Konica Minolta bizhub 363 bizhub 223/283/363/423 PKI Security Operations User
Konica Minolta bizhub 363 Manual
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- Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 1
User's Guide [Security Operations] 2010. 6 Ver. 1.01 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 2
Functions When Authentication Error 2-6 Setting the External Server ...2-9 Setting the External Server ...2-9 System Auto Reset Function ...2-12 Setting the System Auto Reset function 2-12 Changing the Administrator Password 2-14 Changing the Administrator Password 2-14 Protecting Data - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 3
Setting the SMTP Server (E-Mail Server 2-36 3 User Operations 3.1 User Authentication Function ...3-2 User authentication using the IC card 3-2 3.2 Encrypted Document Function ...3-4 Accessing the Encrypted document 3-4 3.3 Scan to Me Function...3-5 Scan to Me procedure ...3-5 bizhub - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 4
1 Security - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 5
security functions. The Administrator of the machine should keep this manual for ready reference. The manual should be of great help in finding solutions to operating problems and questions. This User's Guide (Ver. 1.01) describes bizhub 423/bizhub 363/bizhub 283/bizhub 223 PKI Card System Control - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 6
been set by the Administrator of the machine. Check that External Server has been set by the Administrator of the machine. Check that Prohibited Functions When Authentication Error has been set to [Mode 2] by the Administrator of the machine. Check that PageScope Web Connection has been set to - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 7
page 1-8. If a wrong password is entered, during password authentication, a predetermined number of times (once to five times) or more set by the Administrator of the machine, the machine determines that it is unauthorized access through Prohibited Functions When Authentication Error, prohibiting - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 8
while the machine is being used. - Encrypted document transmitted to the machine using a dedicated printer driver and an IC card from the client PC and saved in the machine - Image files which have been scanned for transmission to a user mail address through e-mail (S/MIME) The following types of - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 9
, em- ployee identification numbers, and the like is not set for the Administrator Password and Encryption Key. - If the Administrator Password has been changed by the Service Engineer, the Administrator should change the Administrator Password as soon as possible. Operation and control of the - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 10
[Administrator Settings] - [Network Settings] - [SNMP Settings] on the MFP control panel, and set "SNMP v3(IP)" to "OFF." Network Connection Requirements for the Machine If the LAN is to be connected to an outside network, no unauthorized attempt to establish connection from the external network - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 11
. Items of Data Cleared Encrypted document Scanned image files Image files Encryption Key Administrator Password S/MIME certificate External Server Loadable driver Description Deletes all Encrypted document saved in Encrypted document User Box Deletes all Scanned image files • Image files other - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 12
deletes the loadable driver installed in the machine, which calls for setting made by the Service Engineer. For details, contact your Service Representative. Fax functions An optional Fax Kit is required for using fax functions. Contact your Service Representative. bizhub 423/363/283/223 1-9 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 13
2 Administrator Operations - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 14
2.1 Accessing the Administrator Settings In Administrator Settings, the settings for the machine system and network can be registered or changed. This machine implements authentication of the user of the Administrator Settings function through the Administrator Password that verifies the - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 15
[OK]. % If a wrong Administrator Password is entered, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. % If Prohibited Functions When Authentication Error is set to [Mode 2], entry of a wrong password is counted as unauthorized - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 16
digit Administrator Password from the keyboard or keypad. % Press the [C] key to clear all characters. % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case/symbol screen. % Touch [Cancel] to go back to the screen shown in step 2. bizhub 423/363/283/223 2-4 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 17
the correct Administrator Password. % If Prohibited Functions When Authentication Error is set to [Mode 2], entry of a wrong password is counted as unauthorized access. If a wrong Administrator Password is switch 6 Press the [Access] key to log off from the User Mode. bizhub 423/363/283/223 2-5 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 18
state of the Administrator Settings is canceled by the Service Engineer, the setting of the Release Time Settings function is not applied. Setting Prohibited Functions When Authentication Error 0 For the procedure to call the Administrator Settings screen on the display, see page 2-2. 0 Do not leave - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 19
