HP ProBook 4525s HP ProtectTools User Guide - Windows XP, Windows Vista, Windo
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- HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 1
HP ProtectTools User Guide - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 2
to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 3
Assigning security roles ...5 Managing HP ProtectTools passwords 5 Creating a secure password 6 Backing up and restoring HP ProtectTools credentials 6 2 Getting started with the Setup Wizard 3 HP ProtectTools Security Manager Administrative Console Opening the Administrative Console 10 Using the - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 4
Assessing your password strength 32 Password Manager icon Updates and Messages 36 Security Applications Status 36 8 Drive Encryption for HP ProtectTools (select models only) Setup procedures ...38 Opening Drive Encryption 38 General tasks ...39 Activating Drive Encryption 39 Deactivating Drive - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 5
your hard drive 40 Displaying encryption status 40 Advanced tasks ...41 Managing Drive Encryption (administrator task 41 Encrypting or decrypting individual drives 41 Backup and recovery (administrator task 41 Creating backup keys 41 Performing a recovery 42 9 Privacy Manager for HP - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 6
and Trusted Contacts 61 Central administration of Privacy Manager 62 10 File Sanitizer for HP ProtectTools Shredding ...64 Free 69 Using the File Sanitizer icon 70 Manually shredding one asset 70 Manually shredding all selected items 70 Manually activating free space bleaching 71 Aborting - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 7
files ...71 11 Device Access Manager for HP ProtectTools (select models only) Setup Procedures ...73 Opening Device Access Manager 73 Configuring device access 73 Device administrators group 73 Simple Configuration 73 Starting background service 74 Device Class Configuration 75 Denying access - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 8
viii - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 9
your computer may vary depending on your model. HP ProtectTools software modules may be preinstalled, preloaded, or available for download from the HP Web site. For more information, visit http://www.hp.com. NOTE: The instructions in this guide are written with the assumption that you have already - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 10
select models ● only) ● Privacy Manager for HP ProtectTools (select models ● only) Create stronger passwords for more account security. Password Manager fills in and submits the information automatically. Provide complete, full-volume hard drive encryption. Force pre-boot authentication in order to - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 11
or copied from the hard drive onto removable media. Preventing unauthorized access from internal or external locations Unauthorized access to an unsecured business PC presents a very tangible risk to corporate network resources such as information from financial services, an executive, or R&D team - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 12
files and folders or bleaching the hard drive (writing over data that has been deleted but is still recoverable). ● DriveLock helps ensure that data cannot be accessed even if the hard drive is removed and installed into an unsecured system. Creating strong password policies If a mandate goes into - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 13
by regular users or administrators. HP ProtectTools password Windows Logon password Security Manager Backup and Recovery password Java™ Card PIN Set in the following module Function Windows® Control Panel or Can be used for manual logon and for HP ProtectTools Security authentication to access - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 14
following guidelines to help you create strong passwords and reduce the chances of your password being compromised: ● Use passwords with more the password in a file, such as an e-mail, on the computer. ● Do not share accounts or tell anyone your password. Backing up and restoring HP ProtectTools - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 15
set up, and it is working properly. NOTE: The Gadget icon is not available in Windows XP. - or - Click Start, click All Programs, and then click HP ProtectTools Administrative Console. 2. Read the "Welcome" screen, and then click Next. NOTE: On the Welcome screen, you can disable further display - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 16
encrypting your hard drives, making the information unreadable by those without proper authorization. ● Pre-Boot Security protects your computer by prohibiting access by unauthorized persons prior to Windows startup. NOTE: Pre-Boot Security is not available if your computer BIOS does not support it - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 17
Security Manager Administrative Console Administration of HP ProtectTools Security Manager is provided through the Administrative Console. NOTE: Administration of HP ProtectTools requires administrator privileges. The console provides the following features: ● Enabling or disabling security - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 18
, open the console as follows: ▲ Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative Console. - or - In the left panel of the Security Manager dashboard, click Administration. For user tasks, such as registering fingerprints or using Security Manager, open the - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 19
applications. Help for applications that you may add is provided within those applications. ◦ About-Displays information about HP ProtectTools Security Manager, such as the version number and copyright notice. ● Main area-Displays application-specific screens. Using the Administrative Console 11 - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 20
