Kyocera TASKalfa 4500i Fax System (V) Operation Guide
Kyocera TASKalfa 4500i Manual
View all Kyocera TASKalfa 4500i manuals
Add to My Manuals
Save this manual to your list of manuals |
Kyocera TASKalfa 4500i manual content summary:
- Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 1
FAX System(V) OPERATION GUIDE - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 2
- Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 3
.... [Remove the power plug from the outlet] .... [Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required) i - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 4
Due to performance updating, information in this Operation Guide is subject to change without notice. ii - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 5
Setup Wizard (Fax Setup 10 Chain Dial 4-11 Manual Send 4-13 Manual Reception 4-14 Remote Switch Function 4-16 Printing/Sending Received Faxes by Requirements (Memory Forwarding 4-18 FAX Box Printing Administrative Reports 5-7 Reporting FAX Receipt Result by E-mail 5-11 Confirmation - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 6
14 Reception Date/Time 6-15 Media Type for Print Output 6-16 MP Tray Paper Output 6-18 DRD Network FAX What is Network FAX 9-2 Setup 9-4 10 Troubleshooting Indicators During Sending/Receiving Operation 10-2 Precautions When Turning Power OFF 10-3 Error Messages 10-4 Troubleshooting 10 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 7
. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. • Cautionary Labels • Installation Precautions • Precautions for Use • Loading Paper • Toner Container and Waste Toner Box Replacement • Clearing Paper Jams • Solving Malfunctions - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 8
Microsoft, Windows, Windows NT, and names in this Operation Guide are trademarks or registered modular jack that is also compliant. See installation instructions for details. 4 The REN is used to network, the telephone company will notify you in advance that temporary discontinuance of service may - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 9
(or) warranty information: If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved. 8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 10
les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication of - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 11
(TE); Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling TBR 21 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 12
Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • AN 01R00 AN for P • AN 02R01 AN for CH and N • AN 05R01 AN for D, E, GR, P and N • AN 06R00 AN for D, GR and P • AN 07R01 AN for D, E, P and N • AN 09R00 AN for D • AN 10R00 AN for D • AN 11R00 AN for P • - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 13
Declaration The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries: Austria Belgium Bulgaria Cyprus Czech Denmark Estonia Finland France Germany Greece Hungary Iceland Ireland - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 14
receive originals, as well as forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub . Chapter 9 - About Network FAX Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included DVD (online manual) as well. xii - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 15
Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble. Appendix Explains character entry and the specifications of the machine. NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine. The inch version of this - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 16
or operations for reference. NOTE: - Important Indicates items that are required or prohibited so as to avoid problems. IMPORTANT: - Description of Operation Procedure In this Operation Guide, the continuous operation of the keys on the touch panel is as follows: Actual procedure Press [FAX - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 17
Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. can be used depends on the function and source tray. For details, refer to the appropriate pages of the function or source tray. Icons on the Touch Panel The following icons are used - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 18
xvi - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 19
1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine's Operation Guide. • Operation Panel...1-2 • Machine ...1-4 1-1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 20
screen, Send screen or FAX screen. Displays help guidance. Returns settings to their default states. Displays the System Menu. Displays number of sheets printed and number of pages scanned. Lights or blinks when an error occurs and a job is stopped. Blinks while the machine is accessing the hard - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 21
. Enter numbers and symbols. Lit when the machine's main power is on. Perform user switching authentication and logout. Displays the Interrupt Copy screen. Starts faxing, copying and scanning operations and processing for setting operations. Finalizes numeric key entry, and finalizes screen during - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 22
required when functions other than FAX are used, refer to the machine's Operation Guide. 1 2 5 4 6 3 * The machine may differ from the above switch Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation. 3 MP (Multi Purpose) - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 23
set. 8 Top cover Open this cover when the original jammed in the Document Processor. 9 Original width guides Adjust these guides according to the original width. 10 Original table Stack the sheet originals on this table. 11 Original eject table Read originals are ejected onto this table. 12 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 24
Part Names and Functions 1-6 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 25
