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Kyocera TASKalfa 3050ci 3050ci/3550ci/4550ci/5550ci Operation Guide Rev-2.2011 - Page 354

System Menu, PDF Encryption Functions

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Default Setting (System Menu) Use the procedure below to set the default File Format. 1 Press the System Menu key. 2 Press [Send] > [Next] of Send and Forward > [Change] of File Format. 3 Select the file format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF]. When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality. If you selected [PDF] or [High Comp. PDF], you can specify encryption and PDF/A settings. NOTE: If encryption is enabled, PDF/A settings cannot be specified. 4 Press [OK]. PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. The items you can restrict the access level with are as follows. Item Compatibility Password to Open Document Password to Edit/Print Document Value Detail Acrobat 3.0 or later, Select the version that is compatible with the PDF file. Acrobat 5.0 or later Off, On Enter the password to open the PDF file Off, On Enter the password to edit the PDF file When you have entered the password to edit/print document, you can specifically limit the operation. When you send a PDF file, use the procedure below to encrypt the PDF file for transmission. 1 Press the System Menu key. 2 Press [Send] > [Next] of Send and Forward > [Change] of File Format. 3 Press [PDF] or [High Comp. PDF], and [Encryption]. 4 Press [ ] of Compatibility, select Acrobat 3.0 and later or Acrobat 5.0 and later. 5 When you enter the password to open the PDF file, select [On] of Password to Open Document. 6 Press [Password], enter a password (up to 256 characters) and then press [OK]. NOTE: Refer to the Character Entry Method on page Appendix-9 for details on entering characters. 7 Press [Confirmation] and enter the password again for confirmation. Then press [OK]. 8 When you enter the password to edit the PDF file, select [On] of Password to Edit/Print Document. 9 In the same way as the entry of Password to Open Document, enter the password to change the PDF file. 9-50

