Konica Minolta bizhub PRO 951 bizhub PRO 951 Security User Guide
Konica Minolta bizhub PRO 951 Manual
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Konica Minolta bizhub PRO 951 manual content summary:
- Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 1
- Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 2
Administrator Security Functions 2-39 Turning the Enhanced Security Mode ON/OFF 2-39 HDD Lock Password...2-42 Deleting Temporary Data ...2-44 Deleting All Data...2-47 Printing Audit Log ...2-50 Analyzing Audit Log ...2-52 3 Index 3.1 Index by item ...3-2 3.2 Index by button...3-3 bizhub PRO - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 3
Contents-2 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 4
1 Introduction - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 5
User's guide CD manuals [User's Guide - Copier] [User's Guide - POD Administrator's Reference] [User's Guide - Printer] Overview This guide describes an outline of the machine and copy operations. • Configuration and specifications of the main body and options • Turning on/off the machine • Paper - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 6
1.1.2 User's Guide This User's Guide is intended for users ranging from those using this machine for the first time to administrators. This guide provides those users to manage security functions. Should you experience any problems, please contact your service representative. bizhub PRO 951 1-3 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 7
Used in This Manual 1.2 1.2 Conventions Used in This Manual 1.2.1 Symbols Used in This Manual Symbols are used in this manual to express various instruction. % This symbol indicates transition of the control panel to access a desired menu item. The relevant page is shown. 1-4 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 8
indicating the original or paper size, the Y side represents the width and the X side the length. Paper indication w indicates the paper size with the length (X) being longer than the width (Y). v indicates the paper size with the length (X) being shorter than the width (Y). bizhub PRO 951 1-5 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 9
1 MEMO Conventions Used in This Manual 1.2 1-6 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 10
2 Security Functions - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 11
-00P1-G00-10 2.1.2 About the ROM Version Display Function The version of bizhub PRO 951 control software (image control program) mentioned above can be checked by the ROM version display function in the customer engineer (CE) service mode. When the ROM version display function is used, the version - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 12
The bizhub PRO 951 has two security modes. Normal mode Use this mode when the machine is used by a single person and there is low possibility of illicit access or operation. This mode is already set as factory default. To use the machine in normal mode, please refer to the user's guides provided - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 13
to save data into the user box stored in HDD or output the stored data. When saving scanned data into a user box, you can improve security by setting an enhanced password. Only administrators can delete folders and user boxes in which scanned data resides. Once a user box attribute has been changed - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 14
driver, please refer to the user's guide for each. 2.2.4 Data Protected by the Enhanced Security Mode Enhanced Security mode improves the security of data for users. Such data includes: - Data stored within a personal folder (with password) Also, the following data managed by the administrator - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 15
scan, and printer modes are stored temporarily into memory or HDD, and then deleted after being used if there was no operation such as storing them into a user box com- pleted. - If the administrator issues a delete order for each box, it will be overwritten with invalid data. 2-6 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 16
are entered and [OK] is pressed, the warning message [Password is incorrect / Please wait for a while] will appear, and no key will work for five seconds. Enter the correct password after five seconds. % The information on failed authentication will be saved in the audit log. bizhub PRO 951 2-7 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 17
Mode 2.3 The Administrator Setting Menu Screen will be displayed. 4 Press [03 User Auth./Account Track]. The User Auth./Account Track Menu Screen will be displayed. 5 Press [02 User Authentication Setting]. The User Authentication Setting Menu Screen will be displayed. 2-8 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 18
]. The User Registration Screen will be displayed. 7 Press [Add]. The User Registration - Add/Change Screen will be displayed. 8 Press [User No.]. Use the touch panel keypad, [,], or [+] to enter the desired user number. % You may use 1 to 1000 for the user number. bizhub PRO 951 2-9 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 19
Enter 8 to 64 alphanumeric characters for the user password (the alphabetic characters are case- sensitive). NOTICE Be sure to use 8 or more alphanumeric characters for the password. A password less than 8 characters cannot be used when the Enhanced Security mode is activated. 2-10 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 20