necessary before the machine is used. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. • Quick Setup Wizard (Fax Setup 2-2 • Date and Time Entry 2-4 • Using the Address Book 2-5 • Using One-touch Keys 2-14 2-1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 26
Be sure to complete the settings before using the fax system. Fax setup items Step 1.Dialing/RX Mode 2.Local FAX info. 3.Sound Volume 4. the received FAX. Reference Page 6-2 6-14 6-19 6-4 6-5 6-5 6-3 6-12 6-12 6-11 6-9 6-11 6-39 Reduces the received FAX size before printing if the size is larger - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 27
. 3 Select the region and press [OK]. Status End Key End > Next > Next 10/10/2010 Description Exits the wizard. Returns to the previous item. Advances to the next item without setting the current item. Advances to the next item. 4 When setup is finished, press [Finish]. 2-3 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 28
user name and password, and press [Login]. The factory default settings for the login user name and password are both 'Admin'. 3 Press [Change] of Time Zone. 4 Select the region and press [OK]. NOTE: Press [ ] or [ ] to view the next region. Summer Time 1/13 Off On Cancel OK 10/10/2010 10:10 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 29
default Address Book Type setting. 3 Select the items that you want to set from [Machine Address Book] or [Ext Address Book], and press [OK]. Machine Ext Address Book Address Book Status Cancel OK 10/10/2010 10:10 to Contact Registration (i-FAX) on page 2-8. Contact Registration (fax) Up - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 30
Name : 0033 : Mike Status Cancel Back i-FAX Change Change Register 10/10/2010 10:10 3 Press [Change] of Address Number. 4 Using [+]/[-] or the i-FAX NOTE: For details on character entry, refer to Character Entry Method on page 2 of the Appendix. 8 Press [FAX]. 9 Use the numeric keys to - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 31
of Cancel OK 10/10/2010 10:10 the cursor. 12 Press [Password] and enter the sub address password using the numeric keys page 6-30. 1/1 Off Encryption Box Cancel OK 10/10/2010 10:10 16 To specify the FAX Box of the receiving system, press [Encryption Box], and go to the next step. To print - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 32
from 33,600 bps, 14,400 bps, and 9,600 bps. ECM (error correction mode) prevents distortion of the fax image by automatically resending any parts destination is added to the Address Book. 22 The one-touch key registration confirmation screen appears. Select [Yes] or [No]. If you selected [Yes], the - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 33
character entry, refer to Character Entry Method on page 2 of the Appendix. Status Cancel Back Register 10/10/2010 11 Press [ ] of Mode and select Simple or Full. Transmission mode Simple mode Full mode Description Transmission confirmation is not sent to the destination machine. Transmission - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 34
correctly, and press [Register].The destination is added to the Address Book. 15 The one-touch key registration confirmation screen appears. Select [Yes] or [No]. If you selected [Yes], the one-touch key registration details can be changed by selecting the destination and pressing [Detail]. 2-10 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 35
the overwrite registration confirmation screen appears. Back i-FAX Change Change Register 10/10/2010 10:10 1 Press the System Menu key b n m , . / Upper-case Lower-case No./Symbol Status Space Cancel OK 10/10/2010 10:10 5 Press [OK]. 6 Press [Change] of Name. 7 Enter the group name to - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 36
Back Preparation Before Use 1/1 Register 10/10/2010 10:10 8 Press [Member]. 9 Press [Add]. 10 Select the destination (contact) to Register]. The group is added to the Address Book. 13 The one-touch key registration confirmation screen appears. Select [Yes] or [No]. If you selected [Yes], the one - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 37
. 2 1 Press the System Menu key. 2 Press [Edit Destination], and then [Next] of List Print. 3 Press [Print] of FAX List (Index) or FAX List (No.). 4 When the printing confirmation screen appears, press [Yes]. The machine prints a list. FAX Address List (Index) FAX Address List (No.) 2-13 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 38
1000). Pressing Quick No. Search key or [No.] directly selects the One-touch key number. 016 017 018 019 020 Detail Status Close 10/10/2010 10:10 4 Press [Register/Edit]. 5 Press [Change] in [Display Name] and enter the display name. Up to 24 characters can be entered. If a destination is - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 39
of the One-touch key. 2 NOTE: When changing the destination information in the Address Book, the information registered to the One- touch key is updated. 1 Press the System Menu key. 2 Press [Edit Destination] and then [Register/Edit] of One-touch Key. 3 Select the One-touch key number to edit - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 40
Preparation Before Use 5 Pressing [Yes] on the change confirmation screen registers the destination to the Onetouch key. When deleting registration contents 1 Press [Delete]. 2 Pressing [Yes] on the deletion confirmation screen deletes the registration contents of the One-touch key. 2-16 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 41
3-19 • Selecting a Destination by One-touch Key 3-21 • Using the Speed Dial key 3-22 • Dialing the Same Receiving System (Redial 3-23 • Previewing Images 3-24 • Quick Setup Screen 3-26 • Registering Shortcuts 3-28 3-1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 42
time and date settings as an example. For details of the procedure, refer to Date and Time Entry on page 2-4. Date/Timer - Date/Time Set the date and time. 2010 Year 10 Month 10 Day 1 In the Date/Time settings screen, press [+] or [-] to enter the date and time. The Enter ( ) symbol appears - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 43
