Konica Minolta bizhub C284 Security Guide

Konica Minolta bizhub C284 Manual

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  • Konica Minolta bizhub C284 | Security Guide - Page 1
    User's Guide Security Operations 2012. 10 Ver. 1.02
  • Konica Minolta bizhub C284 | Security Guide - Page 2
    Password Rules...2-8 Setting the Enhanced Security Mode 2-10 Preventing Unauthorized Access 2-12 Setting Prohibited Functions When Authentication Error PC-Fax RX Setting ...2-32 2.11 TSI User Box Setting Function...2-34 TSI User Box Setting...2-34 bizhub C554/C454/C364/C284/C224 Contents-1
  • Konica Minolta bizhub C284 | Security Guide - Page 3
    2-39 3 User Operations 3.1 User Authentication Function ...3-2 User authentication using the IC card 3-2 3.2 Encrypted Document Function ...3-4 Accessing the Encrypted document 3-4 3.3 Scan to Me Function...3-5 Scan to Me procedure ...3-5 bizhub C554/C454/C364/C284/C224 Contents-2
  • Konica Minolta bizhub C284 | Security Guide - Page 4
    1 Security
  • Konica Minolta bizhub C284 | Security Guide - Page 5
    machine, perform steps as instructed by the message. For details of the error messages, refer to the User's Guide furnished with the machine and that furnished with the Authentication Unit. If the error cannot be remedied, contact your service representative. bizhub C554/C454/C364/C284/C224 1-2
  • Konica Minolta bizhub C284 | Security Guide - Page 6
    setup and service procedures for the machine. When giving the User's Guide Security Operations to the administrator of the machine, check that the User's Guide is installed, refer to this User's Guide and perform the following steps. Check that the Administrator Password has been set by the
  • Konica Minolta bizhub C284 | Security Guide - Page 7
    When Authentication Error, prohibiting any further entry of the password. By prohibiting the password entry operation, the machine prevents unauthorized use or removal of data, - Authentication of Administrator Settings is successful. bizhub C554/C454/C364/C284/C224 1-4
  • Konica Minolta bizhub C284 | Security Guide - Page 8
    users are protected while the machine is being used. - Encrypted document transmitted to the machine using a dedicated printer driver and an IC card from the client PC and saved in the machine - Image files which have been scanned for transmission to a user other than Scanned image
  • Konica Minolta bizhub C284 | Security Guide - Page 9
    Settings is completed. The administrator of the machine should also make sure that each individual user logs off from the User Authentication mode after the operation in the User Authentication mode is completed, including operation of the Encrypted document. bizhub C554/C454/C364/C284/C224 1-6
  • Konica Minolta bizhub C284 | Security Guide - Page 10
    [User supports the following types of IC card and IC card reader. - The types of IC cards supported specific person who is authorized to own the IC card. - The person responsible within the organization that uses the machine should prohibit the user from transferring card user removes his or
  • Konica Minolta bizhub C284 | Security Guide - Page 11
    files Image files Encryption Key Administrator Password S/MIME certificate External Server Loadable driver Description Sets [Invalid] and disables [Set Minimum Password Length] Deletes all Encrypted document saved in Encrypted document User Box Deletes all Scanned image files • Image files other
  • Konica Minolta bizhub C284 | Security Guide - Page 12
    1 Fax functions An optional Fax Kit is required for using fax functions. Contact your Service Representative. General functions and operations For details of general functions and settings of this machine, refer to the User's Guide furnished with the machine. bizhub C554/C454/C364/C284/C224 1-9
  • Konica Minolta bizhub C284 | Security Guide - Page 13
    2 Administrator Operations
  • Konica Minolta bizhub C284 | Security Guide - Page 14
    users of the machine will know the Administrator Password. If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Service power switch has been turned ON. - A malfunction code is displayed on the machine. 0 Do not bizhub C554/C454/C364/C284/C224 2-2
  • Konica Minolta bizhub C284 | Security Guide - Page 15
    any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and the [Reset] key to log off from the Administrator Settings. bizhub C554/C454/C364/C284/C224 2-3