2.2 Preventing Unauthorized Access 2 3 Touch [Security Details]. 4 Touch [Prohibited Functions When Authentication Error]. 5 Touch [Mode 2]. % To change the check count, touch [+] to increase the count or [-] to decrease it. 6 Touch [Release Time Settings]. bizhub 423/363/283/223 2-7 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 20
the Administrator Settings is canceled. % Release Time can be set to any value between 1 min. and 60 min. in 1-min. increments. An input data error message appears when any value falling outside the range of 1 to 60 min. is set. Enter the correct Release Time. 8 Touch [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 21
panel. 2 Touch [User Authentication/Account Track]. 3 Touch [External Sever Settings]. 4 Touch the specific Sever Registration key, in which no sever has been registered. 5 Touch [New]. % To change or delete a previously registered server, touch [Edit] or [Delete]. bizhub 423/363/283/223 2-9 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 22
2.3 Setting the External Server 2 6 Touch [Server Type]. 7 Touch [Active Directory]. 8 From the keyboard or keypad, enter the Domain Name and touch [OK]. 9 Touch [OK]. bizhub 423/363/283/223 2-10 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 23
sure to enter the Sever Name. % A Sever Name that already exists cannot be redundantly registered. 11 Touch [OK]. 12 Touch [Close]. % If two or more External Servers have been registered, select any desired server and touch [Set as Default]. bizhub 423/363/283 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 24
left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Administrator Settings screen on the display from the control panel. 2 Touch [System Settings]. 3 Touch [Reset Settings]. bizhub 423/363/283/223 2-12 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 25
set. Enter the correct System Auto Reset Time. % If no operations are performed for 1 min. even with System Auto Reset set to [OFF], the function is activated to cause the user to log off from the mode automatically. % Press the [C] key to clear all characters. 6 Touch [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 26
that the machine accepts no more Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engi- bizhub 423/363/283/223 2-14 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 27
case/symbol screen. % Touch [Cancel] to go back to the Security Settings screen. 6 Touch [OK]. % If the entered Administrator Password does not match, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. bizhub 423/363/283/223 2-15 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 28
set External Server. Set the External Server again. For the procedure to set the External Server, see page page 2-9. 0 For the procedure to call the Security Settings screen on the display, see steps 1 and 2 of page 2-6. 0 Do not leave the machine with the setting screen of Administrator Settings - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 29
saved in a backup medium in advance. Execution of HDD Format will also reset the setting values of different functions to the default values. For the functions whose settings are reset to the default values, see page Key. For details of the Password Rules, see page 1-8. % If the entered Encryption - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 30
the sub power switch 8 The following screen appears after the machine has been restarted. 9 Call the Administrator Settings on the display from the control panel. % For the procedure to call the Administrator Settings on the display, see page 2-2. 10 Touch [HDD Format]. bizhub 423/363/283/223 2-18 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 31
sub power switch % To set the [Overwrite HDD Data], go to step 13. 13 Call the HDD Settings screen on the display from the control panel. % For the procedure to call the HDD Settings screen on the display, see steps 1 and 2 of page 2-16. 14 Touch [Overwrite HDD Data]. bizhub 423/363/283/223 2-19 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 32
the HDD. It is recommended that important data should be saved in a backup medium in advance. Execution of HDD Format will also reset the setting values of different functions to the default values. For the functions whose settings are reset to the default values, see page 1-8. bizhub 423/363/283 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 33
the main power switch. % When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch → Turn on the main power switch → Turn on the sub power switch bizhub 423/363/283/223 2-21 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 34
Changing the Encryption Key 0 For the procedure to call the Encryption Key entry screen on the display, see steps 1 through 4 of page 2-16. 0 Do not leave the machine with the setting screen of Administrator Settings to the HDD Settings screen. 3 Select Confirmation]. Password Rules, see page - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 35
the main power switch. % When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch → Turn on the main power switch → Turn on the sub power switch bizhub 423/363/283/223 2-23 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 36
Data deletes the currently set External Server. Set the External Server again. For the procedure to set the External Server, see page 2-9. 0 Performing Overwrite All Data deletes the loadable driver installed in the machine, which calls for setting made by the Service Engineer. For details, contact - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 37