. The basic send screen appears and the specified destination appears in the destinations list. 3 Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Program 10/10/2010 3 If you entered speed dial number between 1 and 3 digits long, press the Enter key (or - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 44
Setup Org./Sending Data Format Image Quality Advanced Setup Check Destinations Program 10/10/2010 10:10 sending multiple-page sheet originals. scanned. In direct transmission, you can designate only one destination for one transmission. You cannot use direct transmission when the optional Printed - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 45
Transmission Continuous Scan Job Finish Notice File Name Entry Original : A4 Zoom : 100% Send : A4 Preview FAX Polling RX Send and Print Send and Store Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup FAX Direct Transmission Program 10/10/2010 Enter - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 46
Status Quick Setup Org./Sending Data Format 0009 0010 JJJ 1/100 Image Quality Advanced Setup Check Destinations Program 10/10/2010 10:10 1 Press Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 47
Address Book (Refer to page 3-16.) • Using One-touch keys (Refer to page 3-21.) • Using the Speed Dial key (Refer to page 3-22.) • Manual Redial (recall) (Refer to page 3-23.) Detailed Settings ECM : On Encrypted Transmission : Off Status Cancel Change Change Change Change OK 10/10/2010 3-7 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 48
400 bps, and 9,600 bps. ECM (error correction mode) prevents distortion of the fax image on page 6-29. Selecting the Density Adjust the density when scanning originals. page 3-24. 2 Select the density. The density can be selected in 13 levels from -3 (lighter) to +3 (darker). In Quick Setup - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 49
Cancel OK data), press [On]. Otherwise, press [Off]. 10/10/2010 10:10 3 Press [OK]. Selecting the Resolution Select the resolution suitable for sending originals. The default setting is 200 × 100 dpi (Normal). The higher the scan resolution, the clearer the image. However, higher resolution - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 50
1 mm increments), Vertical: 50 to 297 mm (in 1 mm increments) * The input units can be changed in the System menu. Refer to the machine's Operation Guide. 3 Press [OK]. 3-10 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 51
Job No. Accepted Time Type Job Name 438 14:47 0123456789 User Name Log Status InProcess 1/1 Cancel Printing Jobs Status Priority Override Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 10/10/2010 10:10 To send a job by priority override that is waiting, select the - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 52
receiving DRD service from a page 6-7.) • Auto (TAD) (Refer to page 6-9.) • Auto (DRD) (Refer to page 6-19.) • Manual (Refer to page page 6-11.) To cancel the reception, refer to Cancelling Transmission (Disconnection of Communication) on page 3-15. Memory Reception When the machine cannot print - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 53
multipurpose tray, refer to Media Type for Print Output on page 6-16. IMPORTANT: • The number of sheets that can be held varies with the output tray. Refer to the machine's Operation Guide. When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 54
, and press [Cancel]. When the cancel confirmation screen appears, press [Yes]. Communication is canceled. Cancel Printing Jobs Status Priority Override Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 10/10/2010 10:10 Cancelling and Sending Delayed Transmissions (Queued - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 55
the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document Scanner Ready. Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 Dialing... Line Off Manual RX FAX Printing - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 56
Quality Advanced Setup Check Destinations Program 10/10/2010 10:10 3 Press [OK]. The destination you have selected is registered in the destination list. NOTE: To delete the destination that has been registered, select the destination, and press [Delete]. You can also change the default Sort - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 57
PQRS TUV WXYZ 0-9 3 FAX Group Status Cancel OK 10/10/2010 10:10 3 Keys used Search method 1 Search (Name) 2 your search by using the type of destination registered (e-mail, folder (SMB/FTP), FAX, Internet FAX, and group) You can Guide for the machine. Refine your search by the capital letters - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 58
Search (Name) Press [Search (Name)] and enter the name you want to search. Search (No.) Press [Search (No.)] and enter the address number you want to search. Destination type search refinement Press [FAX] or [Group]. The destination by the destination type is displayed. Capital letter search - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 59
and searched by destination name, group name, and address number. Close 10/10/2010 10:10 4 Press [Detail]. 5 Edit/delete the destination of a contact to be removed and press [Delete]. Press [Yes] in the confirmation screen to remove the contact. You can view detailed information on the selected contact - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 60
When deleting the destination of a contact registration or group Press [Delete]. Press [Yes] in the confirmation screen to delete the destination or group. 6 Press [Register]. When the change confirmation screen appears, press [Yes]. Changes or deletions made to the registered details are applied in - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 61
the destination is 3 not displayed on the touch panel, press [ ]/[ ] on the right side. The next/previous One-touch keys are displayed. Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Program 10/10/2010 10:10 3-21 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 62