4 Configuring your system The System group is accessed from the Tools menu panel on the left side of the HP ProtectTools Administrative Console screen. You can use the applications in this group to manage the policies and settings for the computer, its users, and its devices. The following - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 21
also prevent any user from accessing the computer. 5. Click Apply. Session Policy To define policies governing the credentials required to access HP ProtectTools applications during a Windows session: 1. In the Tools menu, click Security, and then click Authentication. 2. On the Session Policy tab - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 22
users of this computer to skip Windows logon if authentication was performed at the BIOS or encrypted disk level. ● Allow HP SpareKey authentication for Windows logon-Allows users of this computer to use the HP SpareKey feature to log on to Windows despite any other authentication policy required by - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 23
Managing users Within the Users application, you can monitor and manage this computer's HP ProtectTools users. All HP ProtectTools users are listed and verified against the policies set through Security Manager and whether or not they have registered the appropriate credentials enabling them - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 24
erases all fingerprint data for all users, including administrators. If the logon policy requires fingerprints only, all power when the computer is running on battery power. Smart card You can configure the computer to automatically lock when a smart card is removed. However, the computer will lock - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 25
more difficult for a user to gain access if enrolled scenes or current lighting conditions are below normal and less likely that a false acceptance can settings 1. Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative Console. 2. Click Devices, and then click Face - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 26
group is accessed from the Security Applications menu panel on the left side of HP ProtectTools Administrative Console. You can use Settings to customize the behavior of currently installed HP ProtectTools Security Manager applications. To edit your application settings: 1. In the Tools menu, from - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 27
General tab The following settings are available on the General tab: ● Do not automatically launch the Setup Wizard for administrators-Select this option to prevent the wizard from automatically opening upon logon. ● Do not automatically launch the Getting Started wizard for users-Select this option - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 28
Manager-Enables the Password Manager application for all users of the computer. ● Privacy Manager-Enables the Privacy Manager application for all users of the computer. ● Enable the Discover more button-Allows all users of this computer to add applications to HP ProtectTools Security Manager - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 29
6 Management tools Additional applications may be available for adding new management tools to Security Manager. The administrator of this computer may disable this feature through the Settings application. To add additional management tools, click [+] Management tools. 21 - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 30
for new applications or to set up a schedule for automatic updates. 1. To request information about new applications and updates, select the check box for Keep me informed about new applications and updates. 2. To set up a schedule for automatic updates, select the number of days. 3. To check for - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 31
Security Manager HP ProtectTools Security Manager allows you to significantly increase the security of your computer. You can use preloaded Security Manager applications, as well as additional applications available for immediate download from the Web: ● Manage your logon and passwords ● Easily - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 32
icon in the notification area, at the far right of the taskbar. ● Right-click the HP ProtectTools icon, and click Open HP ProtectTools Security Manager. ● Click the Security Manager ID Card gadget on the Windows Sidebar. ● Press the hot key combination ctrl+Windows+h to open the Security - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 33
of your identity, data, and communications. ● Main area-Displays application-specific screens. ● Administration-Opens the HP ProtectTools Administrative Console. ● Help button-Displays information about the current screen. ● Advanced-Allows you to access the following options: ◦ Preferences-Allows - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 34
HP ProtectTools Security Manager Setup Wizard guides follow the instructions on the screen. NOTE: HP ProtectTools Security Manager Setup Wizard: 1. Click the HP ProtectTools Security Manager icon in the sidebar at the right side of the screen. 2. Enter your Windows® password ● The lighting is quite - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 35
lighting. To enroll a new scene from HP ProtectTools Security Manager: 1. Click Start, click All Programs, click HP, and then click HP , and then follow the on-screen instructions. Changing your Windows password Security Manager makes changing your Windows password simpler and quicker than doing it - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 36
