Konica Minolta bizhub 20 bizhub 20 Software User Guide
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- Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 1
SOFTWARE USER'S GUIDE A32R-9563-00A - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 2
trademarks of Corel Corporation and/or its subsidiaries in Canada, the United States and/or other countries. Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs. All other trademarks are property of their respective - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 3
I Windows® 1 Printing 2 Using the KONICA MINOLTA printer driver 2 Printing a document...3 Duplex printing...4 Guidelines for printing on both sides of the paper 4 Automatic duplex printing ...4 Manual duplex printing ...4 Simultaneous scanning, printing and faxing 4 Printer operation keys - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 4
off...61 SCAN...62 File type ...63 Image (example: Microsoft® Paint)...63 OCR (Word Processing program) ...65 E-mail ...66 File ...67 CUSTOM SCAN ...68 File type ...69 Customizing a user-defined button...70 COPY ...75 PC-FAX...77 Send ...78 Receive/View Received...78 Address Book ...79 Setup ...79 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 5
cover page information...104 Sending a file as a PC-FAX using the Facsimile style user interface 104 Sending a file as a PC-FAX using the Simple style user interface 105 Address Book ...107 Address Book ...108 Setting up a member in the Address Book 108 Speed Dial setup ...109 Setting up a group - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 6
settings (For Network users) 119 Before using the KONICA MINOLTA software 119 Windows® XP SP2 ...119 Windows Vista®/Windows® 7 ...121 Section II Apple Macintosh 8 Printing and Faxing 125 Printer operation keys...125 Job Cancel...125 Secure Key ...125 Printer Emulation Support ...126 Printing - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 7
application)...184 E-mail ...185 File ...186 CUSTOM SCAN ...187 File types ...188 User-defined button ...188 Scan to Image ...189 Scan to OCR ...191 Scan to E-mail ...192 Scan to File...193 COPY / PC-FAX ...195 DEVICE SETTINGS ...197 Remote Setup...197 Quick-Dial ...198 Status Monitor ...198 vi - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 8
11 Network Scanning 199 Before using Network Scanning ...199 Configuring network scanning ...199 Using the Scan key...201 Scan to E-mail (PC)...202 Scan to E-mail ...203 Scan to Image ...204 Scan to OCR ...205 Scan to File...206 Scan to FTP...207 Scan to Network ...211 How to set a new default for - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 9
Section I Windows® Printing Scanning ControlCenter3 Network Scanning Remote Setup PC-FAX Software Firewall settings (For Network users) I 2 33 59 83 99 101 119 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 10
Using the KONICA MINOLTA printer driver 1 A printer driver is software that translates data from the format used by a PC into the format needed by a particular printer, using a printer command language or page description language. The printer drivers are on the CD/DVD-ROM we have supplied. Install - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 11
the User's Guide for information about the Paper Tray and Recommended paper.) a From your application, choose the Print command. If any other printer drivers are installed on your computer, choose KONICA MINOLTA bizhub 20* as your printer driver from the Print or Print Settings menu in your software - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 12
print quality in the User's Guide. Automatic duplex printing 1 „ Use A4, Letter, Legal or Folio size paper when you use the automatic duplex printing function. „ Make sure that the back cover is closed. „ Make sure that the duplex tray is installed correctly in the printer. „ If paper is curled - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 13
the secured data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. If you turn the power switch Off, the secured data - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 14
PCL6 language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer. Using this mode will allow your printer to run at its best with those applications. „ BR-Script 3 Mode BR-Script is an original KONICA MINOLTA page description language and a PostScript - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 15
. The machine prints the settings. c Press Stop/Exit. Test Print 1 If you are having problems with print quality, you can do a test print. a Press Menu, 4, 2, 3. b Press Start. c Press Stop/Exit. Note If the problem appears on the printout, see Improving the print quality in the User's Guide. 7 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 16
both sides of the paper. The setting in the printer driver will take priority over the setting made on the control default printer settings 1 You can return the machine's printer settings to the factory settings. a Press Menu, 4, 4. b To restore the default settings, press a or b to choose 1.Reset - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 17
error messages such as paper empty or paper jam. You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing Status Monitor located in Start/All Programs/KONICA MINOLTA/bizhub 20 on your PC. Note For more information about using the Status Monitor software - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 18
Source „ Scaling 1 „ Reverse Print „ Use Watermark 1 „ Header-Footer Print 1 „ Toner Save Mode „ Secure Print 1 „ Administrator 1 „ User Authentication 1 „ Macro 1 „ Density Adjustment „ Improve Print Output 1 These settings are not available with the BR-script printer driver for Windows®. 1 1 10 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 19
more information, see the Help text in the printer driver. Note • The screens in this section are from Windows® XP. The screens on your PC will vary depending on your operating system. • (3). d Click OK to apply your chosen settings. To return to the default settings, click Default, then OK. 11 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 20
Bond Paper. • When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has been selected, choose Env.Thin. (See the User's Guide for information about printing on - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 21
resolution as follows: „ 300 dpi „ 600 dpi „ HQ 1200 „ 1200 dpi Note If you use the high quality 1200 dpi setting (1200 x 1200 dpi) the print speed will be slower. 1 1 Print Settings 1 You can manually change the print setting. „ General This is a printing mode for general printing of documents - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 22
Duplex. 4 Click Duplex Settings.... 5 Make sure that Use Duplex Unit has been chosen. 6 Click OK. The printer will print on both sides of the paper automatically. (BR-Script printer driver) 1 Open the Properties dialog box in the printer driver. 2 From the General tab, click the Printing Preferences - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 23
. • Duplex Mode • Use Duplex Unit In this mode, the printer prints on both sides of the paper automatically. • Manual Duplex In this mode, the printer prints all the even numbered pages first. Then the printer driver will stop and show the instructions required to re-install the paper. When you - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 24
settings. • Duplex Mode • Use Duplex Unit In this mode, the printer prints on both sides of the paper automatically. • Manual Duplex In this mode, the printer prints all the even numbered pages first. Then the printer driver will stop and show the instructions required to re-install the paper. When - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 25
clicking one of the appropriate icons: „ Scaling (1) „ Reverse Print (2) „ Use Watermark (3) „ Header-Footer Print (4) „ Toner Save Mode (5) „ Secure Print (6) „ Administrator (7) „ User Authentication (8) „ Other Print Options (9) „ Default (10) a Choose the Scaling setting (1). „ Check Off if you - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 26
can choose to restrict printing by PC login user name or ID number and name (4) (see Secure Function Lock 2.0 in the Network Users Guide). e You can save running costs by reducing the print density (5). f You can protect your document using a password (6). g You can limit access to functions - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 27
bitmap file that you have created. Check Use Watermark and then click the Settings... button. Watermark Settings 1 Transparent 1 Check Transparent to print the watermarked image in the background of your document. If this feature is not checked then the watermark will be printed on top of your - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 28