  • Konica Minolta bizhub C284 | Security Guide - Page 16
    Password from the keyboard or keypad. % Press the [C] key or touch [C] to clear all characters % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case/symbol screen. % Touch [Cancel] to go back to the previous screen. 4 Touch [OK]. bizhub C554/C454/C364/C284
  • Konica Minolta bizhub C284 | Security Guide - Page 17
    any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and [Access] key or touch [Close] to log off from the User Mode. bizhub C554/C454/C364/C284/C224 2-5
  • Konica Minolta bizhub C284 | Security Guide - Page 18
    specific setting cannot be changed with the Enhanced Security Mode set to [ON]. Function Name Password Rules Prohibited Functions When Authentication Error Release Time settings Public User Access User Box Admin Read setting: Enable Write setting: Invalid Restrict Allow OFF (not to be changed) Read
  • Konica Minolta bizhub C284 | Security Guide - Page 19
    Registering and Changing Address by the user (Address Book and Program) Initialize (Network Settings) Image Log Transfer Settings Remote Panel Settings (Server ] Deletes all Encrypted document saved in Encrypted document User Box Deletes the external server bizhub C554/C454/C364/C284/C224 2-7
  • Konica Minolta bizhub C284 | Security Guide - Page 20
    set password so as to meet the Password Rules. For details of the Password Rules, see page 1-8. 1 Call the Administrator Settings on the display from the control panel. 2 Touch [Security Settings]. 3 Touch [Security Details]. 4 Touch [Password Rules]. bizhub C554/C454/C364/C284/C224 2-8
  • Konica Minolta bizhub C284 | Security Guide - Page 21
    Security Function 2 5 Select [Enable] and set [Set Minimum Password Length] (8 to 64 characters). % The following screen appears if the previously required settings are yet to be made by the Service Engineer. Contact your Service Representative. 6 Touch [OK]. bizhub C554/C454/C364/C284/C224 2-9
  • Konica Minolta bizhub C284 | Security Guide - Page 22
    on the display from the control panel. 2 Touch [Security Settings]. 3 Touch [Enhanced Security Mode]. 4 Select [ON] to enable the Enhanced Security Mode and touch [OK]. bizhub C554/C454/C364/C284/C224 2-10
  • Konica Minolta bizhub C284 | Security Guide - Page 23
    to [ON], a key icon appears at the portion on the screen enclosed by a red frame, indicating that the machine is in the Enhanced Security Mode. bizhub C554/C454/C364/C284/C224 2-11
  • Konica Minolta bizhub C284 | Security Guide - Page 24
    for Prohibited Functions When Authentication Error. The factory setting is [Mode password) is prohibited for 5 sec. If authentication fails, the authentication operation (entry of the password Settings is canceled by the Service Engineer, the setting of the bizhub C554/C454/C364/C284/C224 2-12
  • Konica Minolta bizhub C284 | Security Guide - Page 25
    Preventing Unauthorized Access 2 3 Touch [Prohibited Functions When Authentication Error]. 4 Touch [Mode 2]. % Select [Mode 2] when to any value between 1 min. and 60 min. in 1-min. increments. An input data error message appears when any value falling outside the range of 1 to 60 min. is set.
  • Konica Minolta bizhub C284 | Security Guide - Page 26
    2 Touch [User Authentication/Account Track]. 3 Touch [External Sever Settings]. 4 Touch the specific Sever Registration key, in which no sever has been registered. 5 Touch [New]. % To change or delete a previously registered server, touch [Edit] or [Delete]. bizhub C554/C454/C364/C284/C224 2-14
  • Konica Minolta bizhub C284 | Security Guide - Page 27
    [Default Domain Name]. 9 From the keyboard or keypad, enter the Domain Name and touch [OK]. % Press the [C] key or touch [Undo] to clear the value entered last. % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case/symbol screen. bizhub C554/C454/C364/C284
  • Konica Minolta bizhub C284 | Security Guide - Page 28
    redundantly registered. 13 Touch [OK]. 14 Touch [Close]. % If two or more external servers have been registered, select any desired server and touch [Set as Default]. bizhub C554/C454/C364/C284/C224 2-16
  • Konica Minolta bizhub C284 | Security Guide - Page 29
    System Auto Reset set to [OFF], the function causes the user to log off from the mode automatically. Reference - Processing of a specific job, however, takes precedence over the System Auto Reset panel. 2 Touch [System Settings]. 3 Touch [Reset Settings]. bizhub C554/C454/C364/C284/C224 2-17
