Kyocera TASKalfa 2550ci Fax System (W) Operation Guide
Kyocera TASKalfa 2550ci Manual
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- Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 1
FAX System(W) OPERATION GUIDE - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 2
- Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 3
symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol. .... ] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 4
Due to performance updating, information in this Operation Guide is subject to change without notice. ii - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 5
key 3-22 Dialing the Same Receiving System (Redial 3-23 Previewing Images 3-24 Quick Setup Screen 3-26 Registering Shortcuts 3-28 4 FAX 4-11 Chain Dial 4-12 Manual Send 4-14 Manual Reception 4-15 Remote Switch Function 4-17 Printing/Sending Received Faxes by Requirements - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 6
Equipment Internet FAX Kit (A 7-2 Expansion Memory 7-3 Dual FAX 7-3 8 Internet Faxing (i-FAX) (Option) What is i-FAX 8-2 i-FAX Settings 8-4 i-FAX Transmission 8-8 i-FAX Reception 8-13 9 About Network FAX What is Network FAX 9-2 Setup 9-4 10 Troubleshooting Indicators During - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 7
for easy reference. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. • Cautionary Labels • Installation Precautions • Precautions for Use • Loading Paper • Toner Container and Waste Toner Box Replacement • Clearing Paper Jams • Solving - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 8
Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows in this Operation Guide are trademarks or that is also compliant. See installation instructions for details. 4 The REN is used in advance that temporary discontinuance of service may be required. But if advance - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 9
service. 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA on page 6-3.) IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment in this manual. Do not dispose of batteries in a fire. They - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 10
peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of the maximum number of devices - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 11
this declaration relates is in conformity with the following specifications. Limits and methods of measurement for immunity characteristics of Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 12
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • AN 01R00 AN for P • AN 02R01 AN for CH and N • AN 05R01 AN for D, E, GR, P and N • AN 06R00 AN for D, GR and P • AN 07R01 AN for D, E, P and N • AN 09R00 AN for D • AN 10R00 AN for D • AN 11R00 AN for P • - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 13
Network Compatibility Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: „Austria „Belgium „Bulgaria „Cyprus „Czech „Denmark „Estonia „Finland „France „Germany „Greece „Hungary „Iceland - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 14
, saving, and printing the received originals 7 - Optional Equipment Introduces the optional Internet FAX Kit(A), Expansion Memory Option) for i-FAX. Chapter 9 - About Network FAX Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included DVD (online manual - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 15
Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble. Appendix Explains character entry and the specifications of the machine. NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine. The inch version of this - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 16
or operations for reference. NOTE: - Important Indicates items that are required or prohibited so as to avoid problems. IMPORTANT: - Description of Operation Procedure In this Operation Guide, the continuous operation of the keys on the touch panel is as follows: Actual procedure Press [FAX - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 17
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be used either in the horizontal or vertical - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 18
xvi - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 19
1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine's Operation Guide. • Operation Panel...1-2 • Machine ...1-4 1-1 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 20
functions other than FAX are used, refer to the machine's Operation Guide. Displays the Status/Job Cancel screen. Displays the Copy screen. . Returns settings to their default states. Displays the System Menu. Displays number of sheets printed and number of pages scanned. Lights or blinks when an - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 21
. Enter numbers and symbols. Lit when the machine's main power is on. Perform user switching authentication and logout. Displays the Interrupt Copy screen. Starts faxing, copying and scanning operations and processing for setting operations. Finalizes numeric key entry, and finalizes screen during - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 22
than FAX are used, refer to the machine's Operation Guide. 2 1 5 4 6 3 * The machine may to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation. 3 LINE connector If you install 2 optional FAX Kits (Dual FAX (L2) option), you can use Port 2. - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 23
when the original is correctly set. 8 Top cover Open this cover when the original jammed in the Document Processor. 9 Original width guides Adjust these guides according to the original width. 10 Original table Stack the sheet originals on this table. 11 Original eject table Read originals - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 24
Part Names and Functions 1-6 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 25
necessary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. • Quick Setup Wizard (Fax Setup 2-2 • Date and Time Entry 2-4 • Using the Address Book 2-5 • Using One-touch Keys 2-14 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 26
the four-digit local FAX ID number. Select whether or not to print the local fax information on the fax on the receiving system. Set 6-5 6-3 6-12 6-12 6-11 6-9 6-11 6-39 Reduces the received FAX size before printing if the size is larger than the current paper size. Set the number of redials. - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 27
Fax setup procedure FAX - Quick Setup Wizard 1. Dialing/RX Mode 2. Local FAX info. 3. Sound Volume 4. Rings 5. Output 6. Redial This wizard will help you set the basic settings to use the fax. Preparation Before Use 1 Press the System Menu key. 2 Press [Quick Setup Wizard], [FAX Setup], and - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 28
1 Press the System Menu key. 2 Press [ ], and then [Date/Timer]. The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both '2500'. 3 Press [Change] of Time Zone. 4 Select the region - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 29
. For Extended Address Book, refer to the Command Center RX User Guide. 2 Changing the initially displayed address book Set the initially displayed of Address Book Defaults, and then [Change] of Address Book Type. Edit Destination - Address Book Type Select the default Address Book Type setting - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 30
. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number. 10 Press [Change] of Sub Address. When you do not use sub address communication, go to step 14. 2-6 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 31
left 12/12/2011 10:10 of the cursor. 12 Press [Password] and enter the sub address password using the numeric keys. NOTE: You can use up to 20 the receiving system, press [Encryption Box], and go to the next step. To print originals in the receiving system, select [Off], press [OK], and go to - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 32
, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps. ECM (error correction mode) prevents distortion of the fax image by automatically resending any parts of the data that were not correctly sent due to the effects of noise on the telephone line during transmission - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 33
Preparation Before Use 2 Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact], and then [Next]. Address: Name E-mail SMB FTP FAX i-FAX Address Number Name : Auto : Change Change 3 Press [Change] of Address Number. 4 Using [+]/[-] or the numeric keys, enter the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 34
no longer highlighted. Select a suitable file format for the destination fax machine. MH, MR, MMR or JBIG Specify the suitable document size options for the destination fax machine. • A4/Letter: Permitted (fixed) • B4: Permitted or prohibited • A3/Ledger: Permitted or prohibited To permit a document - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 35
