Kyocera TASKalfa 181 Scan System (F) B Operation Guide (Functions Edition)
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- Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 1
- Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 2
- Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 3
trademarks of Microsoft Corporationof America and other countries. • Windows Me, Windows Server and Windows XP is a trademark of Microsoft Corporation. • Ethernet is a registered trademark of Xerox Corporation. • IBM and IBM PC/AT are trademarks of International Business Machines Corporation of - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 4
from the machine touch panel. 2 Setting Scanner from a Web Browser Explains the scanner settings that can be configured from a web browser. 3 Included Scanner Utilities Introduces the scanner utilities. 4 Troubleshooting Explains how to solve problems when they occur. Appendix Includes a glossary - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 5
Conventions in This Guide The following conventions are used depending on the nature of the description. Convention Description Bold Indicates a message ]. Ready to copy is displayed. NOTE: - Important Indicates items that are required or prohibited so as to avoid problems. IMPORTANT: - iii - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 6
Originals Sizes This section explains the notation used in this guide when referring to sizes of originals. As in A4 and B5, which may be used either in the horizontal or vertical direction, in order to - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 7
Scanner Utilities 3-1 Introducing the Scanner Utilities 3-2 Scanner File Utility ...3-3 Address Editor ...3-13 Address Book for Scanner ...3-31 TWAIN Source ...3-41 4 Troubleshooting 4-1 Solving Malfunctions ...4-2 Scanner Error Messages ...4-3 Appendix ...Appendix-1 Specifications - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 8
vi - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 9
This chapter explains the scanner functions and settings that can be configured from the machine touch panel. For basic scanner operation, refer to the Operation Guide Setup Edition. • Basic Functions...1-2 • Setting Scanner Functions...1-4 • Scanner Default Settings...1-9 • Confirming Sending - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 10
Scanner Settings Basic Functions The original size, sending size, scan resolution, and file type can be adjusted using the keys on the operation panel. Selecting Original Size Select the original size (scanning 8K, 16K, and 16KR NOTE: For manual size input, place the original flush against the top - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 11
Scanner Settings Density Level Adjust the scanned image density. Press the Auto key to set the appropriate density by detecting the density of the original. Press the Lighter or Darker key to manually adjust the scanned image density. Density can be adjusted in 7 steps. Original Image Quality - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 12
: Typical computers display images on the screen at 96 dpi (for Windows), and printers typically print at between 150 - 600 dpi. Scan images at higher resolutions if they will be later enlarged or printed. 1 Press the Scanner Function key. 2 Press [S] or [T] to select Resolution, and press the OK - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 13
Side - Description Single sided sheet original. 2-sided sheet original. Magazine or book originals with facing pages. NOTE: [2 sided] ([2-sided]) is displayed when the optional document processor is installed. 1 Press the Scanner Function key. 2 Press [S] or [T] to select Original Type, and then - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 14
and in the middle when scanning originals such as thick books. You can specify the widths individually to erase the borders around the edges and in the center of the book. Do not erase borders. Follow the steps below to configure the border erase. 1 Press the Scanner Function key. 2 Press [S] or - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 15
End, and then press the OK key. Output Per Page Creates and sends a separate file for each page of a scanned original. Item On Off Description Enables Output Per Page. Disables Output Per Page. 1 Press the Scanner Function key. 2 Press [S] or [T] to select Output Per Page, and press the OK key - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 16
Scanner Settings 4 Press [S] or [T] to select End, and then press the OK key. 1-8 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 17
returns to the Scan Default screen. File Format Configure the file type for default settings mode. The setting items are as follows. Item PDF TIFF Description Configures PDF. Configures TIFF. 1 Referring to Accessing the Scan Default Screen on page 1-9, access the Scan Default screen. 2 Press - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 18
Scanner Settings 3 Press [S] or [T] to select PDF or TIFF, and then press the OK key. The display returns to the Scan Default screen. Uncompress Scanning This scan system uses MMR compression when scanning Scan Default screen. Continuous Scan Configure batch scanning for default settings mode. - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 19
to the Scan Default screen. Bypass Sender Selection When using this scanner, a sender (user) must be first selected. Set Bypass Sender Selection to set the sender (user) to User No. 001 and skip the sender (user) selection step. Use this setting to limit scanner usage to certain users or to - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 20
