Konica Minolta bizhub 423 bizhub 223/283/363/423 PKI Security Operations User
Konica Minolta bizhub 423 Manual
View all Konica Minolta bizhub 423 manuals
Add to My Manuals
Save this manual to your list of manuals |
Konica Minolta bizhub 423 manual content summary:
- Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 1
User's Guide [Security Operations] 2010. 6 Ver. 1.01 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 2
29 PC-Fax RX Setting ...2-29 TSI User Box Setting Function...2-31 TSI User Box Setting...2-31 TCP/IP Setting Function ...2-33 Setting the IP Address ...2-33 Registering the DNS Server ...2-33 NetWare Setting Function ...2-34 Making the NetWare Setting ...2-34 SMB Setting Function ...2-35 bizhub 423 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 3
Setting the SMTP Server (E-Mail Server 2-36 3 User Operations 3.1 User Authentication Function ...3-2 User authentication using the IC card 3-2 3.2 Encrypted Document Function ...3-4 Accessing the Encrypted document 3-4 3.3 Scan to Me Function...3-5 Scan to Me procedure ...3-5 bizhub - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 4
1 Security - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 5
using the security functions. The Administrator of the machine should keep this manual for ready reference. The manual should be of great help in finding solutions to operating problems and questions. This User's Guide (Ver. 1.01) describes bizhub 423/bizhub 363/bizhub 283/bizhub 223 PKI Card System - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 6
that Write Setting of SNMP v1/v2c Settings has been set to [Invalid] and SNMP v3(IP) has been set to [OFF] by the Administrator of the machine. The language, in which the contents of the User's Guide Security Operations have been evaluated, is English. Explain the way how to get the manual in the - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 7
page 1-8. If a wrong password is entered, during password authentication, a predetermined number of times (once to five times) or more set by the Administrator of the machine, the machine determines that it is unauthorized access through Prohibited Functions When Authentication Error, prohibiting - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 8
and made available for use by its users are protected while the machine is being used. - Encrypted document transmitted to the machine using a dedicated printer driver and an IC card from the client PC and saved in the machine - Image files which have been scanned for transmission to a user mail - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 9
not set for the Administrator Password and Encryption Key. - If the Administrator Password has been changed by the Service Engineer, the Administrator should change the Administrator Password as soon as possible. Operation and control of the machine The Administrator of the machine should perform - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 10
reader supported by the machine is AU-211P. Be sure to use the IC card reader provided by the Service Representative. For details, contact your Service Representative. The service representative is to install the IC card reader to the USB port on the rear right side of the machine. The Administrator - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 11
of 8 to 16 digits to keep the security status. For details of the Administrator Password Setting, see page 2-14 Precautions for Use of Various Types of Applications When the Encrypted document function is to be used, be sure to install the dedicated printer driver in the client PC. Items of Data - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 12
deletes the loadable driver installed in the machine, which calls for setting made by the Service Engineer. For details, contact your Service Representative. Fax functions An optional Fax Kit is required for using fax functions. Contact your Service Representative. bizhub 423/363/283/223 1-9 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 13
2 Administrator Operations - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 14
There is a reserved job (timer TX, fax redial waiting, etc.) in the machine. - Immediately after the main power switch has been turned ON. - A malfunction code is displayed on the machine. 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 15
any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then turn on, the main power switch of the machine. If the main power switch is turned off and on - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 16
is the same as that of Administrator Settings. 0 Do not leave the machine with the User Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the User Mode. 1 Touch [ID & PW]. 2 Touch [Password]. 3 Enter the 8-to-16-digit - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 17
any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then turn on, the main power switch of the machine. If the main power switch is turned off and on - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 18
be selected from among once to five times. To prevent unauthorized access, operate the machine in [Mode 2]. If [Mode 2] is selected, the Release Time Settings function is enabled. When the Administrator Settings is set into the access lock state, the main power switch is turned off and on and, after - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 19