Password. 2. Enter your current password in the Current Windows password text box. 3. Type a new password in the New Windows password text box, and then type it again in the Confirm new password continue, click Next, and then follow the instructions on the screen. - or - ▲ From the Security Manager - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 37
be disabled by the administrator. Password Manager Logging on to Windows, Web sites, and applications screen. ● Open Password Manager-Launches Password Manager. ● Icon settings-Allows you to specify conditions in which the Password Manager icon is displayed. ● Help-Displays Password Manager software Help - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 38
Open Password Manager-Launches the Password Manager application. ● Help-Displays Password Manager software Help. NOTE: The administrator of name] to Password Manager. ● For a program, click Add this logon screen to Password Manager. 3. Enter your logon data. Logon fields on the screen, and their - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 39
log on to the same Web site in the future. NOTE: The manual mode of entering logon data is available only with Internet Explorer 8. iv. logon information, click the arrow on the Password Manager icon, and then click Edit logon. Logon fields on the screen, and their corresponding fields on the dialog - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 40
All. Managing your logons Password Manager makes it easy to manage our logon information for user names, passwords, and multiple logon accounts, Manager dashboard, click Password Manager, and then click the Manage tab. ● Add a logon-Click Add Logon and follow the on-screen instructions. ● Edit a - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 41
verify that you are really you. The local administrator of this computer can set up which credentials may or connected to this computer. Each supported credential will have an entry in Password ● Smart card ● Face To enroll or change a credential, click the link and follow the on-screen instructions - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 42
Click the Choose picture button, click an image, and then click the Save button. Setting your preferences You can personalize settings for HP ProtectTools Security Manager. From the Security Manager dashboard, click Advanced, and then click Preferences. Available settings are displayed on two tabs - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 43
. NOTE: Only the data is backed up by this feature. HP ProtectTools Security Manager must be installed on any computer that is to to your Documents folder. Click Browse to specify a different location. 5. Enter a password to protect the file. 6. Verify your identity. 7. Click Finish. To restore - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 44
the field provided, or click Browse. 4. Enter the password used to protect the file. 5. Select the modules whose by the administrator of this computer. Updates and Messages 1. To request information about new applications and updates, select the screen. 36 Chapter 7 HP ProtectTools Security Manager - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 45
have registered with the Drive Encryption recovery service. Reinstalling the Drive Encryption module will not enable you to access the encrypted drives. Drive Encryption for HP ProtectTools provides complete data protection by encrypting your computer hard drive. When Drive Encryption is activated - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 46
Setup procedures Opening Drive Encryption 1. Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative Console. 2. In the left pane, click Drive Encryption. 38 Chapter 8 Drive Encryption for HP ProtectTools (select models only) - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 47
click All Programs, click HP, and then click HP ProtectTools Administrative Console. 2. In the left pane, click Security, and then click Features. 3. Select the Drive Encryption check box, and then click Next. 4. Under Drives to be encrypted, select the check box for the hard drive that you want to - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 48
OK. NOTE: If you use a recovery key to log on at the Drive Encryption logon screen, you will also be prompted to select your Windows user name and type your password at the Windows logon screen. Protect your data by encrypting your hard drive Use the HP ProtectTools Setup Wizard to protect your data - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 49
the encryption status of all of the hard drives on the computer. ● If the status is Inactive, Drive Encryption has not yet been activated in HP ProtectTools Security Manager by the Windows administrator and is not protecting the hard drive. Use the HP ProtectTools Security Manager Setup Wizard to - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 50
backup key in a safe place, because if you forget your password or lose your Java Card, this device provides your only access to your hard drive. 1. Open HP ProtectTools Administrative Console, click Drive Encryption, and then click Recovery. 2. Click Backup Keys. 3. On the Select Backup Disk page - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 51
instant messaging (IM). Privacy Manager leverages the security infrastructure provided by HP ProtectTools Security Manager, which includes the following security logon methods: ● Fingerprint authentication ● Windows® password ● HP ProtectTools Java™ Card You may use any of the above security logon - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 52
procedures Opening Privacy Manager To open Privacy Manager: 1. Click Start, click All Programs, click HP, and then click HP ProtectTools Security Manager. 2. Click Privacy Manager. - or - Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, click Privacy - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 53