Preparation Before Use 18 Press [Change] for [Display Name] and [Destination] to change the settings as needed. 19 Press [Register]. If the one-touch key has already been registered, 2 the overwrite registration confirmation screen appears. Press [Yes] or [No]. Group Registration You can - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 36
Address: Name Member Member:1 dest. Destination CCC 0123456789 Detail Detail Status Delete Cancel Add Back Preparation Before Use 1/1 Register 12/12/2011 10:10 8 Press [Member]. 9 Press [Add]. 10 Select the destination (contact) to be registered to the group. NOTE: You can search for - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 37
. 2 1 Press the System Menu key. 2 Press [Edit Destination], and then [Next] of List Print. 3 Press [Print] of FAX List (Index) or FAX List (No.). 4 When the printing confirmation screen appears, press [Yes]. The machine prints a list. FAX Address List (Index) FAX Address List (No.) 2-13 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 38
Preparation Before Use Using One-touch Keys With One-touch keys on the [Destination] screen, you can access destinations in the Address Book. Registering a New One-touch Key You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1,000 destinations can - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 39
Preparation Before Use Changing/Deleting Registration Contents You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key. 2 NOTE: When changing the destination information in the Address Book, the information - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 40
Preparation Before Use When deleting registration contents 1 Press [Delete]. 2 Pressing [Yes] on the deletion confirmation screen deletes the registration contents of the One-touch key. 2-16 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 41
/Deleting Registration Contents 3-19 • Selecting a Destination by One-touch Key 3-21 • Using the Speed Dial key 3-22 • Dialing the Same Receiving System (Redial 3-23 • Previewing Images 3-24 • Quick Setup Screen 3-26 • Registering Shortcuts 3-28 3-1 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 42
FAX Operation (Basic) Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation panel. Using the Enter ( ) key The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close]. The Enter symbol - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 43
. The basic send screen appears and the specified destination appears in the destinations list. 3 Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Program 12/12/2011 10:10 3 If you entered speed dial number between 1 and 3 digits long, press the Enter - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 44
0009 0010 JJJ 1/100 Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Check Destinations Program 12/12/2011 10:10 Check that default is memory transmission. Memory Transmission After originals are scanned into memory, the communication starts. Scans - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 45
to allow continued scanning. Sending Image Zoom Destination Centering Border Erase FAX Delayed Transmission Continuous Scan Job Finish Notice File Name Entry FAX Direct Transmission Original : A4 Zoom : 100% Send : A4 Preview FAX Polling RX Send and Print Send and Store Destination - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 46
-enter the same FAX number and press [OK] to complete the entry. For details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a new number, press [FAX No. Entry] and repeat the above procedure. To correct the FAX number, press [Edit]. Up to 64 digits - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 47
a pause before resuming dialing after you dial a specific number. [On Hook] Press this key to system using the numeric keys. For details, refer to Manual Send on page 4-14. Dialing methods without using addition, you can change the FAX density, image quality, resolution and select the size of - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 48
9,600 bps. ECM (error correction mode) prevents distortion of the fax image by automatically resending any parts of the data that were not correctly sent 6-29. Selecting the Density Adjust the density when scanning originals. Density Destination Lighter Normal Darker Original Zoom Send : - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 49
Select the resolution suitable for sending originals. The default setting is 200 × 100 dpi (Normal). The higher the scan resolution, the clearer the image. However, higher resolution also means longer send times. 1 Press [Image Quality], and then [Scan Resolution]. You can see a preview of the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 50
faxed. the receiving system does not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine). 3 Press [OK]. 1 Press [Org the System menu. Refer to the machine's Operation Guide. NOTE: The scan resolution must to equal to or higher than the fax resolution. If the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 51
Type Destination 438 14:47 0123456789 User Name Log Status InProcess 1/1 Cancel Printing Jobs Status Priority Override Sending Jobs originals are being scanned cancels the transmission. Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 52
NOTE: When you are receiving DRD service from a telephone company, change the Refer to page 6-9.) • Auto (DRD) (Refer to page 6-19.) • Manual (Refer to page 4-15.) Checking and Changing the Reception Method 1 Press the Reception When the machine cannot print a fax due to paper running out or - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 53
page 6-16. IMPORTANT: • The number of sheets that can be held varies with the output tray. Refer to the machine's Operation Guide. When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the Inner Tray or Job Separator Tray. • Even - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 54
, there is a possibility that pages scanned prior to cancelation were sent to the No. Accepted Time Type Destination 438 14:47 0123456789 User Name Log Status InProcess 1/1 1 Press the Status/Job Yes]. Communication is canceled. Cancel Printing Jobs Status Priority Override Sending Jobs - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 55
FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for communication. Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 56
the Send key. For details, refer to Setting the Default Send Screen in the Operation Guide for the machine. Enter Destination. ABCD Pause Space abcd checkmark. For Extended Address Book, refer to the Command Center RX User Guide. Enter Destination. OFFICE ABCD Pause Space [email protected] 001/ - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 57
registered address number. Refine your search by using the type of destination registered (e-mail, folder (SMB/FTP), FAX, Internet FAX, and group) You can set this function up so Filter Settings in the Operation Guide for the machine. Refine your search by the capital letters of the registered name. - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 58
Search (Name) Press [Search (Name)] and enter the name you want to search. Search (No.) Press [Search (No.)] and enter the address number you want to search. Destination type search refinement Press [FAX] or [Group]. The destination by the destination type is displayed. Capital letter search - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 59
FAX Operation (Basic) Changing/Deleting Registration Contents You can change or delete the contents of destinations (contact) or groups. 1 Press the System Menu key. Edit Destination - Address Book No. Type 0001 ABCDE Name 0003 CCCCC Sort Name Detail Member: 3 CCCCC ABC DEF GHI JKL - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 60
FAX Operation (Basic) When deleting the destination of a contact registration or group Press [Delete]. Press [Yes] in the confirmation screen to delete the destination or group. 6 Press [Register]. When the change confirmation screen appears, press [Yes]. Changes or deletions made to the registered - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 61
on the touch panel, press [ ]/[ ] on the right side. The next/previous One-touch keys are displayed. Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Program 12/12/2011 10:10 3-21 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 62
. AAA BBB CCC DDD EEE 0006 0007 0008 FFF GGG HHH III 0009 0010 JJJ 1/100 Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Check Destinations Program 12/12/2011 10:10 Press Quick No. Search key or [No.] in the [Destination] screen, enter one - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 63
cannot send delayed transmission immediately while the machine is waiting for redial. Manual Redial (Recall) Use this when the receiving system does not respond when 100 Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Check Destinations Program 12/12/2011 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 64
RX Send and Print Send and Store Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Program 12/12/2011 10:10 The machine scans the original and displays a preview image. Press [Detail] to display a preview image. To enlarge the image, press [ ]. To reduce - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 65
