you have connected the phone cord to the port labeled "1-LINE", run the fax test again to make sure it passes and your HP All-in-One is ready for faxing. 3. Try to send or receive a test fax. Troubleshooting information 182 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 186
time, until you identify which piece of equipment is causing the problem. - If the Fax Line Condition Test fails without the other equipment, connect the HP All-in-One to a working phone line and continue reviewing the troubleshooting information in this section. ● If you are using a phone splitter - HP Officejet 7200 | Users Guide - Page 187
having problems sending and receiving faxes Solution Make sure the HP All-in-One is turned on. Look at the control panel display on the HP All-in-One. If the control panel display is blank and the light next to the On button is not lit, the HP All-in-One is turned off. Make sure the power - HP Officejet 7200 | Users Guide - Page 188
an error. Check the control panel display or your computer for an error message providing information about the problem and how to solve it. If there is an error, the HP All-in-One will not send or receive a fax until the error condition is resolved. User Guide 185 Troubleshooting information - HP Officejet 7200 | Users Guide - Page 189
faxing problems. (A splitter is a two-cord connector that plugs into a telephone wall jack.) Try removing the splitter and connecting the HP All-in-One directly to the telephone wall jack. The HP All-in-One is having problems sending a manual fax Troubleshooting information 186 HP Officejet - HP Officejet 7200 | Users Guide - Page 190
a voice mail service, see Fax setup. For information on receiving faxes manually, see Receive a fax manually. ● If you have a computer modem on the same phone line with your HP All-inOne, check to make sure that the computer modem software is not set to User Guide 187 Troubleshooting information - HP Officejet 7200 | Users Guide - Page 191
the HP All-in-One from the phone line, and then try to receive a fax. If you can receive faxes successfully without the other equipment, one or more pieces of the other equipment is causing problems; try adding them back one Troubleshooting information 188 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 192
the receiving fax machine for any problems. Fax tones are recorded on my answering machine Solution ● When you have an answering machine on the same phone line you use for fax calls, try connecting the answering machine directly to the HP All-in-One Troubleshooting information User Guide 189 - HP Officejet 7200 | Users Guide - Page 193
fax tones might be recorded on your answering machine. ● Make sure your HP All-in-One is set to receive faxes automatically. If your HP All-in-One is set up to receive faxes manually, the HP All-in-One have in your home or office. Troubleshooting information 190 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 194
. 1 Telephone wall jack 2 Coupler 3 Phone cord supplied in the box with the HP All-in-One I am having problems faxing over the Internet Solution Check the following: ● The FoIP service might not work properly when the HP All-in-One is sending and receiving faxes at high speed (33600 bps). If you - HP Officejet 7200 | Users Guide - Page 195
, your device might not have the rear clean-out door shown here. To remove a paper jam, you might have to remove the accessory instead. For more information, see the printed guide that came with your two-sided printing accessory. Troubleshooting information 192 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 196
has jammed the automatic document feeder Solution 1. Pull the document feeder tray from the HP All-in-One to remove it. 2. Lift the cover of the automatic document feeder. Troubleshooting information the pieces of paper from the HP All-in-One, more paper jams are likely to occur. User Guide 193 - HP Officejet 7200 | Users Guide - Page 197
guide that came with your two-sided printing accessory. Note If you turned the HP All-in-One off before clearing the paper jam, turn it back on, and then restart your print, copy, or fax originals from the document feeder tray. Troubleshooting information 194 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 198
the cover of the automatic document feeder, as shown in Figure 1. Figure 1 3. Lift the lid on the HP All-in-One, as if you were loading an original on the glass. Figure 2 shows the lid open and the location plastic catch on the inside of the face plate. User Guide 195 Troubleshooting information - HP Officejet 7200 | Users Guide - Page 199