Settings Confirming Sending History Confirm the sending history from the operation panel. 1 Press the Scanner key. 2 Press [S] or [T] to select Send Confirmation List, and then press the OK key. The Send Confirmation List is displayed. 3 Press [S] or [T] to scroll the - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 21
2 Setting Scanner from a Web Browser This chapter explains the scanner settings that can be configured from a web browser. The main configurable settings are as follows. • Web Page Feature...2-2 • System Setting...2-6 • Scan to PC Setting...2-15 • Send E-mail Setting...2-19 2-1 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 22
to be installed. Netscape Navigator 4.0 or newer, or Internet Explorer 4.0 or newer is recommended. • Before using the web page feature, an IP address must be configured in the machine's scanner setting. (For further details, refer to Operation Guide Setup Edition.) • Scanning operations may - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 23
the Web Page Feature 1 Launch the Web browser software. 2 Enter the scanner IP address or hostname into the address bar and press the Enter key on the keyboard. 3 The Web page feature top page is displayed. 4 If a password has been set, a dialog box appears when clicking on System Basic Settings - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 24
Frame 1 Top Frame: Displays the scanner IP address and scanner status. (See page 2-4) 2 Menu Frame: Select the desired configuration items for the scanner. (See page 2-5) 3 Main Frame: Displays the scanner system information. (See page 2-5) Top Frame Scanner information is displayed in the top - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 25
System Basic Setting: Configure settings related to the scanner's network interface. • Scanner Default Setting: Configure default values for main scanner functions. • Sender List: Configure the Sender (User) List for use with scanner functions (Send E-mail, Scan to PC, Database Connection). • Reset - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 26
Administrator item. No password is set by default. System Basic Setting From here, set Administrator and scanner network interface basic setting Network under Setup. NOTE: To configure SMTP Authentication, click SMTP Authentication. (See page 2-8) To configure IP-Filters, click IP-Filters. (See page - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 27
when browsing to another window, configured settings will be lost without being saved to the scanner device. Setup - Administrator The setting items are as follows. Display Description E-Mail Address Enter the administrator e-mail address. Scanner status log files and error reports will be - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 28
name and password to the SMTP server for authentication. The SMTP Authentication settings process is as follows. NOTE: Once SMTP authentication (for administrators) has been configured, each user (up to 40) can be added to SMTP authentication. (See page 2-12) 1 Enter the scanner's IP address into - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 29
from a Web Browser NOTE: IP-Filters can be configured for Address Editor as well. 1 Enter the scanner's IP address into the Web browser to show the scanner home page. 2 Click System Basic Setting at the left side of the screen. 3 Click IP-Filters. 4 Check the box to the left of the protocol name - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 30
from a Web Browser Scanner Default Setting Configure image scanning related default settings for the scanner. The settings items are Basic Setting and Extension Setting. Click Extension button to show Scanner Default Setting (Extension). Basic The setting items are as follows. Setting Item - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 31
, Off Skip sender (user) On, Off select Setting Scanner from a Web Browser Description Scan the original that is filled its corner with the contents, a photo and so on. If this function is set to On in the initial mode, all of the originals will be scanned with Full scanning. When compressing the - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 32
from a Web Browser Sender List Configure the Sender (User) List for use with network scanner functions (Send E-mail, Scan to PC, Database Connection). Sender (User) List Click Sender List to display the Sender (User) List. Up to 40 entries (No.001 - 020, No.021 - 040) senders (users) can be added - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 33
Book installed PC Enter the address of the computer on which the Private Address Book (included utility: Address Book for Scanner) has been installed. Enter the hostname or IP address in 'XXX.XXX.XXX.XXX' notation. Save Number Specify the PC save number for the destination PC for Scan to PC mode - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 34
delete the displayed Sender (User). Click each Reset button to show a verification dialog box. Click the OK button to reset or return settings to their factory defaults. Setting Item Description Restart Networking Only Restarts the scanner. Set All Network Settings Clears all previous settings - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 35
Browser Scan to PC Setting When using the scanner, you can send scanned image data to a specified folder on a pre-registered computer. This section explains how to register a destination PC for use with this feature. NOTE: For further details on the Scanner File Utility, see Scanner File Utility on - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 36
is entered here, it is shown in the Destination PC Registration table and on the scanner device operation panel. Enter a registration name less than 16 characters long. Field to enter the IP address or hostname of the destination PC. IP address takes precedence if values are provided for both fields - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 37