[Synchronize User/Account Track User Registration - Add/Change Screen. 12 Press [Max. Allowance Set]. % Specify the maximum number of prints to be allowed for the user after a successful authentication. % In [Max. Allowance Set], press [Enable] on the right, and then press[Maximum]. bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 21
Press [OK] twice to return to the User Registration Screen. 13 Press [Copy], [Scan], [Print], or [Recall] on the user. 14 Press [OK]. % When settings are completed, press [Return] on the User Registration Screen. The User Authentication Setting Menu Screen will be restored. 2-12 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 22
a while] will appear, and no key will work for five seconds. Enter the correct password after five seconds. % The information on failed authentication will be saved in the audit log. The Administrator Setting Menu Screen will be displayed. 4 Press [03 User Auth./Account Track]. bizhub PRO 951 2-13 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 23
Screen will be displayed. 5 Press [02 User Authentication Setting]. The User Authentication Setting Menu Screen will be displayed. 6 Press [02 User Registration]. The User Registration Screen will be displayed. 7 Select the key with the user number and user name to be changed. 2-14 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 24
changed. 9 To change the user name, press [User Name]. 10 Enter a new user name. % You may enter up to 64 alphanumeric characters including symbols for the user name. Press [OK] to return to the User Registration - Add/Change Screen. 11 To change the password, press [Password]. bizhub PRO 951 2-15 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 25
the User Registration - Add/Change Screen. 13 To change the allowance, press [Max. Allowance Set]. Change the maximum number of prints to be allowed for the user after a successful authentication. % In [Max. Allowance Set], press [Enable] on the right, and then press[Maximum]. 2-16 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 26
[Copy], [Scan], [Print], or [Recall] on the right of [Usable Function] to specify which functions the user is allowed to use. 15 Press [OK]. % When settings are completed, press [OK] on the User Registration Screen. The User Authentication Setting Menu Screen will be restored. bizhub PRO 951 2-17 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 27
a while] will appear, and no key will work for five seconds. Enter the correct password after five seconds. % The information on failed authentication will be saved in the audit log. The Administrator Setting Menu Screen will be displayed. 4 Press [03 User Auth./Account Track]. 2-18 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 28
in Enhanced Security Mode 2 The User Auth./Account Track Menu Screen will be displayed. 5 Press [02 User Authentication Setting]. The User Authentication Setting Menu Screen will be displayed. 6 Press [02 User Registration]. The User Registration Screen will be displayed. bizhub PRO 951 2-19 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 29
by the administrator for security. NOTICE To change a user password without user authentication made, the user name specified with that password should be entered. 1 Press Utility/Counter on the control panel to display the Utility Menu Screen. 2 Press [01 System Setting]. 2-20 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 30
Change User Password]. The screen to change the user password will be displayed. 4 Press [User Name], then enter the user name specified with that password. Press [OK]. 5 Press [Current Password] and enter the current password corresponding to the user name entered in Step 4. bizhub PRO 951 2-21 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 31
% The information on failed authentication will be saved in the audit log. % The current password cannot be used again as a new password. 7 Enter the new password again for confirmation. % Press [Input Confirmation] to enter the same password as above. Press [OK]. 8 Press [OK]. 2-22 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 32
2.3 User Authentication in Enhanced Security Mode 2 The System Setting Menu Screen will be displayed. 9 Press [Exit]. The screen resumes the one previously displayed before the Utility Menu Screen. bizhub PRO 951 2-23 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 33
Screen will be displayed. 2 Enter the specified user name, and press [OK]. % You may enter up to 64 alphanumeric characters including symbols for the user name. The alphabetic characters are case-sensitive. The User Authentication Screen will be restored. 3 Press [Password]. 2-24 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 34
on failed authentication will be saved in the audit log. The User Authentication Screen will be restored. 5 Press [OK]. The Copy Screen will be displayed. % Position the original. 6 Press [Output Setting]. The Output Setting Screen will be displayed. 7 Press [HDD Store]. bizhub PRO 951 2-25 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 35
displayed. 8 Select the desired personal folder and press [To User Box]. All the user boxes included in the selected personal folder will be displayed. 9 Select the desired user box. All the files included in the selected user box will be displayed. 10 Press [New File Store]. 2-26 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 36