in the 3 document processor again. You can also see a preview image in the same way with polling transmissions. When you press the Start key for a polling transmission, the machine scans the originals and saves the images in the polling box. For more information on polling transmissions, refer - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 66
registrations and the functions available for registration are as follows. Default Registration 1: Original Size 2: FAX TX Resolution 3: Density 4: 2-sided/Book Original 5: Continuous Scan 6: Original Image Functions Available for Registration • Original Size • Sending Size • Density • FAX TX - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 67
FAX TX Resolution Off Normal 0 Density Text+Photo Preview Destination Status 2-sided/Book Original Continuous Scan Quick Setup Org./Sending Data Format Image Quality Original Image Advanced Setup Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Program 12/12/2011 10:10 3 1 Press the System - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 68
a registered shortcut can be changed as necessary. You can register up to 6 shortcuts. Press Start key to start printing. Press [Cancel] to change settings. Copy Image Copies Shortcut 1 Shortcut 2 Original Zoom Paper : A4 : 100% : A4 Cancel Auto Paper Selection 1-sided >>1-sided Duplex 100 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 69
• Broadcast Transmission 4-7 • Standby Transmission 4-10 • Interrupt Send ...4-11 • Chain Dial ...4-12 • Manual Send...4-14 • Manual Reception 4-15 • Remote Switch Function 4-17 • Printing/Sending Received Faxes by Requirements (Memory Forwarding) ......... 4-19 • FAX Box Function 4-39 • Sub - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 70
in the paper feeding direction). NOTE: Only a single side of a long original can be sent. Originals of up to 1,600 mm/63" long can be scanned. 1 Press the FAX key. 2 Place the originals in the document processor. 3 Press [Original/Sending Data Format], and then [Long Original]. 4 To - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 71
Custom Box by fax, you cannot move documents until sending is finished. For details on using Custom Boxes, refer to the machine's Operation Guide. Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 72
[OK]. 6 Set the destination, and press the Start key. Originals are scanned, and transmission begins at the preset time. NOTE: When On is selected 30 A OFFICE User Name Start Time 12:00 1/1 Detailed information of the selected job is displayed. Cancel Start Now Printing Jobs Status Sending - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 73
FAX Operation (Advanced) Detail Job No.: Job No.: 000080 000080 Job Type: Sending Job - FAX User Name: User1 Job Name: doc2008101005151 Start Time 10:10 Status Detail Job No.: 000081 Type Destination 12345678907 User01 Detail/Edit Delete Status Result/Destination: Processing - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 74
FAX Operation (Advanced) 3 Press [OK]. 4 Press [Yes] in the confirmation screen to change the destination. When deleting the destination or deleting the job 1 Press [ ] or [ ] to select the destination you want to delete. 2 Press [Delete]. 5 Press [OK]. 4-6 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 75
to Sending faxed documents to a specified additional address on page 4-64. For details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a new number, press [FAX No. Entry] and repeat the above procedure. To correct the FAX number, press [Edit]. 2 After - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 76
FAX Operation (Advanced) 2 Select the check boxes beside the destinations to select from the list. To use an LDAP address book, select [Ext Address Book] in [Destination]. 3 Press [OK]. Select the destination from the One-touch keys Press all the One-touch keys to which necessary destinations are - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 77
FAX Operation (Advanced) For details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a new address, press [i-FAX Address Entry] and repeat the above procedure. To correct the i-FAX number, press [Detail/Edit]. Select the destination - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 78
the FAX key. 2 Place the originals. 3 Select the destination, and set transmitting functions if you want to use any. 4 Press the Start key. Scanning of the originals starts, and the next transmission is scheduled. NOTE: When On is selected in Destination Check before Send, a destination confirmation - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 79
FAX Operation (Advanced) Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 80
No. AAA BBB CCC DDD EEE 0006 0007 0008 FFF GGG HHHHHH III 0009 0010 JJJ 1/100 Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Check Destinations Program 12/12/2011 10:10 NOTE: For the Address Book and One-touch keys, refer to Using the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 81
Sending faxed documents to a specified additional address on page 4-64. 4 For details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a new number, press [FAX No. Entry] and repeat the above procedure. To correct the FAX number, press [Edit], and then - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 82
FAX Operation (Advanced) Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 83
preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Receiving Mode on page 6-14. When 2 optional FAX Kits (Dual FAX option) are installed, the only receiving mode available on port 2 is - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 84
Operation (Advanced) Status Scanner Ready. Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 Dialing... Line Off Manual RX FAX Printing Jobs Status Log Sending Jobs Hard Disk Overwriting... Storing Jobs FAX Port 2 Receiving... Line Off i-FAX Device/ Communication - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 85
FAX Operation (Advanced) Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. To start fax - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 86
FAX Operation (Advanced) Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. 1 The connected telephone set makes a ringing tone. 2 Lift the handset of the telephone. 3 When you hear the fax tone from the handset, enter the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 87
Printing/Sending Received Faxes by Requirements (Memory Forwarding) When you have received a fax or i-FAX, you can forward the received image attachment or transfer it to a folder (SMB or FTP). External FAX Telephone 3 Port (when 2 optional FAX Kits (Dual FAX option) are installed) 4 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 88
to multiple fax machines. By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication. NOTE: When forwarding is used, you can select whether to print or not to print the received originals. Also, you can specify a number of copies when - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 89
for Specific RX Use Rule for All RX Print: 1 Copy(s) Schedule: All Day Next Change Change 4 Press [Next] of Forward Setting. 1/2 Status FAX - Forward Destination ABC DEF Dest GHI Cancel OK 12/12/2011 10:10 Detail 012345678 9876543210 abc@efg Address Book E-mail Addr Entry Folder Path - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 90
of the other party to which you will forward the received originals. Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals. Forward originals to - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 91
Menu key. 2 Press [FAX], and then [Next] of RX/Forward Rules. 3 Press [Use Rule for Specific RX]. FAX - RX/Forward Rules Print or forward the received file according to rules. Off Use Rule for Specific RX Use Rule for All RX On ID 01 FAX A others Requirement Name Priority 1 1/1 4 Press [Add - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 92
1] or [Port 2]. If the port is selected, fax box forwarding will not be possible. This setting only appears when 2 optional FAX Kits (Dual FAX option) are installed. When i-FAX was selected in step 11. Requirements i-FAX Address Registration method Press [i-FAX Address]. Enter the destination - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 93
address of the other party to which you forward the received originals. Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals. Forward originals - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 94
Function on page 4-39. 24 Select the FAX Box to be used to store the originals and press [OK]. If you set the password to FAX Box, enter the password and press [OK]. 25 You can change the following settings. • Number of Copies • Schedule setting • File name registration • Priority setting NOTE: For - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 95