. NOTE: For details, refer to Using One-touch Keys on page 2-14. Enter Destination. ABCD Pause Space [email protected] Backspace Destination Status Quick Setup Org./Sending Data Format 0009 0010 JJJ 1/100 Image Quality Advanced Setup Check Destinations Program 10/10/2010 10:10 Press - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 63
Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Check Destinations Program 10/10/2010 10:10 1 Press [Recall a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 64
Original : A4 Zoom : 100% Send : A4 Preview FAX Polling RX Send and Print Send and Store Destination Status Quick Setup Org./Sending Data Format Image Quality Advanced Setup Program 10/10/2010 The machine scans the original and displays a preview image. Press [Detail] to display a preview - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 65
a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. scans the originals and saves the images in the polling box. For more information on polling transmissions, refer to Using Polling Transmission on page - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 66
+Photo Preview Destination Status 2-sided/Book Original Continuous Scan Quick Setup Org./Sending Data Format Image Quality Original Image Advanced Setup Shortcut 1 Shortcut 2 Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Program 10/10/2010 10:10 NOTE: The settings that can be configured in - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 67
[Change] of Zoom. FAX - Zoom Add Zoom to the Quick Setup screen. 3 Press [Key 3] here as the key to set replacement location. Off Key 1 Key 4 Key 2 Key 5 Key 3 Key 6 Status Cancel OK 10/10/2010 10:10 4 Press [OK]. A confirmation screen appears. Press [Yes]. The Zoom Quality function will be - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 68
+3 -2.5 -1.5 -0.5 +0.5 +1.5 +2.5 Cancel OK 10/10/2010 1 After making the desired settings in the setup screen of each function, press [Add Shortcut]. 2 and then [Save]. Choose [Yes] in the confirmation screen to change the shortcut. To delete the shortcut, press [Delete this Shortcut]. Choose [ - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 69
4-6 • Standby Transmission 4-9 • Interrupt Send ...4-10 • Chain Dial ...4-11 • Manual Send...4-13 • Manual Reception 4-14 • Remote Switch Function 4-16 • Printing/Sending Received Faxes by Requirements (Memory Forwarding) ......... 4-18 • FAX Box Function 4-38 • Sub Address Communication 4-45 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 70
long originals, press [On], and to scan standard size originals, press [Off]. 5 Press [OK]. 6 Set the destination, and press the Start key. Transmission begins. NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 71
, refer to Date and Time Entry on page 2-4. 4 NOTE: You cannot select direct Boxes, refer to the machine's Operation Guide. Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 72
. Cancel Start Now Printing Jobs Status Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 10/10/2010 Detail Job No.: Job No.: 000080 000080 Job Type: Sending Job - FAX User Name: User1 Job Name: doc2008101005151 Start Time 10:10:10 Status Result/Destination - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 73
you want to change. When pressing [Address Book] Close OK 10/10/2010 10:10 1 Press [Delete]. 2 Select the destination you want to change entry of fax numbers with the numeric keys on page 4-59. 3 Press [OK]. 4 Press [Yes] in the confirmation screen to change the destination. When deleting the - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 74
Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK with the numeric keys on page 4-59. For details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a new - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 75
FAX Operation (Advanced) 2 Select the check boxes beside the destinations to select from the list. To use an Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. Sending using I-FAX - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 76
Destination in the machine's Operation Guide. To continue entering a new 1 Press [Address Book]. 2 Select the check boxes beside the destinations to select from the list. confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 77
Scanning of the originals starts, and the next transmission is scheduled. NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 78
scan Setup confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. For operation of direct transmission, refer to Selection of Transmission Method on page page 3-14. - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 79
number, you can later choose the one that costs the least to send the fax to a remote refer to Using the Address Book on page 2-5 and Using One-touch Keys on page 2-14. When [New Destination Entry] is Setup Org./Sending Data Format Image Quality Advanced Setup Check Destinations Program 10/10/ - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 80
Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK with the numeric keys on page 4-59. For details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a new - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 81
Operation (Advanced) Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. Using - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 82
change the receiving mode to Manual Reception. To change to manual mode, refer to Receiving Mode on page 6-14. When 2 optional FAX Kits (Dual FAX option) are installed, the only receiving mode available on port 2 is FAX Automatic reception. Receiving after Confirming Connection to the Sending System - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 83
