Konica Minolta bizhub 283 bizhub 223/283/363/423 PKI Security Operations User
Konica Minolta bizhub 283 Manual
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- Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 1
User's Guide [Security Operations] 2010. 6 Ver. 1.01 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 2
Functions When Authentication Error 2-6 Setting the External Server ...2-9 Setting the External Server ...2-9 System Auto Reset Function ...2-12 Setting the System Auto Reset function 2-12 Changing the Administrator Password 2-14 Changing the Administrator Password 2-14 Protecting Data - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 3
Server (E-Mail Server 2-36 3 User Operations 3.1 User Authentication Function ...3-2 User authentication using the IC card 3-2 3.2 Encrypted Document Function ...3-4 Accessing the Encrypted document 3-4 3.3 Scan to Me Function...3-5 Scan to Me procedure ...3-5 bizhub 423/363/283/223 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 4
1 Security - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 5
security functions. The Administrator of the machine should keep this manual for ready reference. The manual should be of great help in finding solutions to operating problems and questions. This User's Guide (Ver. 1.01) describes bizhub 423/bizhub 363/bizhub 283/bizhub 223 PKI Card System Control - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 6
Set, Internet ISW Setting to OFF, and HDD to Installed. Check that the Fax Kit has been mounted and set up properly, if fax functions are to be used. 3. After this machine is installed, refer to this User's Guide and perform the following steps. Check that the Administrator Password has been set - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 7
page 1-8. If a wrong password is entered, during password authentication, a predetermined number of times (once to five times) or more set by the Administrator of the machine, the machine determines that it is unauthorized access through Prohibited Functions When Authentication Error, prohibiting - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 8
document transmitted to the machine using a dedicated printer driver and an IC card from the client PC and saved in the machine - Image files which have been scanned for transmission to a user mail address through e-mail (S/MIME) The following types of data saved in the HDD are protected when use - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 9
Service Engineer, the Administrator should change the Administrator Password as soon as possible. Operation and control of the machine The Administrator of the machine should perform the following operation control. - The Administrator of the machine should log off from the Administrator Settings - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 10
properly The Administrator of the machine should make the setting for adding a digital signature by selecting either [Always add signature] or [Select when sending]. He or she should make sure that the digital signature is added whenever an IC card owner sends highly confidential image data to the - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 11
to install the dedicated printer driver in the client PC. Items of Data Cleared by Overwrite All Data Function The Overwrite All Data function clears the following items of data. Items of Data Cleared Encrypted document Scanned image files Image files Encryption Key Administrator Password S/MIME - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 12
HDD Format deletes the loadable driver installed in the machine, which calls for setting made by the Service Engineer. For details, contact your Service Representative. Fax functions An optional Fax Kit is required for using fax functions. Contact your Service Representative. bizhub 423/363/283 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 13
2 Administrator Operations - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 14
2.1 Accessing the Administrator Settings In Administrator Settings, the settings for the machine system and network can be registered or changed. This machine implements authentication of the user of the Administrator Settings function through the Administrator Password that verifies the - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 15
Password. % If Prohibited Functions When Authentication Error is set to [Mode 2], entry of a wrong password is counted as unauthorized access. If a wrong Administrator Password is entered a predetermined number of times (once to five times) or more set by the Administrator of the machine, a message - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 16
sure first to log off from the User Mode. 1 Touch [ID & PW]. 2 Touch [Password]. 3 Enter the 8-to-16-digit Administrator Password from the keyboard or keypad. % Press the [C] key to clear all characters. % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 17
Press [Access] or touch [Login]. % If a wrong Administrator Password is entered, a message that tells that the authentication has failed appears. Enter the correct Administrator Password. % If Prohibited Functions When Authentication Error is set to [Mode 2], entry of a wrong password is counted as - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 18
state of the Administrator Settings is canceled by the Service Engineer, the setting of the Release Time Settings function is not applied. Setting Prohibited Functions When Authentication Error 0 For the procedure to call the Administrator Settings screen on the display, see page 2-2. 0 Do not leave - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 19