2.2 Preventing Unauthorized Access 2 3 Touch [Security Details]. 4 Touch [Prohibited Functions When Authentication Error]. 5 Touch [Mode 2]. % To change the check count, touch [+] to increase the count or [-] to decrease it. 6 Touch [Release Time Settings]. bizhub 423/363/283/223 2-7 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 20
the Administrator Settings is canceled. % Release Time can be set to any value between 1 min. and 60 min. in 1-min. increments. An input data error message appears when any value falling outside the range of 1 to 60 min. is set. Enter the correct Release Time. 8 Touch [OK]. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 21
on the display, see page 2-2. 0 Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Administrator Settings screen on the display - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 22
2.3 Setting the External Server 2 6 Touch [Server Type]. 7 Touch [Active Directory]. 8 From the keyboard or keypad, enter the Domain Name and touch [OK]. 9 Touch [OK]. bizhub 423/363/283/223 2-10 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 23
the External Server 2 10 Make the necessary settings. % If the Sever Name is yet to be entered, [OK] cannot be touched. Be sure to enter the Touch [Close]. % If two or more External Servers have been registered, select any desired server and touch [Set as Default]. bizhub 423/363/283/223 2-11 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 24
Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Administrator Settings screen on the display from the control panel. 2 Touch [System Settings]. 3 Touch [Reset Settings]. bizhub 423/363/283 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 25
Enter the correct System Auto Reset Time. % If no operations are performed for 1 min. even with System Auto Reset set to [OFF], the function is activated to cause the user to log off from the mode automatically. % Press the [C] key to clear all characters. 6 Touch [OK]. bizhub 423/363/283/223 2-13 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 26
that the machine accepts no more Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engi- bizhub 423/363/283/223 2-14 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 27
2.5 Changing the Administrator Password 2 neer; or, turn off, and then turn on, the main power switch of the machine. If the main power switch is turned off and on, the access lock state is canceled after the lapse of time set for [Release Time Settings]. When the main power switch is turned off, - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 28
Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Security Settings screen on the display from the control panel. 2 Touch [HDD Settings]. 3 Touch [HDD Encryption Setting]. bizhub 423/363/283 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 29
setting values of different functions to the default values. For the functions whose settings are reset to the default values, see page Settings screen. 6 Touch [OK]. % If the entered Encryption Key does not meet the requirements of the Password details of the Password Rules, see page 1-8. % If the - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 30
the sub power switch 8 The following screen appears after the machine has been restarted. 9 Call the Administrator Settings on the display from the control panel. % For the procedure to call the Administrator Settings on the display, see page 2-2. 10 Touch [HDD Format]. bizhub 423/363/283/223 2-18 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 31
sub power switch % To set the [Overwrite HDD Data], go to step 13. 13 Call the HDD Settings screen on the display from the control panel. % For the procedure to call the HDD Settings screen on the display, see steps 1 and 2 of page 2-16. 14 Touch [Overwrite HDD Data]. bizhub 423/363/283/223 2-19 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 32
It is recommended that important data should be saved in a backup medium in advance. Execution of HDD Format will also reset the setting values of different functions to the default values. For the functions whose settings are reset to the default values, see page 1-8. bizhub 423/363/283/223 2-20 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 33
, the machine may not function properly. Here is the sequence, through which the main power switch and sub power switch are turned on and off: Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch → Turn on the sub power switch bizhub 423/363/283/223 2-21 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 34
Changing the Encryption Key 0 For the procedure to call the Encryption Key entry screen on the display, see steps 1 through 4 of page 2-16. 0 Do not leave the machine with the setting screen of Administrator Settings to the HDD Settings screen. 3 Select Confirmation]. Password Rules, see page - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 35
, the machine may not function properly. Here is the sequence, through which the main power switch and sub power switch are turned on and off: Turn off the sub power switch → Turn off the main power switch → Turn on the main power switch → Turn on the sub power switch bizhub 423/363/283/223 2-23 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 36
the machine, which calls for setting made by the Service Engineer. For details, contact your Service Representative. 0 For the procedure to call the HDD Settings screen on the display, see steps 1 and 2 of page 2-16. 0 Do not leave the machine with the setting screen of Administrator Settings left - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 37