, Style, Size and Darkness. „ Bitmap Enter the file name and location of your bitmap image in the File box, or click Browse to search for the file. You can also set the scaling size of the image. „ Position Use this setting if you want to control the position of the watermark on the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 29
..., you can customize the information. „ ID Print If you select Login User Name, your PC login user name will be printed. If you select Custom and enter the text in the Custom edit box, the text you entered will be printed. Toner Save Mode 1 You can save running costs by turning on the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 30
you need to set your ID and PIN number in the User Authentication dialog box. Click Settings... of the User Authentication and enter your ID and PIN number. If your PC login name is registered to Secure Function Lock, you can check the Use PC Login Name box instead of entering your ID and PIN number - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 31
setting. We recommend that you change the printer driver setting in Media Type to a thin setting. (For more information about reducing paper curl, see Improving the print quality in the User's Guide.) „ Improve Toner Fixing If you choose this setting, the toner fixing on paper may be improved. If - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 32
Note From the Start menu, select Control Panel and then Printers and Faxes 1. Right-click the KONICA MINOLTA 20 Printer icon and select Properties to access the Accessories tab. 1 Printers for Windows® 2000 users. 1 1 When you install optional accessories, you can add and choose their settings in - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 33
(4) The Auto Detect function finds the currently installed optional devices and shows the available settings in 1 the printer driver. When you click Auto Detect, options that are installed on the printer will be listed in Available Options (1). You can manually add or remove the options by choosing - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 34
Printing Support Click Support... in the Print Preferences dialog box. 1 1 1 2 3 4 26 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 35
(1) This will print pages showing the configuration of the printer's internal settings. 1 „ Print Fonts (2) This will print pages showing all the internal fonts of the printer. „ Check Setting... (3) You can check the current driver settings. „ About... (4) This will show the list of the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 36
printer driver. Note The screens in this section are from Windows® XP. The screens on your PC may vary depending on your operating system. Printing Preferences 1 Note You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the KONICA MINOLTA 20 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 37
Select, Tray1, Tray2 1, MP Tray or Manual Feed. 1 Available if the optional tray is installed. Automatically Select This setting will automatically pull paper from any paper source (tray or manual feed slot) that has a paper size defined in the printer driver that matches your document. Auto Select - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 38
with Device Font (the default) to use equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster printing; however, you might lose special characters not supported by the printer font. Click Download as Softfont to download TrueType fonts for printing - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 39
. The default setting is Off. „ Password Choose the password for your secured document that you send to the machine from the drop-down box. „ Job Name Choose the Job name from the drop-down list for your secured document that you sent to the machine. „ Toner Save You can conserve toner using this - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 40
need to choose this setting. Change the printer driver setting in Media Type to a thin setting. (For more information about reducing paper curl, see Improving the print quality in the User's Guide.) • Improve Toner Fixing If you choose this setting, the toner fixing on paper may be improved. If - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 41
KONICA MINOLTA included with your machine, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications include popular programs like Adobe® Photoshop®, Adobe® PageMaker®, CorelDRAW® and many more. Scanning a document into the PC - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 42
you are using from the Available Scanners list. Note Choose TWAIN:TW-KONICA MINOLTA bizhub 20, TWAIN:TW-KONICA MINOLTA bizhub20 LPT or TWAIN:TW-KONICA MINOLTA bizhub 20 LAN. 2 f Check the Display scanner dialog box on the Scan or Get Photo panel. g Click Scan. The Scanner Setup dialog box - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 43
You can preview your image and crop unwanted portions before scanning by using the PreScan button. When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the image. a Follow the steps from a to g of Scanning a document into the PC on page 33. b Choose - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 44
g In the PaperPort™ 11SE window, use the options available to refine the image. Settings in the Scanner Setup dialog box 2 Image Type 2 Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are listed in the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 45
/24bit Color Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Scan Type 2 „ Black & White Use for text or line art. „ Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 46
when Gray or True Gray is chosen. When scanning photographs or other images for use in a word processor or other graphics application, place the business card face down in the center of the left hand side of the scanner glass, as indicated by the document guidelines on the machine. „ Photo 10 x 15 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 47
for the document. You can choose 'mm' or 'inch' as the unit for Width and Height. Note • You can see the actual paper size you chose on the screen. • Width: shows the width of scanning area • Height: shows the height of scanning area • Data Size: shows the rough data size in Bitmap format - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 48
that KONICA MINOLTA included with your machine or you can scan images directly into any other application that supports WIA or TWAIN scanning. Note • Windows® XP does not support Duplex Scan in the WIA driver. • Duplex Scan is not available for legal size paper. Scanning a document into the PC - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 49
h Adjust the following settings, if needed, in the Scanner Setup dialog box: 2 1 2 3 4 1 Paper source 2 Picture type 3 Adjust the quality of the scanned picture 4 Page size i Choose Document Feeder from the Paper source drop-down list (1). j Choose the picture type (2). k Choose the Page size - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 50
scan using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a Follow the steps from a to g of Scanning a document into the PC - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 51
window). Scanner Utility 2 The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and for changing the paper size. If you want to set Legal size as the default size, use this utility to change the setting. You must restart your PC for the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 52
Utility located in the Start/All Programs/KONICA MINOLTA/bizhub 20/Scanner Settings/Scanner Utility. 2 Note If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure that you have enough memory and hard disk space for the size of the file you are - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 53
Scanning Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) 2 2 Scanning a document into the PC 2 There are two ways in which you can scan a whole page. You can either use the ADF (automatic document feeder) or the scanner glass. If you want to scan and - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 54
scan using the scanner glass 2 The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image. a Follow the steps from a to e of Scanning a document into the PC - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 55
following settings, if needed, in the Scanner dialog box. 2 1 2 3 8 4 5 6 7 1 Profile 2 Source 3 Color format 4 File type 5 Resolution 6 Brightness 7 Contrast 8 Scanning Area d Click Preview. The whole image is scanned into the PC and appears in the scanning area (8). e Press and hold down - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 56