that you save the file to a location other than your hard drive and put it in a safe place. This file should be password, and then click Next. 6. Authenticate using your chosen security logon method. 7. If you choose to begin the Trusted Contact invitation process, follow the on-screen instructions - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 54
. 3. Follow the on-screen instructions to purchase a new Privacy Manager Certificate. NOTE: The Privacy Manager Certificate renewal process does not replace your old Privacy Manager Certificate delete, and then click Advanced. 46 Chapter 9 Privacy Manager for HP ProtectTools (select models only) - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 55
that you created during the backup process, and then click Next. 4. Enter the password you used when you created the backup, and then click Next. 5. Click Finish. your chosen security logon method. 6. Follow the on-screen instructions. Managing Trusted Contacts Trusted Contacts are users with whom - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 56
click Accept in the lower-right corner of the e-mail, and then click OK when the confirmation dialog box opens. 48 Chapter 9 Privacy Manager for HP ProtectTools (select models only) - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 57
8. When you receive an e-mail response from a recipient accepting the invitation to become a Trusted Contact, click Accept in the lower-right corner of the e-mail. A dialog box opens, confirming that the recipient has been successfully added to your Trusted Contacts list. 9. Click OK. Adding Trusted - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 58
. 2. Click a Trusted Contact. 3. Click the Advanced button. The Advanced Trusted Contact Management dialog box opens. 4. Click Check Revocation. 5. Click Close. 50 Chapter 9 Privacy Manager for HP ProtectTools (select models only) - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 59
General tasks You can use Privacy Manager with the following Microsoft products: ● Microsoft Outlook ● Microsoft Office ● Windows Live Messenger Using Privacy Manager in Microsoft Outlook When Privacy Manager in installed, a Privacy button is displayed on the Microsoft Outlook toolbar, and a Send - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 60
the check mark. ● Encrypt Document-This option adds your digital signature and encrypts the document. ● Remove Encryption-This option removes encryption from the document. ● Open the Privacy Manager software-Certificates, Trusted Contacts, and Settings options allow you to open the Privacy Manager - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 61
in the upper-left corner of the screen. 2. Click Prepare, and then click Mark as Final. 3. When the confirmation dialog box opens, click Yes, and continue working. 4. When you have completed your editing of the final page of the document with instructions to sign by a specific date. General tasks 53 - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 62
the name of the suggested signer. 5. In the text box under Instructions to the signer, enter a message for this suggested signer. NOTE: will appear in place of a title, and is either deleted or replaced by the user's title when the document is signed. 6. Select HP ProtectTools (select models only) - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 63
Click the down arrow next to Sign and Encrypt and then click Remove Encryption. Sending an encrypted Microsoft Office document You may attach an Refer to Sealing and sending an e-mail message on page 52 for further instructions. Viewing a signed Microsoft Office document NOTE: You do not need to - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 64
in order to be viewed. ● Automatic locking/unlocking-You can lock and unlock the Privacy Manager Chat window or set it to lock automatically after a specified period of inactivity. Starting Action, and then click Start Chat. 56 Chapter 9 Privacy Manager for HP ProtectTools (select models only) - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 65
notification area, click Privacy Manager for HP ProtectTools, and then select Start Chat. have Privacy Manager, he or she will be prompted to download it. 2. Click Start to begin a secure chat. button to request authentication from your contact. ● Lock-Click this button to close the Privacy Manager - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 66
, each session shows the (encrypted) Contact Screen Name, and the date and time the session HP ProtectTools, and then click Live Messenger History Viewer. - or - ▲ In a Chat session, click History Viewer or History. Reveal all sessions Revealing all sessions displays the decrypted Contact Screen - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 67
of those sessions without additional authentication. Sessions encrypted with a different certificate will show a locked icon, indicating that further authentication is required for those sessions before viewing the Contact Screen Names or contents. View a session ID To view a session ID: ▲ In the - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 68
Live Messenger History Viewer. You can add additional columns to the display, or you can remove columns from the display. To add columns to the display: 1. Right-click on any column heading, and then select Add/Remove Columns. 2. Select a column heading in the left panel, and then click Add to move - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 69
Trusted Contacts to another computer, or back up your data for safekeeping. To do this, back up the data as a password-protected file to a network location or any removable storage device, and then restore the file to the new computer. Backing up Privacy Manager Certificates and Trusted Contacts To - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 70