name and password details and click the Registration button to add the destination group. Setting Item Description Registration Name Field to enter the Registration Name. When a name is entered here, it is shown in the Destination PC Registration table and on the scanner device operation - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 38
Item Registration Button Cancel the selection Button Reset Button Delete Button Description Click the Registration button to save the settings to the scanner. Entered information is lost if you browse to another page before clicking this button. Click the Cancel the selection button to cancel - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 39
Setting Scanner from a Web Browser Send E-mail Setting This section explains the settings for sending scanned images to computers via e-mail. E- Permitted destination domain names to only allow e-mail to be sent to addresses belonging to domains that match the contents of the registered domain list - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 40
Windows-1250 (Central Europe). The default setting is US-ASCII (English). Set the code set matching the computer environment of the e-mail recipient. Click the Registration button to save the settings to the scanner Click the Destination address number you would like to configure to open the - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 41
name/destination e-mail address for each individual number. Setting Item Registration Number Registration Name E-mail Address Description The number in the Destination List (e-mail) and on the scanner device operation panel. Enter a registration name less than 16 characters long. Field to - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 42
from a Web Browser Setting Item Registration Button Reset Button Delete Button Description Click the Registration button to save the settings to the scanner. Entered data is lost if this button is not clicked. Click the Reset button to reset any changes to the setting options. Click the Delete - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 43
next to the No. Enter the group registration name and password details and click the Registration button to add the destination group here, it is shown in the Destination (E-mail) Registration table and on the scanner device operation panel. Enter a registration name less than 16 characters long. The - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 44
Setting Scanner from a Web Browser 2-24 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 45
3 Included Scanner Utilities This chapter introduces the scanner utilities. • Introducing the Scanner Utilities...3-2 • Scanner File Utility...3-3 • Address Editor...3-13 • Address Book for Scanner...3-31 • TWAIN Source...3-41 3-1 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 46
. Scanner File Utility saves the received images as files. • Address Editor (See page 3-13) Address Editor is a tool used for the registration or modification of addresses in the scanner Address Book (Common Address Book). This tool is used by the administrator to perform address book maintenance - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 47
: Usage of the Scanner File Utility requires to use Address Editor, Address Book for Scanner or the web page feature to register in advance the destination computer and save folder information for the scanner. Preparing for Use Configure the following before using Scanner File Utility. 1 Install - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 48
IBM PC/AT Compatible 10BASE-T/100BASE-TX Windows 2000 (Service Pack 2 or later), Windows XP, Windows Server 2003, Windows Vista Installing and Uninstalling Installing Scanner File Utility 1 Click Scanner Tools from the Product Library CD-ROM main menu. 2 Click Scanner File Utility. 3 Follow - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 49
Installing a desktop mode Select this mode to allow Scanner File Utility to be used by individuals. (Scanner File Utility is started after a user logs on to the computer.) NOTE: To change the setup type from Desktop mode to Service mode after Scanner File Utility has been installed, use the Windows - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 50
set a password. (See page 3-7) When Scanner File Utility is running in Service Mode, the Setup button is only available after the Scanner File Utility service is set to Stop state. (See page 3-12) Click to shut down Scanner File Utility. When Scanner File Utility is installed in Service Mode, this - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 51
message in the start dialog box status field when the hard disk usage reaches the configured percentage. The color of the Scanner File Utility shown on the Windows Taskbar changes to yellow when the hard disk usage reaches the specified percentage. Shows a receive notification on the display when - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 52
. NOTE: To choose a folder on a network drive, map a network drive before opening this screen. (Only available if the Scanner File Utility is installed in Desktop Mode) Floppy disks, MO disks or other removable drives may not be selected. 3 For added security, a password can be set for the specified - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 53
FAX Receive Handler Add this component to use Network FAX. For further details, see the optional fax kit Operation Guide. • Database Link Handler Database Assist option (create CSV text information files together with scanned images.) 7 Click the OK button when done entering. The save folder is - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 54