, select other, press [Detail], and change the settings. NOTE: If other is not selected, received faxes that do not meet the conditions will be printed. 4 Save to FAX Box cannot be set in other settings. 29 Select the checkbox beside the forwarding settings to be enabled from the list. The - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 96
) Changing/Deleting Settings by Requirement To change or delete the settings by requirement, follow the steps below. 1 Follow steps 1 to 3 of Use Rule for Specific RX on page 4-23. 2 Select the requirement name to be deleted or changed. To delete the requirement name, go to the next step. To change - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 97
of Schedule. Rule: - Schedule Specify the time for activating the rules. Print or forward the faxes received during the preset time according to the rules. registered forwarding requirement. 1 Follow steps 1 to 3 of Use Rule for Specific RX on page 4-23, select the rule, and press [Detail]. 2 Press - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 98
the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF or XPS as the file format. 1 Follow steps 1 to 4 of Use Rule for All Receptions on page 4-21. Follow steps 1 to 3 of Use Rule for Specific RX on page 4-23, select the rule, press [Detail], and - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 99
refer to the machine's Operation Guide. File Separation If transmission is by e-mail or to a folder (SMB) or folder (FTP), set whether page division is performed. 1 Follow steps 1 to 4 of Use Rule for All Receptions on page 4-21. Follow steps 1 to 3 of Use Rule for Specific RX on 4 page 4-23 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 100
1 to 3 of Use Rule for All Receptions on page 4-21. Follow steps 1 to 3 of Use Rule for Specific RX on page 4-23, select the rule, and press [Detail]. 2 Press [Change] of File Name. 3 Press originals are forwarded with folder (SMB) transmission and folder (FTP) transmission. 6 Press [OK]. 4-32 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 101
's Operation Guide for information Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as 'Admin - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 102
are processed in the same way. However, the process of saving them in a FAX box cannot be selected. (For the setting procedure, refer to Print Settings on page 4-35.) After completing the settings, click Submit to save the settings. Forward Settings FAX/i-FAX > Common > RX/Forward Requirements - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 103
of the necessary information on the selected item. For details, refer to the Command Center RX User Guide. Print To print the fax, click Print. The Print page is displayed. (Refer to Print Settings on page 4-35.) Forward To select the forwarding destination, click Forward. The Forwarding page is - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 104
of Destination Destination List Description Displays the condition name. Displays whether the condition is currently used. Specifies whether to forward. Choose either PDF, PDF/A or TIFF as the file format used for storing forwarded files. Turn On to enable encryption for transmission. Note the SSL - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 105
type, specify the settings below. • E-mail If you selected SMB or FTP as the destination type, specify the settings below. • Host Name • Port number • Path • Login User Name • Login Password 4-37 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 106
If you selected FAX as the destination type, specify the settings below. • FAX Number • Transmit Start Speed • ECM • Sub Address • Password • Encryption Key No. • Encryption Box • Encryption Box No. If you selected i-FAX as the destination type, specify the settings below. • i-FAX Address • - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 107
Detail/Edit Delete Status Close 12/12/2011 10:10 4 Press [Change] of the required items. NOTE: The Owner and Permission are displayed when the user login has been enabled. When Box No. is selected 1 Press [+]/[-], or enter the Box No. by using the numeric keys. 2 Press [OK]. NOTE: When "0000 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 108
[OK]. NOTE: A box password can be set if user login is disabled or if user login is enabled but the FAX Box is shared by other users. Set the password as necessary. If you set the password, the password entry is required when changing or deleting the box, or printing the documents. When Permission - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 109
on page 4-39. 5 To delete or change other FAX Boxes, repeat steps 2 to 4. 6 After deleting and changing FAX Boxes, press [Close]. Printing Originals from a FAX Box To print the originals that have been sent to a FAX Box, use the following operation. 1 Press the Document Box key. 2 Press [FAX Box - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 110
password in the following situations: • If user login is disabled • If user login is enabled but the FAX Box has been selected by another user when you login with user machine's Operation Guide. From a FAX Box, only printing is available. Sending cannot be done. 5 Press [Print]. Print 1/1 Detail - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 111
a FAX Box on page 4-41. Box: 2 Press [Detail]. 0001 File Name 1 File Date and Time Size 12/12/2011 09:00 100 MB Search(Name) Print 1/1 Detail Preview Delete Status Close 12/12/2011 10:10 3 The details for the selected original are displayed. Item Description File Name File name of - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 112
You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel. 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4-41. Box: 2 Press [Preview]. The preview screen appears. 0001 File Name 1 File Date and Time Size 12/12/2011 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 113
FAX Boxes are described. When there are originals in the FAX Boxes, the number of pages is displayed. NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 Press the System Menu key. 4 2 Press [Document Box/Removable Memory - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 114
of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit be used. For the setting method when the machine receives originals, refer to Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-19. 1 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 115
details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a new number, press [FAX No. Entry] '#' and '*' characters to enter a sub address. 8 Press [Password] and enter the sub address password using the numeric keys. Cancel OK NOTE: You can use up - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 116
address and password prior to transmission. When sub-address reception is performed, the functions below can be used. • Printing/Sending Received programs including copying and sending functions can be registered. When user login has been enabled, only the administrator can register. Registering - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 117
FAX Operation (Advanced) Changing/Deleting Registration Contents You can change program numbers and program names, or delete programs. 1 Press the Program key. 2 Press [Edit] and press the key of the program number to be changed or deleted (1 to 50). 3 To change the program number, press [ - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 118
receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT: Because the receiving machine dials the sending : 3333 External FAX †. On this machine, the sub address and sub address password. 4-50 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 119
store originals and some do not support polling reception. Check both the sending the recipient with the sub address and sub address password. NOTE: For more information on sub addresses, added to the new file. To allow overwriting, set this option to [Permit]. 1 Press the System Menu key. 2 Press - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 120
use the following functions, select the orientation of the originals. • 1-sided / 2-sided Selection • Border Erase Scans originals with the black frame around the outside of the originals erased. Select image quality. Allows you to use the document processor to load and store multiple originals of - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 121
and '*' characters to enter a sub address password. When the machine receives originals, a sub address password is not used. 8 Press [OK]. 9 Press the Start key. The originals are scanned and stored in the Polling box. NOTE: You can see a preview of the image to be stored by pressing [Preview]. For - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 122
communication is disabled for polling reception. When 2 optional FAX Kits (Dual FAX option) are installed and a receive-only port is . For details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a new number, press [FAX No. Entry] and repeat the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 123