2.2 Preventing Unauthorized Access 2 3 Touch [Security Details]. 4 Touch [Prohibited Functions When Authentication Error]. 5 Touch [Mode 2]. % To change the check count, touch [+] to increase the count or [-] to decrease it. 6 Touch [Release Time Settings]. bizhub 423/363/283/223 2-7 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 20
of the Administrator Settings is canceled. % Release Time can be set to any value between 1 min. and 60 min. in 1-min. increments. An input data error message appears when any value falling outside the range of 1 to 60 min. is set. Enter the correct Release Time. 8 Touch [OK]. bizhub 423/363/283 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 21
Settings. 1 Call the Administrator Settings screen on the display from the control panel. 2 Touch [User Authentication/Account Track]. 3 Touch [External Sever Settings]. 4 Touch the specific Sever Registration key, in which no sever has been registered. 5 Touch [New]. % To change or delete - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 22
2.3 Setting the External Server 2 6 Touch [Server Type]. 7 Touch [Active Directory]. 8 From the keyboard or keypad, enter the Domain Name and touch [OK]. 9 Touch [OK]. bizhub 423/363/283/223 2-10 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 23
the External Server 2 10 Make the necessary settings. % If the Sever Name is yet to be entered, [OK] cannot be touched. Be sure to enter the Touch [Close]. % If two or more External Servers have been registered, select any desired server and touch [Set as Default]. bizhub 423/363/283/223 2-11 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 24
the mode. The user logs off from the mode after the lapse of a predetermined period of time after the processing of the specific job is completed. Setting the System Auto Reset function 0 For the procedure to call the Administrator Settings screen on the display, see page 2-2. 0 Do not leave the - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 25
. An input data error message appears when any value falling outside the range of 1 to 9 min. is set. Enter the correct System Auto Reset Time. % If no operations are performed for 1 min. even with System Auto Reset set to [OFF], the function is activated to cause the user to log off from the - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 26
display from the control panel. 2 Touch [Administrator Password]. 3 Enter the currently set 8-to-16-digit Administrator Password from the keyboard or keypad. % Press the [C] key to clear all characters. % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 27
show the upper case/symbol screen. % Touch [Cancel] to go back to the Security Settings screen. 6 Touch [OK]. % If the entered Administrator Password does not match, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. bizhub 423/363 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 28
left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Security Settings screen on the display from the control panel. 2 Touch [HDD Settings]. 3 Touch [HDD Encryption Setting]. bizhub 423/363/283/223 2-16 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 29
that important data should be saved in a backup medium in advance. Execution of HDD Format will also reset the setting values of different functions to the default values. For the functions whose settings are reset to the default values, see page 1-8. 5 Enter the new 20-digit Encryption Key - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 30
the sub power switch 8 The following screen appears after the machine has been restarted. 9 Call the Administrator Settings on the display from the control panel. % For the procedure to call the Administrator Settings on the display, see page 2-2. 10 Touch [HDD Format]. bizhub 423/363/283/223 2-18 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 31
sub power switch % To set the [Overwrite HDD Data], go to step 13. 13 Call the HDD Settings screen on the display from the control panel. % For the procedure to call the HDD Settings screen on the display, see steps 1 and 2 of page 2-16. 14 Touch [Overwrite HDD Data]. bizhub 423/363/283/223 2-19 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 32
It is recommended that important data should be saved in a backup medium in advance. Execution of HDD Format will also reset the setting values of different functions to the default values. For the functions whose settings are reset to the default values, see page 1-8. bizhub 423/363/283/223 2-20 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 33
machine may not function properly. Here is the sequence, through which the main power switch and sub power switch are turned on and off: Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch → Turn on the sub power switch bizhub 423/363/283/223 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 34
off from the Administrator Settings. 1 Call the Encryption Key entry screen on the display from the control panel. 2 Enter the currently registered 20-digit Encryption Key from the keyboard or keypad. % Press the [C] key to clear all characters. % Touch [Delete] to delete the last character entered - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 35
machine may not function properly. Here is the sequence, through which the main power switch and sub power switch are turned on and off: Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch → Turn on the sub power switch bizhub 423/363/283/223 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 36