see Troubleshooting in the User's Guide or Error and maintenance messages in the User's Guide. You can use Scan on the control panel to scan documents into your word processing, graphics or E-mail applications or a folder on your PC. Before you can use Scan on the control panel, you have to install - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 57
/ XPS PDF / Secure PDF / JPEG / XPS PDF / Secure PDF / JPEG / XPS PDF / Secure PDF / JPEG / XPS PDF / Secure PDF / JPEG / XPS PDF / Secure PDF / JPEG / XPS PDF / Secure PDF / TIFF PDF / Secure PDF / TIFF a Put a USB Flash memory drive into your machine. b Load your document. c Press Scan. d Press - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 58
, you cannot choose JPEG. • If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 1-9 before it starts scanning. i The file name is set automatically. However, you can create a name of your choice using the dial pad. You can only change the first 6 digits of - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 59
familiar with the types of errors that can occur while you are using the Scan to USB, you can easily identify and troubleshoot any problems. „ Protected Device This message will appear if the protect switch of the USB Flash memory drive is on. „ Rename the File This message will appear if there - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 60
62.) • If you want to change the default file size for JPEG, PDF or Secure PDF, choose your preferred rate by moving the scroll bar on the Device Button tab of the ControlCenter3 configuration. Scan to Image 2 You can scan either a black and white or color document into your graphics application - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 61
in black and white, choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 62.) 2 • If you want to change the default file size for JPEG, PDF or Secure PDF, choose your preferred rate by moving the scroll bar on the Device Button tab - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 62
save it as a file in a folder of your choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of ControlCenter3. (See File on page 67.) 2 a Load your document. b Press Scan. c Press a or b to choose Scan to PC. Press OK. d Press a or b to - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 63
click Getting Started Guide. When you install MultiFunction Suite, ScanSoft™ PaperPort™ 11SE for KONICA MINOLTA is installed automatically. You can access ScanSoft™ PaperPort™ 11SE through the ScanSoft™ PaperPort™ SE program group located in Start/All Programs/ScanSoft PaperPort 11 on your PC. 55 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 64
thumbnail and are not displayed as actual images. Page Thumbnails displays a close-up of a single page. You can open a PaperPort™ 11SE item by doubleclicking its icon or the thumbnail in Desktop View. As long as you have the appropriate application on your PC to display it, you can also open - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 65
recognize one of the applications on your PC, you can manually create a link using the New Program Link command. ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit 2 ScanSoft™ PaperPort™ 11SE can quickly convert a text document image into text that you can edit - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 66
As well as scanning items, you popular file formats, such as BMP, JPEG, TIFF or PDF. Exporting an image file 2 a Click File, then Save As in the PaperPort™ 11SE window. The Save 'XXXXX' as dialog box is displayed. b Choose the drive and folder - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 67
LCD shows error messages during scanning, see Troubleshooting in the User's Guide or Error and maintenance messages in the User's Guide. Using ControlCenter3 3 ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter3 eliminates - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 68
to choose another connected model from the Model drop-down list, you must have the Multi- Function Suite Software installed on your PC for that model. • For the Modern user interface, you need to install Adobe® Flash® Player 8 or greater. If you do not have Flash® Player 8 or greater, you will be - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 69
interface You can choose the Modern or Classic user interface for ControlCenter3. a To switch the user interface, click Configuration button and select SETUP then SKIN SELECT. b From the SKIN SELECT dialog, you can choose your preferred user interface. 3 3 Turning the Auto Load feature off 3 Once - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 70
(not a graphic image) into a word processing application. You can choose the target word processing application, such as Microsoft® Notepad, Microsoft® Word, Corel® WordPerfect® or any word processing application on your PC. „ E-mail (Default: your default E-mail software) Lets you scan a page or - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 71
using applications which support XML Paper Specification files. • If you set the file type to TIFF or TIFF Multi-Page, you can choose "Uncompressed" or "Compressed". • Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File. Image (example: Microsoft® Paint) 3 The Scan to Image - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 72
in the Software Button tab. Note This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on the function. If you choose Secure PDF from the File Type list, click the icon to open the Set PDF Password dialog box. Enter your password in the Password and Re - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 73
ControlCenter3 Note Secure PDF is also available for Scan to E-mail and Scan to File. OCR (Word Processing program) 3 Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word 3 processing software. To configure Scan to OCR, right-click the OCR - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 74
to E-mail lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. 3 To change - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 75
the File Type drop-down list. You can save the file to the default folder shown in the Destination Folder, or choose your preferred folder by clicking the icon. To display where the scanned image is saved when scanning is finished, check the Show Folder box. To let you specify the destination of the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 76
images to an E-mail message. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book. „ Scan to File Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 77
is available for Windows Vista®/Windows® 7 or when using applications which support XML Paper Specification files. • If you set the file type to TIFF or TIFF Multi-Page, you can choose "Uncompressed" or "Compressed". • Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File. 69 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 78
ControlCenter3 Customizing a user-defined button 3 To customize a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image „ General tab 3 3 To create the button name, enter a name in the Please enter a name for the Custom - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 79
Type list, click the icon to open the Set PDF Password dialog box. Enter your password in the Password and Re-type Password box and then click OK. After the password is saved it will automatically be saved with your document the next time you scan to a Secure PDF. If you want to change it, click the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 80
text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 „ Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary), Brightness and Contrast settings. 72 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 81
a name for the Custom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field. 3 „ Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary), Brightness and Contrast settings. 73 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 82
the File Type drop-down list. Save the file to the default folder which is shown in the Destination Folder box or choose your preferred folder by clicking the icon. Check Show Folder to show where the scanned image is saved after scanning. Check Show Save As window to specify the destination of the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 83
you use the PC and any printer driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of the machine's printer driver, or you can direct the copy output to any standard printer driver installed on the PC including network printers. You - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 84
ControlCenter3 3 Note You must configure each of the copy buttons before they can be used. 76 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 85