FAX Operation (Advanced) 6 Press the Start key. The operations for reception begin. NOTE: When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. 4 4-55 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 124
the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when For details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a new number, press [FAX No. Entry] and repeat - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 125
on page 4-60. For information on working with lists in a Polling box, refer to the machine's Operation Guide. Polling Box 0001 File Name doc20101010094533 doc20101010095022 doc20101010100011 Print Status Date and Time 12/12/2011 12/12/2011 12/12/2011 Size 23 KB 4 KB 5 KB 1/1 Search(Name - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 126
is set to [On], originals are automatically deleted following polling transmission. (Refer to page 4-51.) Polling Box 0001 File Name doc20101010094533 doc20101010095022 doc20101010100011 Print Status Date and Time 12/12/2011 12/12/2011 12/12/2011 Size 23 KB 4 KB 5 KB 1/1 Search(Name) Detail - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 127
in Printing from a Polling Box on page 4-57. Polling Box 2 Press [Detail]. 0001 File Name doc20101010094533 doc20101010095022 doc20101010100011 Print Date and the file. Number of pages in the original Resolution used during scanning Specified sub address If there is no information, this item - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 128
FAX Operation (Advanced) Previewing Images Use this procedure to view a preview image of the stored document on the touch panel. 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-57. Polling Box 2 Press [Preview]. The preview screen appears. 0001 File Name doc20101010094533 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 129
and the time required for sending fax by all the accounts or by account. Print of Accounting You can print the printed and sent page numbers Report that have been counted by all the accounts. †. Requires 2 optional FAX Kits (Dual FAX option). NOTE: For details, refer to the machine's Operation - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 130
transmission • Output from FAX Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system is not conducted as a batch transmission. Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting is enabled and - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 131
enabled, you need to enter a User ID and Password to use the machine. Enter login user name and password. 1 Press [Login User Name]. Login to: Login User Name Local abcdef Login Password ******** # Keys # Keys 4 Check Counter Status Cancel ID Card Login Login 12/12/2011 10:10 2 Enter - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 132
enter an Account ID when using the machine. NOTE: When both user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed. 1 Use the numeric keys to enter Account ID, and press [Login]. NOTE: You can check the number of pages used by a department - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 133
, refer to the machine's Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original Binding Left/Right, Biding Top Binding Left, Binding Right †. Only when the optional document processor is used. ††. Only when the glass surface is used. NOTE - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 134
fine lines. When text is selected, the OCR screen appears. If you need an image quality suitable for OCR software (applications that convert images into text data), press [On]. Otherwise, press [Off]. Continuous Scan When you cannot place multi-page originals into the document processor at one time - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 135
(Advanced) Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. Border Erase Sheet that can be set in each mode is as follows. Specifications Inch Centimeter Border Erase range 0-2" (0.01" unit) 0 mm to 50 mm (1 mm unit) - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 136
Operation (Advanced) Job Finish Notice This function is used to inform when the transmission of e-mail is completed. Send and Print When you send originals, this feature allows you to print a copy of the document being sent. Send and Store When you send originals, this feature allows you to store - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 137
results and functional registration status. • Various Tools for Checking Transmission Results and Registration Status 5-2 • Checking FAX Job History 5-3 • Printing Administrative Reports 5-7 • Reporting FAX Receipt Result by E-mail 5-11 • Confirmation Screen of Destinations 5-12 5-1 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 138
result by Email Contents to Check Timing of Check Reference Page History of latest Any time 5-3 100 send and receipt results stored Latest send or receipt result Automatic printout 5-7 after every sending or receiving operation (No Print Output or Error Only is also optionally available - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 139
All Job No. 438 14 All FAX i-FAX E-mail Folder Application Next Scheduled Job Log Destination User Name Result InProcess 1/1 Detail 1 Press the Status/Job Cancel key. 2 Press [Sending Jobs] to check send result, 5 [Printing Jobs] to check receipt result, and [Storing Jobs] to - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 140
Name User name Blank if no information is available Result Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Waiting: Although the received signal is not confirmed yet, a job is ended. [ ] in Job Type Specific type of job - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 141
User Name User name Blank if no information is available Result Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. [ ] in Job Type Specific /Job Cancel key. 2 Press any of [Printing Jobs], [Sending Jobs] or [Storing Jobs]. - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 142
Job Type Destination User Name Job Name Accepted Time End Time Original Pages Color/Black & White Connected to Printed Pages Description Job mode used during scanning The Local FAX Name or Local FAX Number registered on the other party's machine (for fax reception and manual reception). i-FAX - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 143
result report. 1 Press the System Menu key. Report - FAX Print a report of FAX transmission results. * Results including E-mail/Folder in multiple destinations are also printed. Off Attach Image On Error Only Off Partial Image Full Image 2 Press [Report], and [Next] of Result Report Setting - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 144
Menu key. 2 Press [Report], and [Next] of Result Report Setting. Then press [Change] of FAX RX Result Report. 3 Press [Off] (not to print), [On] (to print), or [Error/ Storing in Box Only]. 4 Press [OK]. FAX RX Result Report Completed Activity Report Activity reports are reports of both the sent - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 145
. 5 FAX TX Report FAX RX Report Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. 1 Press the System Menu key. 2 Press [Report], and [Next] of Admin Report Settings. Then press [Change] of Outgoing FAX Report or Incoming FAX Report. 3 Press - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 146
Results and Registration Status Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Press the System Menu key. 2 Press [Report], and [Next - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 147
Checking Transmission Results and Registration Status Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE: This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box Only]. For - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 148
details, refer to Confirmation Screen of Destinations in the Operation Guide for the machine. Follow the steps below to confirm the Check] and then Start key. Destination Destination A OFFICE Detail 1234567890 Status Status Admin 1/1 Detail Delete Check Cancel 12/12/2011 10:10 1 Press [ ] - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 149
Reception 6-9 • Rings...6-11 • Volume Adjustment 6-12 • Retry Times...6-13 • Receiving Mode ...6-14 • Reception Date/Time 6-15 • Media Type for Print Output 6-16 • MP Tray Paper Output 6-18 • DRD Reception (Available for inch versions only 6-19 • Transmission Restriction 6-21 • Encryption - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 150
with. Please note that selecting a wrong telephone line will prevent you from sending fax. NOTE: If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, select the option for each line. FAX - FAX Port 1 Set FAX port. 1 Press the System Menu key. 2 Press [FAX], [Next] of - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 151
number, and Internet FAX address. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the page image being sent. NOTE: You can specify the same TTI for - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 152
