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Kyocera FS-1035MFP/DP KM-NET Viewer Operation Guide Rev-5.3 2011.7 - Page 36

Document Properties, Document Views, Downloading a Document, Searching a Document Box - pdf

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Device 5 Name and save the file. Document Properties Select a document in the Document Box dialog box and click the Document properties icon to display information such as document size, resolution, and page size. In the Document Properties dialog box, you can change the name. Document Views An image of a document in the document box can be displayed as a thumbnail, or in a preview pane by selecting a document and clicking on the View icon. When a document is displayed in the preview pane, you can zoom and rotate the image of each page, one page at time. You can use the arrows or the menu to move to the next or the previous page. Downloading a Document You can download a document from a document box to your local computer. 1 Select a document to download. 2 Click the Download document icon. 3 In the Save As dialog box, select a location to save the file to, type a file name, select PDF, TIF, JPG, or XPS file type, and click Save. Searching a Document Box In a document box, you can search by name to find a specific file. 1 In the Searchable fields list, choose the field to search. 2 Enter the name or part of a name to find in the adjacent Search text box. 3 To clear the search results and display the entire list again, click the Clear search icon. Moving Documents Between Document Boxes You can drag documents between document boxes on the same device. 1 In the left pane, select the document box containing the file to move. 2 Select one or more files, and move them by dragging from the right-side view to the destination document box. 3 Click Yes in the confirmation dialog box to finish. Virtual Mailbox The Virtual Mailboxes dialog box lets you view the details of virtual mailboxes created on the hard disk. 3-14 User Guide

