Kyocera ECOSYS FS-3140MFP FS-3040MFP+/3140MFP+ Fax Operation Guide
Kyocera ECOSYS FS-3140MFP Manual
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Kyocera ECOSYS FS-3140MFP manual content summary:
- Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 1
FS-3140MFP+ - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 2
- Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 3
Safety Conventions in This Guide Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 4
3-11 Using the Address Book 3-14 Using One-touch Keys 3-23 Dialing the Same Receiving System (Redial 3-25 4 FAX Operation (Advanced) Delayed Transmission 4-2 Broadcast Transmission 4-4 Standby Transmission 4-5 Interrupt Send 4-6 Chain Dial 4-7 Manual Send 4-8 Manual Reception - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 5
Operation 8-2 Precautions When Turning Power OFF 8-2 Error Messages 8-3 Troubleshooting 8-5 Appendix Character Entry Method Appendix-2 Specifications (Fax function Appendix-6 Menu List Appendix-7 Received FAX Sizes and Paper Priority (Inch Model Appendix-9 Received FAX Sizes and - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 6
(booklet) and the Operation Guide for the machine (on the CD-ROM) for information on the topics below. • Caution Labels • Installation Precautions • Precautions for Use • Loading Paper • Toner Container and Waste Toner Box Replacement • Clearing Paper Jams • Solving Malfunctions • Cleaning Power - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 7
product names in this Operation Guide are trademarks or registered that is also compliant. See installation instructions for details. 4 The REN is used to determine the number of devices will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 8
, the telephone company may request that you disconnect the equipment until the problem is resolved. 8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line service is subject to state tariffs. Contact the state public utility commission - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 9
les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 10
for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling. EN55024 EN55022 Class B EN61000 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 11
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • AN 01R00 AN for P • AN 02R01 AN for CH and N • AN 05R01 AN for D, E, GR, P and N • AN 06R00 AN for D, GR and P • AN 07R01 AN for D, E, P and N • AN 09R00 AN for D • AN 10R00 AN for D • AN 11R00 AN for P • - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 12
Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria Belgium Bulgaria Spain Sweden Switzerland The Netherlands United Kingdom Germany Greece - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 13
each requirement. Furthermore, explains sub address communication functions of the machine that use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CD-ROM (online manual) as well. Chapter 8 - Troubleshooting Explains how to respond to error indications and trouble - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 14
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention reference. NOTE: Indicates items that are required or prohibited so as to avoid problems. IMPORTANT: Indicates what must be observed to prevent injury or machine breakdown and - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 15
1 Part Names and Functions This chapter explains the names of parts of the fax device. For other parts, refer to the machine's Operation Guide. • Operation Panel ...1-2 • Machine...1-4 1-1 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 16
Names and Functions Operation Panel For the names of keys and indicators required when functions other than FAX are used, refer to the machine's Operation Guide. Displays the Address Book screen, where you can add destinations. Displays the System Menu/Counter menu screen. Displays the Status/Job - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 17
Part Names and Functions 1 Used to select a menu item, move the cursor when entering characters, change a value, etc. Selects the chosen item or finalizes the entered value. Displays the function menu for FAX. Clears entered numbers and characters. Resets settings and displays the basic screen. - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 18
device. For the parts required when functions other than FAX are used, refer to the machine's Operation Guide. 1 3 4 5 2 1 Operation panel Perform the fax MP tray) Set the paper in this tray when using a type of paper other than the cassette (e.g., when using special paper). 4 LINE connector - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 19
Document Processor 6 7 Part Names and Functions 1 8 9 10 6 Top cover Open this cover when the original jammed in the Document processor. 7 Original width guides Adjust these guides according to the original width. 8 Original table Stack the sheet originals on this table. 9 Original eject - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 20
Part Names and Functions 1-6 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 21
chapter explains the preparation necessary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. • Selection of Telephone Line (Inch version only 2-2 • Selection of Transmit Terminal Identification - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 22
Preparation Before Use Selection of Telephone Line (Inch version only) Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 23
Preparation Before Use Selection of Transmit Terminal Identification (TTI) The transmit terminal identification , the number of transmission 2 pages, and the Local FAX number/ID. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 24
Register the local FAX information (local FAX number/ID) printed on in the transmit terminal identification (TTI) area. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6-16.) 1 Press the System Menu/Counter key. 2 Press the U or V key to select - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 25
Fax ID: D b (0000 - 9999) ****1409* 7 Press the OK key. 8 Use the numeric keys to enter the local FAX number to be registered. Up to 20 digits reentering the number. To delete all entered digits and return to the default screen, press the Reset key. 9 Press the OK key. 10 Press the U or V key - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 26