Information Entry Register the local FAX information (local FAX number) printed in the transmit terminal identification (TTI) area. The Local FAX or account ID, refer to the machine's Operation Guide. NOTE: If you install 2 optional FAX Kits (Dual FAX option) and then use 2 phone lines, you can - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 153
Local FAX Number Entry FAX - Local FAX Number 1 Register or edit local FAX number. Use the numeric keys to enter a number. 123456789 Space Backspace Setup and Registration 1 Press the System Menu key. 2 Press [FAX], [Next] of Transmission, and then [Next] of FAX. When you register the Local FAX - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 154
Change of Account as Local FAX Name Setup and Registration 10 Press [Next] of Basic, and then [Change] of Account as Local FAX Name. 11 To use the account name, press [ON]. To use the Local FAX name, press [OFF]. 12 Press [OK]. 6-6 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 155
calling from a telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT: • In order to use FAX/TEL Auto Switch has When the other party is sent originals with sent originals with manual calling from a telephone automatic send send Receives incoming call without making - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 156
the call is from a telephone 1 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds. NOTE: If you NOTE: At the end of the conversation, you can manually receive the originals. (Refer to Manual Reception on page 4-15.) When the call is from - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 157
such as responding to messages, refer to the Operation Guide of each answering machine. Set the number of rings to When the other party has sent originals with manual send Telephone When the other party is message informing the other party that the user is absent. The answering machine records - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 158
is still making the ringing tone, the machine enters a status the same as manual reception. (Refer to Manual Reception on page 4-15.) 2 The answering machine responds. When the call is from a telephone, but the user is absent The answering machine plays a response message, and starts recording the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 159
Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times can be changed independently for each receiving mode of Auto (Normal), Auto (TAD) and Auto (FAX/TEL). NOTE: The number of ringing times can be set to - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 160
Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook]. Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 161
Setup and Registration Retry Times The number of retry times can be changed automatically. NOTE: Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-23. 1 Press the System Menu key. 2 Press [FAX], [Next] of Transmission, [Next] of - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 162
to page 6-9.) • FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to page 6-9.) • DRD Reception [Auto (DRD)] (Refer to page 6-19.) • Manual Reception [Manual] (Refer to page 4-15.) Select the mode appropriate for the way the machine is used. NOTE: DRD reception mode is available only - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 163
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone. NOTE: When the received data is - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 164
Guide for details on Custom Paper 1 to 8. FAX - Media Type Set the paper to use for faxes. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Media Type. 3 Select the desired paper type. If no specific print optional paper feeder is installed. 6-16 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 165
the media type. Then press [OK]. The previous screen reappears. 6 Status Cancel OK 12/12/2011 10:10 7 Press [Close]. The display returns to the default System Menu screen. 6-17 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 166
Setup and Registration MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Multi Purpose Tray. 3 Select - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 167
versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a in the same manner as standard Manual FAX Reception. For details, refer to Manual Reception on page 4-15. 6-19 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 168
. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically. 6-20 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 169
can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit last 4 digits of the recipient's Local FAX Number. (Excludes manual transmissions.) Reception Restrictions • Register Permitted FAX numbers or Permitted ID - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 170
Setup and Registration †. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is not rejected. ††. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is not rejected. Prerequisites Reception - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 171
Setup and Registration FAX - Permit No. Register or edit permit number. Use the numeric keys to enter a number. 123456789 Pause Space Status 4 Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered. NOTE: Press [Pause] to insert a pause (-) between numbers. Backspace - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 172
Setup and Registration Registering Reject FAX No. 6 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. 7 To change or delete other Permit FAX numbers, repeat steps 2 to 6. 8 Press [Close]. NOTE: Up to 50 Reject FAX numbers can be registered. FAX - Reject No. List - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 173
Setup and Registration Changing and Deleting Reject FAX No. FAX - Reject No. List Register a number from which faxes will be rejected. (Up to 50 numbers can be registered.) 55555555555 TEL Number 1/1 Add 1 Follow steps 1 to 2 of Registering Reject FAX No. on page 6-24. 2 Select the Reject FAX - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 174
Setup and Registration Registering Permit ID No. NOTE: Up to 25 Permit ID numbers can be registered. FAX - Permit ID List Register an ID from which faxes will be accepted. (Up to 25 IDs can be registered.) 12345678 FAX ID 1 Press the System Menu key. 2 Press [FAX], [Next] of TX/RX Restriction - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 175
Setup and Registration Changing and Deleting Permit ID No. FAX - Permit ID List Register an ID from which faxes will be accepted. (Up to 25 IDs can be registered.) 12345678 FAX ID 1/1 Add 1 Follow steps 1 to 2 of Registering Permit ID No. on page 6-26. 2 Select the Permit ID No. to be changed - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 176
Setup and Registration 3 To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book, press [Permit List + Address Book]. 4 Press [OK]. - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 177
they were before transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for sending confidential documents advance. 6 Sending system Receiving system Encrypt Decrypt Scan originals Encryption Description of settings at sending and - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 178
Setup and Registration Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 179
Setup and Registration Changing and Deleting Registration Contents of Encryption Key 1 Follow steps 1 to 2 of Registering an Encryption Key on page 6-30. FAX - Encrypt. Key Registration Register a key to use for encrypted FAX transmissions. (Up to 20 keys can be registered.) Key01 Key02 Key03 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 180
Setup and Registration FAX No. Entry - Detail Sub Address : Transmission Start Speed : 33600bps ECM : On Encrypted Transmission : Off Status Cancel Enter Destination. FAX No. Entry - Encrypted Transmission Off Encryption Key No. On Key 01 Key 02 Key 03 Key 04 Key 05 Status 1/1 Cancel FAX - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 181
12/12/2011 10:10 5 The sending system conducts encrypted transmission. When encryption communication is conducted normally, the machine decrypts the encrypted originals received and prints the originals. 6-33 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 182
When the reception size is larger than the paper size, you can reduce the print size. Item Off On Description Print the received data at 100% of the original size by dividing it into several sheets of paper. Print the received data by reducing the original size according to the paper size. 1 Press - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 183
multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Duplex Printing. 3 Select either [Off] or [On]. 4 Press [OK]. 6 6-35 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 184
Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. NOTE: If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled. 1 Press the System Menu key - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 185
Setup and Registration Remote Diagnostics If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine's status or look for problems. NOTE: To use Remote Diagnostics, you - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 186