of Privacy Manager may be part of a centralized installation, that has been customized by your administrator. One or more of the following features may be either enabled or disabled: ● Certificate and in Windows Live Messenger. 62 Chapter 9 Privacy Manager for HP ProtectTools (select models only) - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 71
HP ProtectTools File Sanitizer is a tool that allows you to securely shred assets (personal information or files, historical or Web-related data, or other data components) on your computer and to periodically bleach your hard drive. NOTE: This version of File Sanitizer supports the system hard drive - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 72
Windows simple delete may leave the file (or asset) intact on the hard drive or in a state where forensic methods could be used to recover the page 66, Manually shredding one asset on page 70, or Manually shredding all selected items on page 70. NOTE: A .dll file is shredded and removed from the - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 73
remove the contents of the asset from your hard drive. Windows only deletes the reference to the asset. The content of the asset still remains on the hard drive until another asset overwrites that same area on the hard drive you can manually activate free space bleaching using the HP ProtectTools - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 74
shred profile on page 67. NOTE: For information on manually shredding assets, refer to Manually shredding one asset on page 70. 1. Open File Sanitizer , enter your Windows password, and then enter a day and time to shred selected assets. NOTE: A .dll file is shredded and removed from the system only - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 75
schedule: 1. Open File Sanitizer, and click Free Space Bleaching. 2. Select the Activate Scheduler check box, enter your Windows password, and then enter a day and time to bleach your hard drive. 3. Click Apply, and then click OK. NOTE: The free space bleaching operation can take a long time. Even - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 76
the file name or folder. Click Open, and then click OK. NOTE: To remove an asset from the exclusions list, click the asset, and then click Delete. bleaching can be performed occasionally on the assets that have been deleted manually or by using the Windows Recycle Bin. To customize a simple delete - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 77
to the drag-and-drop feature in Windows. For details, refer to Using the File Sanitizer icon on page 70. ● Manually shred a specific asset or all selected assets-These features allows you to manually shred items without waiting for the regular shred schedule to be invoked. For details, refer to - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 78
, navigate to the asset you want to shred, and then click OK. 4. When the confirmation dialog box opens, click Yes. Manually shredding all selected items 1. Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, click File Sanitizer, and then click Shred Now - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 79
box opens, click Yes. Manually activating free space bleaching 1. Right-click the HP ProtectTools icon in the notification failures are generated. The log files are always updated according to the latest shred or free space bleaching files are located on the hard drive at: ● C:\Program Files\ - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 80
only) Windows® operating system administrators use Device Access Manager for HP ProtectTools to control access to Administrative Tools section of the Control Panel. ● Device access can be granted or denied on the basis of group membership. ● For device classes such as CD-ROM drives and DVD drives - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 81
Setup Procedures Opening Device Access Manager To open Device Access Manager, follow these steps: 1. Click Start, click All Programs, click HP, and then click HP ProtectTools Administrative Console. 2. In the left pane, click Device Access Manager. Configuring device access Device Access Manager for - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 82
be defined before the background service prompt is displayed. Administrators can also start or stop this service: 1. Clicking Start, and then click Control Panel. 2. Click Administrative Tools, and then click Services. 3. Search for the HP ProtectTools Device Locking/Auditing service. 74 Chapter 11 - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 83
Stopping the Device Locking/Auditing service does not stop the device locking. Two components enforce device locking: ● Device Locking/Auditing service ● DAMDrv.sys driver Starting the service starts the device driver, but stopping the service does not stop the driver. To determine whether the - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 84
or group To prevent a user or group from accessing a device or a class of devices, follow these steps: 1. In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and then click Device Class Configuration. 2. In the device list, click the device class that you want to - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 85
To grant permission for a user or a group to access a device or a class of devices, follow these steps: 1. In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and then click Device Class Configuration. 2. In the device list, click one of the following: ● Device - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 86
device while denying access to all other members of that user's group for all devices in the class: 1. In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and then click Device Class Configuration. 2. In the device list, click the device class that you want to - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 87