FAX Operation (Advanced) Status Scanner Ready. Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 Dialing... Line Off Manual RX FAX Printing Jobs Status Log Sending Jobs Hard Disk Overwriting... Storing Jobs FAX Port 2 Receiving... Line Off i-FAX Device/ - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 84
FAX Operation (Advanced) Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. To start fax - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 85
FAX Operation (Advanced) Using the Remote Switch Dial To start fax reception by operation from the connected telephone set, use the following operation. 1 The connected telephone set makes a ringing tone. 4 2 Lift the handset of the telephone. 3 When you hear the fax tone from the handset, enter the - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 86
folder (SMB or FTP). External FAX Telephone line Telephone line Network External FAX External i-FAX Network External i-FAX FAX Box E-mail transmission Folder (SMB) transmission Folder to Raising the Priority of Settings by Requirement on page 4-27. The forwarding requirements are as follows: 1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 87
Sub Address:1234 3 4 Memory forwarding Print Sub Address:1234 1 Register the FAX Box. (Refer to page 4-38.) 2 Perform sub address transmission. 3 Store originals in the FAX Box with memory forwarding. 4 Print originals from the FAX Box. (Refer to page 4-40.) Sub address relay broadcast - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 88
page 4-22. To change the entry contents, follow the same operation. When using requirments for all receptions, received documents can not be stored in the FAX Box. FAX - RX/Forward Requirements Print Addr Entry Folder Path Entry 1/1 FAX No. Entry i-FAX Addr Entry Cancel OK 10/10/2010 10:10 1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 89
Folder Path Entry Forward originals with folder (SMB) 4 transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password numbers with the numeric keys on page 4-59. i-FAX Addr Entry Forward [Delete]. 9 Press [OK]. 10 You can change the following settings - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 90
refer to Forwarding Detail Settings on page 4-28. 13 Press [OK]. Rule for Specific RX]. FAX - RX/Forward Requirements Print or forward the received file according to requirements. Off ]. Detail Delete Raise Priority Add Status Cancel OK 10/10/2010 5 Press [Change] of Requirement Number. - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 91
FAX Operation (Advanced) 10 Press [Change] of Requirement. 11 To forward fax reception, Prohibiting entry of fax numbers with the numeric keys on page 4-59. Press [Port] and select [Port 1] or [Port 2]. If the port is selected, fax box forwarding will not be possible. This setting only appears - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 92
originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the details, refer to Prohibiting entry of fax numbers with the numeric keys on page 4-59. Forward originals using i-FAX. Enter the Internet FAX address of the - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 93
25. NOTE: To set the FAX Box as the Forward Destination, register the FAX Box in advance. For details, refer to FAX Box Function on page 4-38. 24 Select the FAX Box to be used to store the originals and press [OK]. If you set the password to FAX Box, enter the password and press [OK]. 25 You - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 94
other, press [Detail], and change the settings. NOTE: If other is not selected, received faxes that do not meet the conditions will be printed. Save to FAX Box cannot be set in other settings. 29 Select the checkbox beside the forwarding settings to be enabled from the list. The checkbox beside the - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 95
. 1 Follow steps 1 to 3 of Using Rule for Specific RX on page 4-22. 2 Select the requirement name to be deleted or changed. To delete change the requirement name, go to step 4 4. 3 Press [Delete]. When the confirmation screen is displayed, press [Yes] and go to step 6. 4 Press [Detail]. 5 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 96
page 4-22. 2 Select the requirement and press [Detail]. 3 Press [Change] of Activating Time. Requirement: - Activating Time Specify the time for activating the requirements. Print the time on the 24 hours system. Status 10/10/2010 10:10 Priority Setting Set the priority of a registered forwarding requirement. - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 97
to a folder (SMB or FTP), select PDF, TIFF or XPS as the file format. 1 Follow steps 1 to 4 of Using Requirements for All Receptions on page 4-20. : If you have selected PDF for file format, PDF Encryption functions are available. For details, refer to the machine's Operation Guide. 5 Press [OK]. - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 98
machine's Operation Guide. File Separation If transmission is by e-mail or to a folder (SMB) or folder (FTP), set whether page division is performed Page]. To have one file created for each page, select [Each Page]. 5 Press [OK]. Setting a Number of Copies You can set whether the machine should print - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 99
to 3 of Using Requirements for All Receptions on page 4-20. Follow steps 1 to 3 of Using Rule for Specific RX on page 4-22. 2 Select the requirement and press NOTE: For details on character entry, refer to Character Entry Method on page 2 of the Appendix. Please note that when you have not add any - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 100
, and click Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as 'Admin'. 4 Click 'Setting - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 101
. All received faxes are processed in the same way. However, the process of saving them in a FAX box cannot be selected. (For the setting procedure, refer to Print Settings on page 4-34.) After completing the settings, click Submit to save the settings. Forward Settings FAX/i-FAX > Common > RX - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 102