Section	Page
Included Guides	2
Safety Conventions in This Guide	3
Contents	4
Quick Guide	8
To make copies	8
To print	8
To send documents	9
To send a FAX	10
Menu Map	11
Environment	25
Cautions when handling consumables	26
Other precautions	26
Laser Safety (Europe)	27
SAFETY OF LASER BEAM (USA)	28
Safety Instructions Regarding the Disconnection of Power	29
Legal Restriction on Copying/Scanning	31
Legal and Safety Information	32
Legal Information	33
Regarding Trade Names	33
Energy Saving Control Function	40
Automatic 2-Sided Copy Function	40
Paper Recycling	40
Energy Star (ENERGY STAR®) Program	40
About this Operation Guide	41
Conventions in This Guide	42
Description of Operation Procedure	42
Originals and Paper Sizes	43
Icons on the Touch Panel	43
1 Part Names	45
Operation Panel	46
Machine	48
2 Preparation before Use	51
Check the Accessories	52
Documents Contained in the Included DVD	52
Determining the Connection Method and Preparing Cables	53
Connection Example	53
Preparing Necessary Cables	54
Connecting Cables	55
Connecting LAN Cable (Optional)	55
Connecting USB Cable	56
Connecting the Power Cable	56
Power On/Off	57
Power On	57
Power Off	58
Low Power Mode and Auto Low Power Mode	59
Sleep and Auto Sleep	60
Adjusting the Operation Panel Angle	60
Switching the Language for Display [Language]	61
Setting Date and Time	62
Network Setup (LAN Cable Connection)	63
TCP/IP (IPv4) Setup (by Entering IP Addresses)	63
AppleTalk Setup	65
Installing Software	66
Installing Printer Driver in Windows	66
Installing Printer Driver in Macintosh	69
Setting TWAIN Driver	72
Setting WIA Driver	73
Command Center RX (Settings for E-mail)	74
E-mail Setting	75
Loading Paper	77
Before Loading Paper	78
Loading Paper in the Cassettes	79
Loading Paper in the Multi Purpose Tray	86
Loading Envelopes	88
Specifying Paper Size and Media (Cassette Setting)	90
Loading Originals	94
Placing Originals on the Platen	94
Loading Originals in the Document Processor	96
3 Basic Operation	99
Login/Logout	100
Enter key and Quick No. Search key	102
Using the Enter () key	102
Using the Quick No. Search () key	102
Touch Panel Display	103
Display for Originals and Paper	103
Display of keys that cannot be set	103
Original Preview	104
Selecting Color Mode	105
Copying	106
Density	107
Original Image	108
Zoom	109
Duplex	111
Collate/Offset	113
Reserve Next	115
Interrupt Copy	116
Staple	117
Punch	119
Sending	121
Send as E-mail (E-mail Addr Entry)	122
Send to Folder (Folder Path Entry)	123
Confirmation Screen of Destinations	127
Preparation for sending a document to a PC	128
Creating a Shared Folder	130
Configuring Windows Firewall (for Windows 7)	134
Specifying Destination	138
Address Book	138
One Touch Key	140
Speed Dial	140
Sending to Different Types of Destinations (Multi Sending)	140
Using the Document Box	141
What is Document Box?	141
Basic Operation for Document Box	143
Custom Box List	144
Document List	145
Viewing/Editing Box Details	146
Previewing Documents/Checking Document Details	147
User Privileges	148
Canceling Jobs	150
Canceling Jobs	150
Canceling printing from a computer	150
Quick Setup Screen	151
Functions Available for Registration in the Quick Setup Screen	151
Changing Registration	152
Program	154
Registering Programs	154
Recalling Programs	155
Editing and Deleting Programs	155
Registering Shortcuts (Copy, Send, and Document Box Settings)	156
Adding Shortcuts	156
Editing and Deleting Shortcuts	156
Using the Internet Browser	157
Using Weekly Timer	159
Checking Counter	160
Help Screen	160
4 Copying Functions	161
Original Size	162
Paper Selection	163
Selecting the Cassette	163
Selecting the Multi Purpose Tray	164
Mixed Size Originals	166
Supported Combinations of Originals	166
Selecting How to Copy Originals	168
Original Orientation	169
When placing originals on the platen	169
When placing originals on the optional document processor	169
Fold	171
Paper Output	173
Combine	174
2-in-1 Mode	174
4-in-1 Mode	175
Types of Page Boundary Lines	175
Margin/Centering	176
Margin on the Back Side	176
Border Erase	178
Border Erase Sheet	178
Border Erase Book	178
Individual Border Erase	178
Border Erase to Back Page	179
Booklet	180
For binding on the left side	180
For binding on the right side	180
For top binding	180
Cover	182
Form Overlay	183
Page #	184
Memo Page	186
Layout A	186
Layout B	186
Types of Page Boundary Lines	187
Poster	188
Image Repeat	189
Text Stamp	191
Bates Stamp	192
EcoPrint	194
Single Color	194
Color Balance	195
Hue Adjustment	196
One-touch Image Adjust	197
Sharpness	199
Background Density Adj.	200
Saturation	201
Prevent Bleed-thru	202
Continuous Scan	203
Auto Image Rotation	204
Negative Image	204
Mirror Image	205
Job Finish Notice	206
File Name Entry	208
Priority Override	208
Repeat Copy	209
Selecting Repeat Copy	209
Outputting Repeat Copy Jobs	209
Maximum Number of Repeat Copy Jobs Retained	210
OHP Backing Sheet	211
Blank Sheet	211
Copied Sheet	211
5 Printing	213
Printing - Printing from Applications	214
Using a Job Box	218
Private Print	218
Proof and Hold Print Box	218
Automatic Delete Setting for Temporary Documents	218
Job Storage	219
6 Sending Functions	221
Original Size	222
Sending Size	224
Zoom	226
Centering	227
Mixed Size Originals	228
2-sided/Book Original	231
Original Orientation	232
File Format	234
File Separation	235
PDF Encryption Functions	236
Original Image	238
Density	239
Scan Resolution	240
Sharpness	241
Background Density Adj.	242
Color Selection	243
Continuous Scan	244
Prevent Bleed-thru	245
Border Erase	246
File Name Entry	248
E-mail Subject/Body	249
WSD Scan	250
(Windows 7, Windows Vista and Windows Server 2008)	250
Scanning using TWAIN	252
Job Finish Notice	255
Send and Print	256
Send and Store	256
FTP Encrypted TX	257
Text Stamp	258
Bates Stamp	259
Color Type	261
Scanning with FMU Connection	262
7 Document Box	263
Using a Custom Box	264
Creating a New Custom Box (Add/Edit Box)	264
Storing Documents (Store File)	266
Printing Documents (Print)	267
Sending Documents (Send)	269
Form Overlay from Custom Boxes (Form Overlay)	271
Editing Documents	272
Deleting Documents	275
Job Box	276
Private Print/Stored Job	276
Quick Copy/Proof and Hold	277
Repeat Copy	280
Form for Form Overlay	282
Printing Documents Stored in Removable USB Memory	284
Limitations	284
Printing (Print)	284