data has been overwritten and erased properly. Data is not erased properly if an error occurs during the procedure. For details, contact your Service Representative. % When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 38
necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Administrator Settings screen on the display from the control panel. 2 Touch [Network Settings]. 3 Touch [E-Mail Settings]. 4 Touch [S/MIME Communication Settings]. bizhub 423/363/283/223 2-26 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 39
"AES-128," "AES-192," or "AES-256." If the mail software being used does not support AES, encrypted mail messages may be received, but they cannot be decrypted. Use AES-compliant mail software -256: AES: 256bit 7 Touch [OK]. 8 Select [Automatically Obtain Certificates]. bizhub 423/363/283/223 2-27 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 40
2.8 S/MIME Communication Setting Function 2 9 Select [NO] and touch [OK]. 10 Select [Digital Signature]. 11 Select [Always add signature] or [Select when sending] and touch [OK]. 12 Touch [OK]. bizhub 423/363/283/223 2-28 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 41
to the machine by the Administrator of the machine through the Administrator Settings is authenticated, the machine enables setting of the operation of the PC-Fax RX Setting Function. This function enables received fax documents to be saved in user boxes on the hard disk installed in the machine - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 42
stored at the box whose number is assigned with F code Sub address. % When Dial-in is set ON, [Dial-In only] appears after [Allow]. PC-FAX receiving setting can be made only when the data is received with dial-in number. % FAX input data is saved to the box as TIFF. % When a user deleted [Specified - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 43
off from the Administrator Settings. 0 When saving high confidential document, do not make box save via FAX. 1 Call the Function Settings screen on the display from the control panel. 2 Touch [TSI User Box Setting]. 3 Select [Yes] and touch [TSI User Box Registration]. bizhub 423/363/283/223 2-31 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 44
set for [Action when TSI User Box is not set]. Also when a new box is assigned with the same box number after [Box] set for the TSI is deleted, the data will be stored at the newly assigned inbox, therefore you should be careful with the number assigned. 6 Touch [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 45
log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [TCP/IP Settings]. 3 Touch [IPv4 Setting]. 4 Touch [Manual Input]. 5 Select [IP Address] and set the IP Address. % If [Auto Input] is selected for IP Application Method in step - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 46
the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [NetWare Settings]. 3 Make the necessary settings. 4 Touch [OK]. bizhub 423/363/283/223 2-34 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 47
to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [SMB Settings]. 3 Touch [Print Settings]. 4 Touch [NetBIOS Name]. 5 Enter the NetBIOS Name. 6 Touch [OK]. bizhub 423/363/283/223 2-35 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 48
necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [E-Mail Settings]. 3 Touch [E-Mail TX (SMTP)]. 4 Make the necessary settings. 5 Touch [OK]. bizhub 423/363/283/223 2-36 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 49
3 User Operations - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 50
to log off from the user operation mode. 1 Insert the IC card into the IC card reader connected to the machine. % The following screen appears if any document is saved in the PKI Encrypted Document User Box. After selecting [Print & Access] or [Access], insert the IC card into the IC card reader - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 51
document, see page 3-4. 2 Enter the PIN code registered in the IC card from the 10-key pad. If the PIN code includes any character other than numerals, touch [PIN Code Contact the IC card administrator. % The number of consecutive failure count for the locking depends on the setting made on the IC - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 52
in the machine. The PKI encrypted document saved in the machine can be decrypted only by an encrypted IC card, which makes this function just right for printing highly confidential documents. Accessing the Encrypted document 0 For the logon procedure, see page 3-2. 0 Do not leave the machine while - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 53
leave the machine, be sure first to log off from the user operation mode. 1 Using the IC card, log on to the machine. 2 Press the [Fax/Scan] key. 3 Touch [Communication Settings]. 4 Select [E-Mail Encryption] and [Digital Signature]. 5 Touch [Close]. bizhub 423/363/283/223 3-5 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 54
3.3 Scan to Me Function 3 6 Touch [Me]. 7 Touch [START]. % Do not pull out the IC card until the e-mail transmission is completed. The transmission file is discarded if the IC card is pulled out during transmission. bizhub 423/363/283/223 3-6 - Konica Minolta bizhub 363 | bizhub 223/283/363/423 PKI Security Operations User - Page 55
http://konicaminolta.com A1UD-9611A-00 2010 Copyright
2010. 6
Ver. 1.01
User’s Guide [Security Operations]