When an item is selected, the text box below it accepts entry of the necessary information on the selected item. For details, refer to the Command Center RX Operation Guide. To print the fax, click Print. The Print page is displayed. (Refer to Print Settings on page 4-34.) To select the forwarding - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 103
be used. When the selection button is clicked, a list of registered FAX boxes appears. For how to add a FAX box, specify the settings below. • Add(Refer to Editing Destinations on page 4-36.) • Import Contacts • Import Groups • Delete After completing the settings, click Submit to save the settings - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 104
Save to FAX Box Use this page to select forwarding destinations. The settings available on the Forward page are shown below. Item Name Status Save to FAX Box Box Name Description Displays type, specify the settings below. • Host Name • Port number • Path • Login User Name • Login Password 4-36 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 105
FAX as the destination type, specify the settings below. • FAX Number • Transmit Start Speed • ECM • Sub Address • Password • Encryption Key No. • Encryption Box • Encryption Box No. If you selected i-FAX as the destination type, specify the settings below. • i-FAX Address • Connection Mode • TX - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 106
/Edit] of Register/Edit Box. 3 Press [Add]. Detail/Edit Delete Status Close 10/10/2010 10:10 4 Press [Change] of the required items. NOTE: The Owner and Permission are displayed when the user login has been enabled. When Box No. is selected 1 Press [+]/[-], or enter the Box No. by using the - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 107
Method on page 2 of the Appendix. When Box Password is selected 1 Press [Password] and enter the password. Up to 16 digits can be entered. 2 For confirmation, press [Confirm Password] and enter the same password. 3 To complete the entry, press [OK]. NOTE: A box password can be set if user login is - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 108
2 of Registering a FAX Box on page 4-38. 2 Select the box to be deleted or changed. To delete the FAX Box, go to the next step, and to change the FAX Box, go to step 4. Detail/Edit Delete Status Close 10/10/2010 10:10 3 Press [Delete]. When the deletion confirmation screen appears, press [Yes - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 109
NOTE: You must enter a box password in the following situations: • If user login is disabled • If user login is enabled but the FAX Box has been selected by another user when you login with user privileges Custom Box Status Job Box Removable Memory FAX Box Program 10/10/2010 4 4 Press the - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 110
to rename files. 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4-40. Box: 2 Press [Detail]. 0001 File Name 1 File Date and Time Size 2010/10/10 09:00 100 MB Search(Name) Print 1/1 Detail Preview Delete Status Close 10/10/2010 3 The details for the selected original - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 111
an image of an original forwarded to a FAX Box on the touch panel. 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4-40. Box: 2 Press [Preview]. The preview screen appears. 0001 File Name 1 File Print Date and Time Size 2010/10/10 09:00 100 MB Search(Name) 1/1 Detail - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 112
pages is displayed. NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 Press the System Menu key. 2 Press [Document Box/Removable Memory], [Next] of FAX Box, and then [Print] of FAX Box List. 3 When the printing confirmation - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 113
received originals in 4 FAX Boxes and forwarding originals to other fax When registering a sub address and sub address password in the Address Book and One-touch keys, machine receives originals, refer to Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-18. 1 Press the - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 114
password is not used. 9 Press [OK]. 10 Press [OK]. 11 Press the Start key. Transmission begins. NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 115
password prior to transmission. When sub-address reception is performed, the functions below can be used. • Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-18 • Sub address confidential delivery on page can be registered. When user login has been enabled, only - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 116
]. When you select [Yes] on the change confirmation screen, the program is changed. To delete registration contents confirmation screen, the program is deleted. Using Program Dial 01 ID Card Copy 05 Send 2 09 13 17 02 Eco Copy 06 FAX 1 10 14 18 03 Confidential Stamp 04 Send 1 07 FAX 2 11 08 Box - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 117
. This machine supports both polling transmission stored in a Polling box. When a polling box until you delete them. You can use polling transmission with the same originals as many times as you wish. (Refer to page 4-50.) NOTE: You can store up to 10 Box Sub Address: 3333 External FAX External FAX - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 118
machines cannot store originals and some do not support polling reception. Check both the sending and even if you store an original in a Polling box on this machine, you will not be able to address password. NOTE: For more information on sub addresses, refer to Sub Address Communication on page 4- - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 119
Guide. To change the image quality, follow the steps on page 3-10. Function Description Zoom Automatically enlarges or reduces scanned allows up to 30 sheets to be placed in the document processor. File Name Entry Allows you to rename the files created from scanned originals. You can also - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 120