Preparation Before Use Date and Time Entry Register the date and time Settings]. Common Settings: a b *1 **L*a*n*g*u*a*g*e*********** 2 Default Screen 3 Sound [ Exit ] 2 Press the OK key. The Common Settings menu appears. Login User Name: L b Login Password: 3 Press the U or V key to select - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 27
Preparation Before Use Summer Time: a b *1 ***O*f*f 2 On 8 Press the U or V key to select [Summer Time]. Summer Time appears. NOTE: If you select a region that does not utilize summer 2 time, - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 28
(default). Use when connecting this machine to PBX. Set a number to access an outside line. For the number, contact the PBX administrator. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [Adjust/Maint.], and press the OK key. 3 Press the U or V key to select [Service Setting - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 29
3 FAX Operation (Basic) This chapter explains the following basic operations. • Automatic Send ...3-2 • FAX Automatic Reception 3-9 • Cancelling Communication 3-11 • Using the Address Book 3-14 • Using One-touch Keys 3-23 • Dialing the Same Receiving System (Redial 3-25 3-1 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 30
send screen is displayed. NOTE: Depending on the settings, the Address Book screen may appear. In this event, press Reset to display the basic screen for sending. In addition to fax, you can include e-mail transmission and/or folder (SMB/FTP) transmission in a single transmission job (Multi Sending - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 31
continued scanning. Placing Originals 3 Place the originals on the glass surface or in the document processor. Refer to the machine's Operation Guide for placing originals. Dial the Receiving System FAX No. Entry: B b * [ Chain ] [ Detail ] 4 Enter the fax number of the receiving system using - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 32
all entered digits and return to the default screen, press the Reset key. Address Recall/Pause Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 33
the number of the receiving system using the numeric keys. For details, refer to Manual Send on page 4-8. Dialing methods without using the numeric keys • Using the Address Book (Refer to page 3-14.) 3 • Using One-touch keys (Refer to page 3-23.) • Manual Redial (recall) (Refer to page 3-25 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 34
(example: Resolution ) Resolution NOTE: The default setting is 200 × 100 dpi (Normal). dpi (Ultra Fine) is recommended. The machine does not support resolution of 300 × 300 dpi when sending faxes. If the resolution to 200 × 200 dpi (Fine). The scan resolution should be equal to or higher than the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 35
at an image quality of 200 × 200 dpi (Fine). Selecting the Density Density: a b *1 ***A*u*t*o 2 Manual 6 Adjusting the density when scanning originals • Manual (-3 to +3): You can adjust the density using seven levels. • Auto: The optimal density is chosen according to the density of the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 36
Select key). 3 Press [Yes] (the Left Select key). This cancels the transmission. NOTE: Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission. 3-8 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 37
using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAXdedicated reception. No special operation is required when receiving faxes. NOTE: When you are receiving DRD service ) (Refer to page 6-14.) • Manual (Refer to page 4-9.) Checking and Changing - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 38
with the condition of the paper to be used. IMPORTANT: When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the top tray. When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 39
) During memory transmission, to cancel communication after it has started following the completed scanning of originals, use the following procedure. NOTE: If user management is set to On, the administrator or the user who performs the memory transmission can be canceled the job. You can cancel - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 40
send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. 1 Press the Status/Job Cancel key. Scheduled operation panel. The originals that have been scanned are ejected, and the screen returns to the default screen for sending. When originals remain - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 41
FAX Operation (Basic) FAX: 4 Press [Line Off] (the Left Select key). b Communicating... [Line Off][ Log ] 3 5 Press [Yes] (the Left Select key). This disconnects the line in communication. Cancelling Polling or Bulletin Board Transmissions To cancel a polling or bulletin board transmission, - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 42
FAX Operation (Basic) Using the Address Book You can select the FAX destination from the Address Book. Registering a New Destination You can register new destinations to the Address Book. There are two registration methods - contact registration; and, group registration for registering several - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 43
Name]. [ Edit ] Contact Name: A b Sally* S ABC [ Text ] 3 16 Press [Edit] (the Right Select key). 17 Use the numeric keys to enter the destination name to be displayed in the Address Book. Up to 32 characters can be entered. NOTE: For details on character entry, refer to Specifications (Fax - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 44
0 to 9, spaces, and characters "#" and "*". 25 Press the OK key. 26 Use the numeric keys to enter the sub address password. Up to 20 digits can be entered. NOTE: A sub address password can be entered using numerals from 0 to 9, spaces, and characters "#" and "*". FAX Detail: C b Encrypted TX - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 45
(Basic) FAX Detail: TX Start Speed: 33600bps C b 3/ 4 38 Use the Y or Z key to select [TX Start Speed] or [ECM] OK key again. 42 Use the Y or Z key to check if the destination was set correctly. 43 Press the OK key. The destination is added to the Address Book. Group Registration You can - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 46
[Group Name]. [ Edit ] Group Name: GUI Section* S [ A b ABC Text ] 16 Press [Edit] (the Right Select key). 17 Use the numeric keys to enter the group name to be displayed in the Address Book. Up to 32 characters can be entered. NOTE: For details on character entry, refer to Specifications (Fax - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 47