your thumb as you pull the bottom away from the right side of the HP All-in-One with your fingers, as shown in Figure 4. Use a slight twisting motion touching any part of the HP All-in-One, then pull the face plate away from the device (2). Troubleshooting information 196 HP Officejet 7200 All-in - HP Officejet 7200 | Users Guide - Page 200
Figure 5 To clean the rollers or separator pad 1. Use the blue-green handle (1) shown in Figure 6 to lift the pick assembly (2). Figure 6 1 Handle 2 Pick assembly This provides easy access to the rollers (3) and separator pad (4), as shown in Figure 7. Troubleshooting information User Guide 197 - HP Officejet 7200 | Users Guide - Page 201
1. As shown in Figure 8, hook the face plate onto the left side of the HP All-inOne so that the plastic catch (2) on the far left inside of the face plate catches on the notch (1) on the front of the automatic document feeder. Troubleshooting information 198 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 202
up the right edge of the face plate with the right side of the HP All-inOne, and then press the right side of the face plate until it snaps securely into place, as shown in Figure 9. Troubleshooting information Figure 9 3. Place your hands towards the center of the face plate, as shown - HP Officejet 7200 | Users Guide - Page 203
colored contacts. 1 Copper-colored contacts 2 Plastic tape with pink pull tab (must be removed before installing) 3 Ink nozzles under tape 2. Reinsert the print cartridge and verify that it is fully inserted and locked in place. 200 HP Officejet 7200 All-in-One series Troubleshooting information - HP Officejet 7200 | Users Guide - Page 204
with printing, determine which print cartridge is experiencing the problem and replace it. Print troubleshooting My document did not print Solution If you have multiple printers installed, make sure you select the HP Officejet 7200 All-in-One series in your software application for the print job - HP Officejet 7200 | Users Guide - Page 205
downloaded from www.hp.com/support. - When prompted, accept the device update found by the Software Update utility. The Device Update Wizard opens on your computer. 2. At the Welcome screen, click Next. The Select a Device screen appears. 202 HP Officejet 7200 All-in-One series Troubleshooting - HP Officejet 7200 | Users Guide - Page 206
for your HP All-in-One from www.hp.com/support. 2. Double-click the downloaded file. The installer opens on your computer. 3. Follow the onscreen prompts to install the update to your HP All-in-One. 4. Restart the HP All-in-One to complete the process. Troubleshooting information User Guide 203 - HP Officejet 7200 | Users Guide - Page 207
HP support 17 Get HP support Hewlett-Packard provides Internet and phone support for your HP All-in-One. This chapter provides information on how to get support from the Internet, contact HP customer support, access your serial number and service ID, call in North America during warranty, call HP - HP Officejet 7200 | Users Guide - Page 208
HP All-in-One. c. Plug the power cord back into the HP All-in-One. d. Turn on the HP All-in-One by pressing the On button. 3. For more information, go to www.hp.com/support. This website offers technical support, drivers, supplies, and ordering information. 4. If you are still experiencing problems - HP Officejet 7200 | Users Guide - Page 209
check for the details and conditions of phone support in your country/region by going to www.hp.com/support. Alternatively, you can ask your dealer or call HP at the phone number provided in this guide. As part of our constant efforts to improve our phone support service, we advise you to check our - HP Officejet 7200 | Users Guide - Page 210
, inside country/ region Greece, international Guatemala Hong Kong SAR Hungary HP technical support (905) 206 4663 1-877-621-4722 1-800-711-2884 800 fax to: +65-6275-6707 +46 (0) 77 120 4765 +41 0848 672 672 +971 4 366 2020 +886 (2) 8722-8000, 0800 010 055 0-2353-9000 1-800-711-2884 User Guide - HP Officejet 7200 | Users Guide - Page 211
your product is under warranty, call 1300 721 147. If your product is not under warranty, call 1902 910 910. A per-incident, out-of-warranty support fee will be charged to your phone bill. Call HP Korea customer support 208 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 212