0xaa → verifies. Setting the Overwrite All Data function 0 Performing Overwrite All Data deletes the currently set External Server. Set the External Server again. For the procedure to set the External Server, see page 2-9. 0 Performing Overwrite All Data deletes the loadable driver installed in the - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 37
power switch % After the main power switch has been turned on, quickly turn it off and give the machine to the Service Engineer. If the Overwrite All Data function is executed by mistake, contact the Service Engineer. For details, contact your Service Representative. bizhub 423/363/283/223 2-25 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 38
necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Administrator Settings screen on the display from the control panel. 2 Touch [Network Settings]. 3 Touch [E-Mail Settings]. 4 Touch [S/MIME Communication Settings]. bizhub 423/363/283/223 2-26 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 39
Communication Setting Function 2 5 Select [ON] and [E-Mail Text Encryption Method]. 6 Select encryption method and touch [OK]. % For encryption method, select the strong "3DES," "AES-128," "AES-192," or "AES-256." If the mail software being used does not support AES, encrypted mail messages may - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 40
2.8 S/MIME Communication Setting Function 2 9 Select [NO] and touch [OK]. 10 Select [Digital Signature]. 11 Select [Always add signature] or [Select when sending] and touch [OK]. 12 Touch [OK]. bizhub 423/363/283/223 2-28 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 41
left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Administrator Settings on the display from the control panel. 2 Touch [Fax Settings]. 3 Touch [Function Settings]. bizhub 423/363/283/223 2-29 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 42
-Fax RX Setting Function 2 4 Touch [PC-Fax RX Setting]. 5 Make the necessary settings. % When [Specified User Box] is selected, the data is stored at the box whose number is assigned with F code Sub address. % When Dial-in is set ON, [Dial-In only] appears after [Allow]. PC-FAX receiving setting - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 43
to log off from the Administrator Settings. 0 When saving high confidential document, do not make box save via FAX. 1 Call the Function Settings screen on the display from the control panel. 2 Touch [TSI User Box Setting]. 3 Select [Yes] and touch [TSI User Box Registration]. bizhub 423/363/283 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 44
2.10 TSI User Box Setting Function 2 4 Select the number to be set and touch [Edit]. % You can register up to 128 where the received data is distributed. % To delete the registered one, select the number and press [Delete]. 5 Make the necessary settings. % Confidential inbox or terminal box - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 45
the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [TCP/IP Settings]. 3 Touch [IPv4 Setting]. 4 Touch [Manual Input]. 5 Select [IP Address] and set the IP Address. % If [Auto Input] is selected for - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 46
the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [NetWare Settings]. 3 Make the necessary settings. 4 Touch [OK]. bizhub 423/363/283/223 2-34 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 47
to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [SMB Settings]. 3 Touch [Print Settings]. 4 Touch [NetBIOS Name]. 5 Enter the NetBIOS Name. 6 Touch [OK]. bizhub 423/363/283/223 2-35 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 48
necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [E-Mail Settings]. 3 Touch [E-Mail TX (SMTP)]. 4 Make the necessary settings. 5 Touch [OK]. bizhub 423/363/283/223 2-36 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 49
3 User Operations - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 50
is successful. Because printing occurs after user authentication is performed via the control panel of this machine, it is suitable for printing highly confidential documents. User authentication using the IC card 0 Contact the Administrator of the machine if the server is not registered. 0 Do not - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 51
, a message appears that tells that the IC card cannot be used. Contact the IC card administrator. % The number of consecutive failure count for the locking depends on the setting made on the IC card side. % If authentication fails, the permissible authentication failure count appears. 5 To log off - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 52
procedure, see page 3-2. 0 Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave the machine, be sure first to log off from the user operation mode. 1 Using the IC card, log on to the machine. 2 Press the [Box] key. 3 Touch [System User Box] tab - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 53
the image file scanned by the user on this machine using the IC card and transmits it as a mail data file of S/MIME to the mail address of the IC card user. NOTICE When using this function, be sure to transmit data using Digital Signature. Scan to Me procedure 0 For the logon procedure, see page - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 54
3.3 Scan to Me Function 3 6 Touch [Me]. 7 Touch [START]. % Do not pull out the IC card until the e-mail transmission is completed. The transmission file is discarded if the IC card is pulled out during transmission. bizhub 423/363/283/223 3-6 - Konica Minolta bizhub 283 | bizhub 223/283/363/423 PKI Security Operations User - Page 55
http://konicaminolta.com A1UD-9611A-00 2010 Copyright
2010. 6
Ver. 1.01
User’s Guide [Security Operations]