V key to select [Select]. 27 Press the OK key. 28 To add more destinations, repeat steps 21 to 27. 29 Press the OK key. 30 Use the Y or Z key to check if the group was set correctly. 31 Press the OK key. The group is added to the Address Book. 3-19 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 48
list. Searching for a Destination You can search for a destination registered in the Address Book. 1 In the basic screen for sending, press the Address Book key. 2 Press the U or V key to select [Address Book]. 3 Press the OK key. 4 Press [Menu] (the Right Select key). Menu: a b 1 Select - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 49
): A b ma* S ABC [ Text ] 7 Use the numeric keys to enter the destination name for which you key to select [Edit Destination]. 3 Press the OK key. 4 Press the U or V key to select [Address Book]. Address Book: a b *k *D*e*s*i*g*n l Fiala l Maury [ Menu ] 5 Press the OK key. 6 Press the U - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 50
The change or deletion of the registration contents is reflected on the Address Book. Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of names or address numbers of the destinations. 1 Press the System Menu/Counter key - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 51
FAX Operation (Basic) Using One-touch Keys With One-touch keys on the operation panel, you can invoke the Address Book. Registering a New One-touch Key 3 You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 22 destinations can be registered. 1 In the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 52
to a One-touch key to another destination, or delete the registration contents of the One-touch key. NOTE: When changing the destination information in the Address Book, the information registered to the One- touch key is updated. 1 In the basic screen for FAX, press the One-touch key that you want - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 53
send delayed transmission immediately while the machine is waiting for redial. Manual Redial (Recall) Use this when the receiving system does not respond when you have tried list. NOTE: When the last transmission included multi-address transmissions and computers and e-mail destinations, they are - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 54
FAX Operation (Basic) 3-26 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 55
use FAX. • Delayed Transmission 4-2 • Broadcast Transmission 4-4 • Standby Transmission 4-5 • Interrupt Send...4-6 • Chain Dial...4-7 • Manual Send ...4-8 • Manual Reception 4-9 • Remote Switch Function 4-11 • Printing/Forwarding Received Documents (Memory Forwarding 4-13 • Sub Address - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 56
waiting originals are also sent together as a batch transmission. When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission. 1 Press the FAX key. 2 Place the originals. 3 Press the Function Menu key. 4 Press the U or V key - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 57
Job You can check the details of a scheduled job. 9 Press the OK key. 10 Set the destination, and press the Start key. 4 Originals are scanned, and transmission begins at the preset time. NOTE: For cancelling memory transmission or sending a scheduled job immediately, refer to Cancelling Memory - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 58
3-23. You can select destinations using a combination of direct entry, the Address Book and One-touch keys. 4 After selecting all the destinations, press the Start key. Transmission begins. NOTE: In addition to fax, you can include e-mail transmission and/or folder (SMB/FTP) transmission in a single - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 59
1 Press the FAX key. 2 Place the originals. 3 Select the destination, and set transmitting functions if you want to use any. 4 Press the Start key. Scanning of the originals starts, and the next transmission is scheduled. 5 When the communication is completed, the scheduled transmission will begin - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 60
FAX Operation (Advanced) Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 61
. Use the numeric keys to enter a fax number 1 '212' is already entered, and then enter the fax number. 2 After entering all the destinations, press the OK key. Select fax number from the Address Book 1 Press the Address Book key. 2 Press the U or V key to select [Address Book] or [Ext Address Book - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 62
FAX Operation (Advanced) Manual Send This method allows you to send originals by operation, press the On Hook key or Reset key. 5 When you hear the fax tone, the telephone line has connected to the receiving system. Press the Start key. Transmission begins. Using a Telephone to Send When you want - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 63
. NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Receiving Mode on page 6-10. 4 Receiving after Confirming Connection to the Sending - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 64
FAX Operation (Advanced) The telephone line has connected to the telephone of the sending system. When the conversation is over, follow steps 1 to 2 above. After the sending system has started transmission, the machine starts receiving originals. 4 When reception starts (when the Send/Receive - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 65
tone signal-sending telephone set, this 4 function may not be used satisfactorily depending on the type of telephone set. For details, How to Register Remote Switch Dial Remote switch dial is set to 55 at the factory, but you can change the dial number. 1 Press the System Menu/Counter key. - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 66
start fax reception by operation from the connected telephone set, use the following operation. 1 The connected telephone set makes a two-digit remote switch dial number using the dial button on the telephone set. NOTE: The remote switch dial is set to 55 at the factory. 4 The telephone line switches - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 67
you can forward the received image to other fax machines, computers, and Sub Address Boxes, or print the image. Type of Forwarding Destination and Forwarding Requirements Only document to other fax machines or Sub Address Boxes, or for e-mail transmission or folder (SMB or FTP) transmission. 4-13 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 68