configure the address book and change some general machine settings. These buttons are for sending or receiving faxes using the PC-FAX application. „ Send 3 Lets you scan a page or document and automatically send the image as a fax from the PC using the PC-FAX software. (See PC-FAX sending on - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 86
scan a document and automatically send the image as a fax from the PC using the PC-FAX software. (See PC-FAX sending on page 101.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 87
delete contacts from your address book. To edit this address book, click the Address Book button to open the dialog box. (See Address Book on page 108.) Setup 3 By clicking the Setup button, you can configure the user settings of the PC-FAX application. (See Setting up user information on page 101 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 88
„ Quick-Dial Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 99.) „ Status Monitor Allows you to open the Status Monitor Utility. (See Status Monitor on page 9.) „ User's Guide Lets you view the User's Guide, the Software User's Guide and the Network User's Guide - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 89
ControlCenter3 Remote Setup 3 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. Note For details, see Remote Setup on page 99. 3 81 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 90
open the Address Book window in the Remote Setup Program. You can then easily register or change the Quick-Dial numbers from your PC. 3 Status Monitor 3 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such as - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 91
Before using the KONICA MINOLTA software on page 119.) Before using Network Scanning 4 Configuring Network Scanning 4 If you are using a different machine than the one that was originally registered to your PC during the installation of Multi-Function Suite software (see the Quick Guide), follow - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 92
7) Right-click the Scanner Device icon, choose Scan properties and then select your KONICA MINOLTA machine. Note 4 (Windows Vista®/Windows® 7) When the User Account Control screen appears, do the following. • For users who have administrator rights: Click Continue (Yes). • For users who do not - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 93
Name, or click Browse and choose the device you want to use. 2 Click OK. 4 d Click the Scan To Button tab and enter your PC name in the Display Name field. The machine's LCD displays the name you enter. The default setting is your PC name. You can enter any name that you like (Max. 15 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 94
which support XML Paper Specification files. Scan to E-mail (PC) 4 When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you designated on your network. ControlCenter3 will activate the default E-mail application on the designated PC. You can scan and send - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 95
or color document and send it directly to an E-mail address from the machine. You can choose PDF, Secure PDF or TIFF for Black and White and PDF, Secure PDF or JPEG for color or gray. Note Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User's Guide on the CD - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 96
PDF, the machine will ask you to enter a 4 digit password using numbers 1-9 before it starts scanning. i The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use the One-Touch key or Speed Dial number. Press Start. The machine will start the scanner - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 97
Network Scanning Scan to Image 4 When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. ControlCenter3 will activate the default graphics application on the designated PC. You can change the Scan configuration. (See Image (example: - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 98
65.) a Load your document. b Press Scan. 4 c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose OCR. Press OK. e Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge. Press OK. f Press a or b to choose the destination PC you want to send to. Press OK. If the LCD - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 99
Network Scanning Scan to File 4 When you choose Scan to File, you can scan a black and white or color document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you have configured in ControlCenter3. You can change the Scan - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 100
the settings in FTP/Network Scan Profile in Administrator Settings. You can configure up to ten FTP server profiles and you can choose what profile numbers (1 to 10) to use for Scan to FTP settings in FTP/Network Scan Settings. Note If you want to find the IP address of your machine, press Menu - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 101
from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf). You can also manually enter a File Name up to - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 102
g Press a or b to choose PDF, Secure PDF, JPEG or XPS. Press OK, and go to step i. h Press a or b to choose PDF, Secure PDF or TIFF. Press OK. Note If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 1-9 before it starts scanning. i Do one of the following - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 103
severs, see the Network User's Guide.) The details required to use Scan to Network can be entered by using Web Based Management to preconfigure and store the details in a Scan to Network profile. A Scan to Network profile stores user information and configuration settings for use on a network, or - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 104
from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf). You can also manually enter a File Name up to - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 105
to 32 characters). l Enter the Password for access to the CIFS server (up to 32 characters). m If you want to set Kerberos Server Address manually, enter the Kerberos Server Address (for example 4 /konica_minolta/abc/) (up to 60 characters). Scan to Network using Scan to Network Profiles 4 a Load - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 106
l Press a or b to choose . Press OK. Enter the file name you want to use (up to 32 characters) and press OK. Press Start. How to set a new default for the file size 4 (For Scan to E-mail (E-mail server), Scan to FTP and Scan to Network) 4 You can set your own default setting for the file - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 107
, All Programs, KONICA MINOLTA, bizhub 20 and Remote Setup. Note • If your machine is connected via a Network, you have to enter your password. 5 • The default password is "access". You can use BRAdmin Light or Web Based Management to change this password (See the Network Users Guide for details - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 108
Export button to save Quick Dial or all your settings for your machine. • If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the 5 firewall settings to allow communication through port number 137. (See Firewall settings (For Network users) on page 119 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 109
address or fax number into the user interface. You can use the Address Book Search feature to quickly find members to send to. Note • If you are using Windows® 2000 Professional, Windows® XP, Windows Vista® and Windows® 7 you must log on with Administrator rights. • The PC-FAX software can only send - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 110
PC-FAX Software c Click OK to save the User Information. Note You can set up the User Information separately for each Windows® account. Sending setup From the PC-FAX Setup dialog box, click the Sending in your office). For PC-Fax send, this number will be applied and Dial Prefix set in the function - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 111
PC-FAX Software Simple style 6 Facsimile style 6 6 Setting up a cover page 6 From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page setup screen. The PC-FAX Cover Page Setup dialog box appears: 103 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 112
PC-FAX Software Entering cover page information 6 Note If you are sending a fax to more than one recipient, the the cover page in the page numbering. Sending a file as a PC-FAX using the Facsimile style user interface 6 a Create a file in any application on your PC. b Click File, then Print. The - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 113
selection setting. (See Sending setup 6 on page 102.) d Enter a fax number using any of the following methods: „ Use the dial pad to enter the number. „ Click any of the 10 Speed Dial buttons. „ Click the Address Book button, and then choose a member or group from the Address Book. If you make - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 114