printed after the unusable time period ends, or when the unusable time period is temporarily canceled. 1 Press the System Menu key. 2 Press [ ], and then [Date/Timer]. The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 187
Setup and Registration Setting the Paper Output Set the output tray for printing of receiving faxes. 1 Press the System Menu key. 2 Press [Common Settings], and then [Change] of Paper Output. 3 Press [Change] of Fax Port1 or Fax Port2. 4 Select the Paper Output. 5 Press [OK]. 6 6-39 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 188
Setup and Registration 6-40 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 189
7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. • Internet FAX Kit (A 7-2 • Expansion Memory 7-3 • Dual FAX...7-3 7-1 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 190
Optional Equipment Internet FAX Kit (A) You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) (Option) on page 8-1. 7-2 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 191
expansion memory, you can increase the image memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory. Dual FAX Installing 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 192
use one port. 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both '2500'. 3 Press [Next] of Job Accounting - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 193
8 Internet Faxing (i-FAX) (Option) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit(A). • What is i-FAX? ...8-2 • i-FAX Settings ...8-4 • i-FAX Transmission 8-8 • i-FAX Reception...8-13 8-1 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 194
Internet Faxing (i-FAX) (Option) What is i-FAX? The i-FAX function sends and receives faxes via line FAX FAX No:0387654321 i-FAX Transmission Flowchart The procedure for sending an i-FAX is shown below. Scan the original on this machine. T Send the fax to the recipient's E-mail address. T The mail - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 195
Option) i-FAX Reception Flowchart The procedure for receiving an i-FAX is shown below. Another fax machine sends a fax to this machine's E-mail address. T The mail server receives the fax. T This machine downloads the fax from the mail server. T This machine prints some cases problems can arise - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 196
Option) Full Mode This machine supports full-mode Internet faxing that conforms to the ITU-T T.37 recommendations. If the other party's machine also supports to this machine via a network. Refer to the machine's Operation Guide for information on the network settings. Accessing Command Center RX 1 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 197
(i-FAX) (Option) 3 Enter the user name and password of the administrator, and click Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 198
Option) The settings available on the i-FAX SMTP page are shown below. Item SMTP Port Number SMTP Server Name† SMTP Server Timeout Authentication Protocol Authenticate as Login User Name Login Password settings screen. Refer to the machine's Operation Guide for details. Enter the timeout period in - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 199
Operation Guide for details. POP3 Port Number Sets the port number used by POP3. Normally, 110 is used. POP3 Server Timeout Enter the timeout period in seconds. Login User Name† Enter the login name for the user account. You can enter up to 64 characters. 8 Login Password† Enter the password - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 200
Internet Faxing (i-FAX) (Option) i-FAX Transmission This section explains how to send an i-FAX by Setup Org./Sending Data Format Color/ Image Quality Advanced Setup Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Program 12/12/2011 10:10 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 201
Faxing (i-FAX) (Option) 2 Press folder (SMB/ FTP) transmission to send as one job. For details, refer to the machine's Operation Guide. When the destination includes FAX or i-FAX, the FAX or i-FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 202
destination fax machine. MH, MR, MMR or JBIG Specify the suitable document size options for the destination fax machine. If you try to send an i-FAX using Resolution on page 3-9. Selecting the Density Adjust the density when scanning originals. For information on how to select the density, refer to - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 203
Internet Faxing (i-FAX) (Option) Entering the Subject and Body When sending an Internet FAX can be entered for the body. 6 Press [OK]. NOTE: To have a [Subject] and [Body] be printed by the receiving machine, the receiving machine's cover page setting must be ON. Send Start Press the Start key. - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 204
User Name Log Status InProcess 1/1 Internet Faxing (i-FAX) (Option) 2 Press [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. Cancel Printing the Stop key on the operation panel while originals are being scanned cancels the transmission. 8-12 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 205
Internet Faxing (i-FAX) (Option) i-FAX Reception At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes found on the server. No particular user intervention is needed when the machine receives an i-FAX. You can change the following - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 206
Internet Faxing (i-FAX) (Option) 8-14 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 207
9 About Network FAX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included DVD, which describes how to operate your PC to send a fax using Network FAX and make various settings. • What is Network - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 208
a document using a PC networked to this machine. T Forward the document data from the PC to this machine using the same operation as for printing. T The machine sends the document data to another fax machine. T The other fax machine receives the data. Flow of Network FAX Receiving Network FAX - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 209
About Network FAX NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail, forwarding to another fax machine, or storing in the FAX Box. 9 9-3 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 210
refer to the Network FAX Driver Operation Guide (Online Manual) contained in the included DVD. Basic Transmission 1 Create the document to be sent. 1 Use an application on your computer to create the document to be sent. 2 Set the original size and orientation. 3 Select [Print] from the File menu - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 211
FAX Setting tab, and click [OK]. 2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box Page] tab. NOTE: For details on the settings, refer to Network FAX Driver Operation Guide. 9 6 Set the destination. 1 Use the keyboard to enter the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 212
the FAX Setting tab of the print settings screen to set the original are using and select [Printing preferences] from the drop-down menu. The Printing Preferences screen will open. FAX TX Setting] to change the default settings for fax transmission. The Default Settings dialog box will appear. NOTE - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 213
About Network FAX Network FAX Driver Operation Guide (Online Manual) The Network FAX Driver Operation Guide (Online Manual) is contained in the included DVD in PDF (Portable Document Format). The main contents include the following. • Installing Network FAX Driver • Performing Network FAX Sending • - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 214
About Network FAX 9-8 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 215
10 Troubleshooting This chapter explains how to deal with problems. • Indicators During Sending/Receiving Operation 10-2 • Precautions When Turning Power OFF 10-3 • Error Messages ...10-4 • Troubleshooting ...10-6 10-1 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 216
Troubleshooting Indicators During Sending/Receiving Operation The Processing and Memory indicators show the fax transmission status. • The Processing indicator blinks when the machine is sending or - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 217
Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot receive a fax - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 218
Troubleshooting Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem Call your service representative. FAX Box job again after printing or deleting the machine's Operation Guide. Fax transmission - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 219
Troubleshooting Message Scheduled sending jobs exceeded. Checkpoint - Add paper in cassette 1 (~4). or Add paper in Multi Purpose tray. Is the indicated cassette or MP tray out of paper? Is the type of printing paper specified? Is the cassette securely loaded? Corrective Action Reference Page - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 220
Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service manual of your phone set. Is the remote switching number correct? Check the registration. (Default set? Cancel the duplex printing. 6-35 Cannot perform memory - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 221
Troubleshooting Symptom Cannot perform sub address transmission. Cannot perform memory forwarding. after the memory has free space, or create free space in the memory. 4-39 Enter the correct box password. 4-39 Check with the recipient. - Free up some space in - memory and then send, or - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 222
Troubleshooting Symptom Cannot use sub address bulletin board communication. Checkpoint Corrective Action Reference Page Does the other party's fax with the recipient. Is the entered sub address or If your entry is correct, check - sub address password with the recipient. correct? 10-8 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 223
Appendix • Character Entry Method Appendix-2 • Specifications Appendix-5 • Menu List Appendix-6 • Received FAX Sizes and Paper Priority (Inch Model Appendix-10 • Received FAX Sizes and Paper Priority (Metric Model Appendix-13 • Error Code List Appendix-16 Appendix-1 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 224
the same as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the machine's Operation Guide. QWERTY layout is used here as an example. You may use another layout following the same steps. Entry Screens Lower-case Letter Entry Screen - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 225
No. Display/Key 10 [Cancel] 11 [OK] Upper-case Letter Entry Screen Description Press to cancel entered characters and return to the screen before the entry was made. Press to finalize the entry and return to the screen before the entry was made. Use the keyboard to enter. Limit: 128 characters - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 226
Entering Characters Follow the steps below to enter 'List A-1' for an example. Use the keyboard to enter. List Limit: 32characters Input: 4 characters Backspace 1 2 3 4 5 6 7 8 9 0 ! = ` q w e r t y u i o p [ ] \ a s d f g h j k l ; ' z x c v b n m , . - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 227
Specifications NOTE: Specifications are subject to change without notice. Item Description Type Compatibility Communication Line Transmission Time Transmission Speed Coding Scheme Error Correction Original Size Optional FAX kit ) 600 × 600 dpi Printing Resolution 600 × 600 dpi ) Image Memory - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 228
Setup Type of Original/ Transmission Image Advanced Setup Program Address Book FAX Scan Job Finish Notice File Name Entry FAX Direct Transmission FAX Polling RX Send and Print Send and Store Send Key Destination i-FAX Address† Document Box Key FAX Box Polling Box † Optional Internet FAX Kit - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 229
Settings Sound Function Defaults Document Box/ Type MP Tray Reduced RX Size Reception Date/Time Duplex Printing 2 in 1 Print FAX Rings(Normal) Rings(TAD) Rings(FAX/TEL) † Optional Internet FAX Kit(A) is required. †† Requires 2 optional FAX Kits (Dual FAX option) ††† Inch specification only - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 230
Time Report Print Admin Report Settings Result Report Setting Edit Destination Address Book One-Touch Key Print List User Login/ Job Accounting System Address Book Defaults User Accounting Job Accounting Network † Optional Internet FAX Kit(A) is required. Status Page Print Outgoing FAX - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 231
Status/Job Cancel Key Printing Jobs Sending Jobs Storing Jobs Device/ Communication Program Key Call Register Edit † Optional Internet FAX Kit(A) is required. Status Log Status Scheduled Job Log Status Log Line Off Manual Reception Check New FAX (i-FAX Reception)† Log Activity Report - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 232
fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override †. Paper orientation is different from the received document. The image is printed after being rotated 90° automatically. ††. Received Legal size document is reduced - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 233
sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-16.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 234
† LT-R LT LG Paper Size †. Paper orientation is different from the received document. The image is printed after being rotated 90° automatically. : indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) NOTE: The abbreviations denote the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 235
Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size Priority A5 B5 A4-R A4 FL B4 †, * 1 A5-R * B5 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 236
†. Paper orientation is different from the received document. The image is printed after being rotated 90° automatically. ††. Folio size original is reduced to match A4 size paper. : indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 237
B4 A5-R † A5-R † A5-R †. Paper orientation is different from the received document. The image is printed after being rotated 90° automatically. : indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) NOTE: The abbreviations denote the - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 238
Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE: The number that follows U or E is the error code. Error Code Possible Cause/Action Busy Failed to establish connection with the recipient despite - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 239
is an our-brand model and transmission restrictions were found set by the other party during polling reception. Communication was interrupted because the password was incorrect. 2 The other party's machine is an our-brand model and transmission restrictions were found set by the other party during - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 240
recipient. The other party's machine is an our-brand model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect. Check with the other party. Sub address bulletin board reception was attempted but the other party's machine either does not - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 241
Error Code U14000 U14100 U19000 U19100 U19300 Possible Cause/Action Reception to the FAX Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the FAX Box. Transmission to the FAX - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 242
Appendix-20 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 243
36 A About this Operation Guide v Account Management 4-61 Address Book 2-5 Change/Deletion 3-19 Initially displayed address book 2-5 Printing Address List 2-13 Registering Status 5-1 Confirmation Screen of Destinations 5-12 Continuous Scan 4-66 D Date 2-4 Delayed Transmission 4-3 Cancel - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 244
to Job Accounting 4-62 Contents 4-61 Limit 4-62 Login 4-64 L LDAP address book 2-5 Local FAX Information 6-4 Local FAX Name 6-4 Long Originals 4-2 M Machine (Names) 1-4 Manual Reception 4-15, 6-14 Manual Send 4-14 Media Type for Print Output 6-16 Memory Reception 3-12, 10-6 Memory Transmission - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 245
Safety Conventions i Selection of Transmit Terminal Identification (TTI) 6-3 Send and Print 4-68 Send and Store 4-68 Send Status 3-11, 8-11 Sending Size Selection 4-65 Setting the Paper Output 6-39 Shortcuts 3-28 Adding 3-28 Specifications Appendix-5 Speed Dial key 3-22 Standby Transmission 4-10 Sub - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 246
Rejection Requirements 6-22 Reception Restriction Setting 6-28 Reject FAX No. 6-24 Send Restriction Setting 6-27 Transmission Start Speed 3-8 Troubleshooting 10-6 TX Start Speed 2-8 U Unusable Time 6-38 User Accounting 4-61 Contents 4-61 Login 4-63 V Volume Adjustment 6-12 Z Zoom 4-65 Index-4 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 247
MEMO - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 248
A1 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 249
- Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 250
Taiwan R.O.C. Phone: +886-2-2507-6709 Fax: +886-2-2507-8432 KYOCERA Document Solutions Korea Co., Ltd. 18F, Kangnam bldg, 1321-1, Seocho-Dong, Seocho-Gu, Seoul, Korea Phone: +822-6933-4050 Fax: +822-747-0084 KYOCERA Document Solutions India Private Limited First Floor, ORCHID CENTRE Sector-53, Golf - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 251
Document Solutions Portugal Lda. Rua do Centro Cultural, 41 (Alvalade) 1700-106 Lisboa, Portugal Phone: +351-21-843-6780 Fax: +351-21-849-3312 KYOCERA Document Solutions South Africa (Pty) Ltd. 49 Kyalami Boulevard, Kyalami Business Park 1685 Midrand, South Africa Phone: +27-11-540-2600 Fax: +27-11 - Kyocera TASKalfa 2550ci | Fax System (W) Operation Guide - Page 252
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FAX System(W)
OPERATION GUIDE