select [Forwarding]. 9 Press the OK key. 10 Press the U or V key to select [On] or [Off]. 11 Press the OK key. Registering Forwarding Destination Use the procedure below to register a forwarding destination. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 69
enter the address to be registered as a forwarding destination. Up to 128 digits can be entered. NOTE: For details on character entry, refer to Specifications (Fax function) on Appendix-6. If you select [Folder(SMB)] or [Folder(FTP)], enter the host name, path, login user name, login password and - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 70
FAX Operation (Advanced) Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 71
on the 24 hours system. File Format Setting (for Each Requirement) If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF or TIFF as the file format. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 72
Press the U or V key to select [Off], [Sender Name] or [Sender FAX/Add.]. 11 Press the OK key. FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 73
the U or V key to select [Forward Settings]. 7 Press the OK key. 8 Press the U or V key to select [File Name Entry]. 9 Press the OK key. 10 Use the numeric keys to enter the document name. Up to 32 characters can be entered. NOTE: For details on character entry, refer to Specifications (Fax - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 74
FAX Operation (Advanced) with folder (SMB) transmission and folder (FTP) transmission. 11 Press the OK key. 12 When Not Appending Information to Document Name 1 Press the U or V key to select [None]. 2 Press the OK - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 75
correct user name and password when trying to access the relevant screens. Setting Administrator Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 76
consists of the local FAX number for a FAX transmission and the e-mail address of this machine in the case of an i-FAX transmission. Print To print to save the settings. Print Settings FAX > Common > Forward > Print Use this page to specify the print settings. The settings available on the Print - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 77
Description File Format Choose either PDF or TIFF as the file format used for 4 storing forwarded files. FTP Encrypted TX Turn On to enable Additional Information When a forwarding address is specified as destination, Sender Name or Sender FAX No./ Address is appended at forwarding. When - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 78
Edit Use this page to edit destinations. The settings available on the Forward - Edit page are shown below. Item Address Type User Name • Login Password If you selected FAX as the destination type, specify the settings below. • FAX Number • Transmit Start Speed • ECM • Sub Address • Password - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 79
also needs to be equipped with sub address communication functions of the same type. Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 80
to 20 digits including the numbers from 0 to 9, ' (space)', '#' and '*' characters to enter a sub address. 7 Press the OK key and enter the sub address password using the numeric keys. NOTE: You can use up to 20 digits including the numbers from 0 to 9, ' (space)', '#' and '*' characters to enter - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 81
Using the memory forwarding function, you can store received originals in a personal Sub Address Box. Registering a Sub Address Box Up to 20 Sub Address Use the numeric keys to edit the item. Repeat the step 3 and 4 for the other items. NOTE: When User Login authentication is enabled, User setting - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 82
User], [Network User] or [None]. 2 When selecting [Local User], press the U or V key to select user name form the Local User List. When selecting [Network User], use the numeric keys to enter the login user Sub Address Box To print the originals that have been sent to a Sub Address Box, use the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 83
FAX Operation (Advanced) NOTE: You must enter a box password in the following situations: • If user login is disabled • If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges 6 Press the U or V key to select the document form the list - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 84
(Advanced) Checking Details and Renaming Files You can use the procedure below to check the details of documents forwarded to a Sub Address Box. You can also use this procedure to rename files. 1 Follow steps 1 to 5 in Printing Originals from a Sub Address Box on page 4-28. 2 Press the U or V key - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 85
which the list of Box No.'s and Box names of the registered Sub Address Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed. NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator privileges - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 86
. Up to 3 programs including copying and sending functions can be registered. When user login has been enabled, only the administrator can register. Registering Programs Deleting Registration Contents Using Program Dial 1 With transmission requirements to be registered are set, press the Program - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 87
reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT: Because the originals are stored in the Polling box until you delete them. You can use polling transmission with the same originals as many times as you wish. (Refer to - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 88
key. 8 Change the required functions for the original to be stored. For information on using the functions, refer to the machine's Operation Guide. Function Original Size Original Image Scan Resolution Orig. Orientation Continuous Scan File Name Entry Description Select the size of originals to be - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 89
) Function Job Finish Notice Density Duplex Description Sends a notice by an e-mail when a transmission is complete. Adjusts the density used for scanning originals. Select the type and binding of originals. 9 Press the Start key. The originals are scanned and 4 stored in the Polling box. 4-35 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 90
information on sub addresses, refer to Sub Address Communication on page 4-25. For information on how to receive files using sub address bulletin board communication, refer to Using Polling Reception with Sub Addresses on page 4-38. †. On this machine, the sub address and sub address password. 4-36 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 91