10:00 5:00 11 3 : Prepare your HP All-in-One for shipment If after contacting HP Customer Support or returning to the point of purchase, you are requested to send your HP All-in-One in for service, remove the print cartridges and pack the HP All-in-One in the original packing materials to avoid - HP Officejet 7200 | Users Guide - Page 213
your HP All-in-One. 4. Place the print cartridges in an airtight plastic container (or print cartridge protectors if available) so they will not dry out, and put them aside. Do not send them with the HP All-inOne unless the HP customer support call agent instructs you to. 5. Close the print-carriage - HP Officejet 7200 | Users Guide - Page 214
, and put them aside. Do not send them with the HP All-inOne unless the HP customer support call agent instructs you to. 6. Rotate the gear toward the front of the HP All-in-One until it stops. This locks and secures the print cartridge cradle for safe shipment. 7. Reattach the cover to the bottom - HP Officejet 7200 | Users Guide - Page 215
on the replacement HP All-in-One. Tip See the Setup Guide that came with your HP All-in-One for instructions on how to attach your control panel overlay. Note The replacement HP All-in-One might come with instructions for setting up your device. 3. If your HP All-in-One has an HP two-sided printing - HP Officejet 7200 | Users Guide - Page 216
Get HP support If you do not have the original packaging materials, please use . 6. Include the following items in the box: - A complete description of symptoms for service personnel (samples of print quality problems are helpful). - A copy of the sales slip or other proof of purchase to establish - HP Officejet 7200 | Users Guide - Page 217
maintenance or modification; b. Software, media, parts, or supplies not provided or supported by HP; c. Operation outside the product's specifications; d. Unauthorized modification or misuse. For HP printer products, the use of a non-HP ink cartridge or a refilled ink cartridge does not affect - HP Officejet 7200 | Users Guide - Page 218
STATEMENT, IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE Hewlett-Packard Belgium BVBA/ SPRL Luchtschipstraat 1 Rue de l'aeronef B-1140 Bruxelles Ireland Hewlett-Packard Ireland Ltd. 30 Herbert Street IRL-Dublin 2 Danmark Hewlett-Packard A/S Kongevejen 25 DK-3460 Birkeroed User Guide - HP Officejet 7200 | Users Guide - Page 219
przedsiebiorcow w Sadzie Rejonowym dla m.st. Warszawy, XX Wydzial Gospodarczy pod numerem KRS 0000016370 Latvia Hewlett-Packard SIA Palasta iela 7 Riga, LV-1050 Estonia HP Oy Eesti Filiaal Estonia pst. 1 EE-10143 Tallinn tel +372 6 813 820 fax +372 6 813 822 216 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 220
-Packard d.o.o. Tivolska cesta 48 1000 Ljubliana Cyprus/Kibris Hewlett-Packard Hellas E.Π.E. Voriou Epirou 76 151 25 Maroussi Athens, Greece Malta Hewlett-Packard Europe B.V. Amsterdam, Meyrin Branch 150, Route de Nant d'Avril 1217 Meyrin, Geneva Switzerland Warranty information User Guide - HP Officejet 7200 | Users Guide - Page 221
20 or fewer 25 or fewer 20 30 20 * Maximum capacity. ** Output tray capacity is affected by the type of paper and the amount of ink you are using. HP recommends emptying the output tray frequently. Technical information 218 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 222
184 x 267 mm (7.25 x 10.5 inches) Legal: 216 x 356 mm (8.5 x 14 inches) B5: 176 x 250 mm HP Banner Paper, A4 Z-fold Computer Paper: (Tractor Perforations Removed) U.S. #10: 105 x 241 mm (4.125 x 9.5 inches) U.S. #9: Bottom (trailing edge)* 6.7 mm (0.3 inches) Technical information User Guide 219 - HP Officejet 7200 | Users Guide - Page 223
6.7 mm (0.3 inches) 6.7 mm (0.3 inches) * This margin is not compatible with the HP All-in-One; however, the total writing area is compatible. The writing area is offset from center by 5.4 (dpi)* 1200 x 2400 1200 x 2400 600 x 1200 Technical information 220 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 224
at 400% scaling. ** On photo paper or premium paper. Fax specifications ● Up to 75 speed dials (varies by model) ● fax with Error Correction Mode ● Walk-up black and white and color fax capability ● Manual multiple-page fax of the HP All-in-One to be slower than expected. Supported memory card - HP Officejet 7200 | Users Guide - Page 225
to: www.hp.com/support. Environmental product stewardship program This section provides information on protecting the environment; ozone production; energy consumption; paper use; plastics; material safety data sheets; and recycling programs. Protecting the environment Hewlett-Packard is committed - HP Officejet 7200 | Users Guide - Page 226