PC-FAX Software c Choose PC-FAX v.2 as your printer, and then click Print. The Simple style user interface appears: 6 Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 102.) d Enter the fax number using any of the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 115
PC-FAX Software Address Book 6 If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book tab which address book to use for PC-FAX sending. There are four types: Address Book, Outlook, Outlook Express or Windows Mail Address. For the address book file, you must enter - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 116
Software Address Book 6 a Click the Start button, All Programs, bizhub 20, PC-FAX Sending, then PC-FAX Address Book. The Address Book dialog box appears: Setting up a member in the Address Book In the Address Book dialog box you can add, edit and delete members and groups. a In the Address Book - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 117
PC-FAX Software Speed Dial setup 6 From PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interface.) 6 You can register a member or group on each of the ten Speed Dial buttons. Registering an address in a Speed Dial button 6 a - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 118
PC-FAX Software Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time. a In the Address Book dialog box, click the icon to create a Group. The Address Book Group Setup dialog box appears: 6 b Enter the name of the new group in - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 119
PC-FAX Software Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book the Address Book as Remote Setup Dial Data that can be used by the Remote Setup application of your machine. (See Remote Setup on - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 120
PC-FAX Software e Enter the name of the file, and then click Save. Importing to the Address Book 6 6 You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. Importing an ASCII text file 6 a Do one of the following: „ From the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 121
PC-FAX Software e Enter the name of the file, and then click Open. Note If you chose a text file in step a, Files of type: will be Text file (*.txt, *.csv). 6 113 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 122
137. (See Before using the KONICA MINOLTA software on page 119.) Depending on the operating system you are using, you may get a Security Alert message when you start the PC-FAX receiving feature. To enable PC-FAX receiving, you must unblock the program. 6 The PC-FAX Receive Software lets you view - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 123
fax messages are automatically erased from your machine's memory when they have been successfully sent to your PC. Running the PC-FAX Receiving software on your PC 6 Click the Start button, All Programs, KONICA MINOLTA, bizhub 20, PC-FAX Receiving and Receive. The PC-FAX icon appears in your PC - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 124
default format is .tif. d To play wave files (.wav sound files) when receiving a fax, check Play wave file when receiving FAX, and enter the path of the wave file. e To automatically start the PC-FAX receiving software when you start Windows®, check Add to Startup folder. f If you want to use the PC - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 125
of Multi-Function Suite (See the Quick Guide). If you are using a different machine than the one that was registered to your PC during the installation of the Multi-Function Suite software, follow the steps below. a In the PC-Fax RX Setup dialogue box, click the Network Settings button. The - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 126
PC-FAX Software Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate between and . Once the fax has been received, the icon will change to been viewed. . The icon will change to a Double-click to run PaperPort™. b Open the Fax Received folder. c - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 127
7 Firewall settings (For Network users) 7 Before using the KONICA MINOLTA software 7 Firewall settings on your PC may reject the necessary network connection for network printing, network scanning and PC Fax. If you are using the Windows® Firewall and you installed Multi-Function Suite from the CD/ - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 128
trouble with your network connection, click the Add button. h Add port 137 for network scanning, network printing and Network PC-Fax receiving by entering the information below: 1 In Description of service: Enter any description, for example "KONICA MINOLTA Network Print". 2 In Name or IP address - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 129
, Windows Firewall and click Change settings. b When the User Account Control screen appears, do the following. „ For users who have administrator rights: Click Continue (Yes). „ For users who do not have administrator rights: Enter the administrator password and click OK (Yes). 7 c Make sure that - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 130
54925 for network scanning, enter the information below: 1 In Name: Enter any description, for example "KONICA MINOLTA Scanner". 2 In Port number: Enter "54925". 3 Make sure UDP is selected. Then, click OK. g Click the Add port... button. h To add port 54926 for Network PC-Fax, enter the information - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 131
Firewall settings (For Network users) i Make sure that the new setting is added and is checked, and then click OK. j If you still have trouble with your network connection such as Network Scanning or Printing, check File and Printer Sharing box in the Exceptions tab and then click OK. 7 123 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 132
Section II Apple Macintosh Printing and Faxing Scanning ControlCenter2 Network Scanning Remote Setup II 125 163 179 199 216 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 133
the secured data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. If you turn the power switch Off, the secured data - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 134
PCL6 language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer. Using this mode will allow your printer to run at its best with those applications. „ BR-Script 3 Mode BR-Script is an original KONICA MINOLTA page description language and a PostScript - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 135
Printing and Faxing Note We recommend that you set the emulation setting with your application software or network server. If the setting does not work properly, choose the required emulation mode manually using the control panel buttons of the machine. Printing the Internal Font List 8 You can - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 136
or On(Short Edge). Press OK. c Press Stop/Exit. Restoring default printer settings You can return the machine's printer settings to the default settings. a Press Menu, 4, 4. b To restore the default settings, press a or b to choose 1.Reset. Press OK. To exit without making a change, press a or b to - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 137
Printing and Faxing Status Monitor 8 The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the web based management. Before you can use the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 138
Management System by clicking the machine icon on the Status Monitor screen. A standard Web Browser can be used to manage your machine using HTTP (Hyper Text Transfer Protocol). For more information on the Web Based Management System, see Web Based Management in the Network User's Guide. 8 130 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 139
Faxing Features in the printer driver (Macintosh) 8 This printer supports Mac OS X 10.3.9 or greater. Note The screens in this section are from Mac OS X 10.5. The screens on your Macintosh will vary depending on your operating system version. Choosing page setup Page Setup. Make sure bizhub 20 is - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 140
Printing and Faxing „ (Mac OS X 10.5.x and 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. Choosing printing options To control special printing features, choose Print Settings from the Print dialog box. 8 8 132 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 141
information to the cover page, enter text in the Billing Info box. Paper Feed 8 8 You can choose Auto Select, Tray1, Tray2 1, MP Tray or Manual, and specify separate trays for printing the first page and for printing from the second page onwards. 1 Available if the optional tray is installed. 133 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 142