  • Konica Minolta bizhub C284 | Security Guide - Page 30
    to a value between 1 min. and 9 min., variable in 1-min. increments. An input data error message appears when any value falling outside the range of 1 to 9 min. is set. Enter the function is activated to cause the user to log off from the mode automatically. % Press the [C] key to clear all characters. 6
  • Konica Minolta bizhub C284 | Security Guide - Page 31
    for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Engineer; or, turn off, and then at least 10 seconds to turn it on after turning it bizhub C554/C454/C364/C284/C224 2-19
  • Konica Minolta bizhub C284 | Security Guide - Page 32
    the correct Administrator Password. For details of the Password Rules, see page 1-8. % If the entered Administrator Password does not match, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. bizhub C554/C454/C364/C284/C224 2-20
  • Konica Minolta bizhub C284 | Security Guide - Page 33
    functions to the default values. Set the Enhanced Security Mode to [ON] again. For the functions whose settings are reset to the default values, see page 2-7. 1 Call the Security Settings screen on the display from the control panel. 2 Touch [HDD Settings]. bizhub C554/C454/C364/C284/C224 2-21
  • Konica Minolta bizhub C284 | Security Guide - Page 34
    6 Touch [OK]. % If the entered Encryption Key does not meet the Password Rules, a message that tells that the entered Encryption Key cannot be used appears. Enter the correct Encryption Key. For details of the Password Rules, see page 1-8. % If the entered Encryption Key does not match
  • Konica Minolta bizhub C284 | Security Guide - Page 35
    Settings on the display from the control panel. % For the procedure to call the Administrator Settings on the display, see page 2-2. 10 Touch [HDD Format]. bizhub C554/C454/C364/C284/C224 2-23
  • Konica Minolta bizhub C284 | Security Guide - Page 36
    off: Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö Turn on the sub power key bizhub C554/C454/C364/C284/C224 2-24
  • Konica Minolta bizhub C284 | Security Guide - Page 37
    5 Touch [OK]. % If the entered Encryption Key does not meet the Password Rules, a message that tells that the entered Encryption Key cannot be used appears. Enter the correct Encryption Key. For details of the Password Rules, see page 1-8. % If the entered Encryption Key does not match
  • Konica Minolta bizhub C284 | Security Guide - Page 38
    off: Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö Turn on the sub power key bizhub C554/C454/C364/C284/C224 2-26
  • Konica Minolta bizhub C284 | Security Guide - Page 39
    in all spaces of the HDD. The function also resets all passwords saved in the memory area on the MFP board and the loadable driver installed in the machine, which calls for setting made by the Service Engineer. For details, contact your Service Representative. bizhub C554/C454/C364/C284/C224 2-27
  • Konica Minolta bizhub C284 | Security Guide - Page 40
    erased properly if an error occurs during the procedure. For details, contact your Service Representative. % When Service Engineer. If the Overwrite All Data function is executed by mistake, contact the Service Engineer. For details, contact your Service Representative. bizhub C554/C454/C364/C284
  • Konica Minolta bizhub C284 | Security Guide - Page 41
    from the Administrator Settings. 1 Call the Administrator Settings on the display from the control panel. 2 Touch [Network Settings]. 3 Touch [E-Mail Settings]. 4 Touch [S/MIME Communication Settings]. bizhub C554/C454/C364/C284/C224 2-29
  • Konica Minolta bizhub C284 | Security Guide - Page 42
    [AES-128], [AES-192], or [AES-256]. If the mail software being used does not support AES, encrypted mail messages may be received, but they cannot be decrypted. Use AES-compliant mail software [ON]. 7 Touch [OK]. 8 Select [Automatically Obtain Certificates]. bizhub C554/C454/C364/C284/C224 2-30
  • Konica Minolta bizhub C284 | Security Guide - Page 43
    2.9 S/MIME Communication Setting Function 2 9 Select [No] and touch [OK]. 10 Touch [Digital Signature]. 11 Select [Always add signature] or [Select when sending] and touch [OK]. 12 Touch [OK]. bizhub C554/C454/C364/C284/C224 2-31
