HP Officejet v40 HP Officejet V Series - (English) User Guide
HP Officejet v40 - All-in-One Printer Manual
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- HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 1
hp officejet v series Your Basic Guide - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 2
surface. 9 Install the product in a protected location where no one can step on or trip over the line cord, and where the line cord will not be damaged. 10 If the product does not operate normally, see the online Troubleshooting help. 11 No operator-serviceable parts inside. Refer servicing to - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 3
HP OfficeJet V Series &RQWHQWV 5HYLHZ \RXU XQLW¶V IURQW SDQHO 8VH \RXU +3 2IIL.H-HW ZLWK D 3 5HYLHZ WKH 'LUH.WRU 5HYLHZ WKH VWDWXV ZLQGRZ *HW KHOS :KHUH .DQ , ILQG - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 4
HP OfficeJet V Series $GGLWLRQDO VHWXS LQIRUPDWLRQ 0L.URVRIW¶V SOXJDQGSOD\ PHVVDJHV GR QRW DSSHDU 1HZ +DUGZDUH PHVVDJH DSSHDUV :LQGRZV RU RXU 3& LV XQDEOH WR .RPPXQL.DWH - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 5
or the HP OfficeJet V Series software. The method you choose may depend on the function you need to perform, or it may depend on which is the most convenient. Even if you do not connect your HP OfficeJet to a PC (also called stand-alone use), you can use the front panel to process fax and copy - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 6
HP OfficeJet V Series The following shows the right side of the front panel. 6&$1 6HOH.W WR EHJLQ D V.DQ )$; 6HOH.W WR EHJLQ D ID[ &23 - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 7
panel or from the HP OfficeJet V Series software on your Windows desktop. The software offers more features and ease of use. For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide. 5HYLHZ WKH 'LUH.WRU - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 8
Windows status area (lower-right corner of the Windows taskbar). One of the default settings for your HP OfficeJet instructs the PC to display the status window status window or close the HP OfficeJet software. Icon Indicates Print job in process Scan job in process Copy job in process Fax job - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 9
HP OfficeJet software have Help topics that provide assistance for the visible window. • See the HP OfficeJet V Series: Onscreen Guide. • See Troubleshooting. To access Troubleshooting, go to the Director, click Help, and then choose Troubleshooting. Troubleshooting is also available via the Help - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 10
HP OfficeJet V Series 6 Chapter 3-Get help - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 11
paper and make sure that it is not damaged. For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide. /RDG WKH LQSXW WUD\ ZLWK OHWWHU OHJDO RU $VL]H SDSHU For best results, adjust the paper settings - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 12
HP OfficeJet V Series 4 Slide the paper-width and -length adjusters in until they stop at the edges of the paper, and be sure that the paper stack - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 13
HP OfficeJet V Series 5HYLHZ WLSV IRU ORDGLQJ VSH.LIL. W\SHV RI SDSHU The sealed in the original package until just before using.) Manually feed one sheet at a time, with the unprinted side facing down (the blue stripe faces up). • HP Greeting Card, Glossy Greeting Card, or Textured Greeting Card - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 14
SULQWLQJ Your HP OfficeJet provides two methods for working with envelopes. Do not use shiny or embossed envelopes or envelopes that have clasps or windows. • If you are printing one envelope, left (print-side down), until they stop. 10 Chapter 4-Load paper or transparency film, or load originals - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 15
HP OfficeJet V Series Adjust the left paper guide against the envelopes (be careful not to bend the envelopes). Make sure the envelopes fit within the tray (do not overload it). Consult the help files in your word processing software do this for a print job Choose one of the following: • To do this - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 16
Printer Setup, or Printer. The Setup tab appears. From the Paper Type list, choose the appropriate type, and then click OK. &KDQJH WKH SDSHU VL]H The unit lets you change the paper size for copying and faxing. (For printing, you set the paper size using the HP OfficeJet choose one of office- trouble - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 17
capacity is affected by the type of paper and the amount of ink you are using. For more information about output-tray capacity, see "Technical information." For help with clearing a paper jam, see the Troubleshooting Help available through the Director. Chapter 4-Load paper or transparency film, or - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 18
HP OfficeJet V Series 14 Chapter 4-Load paper or transparency film, or load originals - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 19
change the settings manually when you change print quality, print on specific types of paper or film, or use special features, such as two-sided printing. For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 20
HP OfficeJet V Series 6WDUW D SULQW MRE Follow these steps to start a print job from the software program that you used to your screen. 3 Make sure that the selected printer is hp officejet v series. For more information, see "Select a printer" in the Onscreen Guide. 6HOH.W KS RIIL.HMHW Y VHULHV If - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 21