Saving Documents to USB Memory (Scan to USB)	286
Storing Documents (Store File)	286
Removing USB Memory	288
8 Status / Job Cancel	289
Checking Job Status	290
Available Status Screens	290
Displaying Status Screens	290
Details of the Status Screens	291
Checking the Detailed Information of Jobs	295
Checking Job History	297
Available Job History Screens	297
Displaying Job History Screen	297
Checking the Detailed Information of Histories	298
Pause and Resumption of Jobs	299
Canceling of Jobs	299
Priority Override for Waiting Jobs	300
Reordering Print Jobs	300
Checking the Remaining Amount of Toner and Paper (Paper/Supplies)	301
Device/Communication	302
Displaying Device/Communication Screen	302
Check of Device Status	302
Configuring the Devices	303
Removing the USB Memory	304
Canceling FAX Communication	304
9 Default Setting (System Menu)	305
Common Settings	306
Language	306
Default Screen	307
Sound	308
Original/Paper Settings	308
Measurement	316
Error Handling	317
Paper Output	319
Orientation Confirmation	320
Color Toner Empty Action	320
Function Defaults	320
USB Keyboard Type	334
System Stamp	334
Manual Staple	343
Customize Status Display	344
Low Toner Alert Level	344
Copy	345
Paper Selection	345
Auto Paper Selection	346
Auto % Priority	346
Reserve Next Priority	347
Preset Limit	347
Quick Setup Registration	347
Send	348
Quick Setup Registration	348
Dest. Check before Send	348
Color Type	349
Entry Check for New Dest.	349
Default Screen	350
Send and Forward	350
Document Box/Removable Memory	357
Custom Box	357
Default Setting	357
Job Box	357
Quick Setup Registration	358
Printer	359
Emulation	359
Color Setting	360
Gloss Mode	360
EcoPrint	361
Toner SaveLevel(EcoPrint)	361
Override A4/Letter	361
Duplex	362
Copies	362
Orientation	363
Form Feed Timeout	363
LF Action	364
CR Action	364
Job Name	364
User Name	365
Paper Feed Mode	365
Report	366
Print Report	366
Send Result Report	367
Sending Log History	368
Adjustment/Maintenance	370
Density Adjustment	370
Background Density Adj.	371
Drum Refresh	371
Correcting Black Lines	372
System Initialization	372
Display Brightness	373
Silent Mode	373
Auto Color Correction	373
Color Registration	373
Calibration Cycle	375
Tone Curve Adjustment	376
Calibration	376
Developer Refresh	377
Laser Scanner Cleaning	377
First Print Position	377
Date/Timer	378
Date/Time	378
Date Format	378
Time Zone	379
Auto Panel Reset	379
Low Power Timer	380
Auto Sleep	380
Auto Error Clear	381
Interrupt Clear Timer	382
Error Job Skip	382
Edit Destination (Address Book/Adding One Touch Keys)	383
Adding a Destination (Address Book)	383
Editing a Destination	387
Adding a Destination on One Touch Key (One Touch Key)	387
Sort	389
Narrow Down	389
Internet	390
Internet Browser Setting	390
Browser Preferences	390
Proxy Settings	391
Application	392
Installing Applications	392
Activating/Deactivating Application	393
Launching Applications	393
Deleting Applications	394
System Initialization	395
Restart Entire Device	395
Network	396
Host Name	396
TCP/IP	396
TCP/IP (IPv4) Setup	397
TCP/IP (IPv6) Setup	398
Protocol Detail	400
NetWare	401
AppleTalk	401
WSD Scan	402
WSD Print	402
Enhanced WSD	402
Enhanced WSD (SSL)	403
Secure Protocol	403
IPSec	406
LAN Interface	407
Restart Network	407
Interface Block Setting	408
USB Host	408
USB Device	408
Optional interface	408
Security Level	409
Document Guard	409
Data Security	411
Data Sanitization	411
Hard Disk Initialization	412
Optional Function	413
Application	413
Starting Application Use	413
Checking Application Details	414
Accessibility Display (Enlarged Touch Panel Display)	414
10 Management	415
User Login Setting	416
First User Login Administration	416
User Login	416
Login/Logout	417
Adding a User (Local User List)	419
Changing User Properties	422
Local Authorization	423
Unknown ID Job	424
Group Authorization Set.	424
Guest Authorization Set.	426
Obtain NW User Property	429
Simple Login Settings	431
Job Accounting Setting	434
First Job Accounting Setup	434
Job Accounting	434
Login/Logout	435
Adding an Account (Accounting List)	436
Managing Accounts	437
Copy/Printer Count	438
Restricting the Use of the Machine	438
Default Counter Limit	440
Counting the Number of Pages Printed	442
Print Accounting Report	446
Unknown ID Job	447
Checking and Printing Counter	447
11 Maintenance	449
Regular Maintenance	450
Toner Container Replacement	450
Waste Toner Box Replacement	453
Replacing Staples	456
Emptying the Punch Waste Box (Option)	460
Cleaning	463
Platen Cover / Glass Platen	463
Slit Glass/Dual scanning area	464
Separator	466
Transfer Roller	467
12 Troubleshooting	469
Solving Malfunctions	470
Responding when Error Messages	476
Alphanumeric	476
Responding to Send Error	486
Responding when Authentication Server Connection Error	489
Clearing Paper Jams	490
Jam Location Indicators	490
Precautions with Paper Jams	491
Cassette 1	491
Cassette 2	492
Optional Cassettes 3 and 4	493
Multi Purpose Tray	497
Inside the Right Covers 1, 3 and 4	498
Duplex unit	500
Duplex Unit and Cassette 1	501
Fixing unit	503
Optional Document Processor	504
Optional Job Separator	506
Bridge Unit (Option)	508
1,000-sheet Finisher (Option)	509
4,000-sheet Finisher (Option)	510
Center-Folding Unit (Option)	515
Cassette 5 (Option)	517
Cassette 6,7 (Option)	519
Clearing a Staple Jam	523
Appendix	527
Optional Equipment	528
Overview of Optional Equipment	528
Document Processor	530
Paper Feeder (500-sheet x2)	530
Large Capacity Feeder (1,500-sheet x 2)	530
Side Feeder (3,000-sheet)	530
Side Feeder (500-sheet x 3)	530
Large Capacity Side Feeder (500, 1,500-sheet x 2)	530
1,000-sheet Finisher	530
4,000-sheet Finisher	530
Mailbox	532
Folding Unit	532
Inner Job Separator	532
Right Job Separator	532
Key Counter	533
Inserting the Key Counter	533
FAX Kit	533
Expansion Memory	533
Gigabit Ethernet Board	533
Internet FAX Kit (A)	533
Data Security Kit	533
Printed Document Guard Kit	534
Emulation Option	534
USB Keyboard	534
Document Table	534
Character Entry Method	535
Entry Screens	535
Entering Characters	537
Paper	538
Cassettes 1	538
Cassettes 2 and the optional paper feeder (500-sheet x 2)	538
Optional large capacity feeder (1,500-sheet x 2)	538
Multi Purpose tray (MP tray)	539
Basic Paper Specifications	539
Choosing the Appropriate Paper	540
Special Paper	543
Specifications	547
Machine	547
Printer	550