the machine receives originals, a sub address password is not used. 8 Press [OK]. 9 Press the Start key. The originals are scanned and stored in the Polling box. NOTE: You can see a preview of the image to be stored by pressing [Preview]. For details, refer to Previewing Images on page 3-24. 4-52 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 121
Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK with the numeric keys on page 4-59. For details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a new - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 122
FAX Operation (Advanced) NOTE: When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. 4-54 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 123
on this machine, sub address and sub address password) set at the sending machine. This communication numeric keys on page 4-59. For details, refer to Entry Check for New Destination in the machine's Operation Guide. To continue entering a destination confirmation screen is displayed when you press the Start - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 124
page 4-59. For information on working with lists in a Polling box, refer to the machine's Operation Guide. Date and Time 10/10/2010 10/10/2010 10/10/2010 Size 23 KB 4 KB 5 KB 1/1 Search(Name) Detail Preview Delete Store File Close 10/10/2010 4 Press [Print]. 5 When the printing confirmation - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 125
1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-56. 2 Press [Delete]. 4 Date and Time 10/10/2010 10/10/2010 10/10/2010 Size 23 KB 4 KB 5 KB 1/1 Search(Name) Detail Preview Delete Store File Close 10/10/2010 3 When the deletion confirmation screen appears, press [Yes]. The - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 126
procedure to rename files. 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-56. Polling Box 2 Press [Detail]. 0001 File Name doc20101010094533 doc20101010095022 doc20101010100011 Print Status Date and Time 10/10/2010 10/10/2010 10/10/2010 Size 23 KB 4 KB 5 KB 1/1 Search(Name - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 127
on the touch panel. 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-56. Polling Box 2 Press [Preview]. The preview screen appears. 0001 File Name doc20101010094533 doc20101010095022 doc20101010100011 Print Date and Time 10/10/2010 10/10/2010 10/10/2010 Size 23 KB 4 KB 5 KB - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 128
You can reset the counting, referring to the number of fax sheets to be sent and the time required for sending fax by all the accounts or by account. Print of Accounting You can print the printed and sent page numbers Report that have been counted by all the accounts. †. Requires 2 optional - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 129
Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Network FAX transmission* • i-FAX Transmission • Transmission from the document box Name is printed in the printed. To enable this function, refer to Setting the TTI information on - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 130
Keys Simple Login Login 10/10/2010 2 Enter a User Name, and press [OK]. NOTE: For details on character entry, refer to Character Entry Method on page 2 of the Appendix. 3 Press [Login Password]. 4 Enter the password and press [OK]. 5 After confirming that the correct User ID and password have been - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 131
accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed. 1 Use the numeric keys to enter Account ID, and press [Login]. 4 NOTE: You can check the number of pages used by a ******** department by entering the Account ID and pressing [Check - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 132
function, refer to the machine's Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original's page 3-4.) 2-sided / Book Original Select the type and binding of originals. Original Type Binding 1-sided sheet original 2-sided sheet original - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 133
software (applications that convert images into text data), press [On]. Otherwise, press [Off]. Continuous Scan When you cannot place multi-page originals into the document processor at one time, the multi-page originals can be scanned in batches and sent as one job. In this method, originals are - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 134
when scanning. For border erase, the following methods are available. Border Erase Sheet Erase black borders from around sheet originals. Border Erase Book Individual Border Erase Erase black borders found around and in the middle of pages - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 135
Operation (Advanced) Job Finish Notice This function is used to inform when the transmission of e-mail is completed. Send and Print When you send originals, this feature allows you to print a copy of the document being sent. Send and Store 4 When you send originals, this feature allows you to store - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 136
FAX Operation (Advanced) 4-68 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 137
results and functional registration status. • Various Tools for Checking Transmission Results and Registration Status 5-2 • Checking FAX Job History 5-3 • Printing Administrative Reports 5-7 • Reporting FAX Receipt Result by E-mail 5-11 • Confirmation Screen of Destinations 5-12 5-1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 138
FAX receipt result by Email Contents to Check Timing of Check Reference Page History of latest Any time 5-3 100 send and receipt results stored Latest send or receipt result Automatic printout 5-7 after every sending or receiving operation (No Print Output or Error Only is also optionally - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 139