[On]. 6 Press the OK key. 7 Select the destination. NOTE: Only fax numbers can be selected as destinations. You can select destinations using a combination of the numeric keys input and Address Book or One-touch keys selection. 8 Press the Start key. The operations for reception begin. 4-37 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 92
. 2 Select the destination. Here, refer to Sub Address Transmission on page 4-25 when entering the sub address. NOTE: Only fax numbers can be selected as destinations. You can select destinations using a combination of the numeric keys input and Address Book or One-touch keys selection. 3 Press the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 93
]. 3 Press the OK key. Selecting the Originals 1 Press [Menu] (the Left Select key). 2 Press the U or V key to select [Search]. 3 Press the OK key. 4 Use the numeric keys to enter the desired original for which you want to search. NOTE: For details on character entry, refer to Specifications (Fax - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 94
FAX Operation (Advanced) Deleting Originals in a Polling Box Use this procedure to delete an original stored in a Polling box. NOTE: If Delete TX File is set to [On], originals are automatically deleted following polling - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 95
Left Select key). 3 Press the U or V key to select [Detail/Edit]. 4 4 Use the Y or Z key to check the details of the selected original. Item File Name Page rename the file. Number of pages in the original Resolution used during scanning The date/time when the original was stored. 5 When you have - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 96
be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 20 accounts for sending of originals and making communication reservation after entering Account ID. For each management method, refer to the machine's Operation Guide. Description of - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 97
• Broadcast transmission • Sub address transmission • Output from Sub Address Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Polling reception • Network FAX transmission IMPORTANT: You can use 'Make a call', 'Checking - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 98
FAX Operation (Advanced) Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Login User Name: L b Login Password: [ Login ] 1 If the screen below appears during the operations, perform the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 99
has been enabled, you need to enter an Account ID when using the machine. NOTE: When both user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed. Account ID: b [Counter ] 1 Use the numeric keys to enter Account ID, and press the OK - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 100
machine's Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original's size when using custom size for OCR software (Applications converting images into text data)† †. When you send fax, this is changed to [Text]. Continuous Scan When you - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 101
5 Checking Transmission Results and Registration Status This chapter explains how to check fax transmission results and functional registration status. • Various Tools for Checking Transmission Results and Registration Status 5-2 • Checking FAX Job History 5-3 • Printing Administrative Reports - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 102
and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Tool Display Location FAX job Display history check Send result report / Receipt result report Report printing - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 103
history check, refer to the machine's Operation Guide. Displaying Job Log Screen Print Job Status: or [Store Job Log] to check results of storage in Sub Address Boxes, Polling Boxes and USB memory. 3 Press the OK key Job name Job Type Job type User Name User name Blank if no information is - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 104
Checking Transmission Results and Registration Status Item Sender Info. Destination Description Transmission information Recipient The number of destinations is displayed. 5-4 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 105
Checking Transmission Results and Registration Status Printing Administrative Reports You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 106
With transmitted image Send Result Report Completed Checking Transmission Results and Registration Status Without transmitted image Send Result Report Completed FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE: - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 107
Checking Transmission Results and Registration Status 9 Press the OK key. FAX RX Result Report Completed 5 Activity Report Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When automatic printout - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 108
Checking Transmission Results and Registration Status FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [Report]. 3 Press the OK key. 4 Press the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 109
Checking Transmission Results and Registration Status Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Press the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 110
9 Press the OK key. 10 Press the U or V key to select [E-mail]. 11 Press the OK key. 12 Selecting Destination from Address Book 1 Press the U or V key to select [Address Book]. 2 Press the OK key. 3 Press the U or V key to select the destination you want to register as the report destination. 5-10 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 111
Checking Transmission Results and Registration Status Entering Destination Directly 1 Press the U or V key to select [Address Entry]. 2 Press the OK key. 3 Use the numeric keys to enter the address you want to register as the report destination. Up to 64 digits can be entered. NOTE: For details on - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 112
Checking Transmission Results and Registration Status 5-12 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 113
6 Setup and Registration This chapter explains how to perform various setups and registrations. • FAX/TEL Auto Switch Reception 6-2 • FAX/Answering Machine Auto Switch Reception 6-4 • FAX Country Code 6-6 • Rings ...6-7 • Volume Adjustment 6-8 • Retry Times ...6-9 • Receiving Mode...6-10 • - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 114