To reset the configuration settings to the factory values, follow these steps: 1. In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and then click Device Class Configuration. 2. Click the Reset button. 3. Click Yes to confirm. 4. Click the Save icon. Setup - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 88
for an existing group or user to view or change the configuration settings, follow these steps: 1. In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and then click User Access Settings. 2. Click a group or user to be allowed access. 3. Under Permissions - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 89
these steps: 1. In the left pane of HP ProtectTools Administrative Console, click Device Access Manager, and then click HP ProtectTools is compatible with the enterprise product HP ProtectTools Enterprise Device Access Manager. When working with the enterprise product, Device Access Manager for HP - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 90
theft recovery. The Computrace Agent is embedded in the BIOS of HP business notebooks, though the Agent is turned off when the computer is shipped. After you purchase your subscription, the Agent can be activated. The embedded Agent is able to reinstall the operating system and reformat hard drives - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 91
Single Sign On, which is available in the Security Manager software Help files. If a specific Single Sign On cannot be disabled for a given application, call HP technical support and request 3rd-level support through your HP Service contact. The option to Browse for Virtual Token is not displayed - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 92
and sleep mode, the Administrator or user is unable to log on to Password Manager and the Windows logon screen remains displayed no matter which logon credential (password, fingerprint, or Java Card) is selected. Update Windows to Service Pack 2 via Windows Update. Refer to Microsoft knowledge - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 93
Administrative Tools window, click Services, and search for the HP ProtectTools Device Locking/Auditing service. Be sure that the service levels in the Device Class tree and review the settings applicable to this user. ROM Drives). ◦ If a user is a member of both those groups (e.g., Administrator), - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 94
◦ One workaround is to deny the Users group at the DVD/CD-ROM Drives level and to allow the Administrators group at the level below DVD/CD-ROM Drives. ◦ An alternate workaround is to create specific Windows groups, one for allowing access to DVD/CD and one for denying access to DVD/CD. Specific - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 95
the ability of the plug-in to complete its load time (services). Closing the shell before the plug-in has had time to complete loading is the root cause. HP ProtectTools- Unrestricted access or uncontrolled administrator privileges pose security risk. Numerous risks are possible with unrestricted - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 96
on the hard drive. ATM Automatic Technology Manager, which allows network administrators to manage systems remotely at the BIOS level. authentication the same computer or another one. background service The HP ProtectTools Device Locking/Auditing background service, which must be running for device - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 97
without having to log on again at the Windows logon screen. DriveLock Security feature that links the hard drive to a user and requires the user to correctly type the DriveLock password when the computer starts up. emergency recovery archive Protected storage area that allows the reencryption of - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 98
certificate. The password is required when the user wants to revoke his or her digital certificate. This ensures that only the user may revoke the certificate. SATA device mode Data transfer mode between a computer and mass storage devices, such as hard drives and optical drives. scene A photo - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 99
removing password Drive Encryption. Non-administrator users have limited rights in Drive Encryption. They can only enroll (with administrator approval) and log on. virtual token Security feature that works very much like a Java Card and card reader. The token is saved either on the computer hard drive - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 100
35 restricting access to 3 deactivating Drive Encryption 39 decrypting drives 37, 41 defining which assets to confirm before deleting 68 which assets to confirm before shredding 68 denying access 76 Device Access Manager for HP ProtectTools opening 73 troubleshooting 85 device class allowing access - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 101
Microsoft Office document 55 encrypting drives 37, 40, 41 Microsoft removing 77 H HP ProtectTools Administrative Console configuring 12 opening 10 using 11 HP ProtectTools features 2 HP ProtectTools Security Manager Backup and Recovery password 5 opening 24 setup procedures 26 troubleshooting - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 102
68 R recovery, performing 42 registering credentials 26 removing encryption from protecting against 3 tools, adding 21 troubleshooting Device Access Manager 85 miscellaneous 87 Updates and Messages user allowing access 77 22, 36 denying access 76 removing 77 using HP ProtectTools Administrative - HP ProBook 4525s | HP ProtectTools User Guide - Windows XP, Windows Vista, Windo - Page 103
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