scan features, your HP OfficeJet and PC must be connected. Scanning is the process of converting text and pictures into an electronic format for your PC. You can then use the converted (scanned of your house or office on a disk, and store it in a safe place. You can scan just about anything, such - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 22
of programs available through the Scan To list, see "Edit the front panel's Scan To list" in the Onscreen Guide. 3 Press START, Scan. Your HP OfficeJet scans the document, and then the scanned image appears in the HP Image Viewer. If you have more than one page to scan, your HP OfficeJet will scan - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 23
HP OfficeJet V Series )LQLVK WKH V.DQ When you initiate a scan from the software, your scanned image appears in the HP Image Viewer. After you have scanned an image and edited or adjusted it as needed, you can send the image to your destination or print it. You can also save the - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 24
HP OfficeJet V Series 20 Chapter 6-Use the scan features - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 25
7 8VH WKH .RS\ IHDWXUHV Using your HP OfficeJet, you can: • Produce high-quality color and black-and-white . For comprehensive information, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide. Chapter 7-Use the copy features 21 - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 26
HP OfficeJet software's Copy Settings dialog box remain in effect until you change them again. For more information, see "Change settings for all future copy jobs" in the Onscreen Guide see "Load originals." 3 If you want to make more than one copy (the default), do the following: • Press COPY. • - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 27
3 In the Director, click COPY. HP OfficeJet V Series &OL.N KHUH WR .RS\ The Copy dialog box appears, with the Settings tab visible. 4 Change any applicable settings, such as reduction, enlargement, or special - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 28
HP OfficeJet V Series To do this using the front panel 1 Load your photo. For more information, stop a copy job from your unit or your PC. To do so, choose one of the following: • On the front panel, press Cancel. • In the status window of your PC, click Cancel. 24 Chapter 7-Use the copy features - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 29
, see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide. (QDEOH ID[ .RQILUPDWLRQ Your HP OfficeJet is set to print a report only if there is a problem with sending or receiving a fax. A confirmation message that indicates whether - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 30
HP OfficeJet V Series To do this using the front panel 1 Press Setup. 2 After 1:Print Report appears this using the PC 1 In the Director, click SETTINGS, and then choose Fax Settings. The Fax Settings dialog box appears, with the Reporting tab visible. 2 In the Automatic Report Printing list, choose - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 31
SUR.HVV IURP \RXU +3 2IIL.H-HW Follow these steps to use your HP OfficeJet to fax an item from the front panel. To send a fax without changing settings 1 Load your original. For more information, see "Load originals." 2 Enter the fax number using the keypad, or press Speed Dial repeatedly until the - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 32
HP OfficeJet V Series 1 Load your original. For more information, see "Load originals." 2 In the Director, click FAX. &OL.N KHUH WR ID[ 3 In the Send Fax dialog box, enter the fax number (or select one from the address book or Recent Faxes list) and other recipient information. For more - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 33
IURP ZLWKLQ D SURJUDP You can fax directly from other software programs such as word processing or spreadsheet programs. 1 Open the file that you want to fax. 2 From your program's File menu, choose Print. 3 In the Print dialog box, select hp officejet v series fax as the printer, and then click OK - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 34
and your HP OfficeJet is not currently set to use legal-size paper, the unit automatically reduces the fax so that it fits on the paper that is loaded (unless you have disabled the automatic-reduction feature). For more information, see "Set automatic reduction" in the Onscreen Guide. 5H.HLYH D ID - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 35
HP OfficeJet V Series To do this using the PC 1 In the Director, click SETTINGS, and then choose Fax Settings. The Fax Settings dialog box appears, with the Reporting tab visible. 2 Click the Answering tab. 3 In the Phone answering area, select Automatic. $QVZHU ID[ .DOOV DXWRPDWL.DOO\ 4 - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 36
you are finished, click OK. 5H.HLYH D ID[ PDQXDOO\ Before manually receiving a fax to your HP OfficeJet, we recommend that you remove any originals from the ADF so that they are not accidentally processed. To prepare to receive a fax manually using the front panel 1 Verify that Auto Answer is turned - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 37
V Series 4 After you are finished, click OK. To receive a fax manually 1 When your HP OfficeJet rings, pick up the handset of a telephone that is on the same telephone line as your HP OfficeJet. 2 If you hear fax tones, press START, Black or Color, or, if you are receiving from an extension - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 38
HP OfficeJet V Series 34 Chapter 8-Use the fax features - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 39