Printing and Faxing Layout 8 „ Pages per Sheet Choose how many pages will appear on each side of the paper. 8 „ Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout. „ Border If you want to add a border, use this function. „ Two-Sided See - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 143
to print them. Since the documents are secured at the machine, you must enter the password using the control panel of the machine to print them. To send a secured document: a Check Secure Print. b Enter your password, user name and job name and click Print. c You must print the secured document - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 144
Printing and Faxing Print Settings 8 You can change settings by choosing a setting in the Print Settings list: Basic tab „ Media Type You can change the media type to - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 145
Printing and Faxing „ Toner Save Mode You can conserve toner using this feature. When you set Toner Save Mode to On, your prints appear lighter. The default setting is Off. Note • We do not recommend Toner Save Mode for printing photo or grayscale images. • Toner Save Mode is not available for 1200 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 146
you to improve a print quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. • Improve Toner Fixing If you choose - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 147
Printing and Faxing „ Manual duplex Select Paper Handling. • (Mac OS X 10 printer status (any errors that may happen with the printer) when printing. If you would like to turn the status monitor on, run the Status Monitor (from the Macintosh HD (Startup Disk), choose Library, Printers, KONICA MINOLTA - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 148
and Faxing Removing the Printer driver for Macintosh 8 (Mac OS X 10.3.9 to 10.4.x) 8 a (USB cable users) If you are using a USB cable, disconnect it from your machine. (Network users) Go to step b. b Restart the Macintosh. c Log in as an 'Administrator'. d Run the Printer Setup Utility - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 149
BR-Script3 printer driver does not support the PC-Fax Sending. • For network users, see the Network User's Guide for installation steps. You need to install the BR-Script3 printer driver using the following instructions. Note If you use a USB cable and Mac OS, only one printer driver for a machine - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 150
Printing and Faxing c Open the Printer Setup Utility icon. d Click Add. 8 (Mac OS X 10.3.9) Go to step e. (Mac OS X 10.4.x) Go to step f. e Choose USB. 142 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 151
and Faxing f Choose the printer name and make sure that KONICA MINOLTA is shown in Printer Model (Print Using). Select the printer name that shows BR-Script in the Model Name (Model), and then click Add. (Mac OS X 10.3.9) (Mac OS X 10.4.x) 8 g Choose Quit Printer Setup Utility from the Printer Setup - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 152
Printing and Faxing „ (Mac OS X 10.5.x and 10.6.x) a Choose System Preferences from the Apple menu. b Click the Print & Fax icon. 8 c Click the + button which is located below the Printers section. 144 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 153
Printing and Faxing d Click the Default icon which is located at the top of the dialog box. e Choose your machine from the Printer Name list and Select a driver to use... in Print Using. 8 f Choose the model name which shows BR-Script in Print Using, and then click Add. 145 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 154
Printing and Faxing g Choose Quit System Preferences from the System Preferences menu. 8 146 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 155
Printing and Faxing Features in the BR-Script3 (PostScript® 3™ language emulation) printer driver 8 Page Setup 8 You can set the Paper Size, Orientation and Scale. Choosing page setup options From an application such as Apple TextEdit, click File, then Print to start printing. „ (Mac OS X 10 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 156
Printing and Faxing „ (Mac OS X 10.5.x and 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. 8 Note To control special printing features, choose Printer Features from the Print dialog box. 148 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 157
Printing and Faxing Cover Page (Mac OS X 10.4.x or greater) 8 You can make the following cover page settings: „ Print Cover Page If you want to add a cover page to your document, use this function. „ Cover Page Type Choose a template for the cover page. „ Billing Info If you want to add the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 158
Printing and Faxing „ Border If you want to add a border, use this function. „ Two-Sided See Duplex Printing on page 138. „ whether or not to print the page flipped horizontally. Duplex Printing „ Use duplex unit Select Layout. Choose Long-edge binding or Short-edge binding in Two-Sided. 8 8 150 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 159
Printing and Faxing „ Manual duplex Select Paper Handling. • (Mac OS X 10.3.9 to 10.4.x) Choose Even numbered pages and print, and then choose Odd numbered pages and print. • (Mac OS X 10.5. and 10.6x) Choose Even Only and print, and then choose Odd Only and print. 8 151 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 160
password using the control panel of the machine to print them. 8 If you want to create a secure print job, click Settings... and check the Secure Print box. Enter a password in the Password box and click Print. (For more information about Secure Print, see Secure Key on page 125.) Printer Features - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 161
Password Choose the password for your secured document that you send to the machine from the drop-down box. „ Job Name Choose the Job name for your secured document that you sent to the machine, from the drop-down list. „ Toner Save You can conserve toner using this feature. When you check Toner - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 162
8 speed will be slower. „ Improve Print Output • Reduce Paper Curl If you check this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. • Improve Toner Fixing - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 163
Thick Env. Thin Recycled Paper „ Toner Save You can conserve toner using this feature. When you check Toner Save, your prints appear lighter. The default setting is Off. Note We do not recommend Toner Save for printing photo or grayscale images. „ Halftone Screen Lock Stops other applications - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 164
printing speed will be slower. „ Improve Print Output • Reduce Paper Curl If you check this setting, the paper curl may be reduced. If you are printing only a few pages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. • Improve Toner Fixing - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 165
Printing and Faxing Sending a fax Macintosh You can send a fax directly from a Macintosh application. Note Fax documents will be sent in Black and White only. a Create a document in a Macintosh application. b From an application such as Apple TextEdit, click File, then Print. „ ( - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 166
Printing and Faxing „ (Mac OS X 10.5.x and 10.6.x) For more page setup options, click the disclosure triangle beside the Printer pop-up menu. 8 c Choose Send Fax from the pop-up menu. 158 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 167
Facsimile from the Output pop-up menu. e Enter a fax number in the Input Fax Number box, and then click Print to send the fax. 8 Note If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 168
(Mac OS X 10.3.9 to 10.4.x) 8 You can address a fax number using a vCard (an electronic business card) from the Mac OS X Address Book application. a Click Address Book. b Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field. 8 Note If both work and home - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 169
Printing and Faxing c When you are finished addressing your fax, click Print. Note The vCard used must contain a work fax or home fax number. Using Mac OS X 10.5.x and 10.6.x Addresses panel You can address a fax number using Addresses button. a Click Addresses. 8 8 161 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 170
Printing and Faxing b Choose the fax number from Addresses panel and then click To:. c When you are finished addressing your fax, click Print. 8 162 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 171
. You can use this Macintosh TWAIN Scanner driver with any applications that support TWAIN specifications. Note • If you want to scan from a machine on a network, choose the networked machine in the Device Selector application located in Macintosh HD/Library/Printers/KONICA MINOLTA/Utilities/Device - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 172