the sub power switch % After the main power switch has been turned on, quickly turn it off and give the machine to the Service Engineer. If the Overwrite All Data function is executed by mistake, contact the Service Engineer. For details, contact your Service Representative. bizhub 423/363/283/223 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 38
necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Administrator Settings screen on the display from the control panel. 2 Touch [Network Settings]. 3 Touch [E-Mail Settings]. 4 Touch [S/MIME Communication Settings]. bizhub 423/363/283/223 2-26 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 39
Setting Function 2 5 Select [ON] and [E-Mail Text Encryption Method]. 6 Select encryption method and touch [OK]. % For encryption method, select the strong "3DES," "AES-128," "AES-192," or "AES-256." If the mail software being used does not support 3 key triple DES: 168 bits AES-128: AES: 128bit - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 40
2.8 S/MIME Communication Setting Function 2 9 Select [NO] and touch [OK]. 10 Select [Digital Signature]. 11 Select [Always add signature] or [Select when sending] and touch [OK]. 12 Touch [OK]. bizhub 423/363/283/223 2-28 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 41
Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Administrator Settings on the display from the control panel. 2 Touch [Fax Settings]. 3 Touch [Function Settings]. bizhub 423/363/283 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 42
, the data is stored at the box whose number is assigned with F code Sub address. % When Dial-in is set ON, [Dial-In only] appears after [Allow]. PC-FAX receiving setting can be made only when the data is received with dial-in number. % FAX input data is saved to the box as TIFF. % When a user - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 43
User Box Setting Function 2 2.10 TSI User Box Setting Function When access to the machine by the Administrator of the machine through the Administrator Settings is authenticated, the machine enables setting of the operation of the TSI User Box Setting Function. This function automatically sorts - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 44
[Action when TSI User Box is not set]. Also when a new box is assigned with the same box number after [Box] set for the TSI is deleted, the data will be stored at the newly assigned inbox, therefore you should be careful with the number assigned. 6 Touch [OK]. bizhub 423/363/283/223 2-32 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 45
to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [TCP/IP Settings]. 3 Touch [IPv4 Setting]. 4 Touch [Manual Input]. 5 Select [IP Address] and set the IP Address. % If [Auto Input - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 46
the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [NetWare Settings]. 3 Make the necessary settings. 4 Touch [OK]. bizhub 423/363/283/223 2-34 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 47
to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [SMB Settings]. 3 Touch [Print Settings]. 4 Touch [NetBIOS Name]. 5 Enter the NetBIOS Name. 6 Touch [OK]. bizhub 423/363/283/223 2-35 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 48
necessary to leave the machine, be sure first to log off from the Administrator Settings. 1 Call the Network Settings screen on the display from the control panel. 2 Touch [E-Mail Settings]. 3 Touch [E-Mail TX (SMTP)]. 4 Make the necessary settings. 5 Touch [OK]. bizhub 423/363/283/223 2-36 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 49
3 User Operations - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 50
Contact the Administrator of the machine if the server is not registered. 0 Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave the machine, be sure , select [Access] and select the specific document from those in bizhub 423/363/283/223 3-2 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 51
printing is normally terminated. % If a wrong PIN code is entered two or more consecutive times, the IC card is put into a locked state and becomes no longer valid for authentication. If the IC card is locked, contact the IC card administrator. This machine is not useful for unlocking the IC card - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 52
dedicated printer driver and IC card from the PC side is saved in the machine. The PKI encrypted document saved in the machine can be document 0 For the logon procedure, see page 3-2. 0 Do not leave the machine while you are in the user operation mode. select [Delete]. bizhub 423/363/283/223 3-4 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 53
necessary to leave the machine, be sure first to log off from the user operation mode. 1 Using the IC card, log on to the machine. 2 Press the [Fax/Scan] key. 3 Touch [Communication Settings]. 4 Select [E-Mail Encryption] and [Digital Signature]. 5 Touch [Close]. bizhub 423/363/283/223 3-5 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 54
3.3 Scan to Me Function 3 6 Touch [Me]. 7 Touch [START]. % Do not pull out the IC card until the e-mail transmission is completed. The transmission file is discarded if the IC card is pulled out during transmission. bizhub 423/363/283/223 3-6 - Konica Minolta bizhub 423 | bizhub 223/283/363/423 PKI Security Operations User - Page 55
http://konicaminolta.com A1UD-9611A-00 2010 Copyright
2010. 6
Ver. 1.01
User’s Guide [Security Operations]