the password is incorrect, an error occurs and you cannot proceed to the next step. 5 Press the Start key on the scanner's operation panel. The original is scanned and image data is sent from the scanner to the computer. The computer converts the received image data into a compressed file and saves - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 55
between 0 - 999. Extension is automatically assigned by Scanner File Utility depending on the file type. IMPORTANT: When the number for the auto-naming rule conflicts with a same file name range or same file name, and the Setup dialog box Permit File Overwrite is checked (see page 3-7), the older - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 56
Included Scanner Utilities Service Mode When Scanner File Utility is installed in Service Mode, the following settings are added. 1 Even if a user is not logged on to the computer, the Scanner File Utility remains available to receive scanned data. 2 To change Scanner File Utility settings, select - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 57
Recommended Operating Environment Hardware IBM PC/AT Compatible Interfaces 10BASE-T/100BASE-TX Operating System Windows 2000 (Service Pack 2 or later), Windows XP, Windows Server 2003, Windows Vista Installing and Uninstalling Installing Address Editor 1 Click Scanner Tools from the Product - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 58
for easy access to write edited data to the scanner or other operations. Select desired items to configure such as scanner or e-mail settings. Display each setting window here for configuration. Edit Data Selection Screen Select the Address Editor data to edit. The available edit methods are - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 59
with the default values. Scanner Search Search for scanners connected to the network. NOTE: Scanner Search displays a list of only those scanners that respond within a preset time. Item IP Address Host Name MAC Address Description Shows a list of the IP addresses assigned to the scanners. Shows - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 60
is required to read scanner settings and information when connecting to a scanner. NOTE: Set the administrator password according to Setup - Administrator on page 2-7 (Web browser) or Set Password on page 3-18 (Address Editor). Item Scanner Address Password Description Shows the IP address of the - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 61
System Setting Configure the scanner's basic settings. System Basic Setting Set the scanner's network settings such as the IP address. Network 1 Tab Included Scanner Utilities Item Description Network 1/Network Switch between Network 1, Network 2, and IP-Filters settings. 2/IP-Filters Tab Host - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 62
Included Scanner Utilities Network 2 Tab Item Description SMTP Server Name Enter into this field the SMTP server hostname in less than 32 characters or IP address in 'XXX.XXX.XXX.XXX' notation. SMTP Port No. Enter the SMTP port number in this field. The default port is 25. Firmware update To - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 63
enables the same IP address set in Set Allowed IP Address Range (IP Address). Up to 4 IP address ranges can be enabled for filtering. To filter a single IP address, only enter the Starting Address. Scanner Default Configure image scanning related default settings for the scanner. The settings items - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 64
Included Scanner Utilities Basic - Black and White mode The setting items are as follows. Setting Item File Type Value TIFF/PDF Orig. image quality Photo/Text/Text+Photo/OCR Description Specify the file type when saving a scanned image. Select from the following four modes depending on the - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 65
Scanner Utilities Sender List Configure the Sender (User) List for use with network scanner functions ( Send E-mail, Scan to PC). Item Name E P Registration Number E-mail Address New address this button to import sender data from an Address Editor file or CSV file. The Import dialog box is shown. ( - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 66
Address Book" installed Save number Specify the PC save number for the destination PC for Scan to PC mode. Specify a save number from 001 - 100. Change Password Change the password of each user. Enter a numerical password less than 8 Button digits long. SMTP TX Authentication Button Configure - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 67
Scanner Utilities E-mail Send Setting Set basic settings and register/edit destinations for sending scanned images names to only allow e-mail to be sent to addresses belonging to domains that match the contents of the West Europe)/ Windows-1252 (West Europe)/ Windows-1250 (Central Europe) 3-23 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 68
Included Scanner Utilities E-mail Destination List Display or edit the E-mail Destination List for Send E-mail. Item Description Name As the E-mail destination, displays the name displayed at the top of the scanner operation panel. S When the address associated with the Sender (User) List has - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 69
Destination Editing (E-mail) Display or edit destination e-mail address. Included Scanner Utilities Item Name Registration Number E-mail Address Description Field to enter the Registration Name. Enter a registration name less than 16 characters long. Enter the destination data registration number - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 70