  • Konica Minolta bizhub C284 | Security Guide - Page 44
    user boxes on the hard disk installed in the machine. Memory RX User Boxes or any other user boxes specified are used as saving destination user boxes. NOTICE If the PC-Fax RX Setting is made, the TSI User Box [Function Settings]. 4 Touch [PC-Fax RX Setting]. bizhub C554/C454/C364/C284/C224 2-32
  • Konica Minolta bizhub C284 | Security Guide - Page 45
    necessary settings. % When [Specified User Box] is selected, the data is stored at the box whose number is assigned with F code Sub address. % FAX input data is saved to the box as TIFF. % When a user deleted [Specified User Box] specified at Receiving User Box Destination, the received data will
  • Konica Minolta bizhub C284 | Security Guide - Page 46
    the operation of the TSI User Box Setting Function. This function other devices or boxes of the machine set up for each transmitter. TSI User Box Setting 0 For the control panel. 2 Touch [TSI User Box Setting]. 3 Select [Yes] and touch [TSI User Box Registration]. 4 Select the number to
  • Konica Minolta bizhub C284 | Security Guide - Page 47
    data will be saved at print or forced memory inbox according to the condition set for [Action when TSI User Box is not set]. Also when a new box is assigned with the same box number after [Box] set for the TSI is deleted, the data will be stored at the newly assigned inbox, therefore you
  • Konica Minolta bizhub C284 | Security Guide - Page 48
    on the display from the control panel. 2 Touch [TCP/IP Settings]. 3 Touch [IPv4 Settings]. 4 Touch [Manual Input]. 5 Select [IP Address] and set the IP Address. % If [Auto Input] is selected for IP ö Turn on the main power switch ö Turn on the sub power key bizhub C554/C454/C364/C284/C224 2-36
  • Konica Minolta bizhub C284 | Security Guide - Page 49
    off: Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö Turn on the sub power key bizhub C554/C454/C364/C284/C224 2-37
  • Konica Minolta bizhub C284 | Security Guide - Page 50
    off: Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö Turn on the sub power key bizhub C554/C454/C364/C284/C224 2-38
  • Konica Minolta bizhub C284 | Security Guide - Page 51
    off: Turn off the sub power key ö Turn off the main power switch ö Turn on the main power switch ö Turn on the sub power key bizhub C554/C454/C364/C284/C224 2-39
  • Konica Minolta bizhub C284 | Security Guide - Page 52
    3 User Operations
  • Konica Minolta bizhub C284 | Security Guide - Page 53
    machine is used to read the IC card. The PIN code entered is displayed as "*" during the authentication procedure. If a document is saved in the PKI Encrypted Document User Box of this machine, the print data of the user in question saved in the PKI Encrypted Document User Box of this machine can
  • Konica Minolta bizhub C284 | Security Guide - Page 54
    Encrypted Document User Box. For the detailed procedure to access the PKI Encrypted document, see page 3-4. 2 Enter the PIN code registered in the IC card from the 10-key pad. If the PIN code includes any To log off, pull out the IC card from the IC card reader. bizhub C554/C454/C364/C284/C224 3-3
  • Konica Minolta bizhub C284 | Security Guide - Page 55
    when a document encrypted by the dedicated printer driver and IC card from the PC side is first to log off from the user operation mode. 1 Using the IC card, log on to the machine. 2 Press the [User Box] key. 3 Touch [System specific document and press [Delete]. bizhub C554/C454/C364/C284/C224 3-4
  • Konica Minolta bizhub C284 | Security Guide - Page 56
    to leave the machine, be sure first to log off from the user operation mode. 1 Using the IC card, log on to the machine. 2 Press the [Menu] key, and touch [Scan/Fax]. 3 Touch [Application]. 4 Select [Mail Encryption] and [Digital Signature]. 5 Touch [Close]. bizhub C554/C454/C364/C284/C224 3-5
  • Konica Minolta bizhub C284 | Security Guide - Page 57
    3.3 Scan to Me Function 3 6 Touch [Me]. 7 Touch [Start]. % Do not pull out the IC card until the e-mail transmission is completed. The transmission file is discarded if the IC card is pulled out during transmission. bizhub C554/C454/C364/C284/C224 3-6
  • Konica Minolta bizhub C284 | Security Guide - Page 58
    http://konicaminolta.com A2XK-9596A-00 2012 Copyright
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User’s Guide
Security Operations
2012. 10
Ver. 1.02