Match case Limit results 1 per page

Default Setting (System Menu)

9-50

Use the procedure below to set the default File Format.

Press the

System Menu

key.

Press [Send] > [Next] of

Send and Forward

> [Change] of

File Format

Select the file format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF].

When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality.

If you selected [PDF] or [High Comp. PDF], you can specify encryption and PDF/A settings.

NOTE:

If encryption is enabled, PDF/A settings cannot be specified.

Press [OK].

PDF Encryption Functions

If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying,

printing, and editing PDF's by assigning a secure password.

The items you can restrict the access level with are as follows.

When you send a PDF file, use the procedure below to encrypt the PDF file for transmission.

Press the

System Menu

key.

Press [Send] > [Next] of

Send and Forward

> [Change] of

File Format

Press [PDF] or [High Comp. PDF], and [Encryption].

Press [

] of

Compatibility

, select

Acrobat 3.0 and later

Acrobat 5.0 and later

When you enter the password to open the PDF file, select [On] of

Password to Open Document

Press [Password], enter a password (up to 256 characters) and then press [OK].

NOTE:

Refer to the

Character Entry Method on page Appendix-9

for details on entering characters.

Press [Confirmation] and enter the password again for confirmation. Then press [OK].

When you enter the password to edit the PDF file, select [On] of

Password to Edit/Print Document

In the same way as the entry of

Password to Open Document

, enter the password to change the PDF file.

Item

Value

Detail

Compatibility

Acrobat 3.0 or later,

Acrobat 5.0 or later

Select the version that is compatible with the PDF file.

Password to

Open

Document

Off, On

Enter the password to open the PDF file

Password to

Edit/Print

Document

Off, On

Enter the password to edit the PDF file

When you have entered the password to edit/print

document, you can specifically limit the operation.