be displayed and it will no longer accept any operation. 2.4.2 Saving Data in User Box This section describes how to save data into a user box in HDD in the Enhanced Security mode. 1 Press [Store] tab and then press [User Name] on the User Authentication Screen displayed. bizhub PRO 951 2-27 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 37
user name, and press [OK]. % You may enter up to 64 alphanumeric characters including symbols for the user name. The alphabetic characters are case-sensitive. The User Authentication Screen will be restored. 3 Press [Password]. 2-28 The Password Setting Screen will be displayed. bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 38
will be saved in the audit log. The User Authentication Screen will be restored. 5 Press [OK]. The Store Screen will be displayed. 6 Select [Scan to HDD]. The list of personal folders will be displayed. 7 Select the desired personal folder and press [To User Box]. bizhub PRO 951 2-29 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 39
user box. All the files included in the selected user box will be displayed. 9 Press [New File Store]. 10 Enter a file name and press [OK]. % You may enter up to 64 alphanumeric characters including symbols for the file name. The alphabetic characters are case-sensitive. 2-30 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 40
2.4 HDD Store Function in Enhanced Security Mode 2 The Scan Screen will be displayed. 11 On the control panel, delete data stored in a user box in HDD in the Enhanced Security mode. 1 Press [RECALL] tab and then press [User Name] on the User Authentication Screen displayed. bizhub PRO 951 2-31 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 41
user name, and press [OK]. % You may enter up to 64 alphanumeric characters including symbols for the user name. The alphabetic characters are case-sensitive. The User Authentication Screen will be restored. 3 Press [Password]. 2-32 The Password Setting Screen will be displayed. bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 42
[Print]. % [Proof (1st Sheet)] can be displayed by using the Utility menu. It does not appear with the initial settings. Please refer to the POD Administrator's Reference for details. bizhub PRO 951 2-33 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 43
keys: % Press [Yes] to continue recalling. % Press [No] to exit. 14 Select the name of the file to be deleted and press [File Delete]. 2-34 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 44
] on the User Authentication Screen displayed. The User Name Setting Screen will be displayed. 2 Enter the specified user name, and press [OK]. % You may enter up to 64 alphanumeric characters including symbols for the user name. The alphabetic characters are case-sensitive. bizhub PRO 951 2-35 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 45
key will work for five seconds. Enter the correct password after five seconds. % The information on failed authentication will be saved in the audit log. The User Authentication Screen will be restored. 5 Press [OK]. The Recall Screen will be displayed. 6 Press [Secure Folder]. 2-36 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 46
be displayed. 7 Select the desired secure box. 8 Enter the secure password specified in secure printing and press [OK]. The list of secure files will be displayed. 9 Select the desired secure file. 10 Select [Auto], [Proof], [Proof (1st Sheet)], or [Wait], and press [Print]. bizhub PRO 951 2-37 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 47
. It does not appear with the initial settings. Please refer to the POD Administrator's Reference for details. 11 Use the control panel keypad to enter the print the authentication. The User Authentication Screen will be displayed and it will no longer accept any operation. 2-38 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 48
on the machine. Ask your service representative to set up an administrator password. Once specified, the password can be changed by the administrator himself/herself. For details on changing the administrator password, see Section 7 of the User's Guide - POD Administrator's Reference. To protect the - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 49
Security Functions 2.5 The Administrator Setting Menu Screen will be displayed. 4 Press [07 Security Setting]. 5 Press [03 Enhanced Security Mode]. 6 Turn ON/OFF the it. 7 Press [OK]. % A dialog to confirm the change to the Enhanced Security mode setting will be displayed. 2-40 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 50
2.5 Administrator Security Functions 2 % Press [Yes]. 8 Turn OFF the sub power switch, and turn OFF the main power switch. NOTICE Do not turn off the ] is displayed. 9 Please wait for more than 10 seconds. 10 Turn ON the main power switch, and turn ON the sub power switch. bizhub PRO 951 2-41 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 51
06 Administrator Setting]. % The HDD lock password only Password is incorrect / Please wait for a while] will appear, and no key will work for five seconds. Enter the correct password after five seconds. % The information on failed authentication will be saved in the audit log. 2-42 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 52