Sender (User) List is also modified. As the destination, displays the name at the top of the scanner operation panel. Registration Number Displays the destination PC data registration numbers. Specify a registration number from 001 - 100. PC address Displays the hostname or IP address of the - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 71
destination PC addresses. Included Scanner Utilities Item Name Registration Number PC address Save number Description Field to enter the Registration Name. Enter a registration name less than 16 characters long. Enter the destination PC registration number. Enter the hostname or IP address of - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 72
page setting data to the scanner. 5 Help Button Displays help. Importing Address Data Address Editor supports importing address data for the Sender List, Destination List (E-mail, PC) from Address Editor, Address Book for Scanner, or CSV files. Importing Address Data to Sender List, Destination - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 73
Included Scanner Utilities Field Settings If a CSV file has been selected, match the text fields with the Destination List items. Item Name E-mail Address Fields of the CSV file Description The name displayed at the top of the scanner operation panel as the e-mail destination. The e-mail address - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 74
Included Scanner Utilities Item Warning column Description Displays a warning mark for entries containing import errors. The warning marks are as follows. ? The numbers are automatically created during importing. Group data from Address Editor and Address Book for Scanner cannot be imported. 3-30 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 75
Environment Hardware Interfaces Operating System IBM PC/AT Compatible 10BASE-T/100BASE-TX Windows 2000 (Service Pack 2 or later), Windows XP, Windows Server 2003, Windows Vista Installing and Uninstalling Installing Address Book for Scanner 1 Click Scanner Tools from the Product Library CD - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 76
select All ProgramsJScanner User SoftwareJAddress Book. An icon is shown on the Windows Taskbar to indicate Address Book for Scanner is running. Double-click on the icon that appeared. The start dialog box appears. About the Start Dialog Box Item Connected scanner field OK Button Setup Button Close - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 77
Included Scanner Utilities Destination List Setting About Address Book Dialog Box To register or edit destination address for sending scanned images by e-mail or to other computers, press the Setup button on the start dialog box. The Address Book dialog box is shown. You can verify already - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 78
Included Scanner Utilities E-mail Destination List In the Address Book dialog box, click the E-mail Address button. The destination list for e-mail sending is shown. Item Destination List field Name ID E-mail address Comment Description Shows a list of e-mail destinations saved to the destination - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 79
Included Scanner Utilities Registering and Editing E-mail Destination Group For adding an e-mail destination group to a destination list or editing details of an already registered e-mail destination group, use the Destination Group Registration (E-mail) dialog box. 1 In the Address Book dialog box, - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 80
Included Scanner Utilities PC Destination List In the Address Book dialog box, click the PC Address button. The destination list for Scan to PC is shown. Item Destination List field Name ID PC address Save No. Comment Description Shows a list of destination PCs saved to the destination list. - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 81
Included Scanner Utilities 8 In the Address Book dialog box, click the Save button. The changes to the destination list are saved. Registering and Editing Destination PC Groups For registering a destination PC group to a destination list or editing details of an already registered destination PC - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 82
to the Destination Group Registration (PC) dialog box. Importing Address Data Files Address Book for Scanner Importing Specify data created and saved using Address Book for Scanner to use that address data. 1 From the Address Book dialog box menu, select FileJImportJAddress Book. The Open dialog box - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 83
Included Scanner Utilities Importing CSV files Open data created with other mail applications and saved as CSV files to use the address data with Address Book for Scanner. 1 From the Address Book dialog box menu, select FileJImportJCSV file. The Open dialog box is shown. 2 Select the folder - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 84
is displayed for e-mail addresses that cannot be registered to Address Book for Scanner due to import problems. In this case, click the Edit button. The Destination Registration (E-mail) dialog box is shown (see page 3-34). Correct the errors to the e-mail address registration details. The warning - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 85
and resolution from TWAIN Source 5. Request Scanning 6. Transmit Scanned Image 7. Display Scanned Image Operating Environment Hardware Interfaces Operating System IBM PC/AT Compatible 10BASE-T/100BASE-TX Windows 2000 (Service Pack 2 or later), Windows XP, Windows Server 2003, Windows Vista 3-41 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 86