following settings, if needed, in the Scanner Setup dialog box: „ Resolution „ Scan Type „ Document Size „ Adjust Image • Brightness • Contrast d Click Start. Note • You cannot adjust the scanning area. • Duplex scan is available from the ADF only. • Duplex scan is not available for legal size paper - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 173
PreScan button is used to preview and also lets you crop any unwanted areas from the image. When you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to scan the image. a Load your document. b Click PreScan. The whole image is scanned into your - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 174
Yes Yes Yes Yes Yes Yes Yes Yes Yes 9 Yes Scan Type 9 „ Black & White Use for text or line art images. „ Gray (Error Diffusion) Use for photographic images or graphics. (Error Diffusion is a method for creating simulated gray images without using true gray dots. Black dots are put in - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 175
up to 16.8 million colors to scan the image. Although using 24 Bit Color creates an image with the most accurate colors reproduction, the image file size will be about three times larger than a file created using the 8 Bit Color option. It requires the most memory and has the longest transfer time - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 176
Scanning Note User adjustable from 8.9 x 8.9 mm to 215.9 x 355.6 mm Adjusting the Image 9 „ Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and is usually suitable for most images. You can set the Brightness level by dragging - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 177
or Error and maintenance messages in the User's Guide. You can use Scan on the control panel to scan documents directly into your word processing, graphics or E-mail applications or to a folder on your Macintosh. Before you can use Scan on the control panel, you have to install the KONICA MINOLTA - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 178
/ XPS PDF / Secure PDF / JPEG / XPS PDF / Secure PDF / JPEG / XPS PDF / Secure PDF / JPEG / XPS PDF / Secure PDF / JPEG / XPS PDF / Secure PDF / TIFF PDF / Secure PDF / TIFF a Put a USB Flash memory drive into your machine. b Load your document in the ADF or on the scanner glass. 9 c Press Scan - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 179
it is reading the data. You could lose your data or damage the USB Flash memory drive. Changing the default file size 9 You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For a smaller file size, choose the small file size. a Press - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 180
familiar with the types of errors that can occur while you are using the Scan to USB, you can easily identify and troubleshoot any problems. „ Protected Device This message will appear if the protect switch of the USB Flash memory drive is on. „ Rename the File This message will appear if there - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 181
. (See E-mail on page 185.) • If you want to change the default file size, choose your preferred rate by moving the slide bar on the Device Button tab of the ControlCenter2 configuration. Scan to Image 9 You can scan either a black and white or color document into your graphics application for - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 182
in black and white, choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration. (See Image (example: Apple Preview) on page 182.) • If you want to change the default file size, choose your preferred rate by moving the slide bar on the Device Button tab of - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 183
and save it as a file in the folder you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the ControlCenter2. (See File on page 186.) a Load your document. b Press Scan. c Press a or b to choose Scan to PC. Press OK. d Press a or b to - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 184
and read documents with the OCR software built into Presto! PageManager. If you use the machine as a scanner, we recommend that you install Presto! PageManager. To install Presto! PageManager, see the Quick Guide. Note The complete NewSoft Presto! PageManager 7 User's Guide can be viewed from the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 185
Scanning For Canada E-mail Address: Germany Company name: Postal Address: Telephone: E-mail Address: URL: UK Company name: Postal Address: Telephone: Fax: E-mail Address: URL: France Company name: Postal Address: Telephone: E-mail Address: URL: Italy Company name: Postal Address The Software Centre - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 186
Scanning Spain Company name: Postal Address: Telephone: E-mail Address: Other countries E-mail Address: 5CA Not Open 0807505598 (For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute) - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 187
LCD shows error messages during scanning, see Troubleshooting in the User's Guide or Error and maintenance messages in the User's Guide. Using ControlCenter2 10 ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using ControlCenter2 eliminates - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 188
preference window appears. b Uncheck Start ControlCenter on computer startup. c Click OK to close the window. Note The ControlCenter2 application icon is in Macintosh HD/Library/Printers/KONICA MINOLTA/Utilities/ControlCenter. 10 180 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 189
four scan buttons for the Scan To Image, Scan To OCR, Scan To E-mail and Scan To File applications. „ Image (Default: Apple Preview) Lets you scan You must have Presto! PageManager installed on your Macintosh. „ E-mail (Default: your default E-mail software) Lets you scan a page or document directly - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 190
into your graphics application for image editing. To change the default settings, click the button while holding down the Ctrl key and choose Software Button. 10 If you want to scan and then crop a portion of a page after pre-scanning the document, check the Show Scanner Interface box. If you want - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 191
the function. If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your password in the Password and Re-type Password box and then click OK. Note • Secure PDF is also available for Scan to E-mail and Scan to File. • Secure PDF is available for Mac OS X 10 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 192
To OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the default word processing application. To configure Scan To OCR, click the button while holding down the Ctrl key and choose Software Button. To change the word processing - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 193
E-mail 10 The Scan To E-mail feature lets you scan a document to your default E-mail application, so you can send the scanned job as an attachment. To change the default E-mail application or attachment file type, click the button while holding down the Ctrl key and choose Software Button. To - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 194
scan an image to a folder on your hard disk in any file format. This lets you easily archive your paper documents. To configure the file type and folder, click the button while holding down the Ctrl key and choose Software Button. You can change the File Name. Enter the file name you want to use - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 195
images to an E-mail message. You can also choose the file attachment type and create a quick send list of E-mail addresses chosen from your E-mail address book. „ Scan to File Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file type to be used - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 196
types for attachments or for saving to a folder. Choose from the pop-up menu the type of file you want the scanned images to be saved in. „ Windows Bitmap " or "Compressed". • Secure PDF is available for Scan to Image, Scan to E-mail and Scan to File. User-defined button To customize a button - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 197
ControlCenter2 Scan to Image 10 „ General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. 10 189 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 198
settings. If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your password in the Password and Re-type Password box and then click OK. Note 10 • Secure PDF is also available for Scan to E-mail and Scan to File. • Secure PDF is available for Mac OS - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 199