Section	Page
Table of Contents	3
1 Quick Start	7
Starting and Logging In	7
Editing Authentication Options	7
Device Discovery	8
Adding Devices	8
Custom Options for Adding Devices	8
Automatic Device Discovery	9
Scheduling Automatic Device Discovery	9
Excluded Devices	9
Excluding a Device from Discovery	9
Including a Device	9
Host Discovery	10
Activating Host Services	10
Adding Hosts	11
Options for Adding Hosts	11
Automatic Host Discovery	11
Scheduling Automatic Host Discovery	12
Excluded Hosts	12
Excluding a Host from Discovery	12
Including a Host	12
User Interface	12
Main Menu	13
My Views Pane	13
Default Views Pane	13
Device List Pane	13
Identifying Status Icons	13
Customizing the Device List	13
Sorting Rows in the Device List	14
Expanding a Row in the Device List	14
Closing the Application Window	14
2 View Management	15
View As	15
Default Views	15
Map View	16
Importing a Map Background	16
Adjusting the Map Size	17
Clearing a Map Background	17
My Views	17
Adding a New Folder to My Views	17
Renaming a Folder or View	17
Removing a Device, Account, or Host from View	18
Searches	18
Searching	18
Advanced Searching	18
Dynamic View	19
Adding a Dynamic View	19
Manual View	20
Adding a Manual View Using Selection	20
Folder Reports	20
Creating and Exporting a Folder Report	20
Updating a View	21
Exporting a View to a File	21
Exporting a List to a File	21
Duplicating a View	21
Renaming a View	22
Deleting a View	22
Resizing the View Areas	22
Refresh	22
3 Device	23
Device Properties	23
Displaying Device Properties	23
Displaying Device Home Page	24
Administrator Login	24
Address Book	24
Adding Contacts	25
Adding Groups	25
Adding a Contact to a Group	25
Deleting Contacts and Groups	25
Editing Contacts and Groups	26
Copying Contacts and Groups	26
Searching the Address Book	26
One Touch Keys	26
Adding One Touch Keys	27
Viewing and Editing One Touch Key Properties	27
Searching One Touch Keys	28
Device View Printer Installation	28
Installing Printer Drivers in Device View	28
Uninstalling Printer Drivers in Device View	29
Upgrading Printer Drivers in Device View	29
Device Users	29
Adding Device Users	30
Searching the Device User List	30
Setting a Simple Login Key	31
Searching the Simple Login Key List	31
Jobs	31
Showing Job Detail	32
Exporting the Job Log	32
Searching a Job List	32
Stored Jobs	32
Viewing Stored Jobs	33
Printing Stored Jobs	33
Printing a Stored Job List	33
Deleting Stored Jobs	33
Searching Stored Jobs	34
Document Box	34
Viewing and Editing a Document Box	34
Adding a Document Box	35
Exporting a Document Box List	35
Document Properties	36
Document Views	36
Downloading a Document	36
Searching a Document Box	36
Moving Documents Between Document Boxes	36
Virtual Mailbox	36
Viewing Virtual Mailboxes	37
Deleting Virtual Mailboxes	37
Exporting a Virtual Mailbox List	37
Advanced Virtual Mailbox Options	38
Selecting Advanced Virtual Mailbox Options	38
Adding a New Virtual Mailbox	38
Editing a Virtual Mailbox	39
Device Notification Settings	39
Setting a Device Notification	39
Advanced Menu	40
Authentication Settings	40
Setting User Authentication	40
Permitting Jobs with Unknown IDs	41
Enabling Local Authorization	41
Enabling Simple Login	42
Setting ID Card Login	42
Setting Network User Properties	42
Network Groups	43
Network Groups List	43
Adding or Editing a Network Group	43
Setting Group Authorization	44
Searching the Group List	44
TCP/IP Send Data	45
Sending TCP/IP Data	45
Device Applications	45
Installing an Application on Multiple Devices	45
Installing an Application on One Device	46
Activating an Installed Application on Multiple Devices	47
Activating an Installed Application on One Device	47
Viewing Installed Applications	48
Searching Applications	48
Exporting Device Information to a File	48
4 Account	50
Administrator Login	50
Adding Account Devices	50
Creating a New Account	50
Account Properties	51
Device Accounts	52
Account Devices	52
Viewing Accounts and Devices	52
Exporting Account Information to a File	52
Counter Reports	53
Automatic Counter Reset	53
Creating a Counter Report	53
Viewing and Changing Counter Report Settings	53
Manage Device	54
Managing an Account Device	54
Hiding or Showing Unmanaged Devices	54
Reset Counters	54
Resetting Job Accounting Counters	54
Accounting Notification Settings	54
Setting an Accounting Notification	55
Device Accounting Settings	55
Accessing Device Accounting Settings	55
Enabling or Disabling Job Accounting	55
Selecting Media Type Counters	56
Handling Errors	56
Setting Permit Processing and Copy Counter	57
Accounting Multi-Set	57
Setting Multiple Accounting Devices	57
Selecting Accounting Settings in Multi-Set	57
Selecting Accounting Source Settings	58
Creating Settings From a Device	58
Creating an Account Settings Template	58
Creating New Settings	59
Export	59
Exporting Account ID List	59
Exporting Counter Information	60
Exporting Accounting Information	60
5 Host	61
Adding Queues	61
Common Settings Options	61
Conflicts Options	62
Editing a Queue Name	62
Host View Printer Installation	63
Allowing the Print Spooler to Access Client Connections	63
Allowing a Remote Administration Exception	63
Installing Printer Drivers in Host View	64
Upgrading Printer Drivers in Host View	64
Uninstalling Printer Drivers in Host View	65
Installing Additional Drivers	65
Showing Printer Drivers and Print Queues	66
Selecting Host Login Settings	66
Selecting Domain Administrator Login Settings	66
Exporting Host Information to a File	67
Configuring Printer Settings	67
6 Communication Settings	68
Setting Device Communications	68
TCP/IP Port	68
Setting the Port Number in Command Center	68
Communication Timeout	69
SNMP Communication Retries	69
Secure Protocol Settings	69
Login Settings	69
Account Polling Settings	69
Device Polling Settings	69
7 Multi-Set	71
Setting Multiple Devices	71
Selecting Settings in Multi-Set	71
Creating Settings From a Device	72
Creating a Multi-Set Settings Template	72
Creating New Settings	73
Overwriting Settings	73
8 Firmware Upgrade	75
Firmware Upgrade Risks	75
Upgrading the Firmware	75
Finishing Options	76
9 Workspaces	77
Adding a New Workspace	77
Opening an Existing Workspace	77
Import and Export Workspaces	78
Importing a File to a New Workspace	78
Exporting a Workspace to a File	78
Viewing Recent Workspaces	78
10 Options	80
Editing E-mail Options	80
Editing Authentication Options	80
Editing Device Polling Options	81
Editing SNMP Trap Options	81