Functions 2 The Administrator Setting Menu Screen will be displayed. 4 Press [07 Security Setting]. 5 Press [02 HDD Management Setting]. The HDD Management Setting Menu Screen will be displayed. 6 Press [03 HDD Lock Password]. The HDD Lock Password Screen will be displayed. bizhub PRO 951 2-43 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 53
2 Administrator Security Functions 2.5 7 Press [Current Password] to enter the password currently used, then press [OK]. Default password is the main body serial number consisting of 13 control panel to display the Utility Menu Screen. 2 Press [06 Administrator Setting]. 2-44 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 54
for a while] will appear, and no key will work for five seconds. Enter the correct password after five seconds. % The information on failed authentication will be saved in the audit log. The Administrator Setting Menu Screen will be displayed. 4 Press [07 Security Setting]. bizhub PRO 951 2-45 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 55
2 Administrator Security Functions 2.5 5 Press [02 HDD Management Setting]. The HDD Management Setting Menu Screen will be displayed. 6 Press [04 Delete whether or not to overwrite the temporary data. % To overwrite the temporary data, press [ON]. Otherwise, press [OFF]. 2-46 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 56
/Counter on the control panel to display the Utility Menu Screen. % To use this function of deleting all the data, please contact your service representative. 2 Press [06 Administrator Setting]. A password entry screen will be displayed. 3 Enter the administrator password. bizhub PRO 951 2-47 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 57
key will work for 5 seconds. Enter the correct password after five seconds. % The information on failed authentication will be saved in the audit log. The Administrator Setting Menu Screen will be displayed. 4 Press [07 Security Setting]. 5 Press [02 HDD Management Setting]. 2-48 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 58
and press [Execute Deletion]. % Please refer to the POD Administrator's Reference for details of the erase mode. NOTICE If you delete data using the [Execute Deletion] key, no data on HDD can be used again. All the necessary data should be moved to another device beforehand. bizhub PRO 951 2-49 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 59
wait for a while] will appear, and no key will work for 5 seconds. Enter the correct password after five seconds. % The information on failed authentication will be saved in the audit log. The Administrator Setting Menu Screen will be displayed. 4 Press [01 System Setting]. 2-50 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 60
2.5 Administrator Security Functions 2 5 Press [04 List/Counter]. The List/Counter Screen will be displayed. 6 Select [Audit Log Report], then press [Print Mode up for confirmation. Press [Can- cel] to cancel the print job. % When the print job is completed, press [Close]. bizhub PRO 951 2-51 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 61
User ID*1/Unregistered user ID*2 12 Change attributes of user by user (user User ID password, etc.) 13 Access to file (Read document data) User ID Stored action 01 02 03 04 05 06 Result OK/NG OK/NG OK OK OK OK 07 OK 08 OK 09 OK 10 OK 11 OK/NG 12 OK 13 OK bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 62
result = OK/NG 2. Access to the document in the box: action = 13 id = Box for which the authentication was performed Check the date and time of the operation, and see if the user who operated on documents in the specific personal/secure box was a legitimate owner of the box. bizhub PRO 951 2-53 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 63
is the case, he/she must address the problem either by changing the password or by deleting the stored data. - If a stored document cannot be found or its content is altered, unauthorized actions may have been occurred. If that is the case, similar countermeasures are needed. 2-54 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 64
3 Index - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 65
of control software ......2-2 S Saving Data in User Box 2-27 Saving Data While Copying 2-24 T Turning Enhanced Security mode ON/OFF 2-5 Turning the Enhanced Security Mode ON/OFF .........2-39 U USB port functions 2-5 User authentication in Enhanced Security Mode ........2-7 3-2 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 66
User Authentication Setting 2-8, 2-14, 2-19 User Name .... 2-10, 2-15, 2-21, 2-24, 2-27, 2-31, 2-35 User No 2-9 User Registration 2-9, 2-14, 2-19 Utility/Counter 2-7, 2-13, 2-18, 2-20, 2-39, 2-42, 2-44, 2-47, 2-50 W Wait 2-33, 2-37 Y Yes 2-20, 2-31, 2-34, 2-35, 2-38, 2-41 bizhub PRO 951 3-3 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 67
3 MEMO Index by button 3.2 3-4 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 68
3.2 Index by button 3 MEMO bizhub PRO 951 3-5 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 69
3 MEMO Index by button 3.2 3-6 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 70
3.2 Index by button 3 MEMO bizhub PRO 951 3-7 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 71
3 MEMO Index by button 3.2 3-8 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 72
3.2 Index by button 3 MEMO bizhub PRO 951 3-9 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 73
3 MEMO Index by button 3.2 3-10 bizhub PRO 951 - Konica Minolta bizhub PRO 951 | bizhub PRO 951 Security User Guide - Page 74
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