, the machine makes a ringing tone urging the user to respond. IMPORTANT: • In order to use FAX/TEL Auto Switch Reception, it is necessary to with automatic send FAX When the other party has sent originals with manual send Telephone When the other party is calling from a telephone Receives - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 115
the call is from a telephone 1 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds. 6 NOTE: If At the end of the conversation, you can manually receive the originals. (Refer to Manual Reception on page 49.) When the call is from a - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 116
user is absent, the other party can leave a message on the answering machine. IMPORTANT: When using such as responding to messages, refer to the Operation Guide of each answering machine. Set the number of rings the other party has sent originals with manual send Telephone When the other party is - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 117
is still making the ringing tone, the machine enters a status the same as manual reception. (Refer to Manual Reception on page 4-9.) 2 The answering machine responds. When the call is from a telephone, but the user is absent 6 The answering machine plays a response message, and starts recording the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 118
FAX Country Code To use this menu, consult your dealer or service representative. Setup and Registration 6-6 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 119
to select [Reception]. 6 5 Press the OK key. 6 Press the U or V key to select [Rings(Normal)], [Rings(TAD)] or [Rings(FAX/TEL)]. 7 Press the OK key. 8 Use the numeric keys to enter the number of ringing times. 9 Press the OK key. 6-7 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 120
Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing the On Hook key. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing the On Hook key - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 121
OK key. 4 Press the U or V key to select [Transmission]. 5 Press the OK key. 6 6 Press the U or V key to select [Retry Times]. 7 Press the OK key. 8 Use the numeric keys to enter the number of retry times. 9 Press the OK key. 6-9 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 122
Reception [Auto (TAD)] (Refer to page 6-4.) • DRD Reception [Auto (DRD)] (Refer to page 6-14.) • Manual Reception [Manual] (Refer to page 4-9.) Select the mode appropriate for the way the machine is used. NOTE: DRD reception mode is available for some countries. 1 Press the System Menu/Counter key - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 123
adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone. NOTE: When the received data is printed on multiple pages, the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 124
Print Output Specify the paper type to be used for print output of the received fax. Supported paper types: All Media Type, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, High Quality, Custom 1 to 8 NOTE: Refer to the machine's Operation Guide for details on Custom - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 125
. Cassette 1 Type: a b *1 ***P*l*a*i*n 2 Rough 3 Recycled 14 Press the U or V key to select the desired paper type. 15 Press the OK key. The previous screen reappears. 16 Press the Back key to return to the default System Menu screen. 17 Now, make the FAX-receiving settings. Refer to Media Type - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 126
service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use as standard Manual FAX Reception. For details, refer to Manual Reception on page 4-9. 2 The machine will then ring using the predetermined ring pattern. - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 127
Setup and Registration When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically. 6 6-15 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 128
registered on the machine. • When the number was dialed using the Address Book or Onetouch keys, the last 4 digits of the dialed number match the last 4 digits of the recipient's Local FAX Number. (Excludes manual transmissions.) Reception Restrictions • Register Permitted FAX numbers or Permitted - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 129
Setup and Registration Prerequisites Reception Rejection Requirements Reception Rejection • Register Reject FAX numbers.† (Refer to Registering Reject FAX No. on page 6-19.) • Reception restriction settings are specified in [Reject List] in Reception Restrictions. (Refer to Setting Reception - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 130
the Address Recall/Pause key to insert a pause (-) between two digits. Press the Y or Z key to move the cursor. To correct the number, press the Clear key to delete the digits one by one before reentering the number. To delete all entered digits and return to the default screen, press the Reset key - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 131
Menu: a b 1 Detail/Edit *2 **D*e*l*e*t*e 3 Add FAX Number Setup and Registration Deleting Permit FAX No. 1 Press the U or V key to select [Delete]. Delete. Are you sure? z 0667640001 [ Yes ] [ No ] 2 Press the OK key. 3 Press [Yes] (the Left Select key). This deletes the Permit FAX number - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 132
the Address Recall/Pause key to insert a pause (-) between two digits. Press the Y or Z key to move the cursor. To correct the number, press the Clear key to delete the digits one by one before reentering the number. To delete all entered digits and return to the default screen, press the Reset key - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 133
Menu: a b 1 Detail/Edit *2 **D*e*l*e*t*e 3 Add FAX Number Setup and Registration Deleting Reject FAX No. 1 Press the U or V key to select [Delete]. Delete. Are you sure? z 0667640001 [ Yes ] [ No ] 2 Press the OK key. 3 Press [Yes] (the Left Select key). This deletes the Reject FAX number - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 134
/Edit 2 Delete *3**A*d*d**F*A*X**I*D********* 9 Press the U or V key to select [Add FAX ID]. Permit ID: M b (0000 - 9999) ****0000* 10 Press the OK key. 11 Use the numeric keys to enter a Permit ID number (0000 to 9999). NOTE: Press the Clear key to display the previous number. 12 Press the - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 135