the fluorescent lamp in the scanner (< 2 mg) ● Lead in the solder HP inkjet supplies recycling program HP is committed to protecting the environment. The HP Inkjet Supplies Recycling Program is available in many countries/regions, and lets you recycle used print cartridges free of charge. For more - HP Officejet 7200 | Users Guide - Page 227
Appendix 19 not be confused with the marketing name (HP Officejet 7200 All-in-One series) or product number (Q3460A, Q3463A). Notice to users of the U.S. telephone network: FCC requirements This equipment complies with FCC rules, Part 68. On this equipment is a label that contains, among other - HP Officejet 7200 | Users Guide - Page 228
-TV Interference Problems. This booklet is available from the U.S. Government Printing Office, Washington DC, 20402. Stock No. 004-000-00345-4. Caution Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this equipment not expressly approved by the Hewlett-Packard Company may - HP Officejet 7200 | Users Guide - Page 229
Part Hewlett-Packard Company if additional product support problems HP fax product is designed to connect only to the analogue public-switched telephone network (PSTN). Please connect the TAE N telephone connector plug, provided with the HP All- Technical information 226 HP Officejet 7200 All-in-One - HP Officejet 7200 | Users Guide - Page 230
in-One into the wall socket (TAE 6) code N. This HP fax product can be used as a single device and/or in combination (in serial connection) with other approved terminal equipment. nach DIN 45635 T. 19 Notice to users in Japan (VCCI-2) Notice to users in Korea Technical information User Guide 227 - HP Officejet 7200 | Users Guide - Page 231
: Hewlett-Packard Company Manufacturer's Address: declares, that the product Regulatory Model Number: Product Name: Model Number(s): Power Adapter(s) HP part#: 16399 West Bernardo Drive San Diego CA 92127, USA SDGOB-0305-01 OfficeJet 7200 Series (Q3460A, Q3463A) OfficeJet 7210 (Q5560A/B), 7210xi - HP Officejet 7200 | Users Guide - Page 232
onto letter or A4 paper 59 photos, enhance 63 quality 55 reduce 61, 62 reduce/enlarge 12, 61 several on one page 60 size, custom 61 speed 55 text, enhance 63 two-sided 57 correct port test, fax 182 customer support Australia 208 contact 205 HP Quick Exchange Service (Japan) 209 User Guide 229 - HP Officejet 7200 | Users Guide - Page 233
service ID 205 website 204 D darken faxes 117 darken, copies 62 date, set 111 declaration of conformity European Economic Area 228 HP Officejet failed 181 tone or pulse dial 118 troubleshoot 180 voice mail, set up 84, 97 volume 118 fax problems sending and receiving 189 FCC requirements 224 - HP Officejet 7200 | Users Guide - Page 234
125 HP JetDirect 23 HP on the Web HP Director (OS 9) 20 HP Support before you call 168 I individual speed dial entries 114 infrastructure network 132 ink cartridges. See print cartridges ink levels, check 154 input tray capacities 218 install software Macintosh 138 Windows 137 installation problems - HP Officejet 7200 | Users Guide - Page 235
print cartridges 149 Setup Guide 150 software 150 User Guide 150 P paper copy paper size 53 fax paper size 118 incompatible types 35 jams 41, 175, 192 legal to letter copy 62 load 35 order 149 paper sizes 219 paper specifications 218 recommended copy paper types 54 recommended types 34 troubleshoot - HP Officejet 7200 | Users Guide - Page 236
81 menu 11 menu button 10 PBX system 81 separate fax line 80 shared phone line 83 test fax 101, 181 troubleshoot fax 180 voice mail 84, 97 signal strength (wireless network settings) 145 SmartMedia memory card 42 software reinstall 178 troubleshoot installation 176 uninstall 178 User Guide 233 - HP Officejet 7200 | Users Guide - Page 237
201 paper 192 paper jam 175 print cartridges 173, 200 Readme file 169 receiving faxes 184, 187 sending faxes 184, 186 setup 169 software installation 176 static on phone line 190 support resources 168 USB cable 170 two-sided faxes 105, 109 two-sided printing accessory jams, troubleshoot 194 two-wire - HP Officejet 7200 | Users Guide - Page 238
Index Webscan 25 Windows software installation 137 wireless status (wireless network settings) 144 X xD memory card 42 User Guide 235 - HP Officejet 7200 | Users Guide - Page 239
236 HP Officejet 7200 All-in-One series - HP Officejet 7200 | Users Guide - Page 240
© 2004 Hewlett-Packard Development Company, L.P. Electronic Edition www.hp.com *Q5560-90103* *Q5560-90103* Q5560-90103
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HP Officejet 7200 All-in-One series
User Guide