button name. Choose the type of scan from the Scan Action field. „ Settings tab Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type, 10 Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings. 191 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 200
function is available for English, French, German, Dutch, Italian, Spanish, Portuguese, Danish, Swedish, Japanese and Chinese. Scan to E-mail 10 „ General tab Enter a name in Name for Custom (up to 30 characters) to create the button name. Choose the type of scan from the Scan Action field. 10 192 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 201
ControlCenter2 „ Settings tab Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings. Scan to File „ General tab Enter a name in Name for Custom (up to 30 characters) to - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 202
the File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Browse button. Choose the Resolution, Scan Type, Document Size, Duplex (two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast settings and enter the file name - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 203
print the copies using any of the features of the machine's printer driver, or you can direct the copy output to any standard printer driver installed on your Macintosh including network printers. PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 204
(Mac OS X 10.3.9 to 10.4.x) To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (See Sending a fax on page 157.) (Mac OS X 10.5.x and 10.6.x) For more options click the triangle beside the Printer pop-up menu. To copy, click the Print button. To - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 205
SETTINGS 10 You can configure or check the machine settings. „ Remote Setup Lets you open the Remote Setup Program. (See Remote Setup on page 216.) „ Quick-Dial Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 216.) „ Status Monitor Allows you to open the Status - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 206
open the Address Book window in the Remote Setup Program, so you can easily register or change the Quick-Dial numbers on your Macintosh. 10 Status Monitor 10 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate notification of errors such - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 207
Quick Guide then this selection should already be made. To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can set or change the address settings from the control panel. (See Control Panel Setup in the Network User's Guide.) Note For network scanning - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 208
PIN number. Enter your PIN number in the PIN number and Retype PIN number field. To send data to a computer protected by a PIN number, the LCD prompts you to enter the PIN number before the document can be scanned and sent to the machine. (See Using the Scan key on page 201.) 11 200 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 209
to scan a document using the duplex scanning feature, you need to put the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout. • Choose your document layout from following table: Front Portrait Back Landscape Front Back LCD Message (L)edge - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 210
Network Scanning Scan to E-mail (PC) 11 When you choose Scan to E-mail (Macintosh), your document will be scanned and sent directly to the Macintosh you designated on your network. ControlCenter2 will activate the default E-mail application on the designated Macintosh for addressing to the - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 211
Note If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 1-9 before it starts scanning. i The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use the One-Touch key or Speed-Dial number. Press Start. The machine - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 212
or Speed Dials with an E-mail address registered can be used when you scan data using One-Touch or Speed-Dial. (I-Fax addresses are not available for use.) a Load your document. b Press Scan. c Choose One-Touch or Speed-Dial number. If your machine supports Duplex Scan and you want to scan both - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 213
in black and white, choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration. (See Image (example: Apple Preview) on page 182.) • If you want to change the default file size, choose your preferred rate by moving the slide bar on the Device Button tab of - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 214
The file will be saved in the folder and file format that you have configured in ControlCenter2 on the designated Macintosh. You can change the Scan configuration. (See File on page 186.) a Load your document. b Press Scan. c Press a or b to choose Scan to PC. Press OK. d Press a or b to choose - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 215
the settings in FTP/Network Scan Profile in Administrator Settings. You can configure up to ten FTP server profiles and you can choose what profile numbers (1 to 10) to use for Scan to FTP settings in FTP/Network Scan Settings. Note If you want to find the IP address of your machine, press Menu - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 216
from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf). You can also manually enter a File Name up to - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 217
to step i. 11 h Press a or b to choose PDF, Secure PDF or TIFF. Press OK. Note If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 1-9 before it starts scanning. i Do one of the following: „ If you want to start scanning, press Start and go to step l. „ If - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 218
Network Scanning k Press a or b to choose . Press OK. Enter the file name you want to use (up to 32 characters) and press OK. Press Start. l The LCD shows Connecting. When the connection to the FTP server is successful the machine starts the scanning process. 11 210 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 219
severs, see the Network User's Guide.) The details required to use Scan to Network can be entered by using Web Based Management to preconfigure and store the details in a Scan to Network profile. A Scan to Network profile stores user information and configuration settings for use on a network, or - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 220
from seven preset and two user defined File Names. The file name that will be used for your document will be the file name you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For example, Estimate098765.pdf). You can also manually enter a File Name up to - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 221
to 32 characters). l Enter the Password for access to the CIFS server (up to 32 characters). m If you want to set Kerberos Server Address manually, enter the Kerberos Server Address (for example /konica_minolta/abc/) (up to 60 characters). Scan to Network using Scan to Network Profiles 11 a Load - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 222
go to step j. i Press a or b to choose PDF, Secure PDF or TIFF. Press OK. Note If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 1-9 before it starts scanning. j Do one of the following: „ If you want to start scanning, press Start. „ If you want to change - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 223
mail server) only) 11 You can set your own default setting for the Duplex Scan mode. You can choose from two types of layout, long edge or short edge. a Press Menu, 1. b Press a or b to choose Document Scan. Press OK. c Press a or b to choose Duplex Scan. Press OK. d Press a or b to choose Long edge - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 224
upload them directly to the machine. Note The Remote Setup application icon is in Macintosh HD/Library/Printers/KONICA MINOLTA/Utilities. 12 „ OK Lets you start uploading data to the machine and exit the Remote Setup application. If an error message is displayed, enter the correct data again and - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 225
the installation of Multi- Function Suite (see the Quick Guide), or if the network environment was changed, you need to specify the new machine. Open the Device Selector and choose the new machine. (For network users only) • If the Secure Function Lock is set to on, you cannot use Remote Setup. 12 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 226
179 ControlCenter3 Windows 59 D Device Selector 163, 199, 217 DeviceSelector 163, 199 Drivers Macintosh printer 125 TWAIN 163 Windows® printer 2 TWAIN 33 WIA 40 F FAX (PC-FAX) Macintosh sending 157 Windows® address book 108 cover page 103 facsimile style 104 group 110 receiving 114 - Konica Minolta bizhub 20 | bizhub 20 Software User Guide - Page 227
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SOFTWARE
USER’S GUIDE
A32R-9563-00A