1 Press the U or V key to select [Detail/Edit]. 2 Delete 3 Add FAX ID Permit ID: D b (0000 - 9999) ****0004* 2 Press the OK key. 3 Use the numeric keys to reenter a Permit ID number (0000 to 9999). NOTE: Press the Clear key to display the previous number. Menu: a b 1 Detail/Edit - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 136
or V key to select sending restriction. To not use the sending restriction, select [Off]. To restrict the other parties only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, select [Permit+Addr Book]. 9 Press the OK key. Setting Reception - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 137
party. IMPORTANT: In order to use encryption communication, the fax of the Scan originals Encryption Description of settings at sending and receiving systems Output originals Settings Sending system Receiving system Reference page Encryption Key No. Encryption Key Key No. of Address Book - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 138
required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) Method on Appendix-2 for details on entering characters. 10 Press the OK key. 11 Use the numeric keys to enter the encryption key. Up to 16 digits can be entered. - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 139
Setup and Registration Confirming and Deleting Registration Contents of Encryption Key 1 Follow steps 1 to 7 of Registering an Encryption Key on page 6-26. Encryption Key: a b *1**K*e*y**0*1 2 Key 02 3 Key 03 [ Menu ] 2 Press the U or V key to select the encryption key that you want to confirm - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 140
other party, and press [Detail] (the Right Select key). NOTE: When encrypted transmission has been set to a destination in the Address Book or One-touch keys, you can use the destination. FAX Detail: C b Encrypted TX: 2/ 4 Key 02 0000 [ Change ] 5 Press the Y or Z key to select [Encrypted TX - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 141
System To conduct encryption communication operating the receiving system, follow the steps below. NOTE: In encryption communication, sub address communication cannot be used. Encryption RX: a b 1 *Off *2 **O*n 1 Register the encryption key you have arranged with the sending system. (Refer to - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 142
Setup and Registration Encryption Key: a b *1***K*e*y**0*1 2 Key 02 3 Key 03 11 Press the U or V key to select the desired encryption key number. 12 Press the OK key. 13 The sending system conducts encrypted transmission. When encryption communication is conducted normally, the machine decrypts - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 143
Setup and Registration Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 144
receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [FAX]. 3 Press the OK key. 4 Press the U or V key to select [Reception]. 5 Press - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 145
Setup and Registration Print all at once [Batch Print] When a multi-page fax is received, if [On] is set, the pages are printed in a batch after all pages are received. If [Off] is set, each page is printed as it is received. 1 Press the System Menu/Counter key. 2 Press the U or V key to select [ - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 146
key or Right Select key, you can quickly set the function when using fax functions. You can register one of the following functions to each key • Original Size • Original Image • FAX Resolution • Orig.Orientation • Continuous Scan • File Name Entry • JobFinish Notice • FAX Delayed TX • FAX Direct - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 147
machine's status or look for problems. NOTE: To use Remote Diagnostics, you must first sign an agreement with our service representative and register a Predetermined ID on the machine. For more information, contact your Service Representative or Authorized Service Center. 1 Press the System Menu - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 148
day. 14 Specify the code to temporarily cancel the unusable setting during unusable time. Set a four digit [Unlock Code] using the numeric keys. NOTE: To use the machine temporarily during unusable time, press [Code] (the Right Select key) in the Unusable Time message screen. Then, enter the Unlock - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 149
7 About Network FAX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included CD-ROM, which describes how to operate your PC to send a fax using Network FAX and make various settings. • What is Network FAX 7-2 • - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 150
include the following. • PC-prepared document can be sent and received by fax without being printed out. • An Address Book (in the machine/PC) can be used to specify a desired destination. • Addition of a cover page. • Transmission and printing can be done simultaneously. • E-mail reporting of - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 151
the dedicated software (included in the supplied CD-ROM) on your PC required to use Network FAX. For details, refer to the Network FAX Driver Operation Guide contained in the included CD-ROM. Network FAX Driver Operation Guide The Network FAX Driver Operation Guide (Online Manual) is contained - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 152
About Network FAX 7-4 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 153
8 Troubleshooting This chapter explains how to deal with problems. • Indicators During Sending/Receiving Operation 8-2 • Precautions When Turning Power OFF 8-2 • Error Messages ...8-3 • Troubleshooting...8-5 8-1 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 154
Troubleshooting Indicators During Sending/Receiving Operation The Send/Receive and Memory indicators show the fax transmission status. • The Send/Receive indicator blinks when the machine is - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 155
Troubleshooting Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem resetting the limit for paper use. Refer to the machine's Operation Guide. Job Accounting restriction - exceeded. Cannot scan. - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 156
indicated. When the type of printing paper is specified, the necessary paper types are also displayed. To use another paper source, select the paper source and press the OK key. To use another paper source, press [Paper] (the Right Select key), select the desired paper source, and then press the OK - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 157
Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Checkpoint Corrective Action Reference Page Cannot send document. Is the modular cord connected correctly? Connect the modular cord - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 158
Troubleshooting Symptom Cannot perform sub address transmission. Cannot perform memory forwarding. Cannot perform memory forwarding using a sub address. Cannot output from a Sub Address Box. Cannot use polling reception. Cannot use sub address does not use a sub address password for reception. - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 159
Appendix • Character Entry Method Appendix-2 • Specifications (Fax function Appendix-6 • Menu List...Appendix-7 • Received FAX Sizes and Paper Priority (Inch Model Appendix-9 • Received FAX Sizes and Paper Priority (Metric Model Appendix-10 • Error Code List Appendix-11 Appendix-1 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 160
these to select the entry position, or select a character from the character list. 5. Numeric Keys Use these keys to select the character you want to enter. 6. Reset Key Press this key to cancel the character entry procedure and return to the standby screen. 7. Right Select Key Press this key - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 161
Selecting Type of Characters To enter characters, the following three types are available: ABC 123 Symbols To enter alphabets. To enter numerals. To enter symbols. File name input: RD Center* In a character entry screen, press [Text] (the Right Select key) to select the type of characters you - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 162
Entering Characters After selecting a character type, use the procedure below to enter characters. Entering Alphabets and Numerals . To enter a character associated with the same key after another, use cursor keys to move the cursor to the next entry position before entering it. Appendix-4 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 163
Right Select key) or # on the numeric keys to display the Symbols screen. Use cursor keys to select the symbol you want to enter and then press the OK key Guide.) Login User Name: a b Kyocer* *abcdefghijklmnopqrst uvwxyzABCDEFGHIJKLMNO [ Next ] If a character palette appears on the screen, use - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 164
Printing Resolution Gradations One-Touch Key Multi-Station Transmission FS-3140MFP+ Super G3 Subscriber telephone line 3 seconds or less keys Max. 100 destinations Substitute Memory Reception 256 sheets or more (when using ITU-T A4 #1) Image Memory Capacity 3.5 MB (standard) (for incoming faxed - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 165
(page 4-46) Continuous Scan (page 4-46) File Document Box Key Sub Address Box (page 4-27 Set. Sound Orig./Paper Set. Date Guide) Cassette 2 Set. (Refer to the machine's Operation Guide) Cassette 3 Set. (Refer to the machine's Operation Guide) Cassette 4 Set. (Refer to the machine's Operation Guide - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 166
6-16) Reject No. List (page 6-16) Select Key Set. (page 6-34) Sub Address Box (page 4-27) Polling Box Delete TX File (page 4-33) OverwriteSetting (page 4-33) Addressbook (page 3-14) List Print (page 3-22) Service Setting FAX Country Code (page 6-6) FAX Call Set. (page 2-8) Remote Diag.Set - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 167
. : indicates print output on two sheets. NOTE: The abbreviations denote the following paper sizes. ST: Statement LT: Letter LG: Legal When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-12.) Even if [All Media Types] is selected - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 168
size original is reduced to match A4 size paper. : indicates print output on two sheets. NOTE: The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-12.) Even if [All - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 169
Reception was canceled due to an action to cancel reception. U00300 Paper depletion occurred at the recipient machine. Check with the recipient. recipient machine because dialing registered for a push line system was used in a pulse line system. U01500 Communication error occurred during high - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 170
and transmission restrictions were found set by the other party during sub address bulletin board reception. Communication was interrupted because the password was incorrect. U03400 Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 171
the recipient machine. Check with the recipient. Reception to the Sub Address Box was stopped because there is no more free space in the memory, or cancel the reception to the Sub Address Box. Transmission to the Sub Address Box or sub address box on our-brand recipient machine was stopped because - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 172
Error Code U19000 U19100 U19200 U19300 U19400 Possible Cause/Action Memory reception was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, and ask the sender to resend. Transmission was stopped because there is - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 173
1 Reception 6-32 A About this Operation Guide iv Account Management 4-42 Address Book 3-14 Change/Deletion 3-21 Printing Address List 3-22 Registering a New Destination 3- and Deleting Registration Contents of Encryption Key 6-27 Continuous Scan 4-46 D Date 2-6 Delayed Transmission 4-2 Cancel 3-12 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 174
Information 2-4 Local FAX Name 2-4 M Machine (Names) 1-4 Manual Reception 4-9, 6-10 Manual Send 4-8 Media Type for Print Output 6-12 Memory Reception 3- and Delete 4-32 How to Register 4-32 How to Use 4-32 R Received FAX Sizes and Paper Priority Appendix-9, Appendix-10 Receiving Mode 6-10 Reception - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 175
Originals from Sub Address Box 4-28 Sub Address Communication 3-4, 4-25 How to Conduct 4-25 Sub Address 4-25 Sub Address Password 4-25 T Telephone No. 6-19 Send Restriction Setting 6-24 Troubleshooting 8-5 TX Start Speed 3-4, 3-17 U Unusable Time 6-36 User Accounting 4-42 Contents 4-42 Login 4-44 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 176
Index-4 - Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 177
- Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 178
- Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 179
- Kyocera ECOSYS FS-3140MFP | FS-3040MFP+/3140MFP+ Fax Operation Guide - Page 180
First edition 2011.3 2MGKMEN000
FS-3140MFP+