Scanner Utilities from the Software Library CD-ROM main menu. 2 Click on TWAIN Source. 3 Follow the wizard to complete the installation. Uninstalling TWAIN Source Use the Windows Add or Remove Programs feature to uninstall the application. About Image Data Compatible image data specifications - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 87
press the Start key. 6 The scanned image is sent to the computer. Starting Scanning from the Scanner 1 Set TWAIN mode from the scanner operation panel. 2 Place the originals. 3 Launch TWAIN Source from the TWAIN-compliant application on the computer. 4 Click the Scan. Setup button, check if it is - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 88
type from Photo, Text, Text+Photo, OCR. Select the resolution to read the original from 600 dpi, 400 dpi, 300 dpi, 200 dpi. Set the scanner operation. Auto: When an original is placed on the platen, after scanning that original, prompt to scan the next page. If an original is placed in the optional - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 89
mode, to begin scanning originals requires the Start key on the scanner operation panel to be pressed. Resets all TWAIN Source settings to defaults when clicked. Click this button to display the Scanner Setup dialog box. From this dialog box, change the scanner address (see Change Scanner IP Address - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 90
Included Scanner Utilities Registration method 1 Click the Scan. Setup button on the TWAIN Source main dialog box. The Scanner Setup dialog box is shown. 2 Click the Edit button. The Address Setting dialog box is shown. 3 Click the Use Management Code check box to add a check mark. 4 To always - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 91
4 Troubleshooting This chapter explains how to solve problems when they occur. • Solving Malfunctions...4-2 • Scanner Error Messages...4-3 4-1 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 92
Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, check the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. Symptom - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 93
Authentication error. Have the correct login account name Contact your system administrator - Contact administrator. and password for SMTP or support personnel. authentication been set? Unable to find PC for personal Is Address Book for Scanner Launch Address Book for Scanner. - address - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 94
running? Destination PC's system error. Destination PC computer status. Try retransmitting. - The file was not saved. Has the maximum hard disk usage Increase available space and try - Check the destination PC. set by Scanner File Utility at the again. destination PC been exceeded? Are - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 95
Server. Confirm the login account and password for SMTP TX authen. Error occurred at POP3 Server. - Contact Administrator. Troubleshooting Corrective Actions Verify the POP3 user account and password. Reference Page Refer to Operation Guide Setup Edition, Chapter 2 Verify POP3 server settings - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 96
SMTP Authentication error. Check with the system administrator that the user account and password used in SMTP authentication are correctly configured. page 2-8 E030 Unable to recognize destination PC. • Verify that Scanner File Utility is running on Refer to Scanner File Utility not running - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 97
to receive network data are running on the computer other than Scanner File Utility. • Resolve the error condition on the destination PC. E059 Invalid command received from computer. • Confirm that Address Book for Scanner - There is problem with the computer running (Private Address Book) is - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 98
Troubleshooting 4-8 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 99
Appendix This chapter covers the following topics. • Specifications...Appendix-2 • Glossary...Appendix-3 Appendix-1 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 100
Specifications NOTE: Specifications are subject to change without notice. Item Operating System System requirements Resolution File Format Scanning Speed Interface Network Protocol Transmission System Description Windows 2000 (Service Pack 2 or later), Windows XP, Winodws Server 2003, Windows - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 101
number assigned to every computer connected to a TCP/IP network. Represented by 4 octets of numbers from 0 - 255, such as 192.168.110.171. Send E-mail A function to send scanned images to preset e-mail addresses or e-mail addresses entered by key input. SMTP (Simple Mail Transfer Protocol - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 102
Appendix Appendix-4 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 103
Paper Size iv S SMTP Appendix-3 Scan to PC setting 2-15 Sender list 2-15 Scanner Setting from a web browser 2-1 Setting from the machine 1-1 Scanner File Utility 3-3 Description 3-3 Installing and uninstalling 3-4 Operation method 3-6 Service mode 3-5, 3-12 Scanner utilities 3-2 Select sending size - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 104
Index Installing and uninstalling 3-42 Operation method 3-42 Uncompress scanning Default settings 1-10 W Web page feature 2-2 Index 2-2 Precautions 2-2 Screen layout 2-4 Usage 2-3 Index-2 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 105
For best results and machine performance, we recommend that you use only our original supplies for your products. E1 - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 106
- Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 107
©2007 is a trademark of Kyocera Corporation - Kyocera TASKalfa 181 | Scan System (F) B Operation Guide (Functions Edition) - Page 108
First edition 2009.3