see the fully searchable Onscreen Guide. To access the guide, go to the Director, click Help, and choose Onscreen Guide. 0L.URVRIW¶V SOXJDQGSOD\ PHVVDJHV GR QRW DSSHDU If you installed the HP OfficeJet software first as requested on the Setup Poster and you are a Windows 98/2000 user, a series of - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 40
problem, you must perform a forced uninstall using the uninstall software on the CD-ROM. See "New Hardware message appears (Windows 98 or 2000)" for more information. 1HZ +DUGZDUH PHVVDJH DSSHDUV :LQGRZV RU If you set up your HP OfficeJet and connect it directly to your PC before you install - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 41
bat file. 3 Complete the forced uninstall process using the screen instructions. 4 Turn off your HP OfficeJet. 5 Disconnect your HP OfficeJet. 6 Follow the software installation steps exactly as outlined in the Setup Poster that came with your HP OfficeJet. - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 42
information, see "Set up for network printing using Windows sharing" in the Onscreen Guide. 6HW EDVL. ID[ VHWWLQJV XVLQJ WKH IURQW SDQHO We recommend that you use the Fax Setup Wizard in the HP OfficeJet software to configure all your basic fax settings; however, you can also access these settings - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 43
To set the answer mode, choose one of the following: • If you want your HP OfficeJet to answer every fax call automatically, verify that Auto Answer you want to answer fax calls manually, turn Auto Answer off. 6HW WKH 5LQJV WR $QVZHU VHWWLQJ This setting tells your HP OfficeJet how many rings should - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 44
are deleted. 4 After the program finishes removing the software, disconnect your HP OfficeJet, and restart your PC. 5 To reinstall the software, insert the HP OfficeJet V Series CD-ROM into your PC's CD-ROM drive, and follow the instructions that appear. For more information, see the Setup Poster - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 45
you can find technical support, supplies and ordering information, project tips, and enhancement recommendations to help you get the most from your unit. +3 &XVWRPHU 6XSSRUW Software programs from other companies may be included with your HP OfficeJet. If you experience problems with any of those - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 46
HP OfficeJet V Series 44 Chapter 10-Use Hewlett-Packard's support services - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 47
Director, click Help, and choose Onscreen Guide. 3RZHU VSH.LIL.DWLRQV • Power consumption: 50W maximum • Source (Input) Voltage: 100 to 240 VAC*, grounded • Input Frequency: 50 to 60 Hz • Current: 1A maximum * Figures are based on using the AC adapter that came with your unit (HP part number 0950 - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 48
-TV Interference Problems. This booklet is available from the U.S. Government Printing Office, Washington DC, 20402. Stock No. 004-000-00345-4. &$87,21 Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this equipment not expressly approved by the Hewlett-Packard Company, may - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 49
HP OfficeJet equipment must also be installed using an acceptable method degradation of service in some situations connections of the power utility, telephone lines for this product is 0.3B, based on FCC Part 68 test results. 1RWL.H WR DOO XVHUV point. In the event of problems, you should contact your - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 50
with the HP OfficeJet V Series, into the wall socket (TAE 6) code N. The HP OfficeJet V Series that any product is compatible with all of Telecom's network services. 4 The decadic (or pulse) dialing on this circumstances. 6 When using the remote fax-receive feature by pressing 1-2-3, the tones - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 51
ISO/IEC Guide 22 and EN 45014 Manufacturer's Name and Address: Hewlett-Packard Company, 16399 West Bernardo Drive, San Diego, CA 92127-1899, USA declares that the product HP All-in-One OfficeJet V Series (C8413A) Product Name: V30, V40, V40xi, V45 Model Number(s): C8414A, C8416A, C8417A, C8418A - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 52
HP OfficeJet V Series 50 Chapter 11-Technical information - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 53
automatically 30 Index HP OfficeJet V Series receive manually 32 rings to answer 39 save numbers 33 set the header 38 set time and date 38 forced uninstall 36 front panel button descriptions 1 copy from 22 fax from 27 scan from 18 + help - access 5 HP Customer Support 41 HP Distribution Center 43 - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 54
to Answer 39 time and date 38 52 setup - additional information 35 software 36 add and remove 40 copy from 22 fax from 27 introduction 3 scan from 18 specifications - power 45 speed dialing 33 status window 4 stop a copy 24 support services 41 7 telephone numbers 41 text - enter on front panel 39 - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 55
+3 2IIL.H-HW PHQX 6HWXS )$; &23< 6&$1 3ULQW 5HSRUW 6SHHG 'LDO 6HWXS %DVL. )D[ 6HWXS $GYDQ.HG )D[ 6HWXS 0DLQWHQDQ.H )D[ 1XPEHU 5HVROXWLRQ /LJKWHU'DUNHU +RZ WR )D[ 6HW 1HZ 'HIDXOWV 1XPEHU RI &RSLHV &RS\ 4XDOLW\ /LJKWHU'DUNHU 5HGX.H(QODUJH 3DSHU 7\SH 6.DQ 7R &RS\ 3DSHU 6L]H (QKDQ. - HP Officejet v40 | HP Officejet V Series - (English) User Guide - Page 56
. It's everything you need to get the most value from your HP OfficeJet. • Technical Support • Supplies and Ordering Information • Project Tips • Ways to Enhance Your Product www.hp.com/go/all-in-one © 2000 Hewlett-Packard Company Printed in the U.S.A., Mexico, Germany, or Singapore. *C8413-90191
Your Basic Guide
hp officejet v series