FAX Boxes and Polling box. Then press [Log]. Status Status Scheduled Job Log Job Type All Job No. 438 14 FAX i-FAX Destination [email protected] User Name Result InProcess E-mail 1/1 Folder Application Multi Sending Detail 3 Press [ ] in Job Type, and select FAX or i-FAX. Printing Jobs - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 140
name, fax number or i-FAX address) User Name User name Blank if no information is available Result Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Waiting: Although the received signal is not confirmed yet, a job is ended - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 141
Log on page 5-5). NOTE: Jobs stored in a Polling box appear as scanner ( ) job types. Checking Details of the Job Log You can check the detailed information of each job. Displaying Details of the Job Log Detail Job No.: Job No.: 000080 000080 Job Type: Sending Job - FAX User Name: User1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 142
Time when job ended Number of pages in the original Color mode used during scanning The Local FAX Name or Local FAX Number registered on the other party's machine (for fax reception, polling transmission and manual send/ reception). Blank if no information is available Number of printed pages 5-6 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 143
setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print Print a report of FAX transmission results. * Results including E-mail/Folder in multiple destinations are also printed. Off Attach Image On Error - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 144
receive a fax, you can print a report to confirm whether the fax was received page 5-11.) 1 Press the System Menu key. 2 Press [Report], and [Next] of Result Report Setting. Then press [Change] of FAX RX Result Report. 3 Press [Off] (not to print), [On] (to print), or [Error/ Storing in Box - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 145
12345678 12345678 12345678 Result Completed Error Completed 1/1 Completed Completed Detail NOTE: You can select a shown fax job and press [Detail] to view detailed information of the job. Status Close 10/10/2010 10:10 5 When the printing confirmation screen appears, press [Yes]. An - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 146
of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Press the System Menu key. 2 Press [Report], and [Next] of Print Report. Then press [Print] of Status Page. 3 When the printing confirmation screen - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 147
receipt result report. NOTE: This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in Box Only]. For details, refer to FAX RX Result Reports on page 5-8. Fax receipt results are reported by e-mail according to the settings of FAX RX Result Report. If the FAX - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 148
Guide for the machine. Follow the steps below to confirm the destinations. Check the destination list through the last page. After checking the list, press [Check] and then Start key. Destination Destination A OFFICE Detail 1234567890 Status Status Admin 1/1 Detail Delete Check Cancel 10 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 149
and Registration This chapter explains how to perform various setups and registrations. • Selection of Telephone Line (Inch version only 6-2 • 13 • Receiving Mode ...6-14 • Reception Date/Time 6-15 • Media Type for Print Output 6-16 • MP Tray Paper Output 6-18 • DRD Reception (Available for inch - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 150
Setup and Registration Selection of Telephone Line (Inch version only) Select the telephone line according to the type you are type of telephone line you are contracted with, press [Tone (DTMF)] or [Pulse (10PPS)]. Tone(DTMF) Pulse(10PPS) Status Cancel OK 10/10/2010 10:10 4 Press [OK]. 6-2 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 151
number of transmission pages, and the fax number. This machine enables the user to select if the TTI is printed out on the fax Press the location for printing the information on the fax. If you don't want to print, press [Off]. Off Outside Inside Status Cancel OK 10/10/2010 10:10 4 Press [OK - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 152
10/2010 10:10 3 Enter the Local FAX Name to be registered. Up to 32 characters can be entered. NOTE: For details on character entry, refer to Character Entry Method on page 2 of the Appendix. 4 Press [OK]. Local FAX Information Entry Register the local FAX information (local FAX number/ID) printed - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 153
Use the numeric keys to enter a number. 123456789 Space Backspace Setup and Registration 1 Press the System Menu key. 2 Press [FAX [Backspace] deletes the character to the left of the cursor. Status Cancel OK 10/10/2010 10:10 5 Press [OK]. Local FAX ID Entry FAX - Local FAX ID Set local - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 154
Change of Account as Local FAX Name Setup and Registration 10 Press [Next] of Basic, and then [Change] of Account as Local FAX Name. 11 To use the account name, press [ON]. To use the Local FAX name, press [OFF]. 12 Press [OK]. 6-6 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 155
Setup and Registration FAX/TEL party is calling from a telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT: • In order to use FAX/TEL Auto Switch Reception, the conversation, you can also manually receive the originals. (Refer to Manual Reception on page 4-14.) 6-7 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 156
Setup and Registration Preparation: Refer to Receiving Mode on page Reception on page 6-7.) 2 When the call is from a telephone 1 The machine makes a ringing tone urging the user to respond conversation, you can manually receive the originals. (Refer to Manual Reception on page 4-14.) When the call - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 157
responding to messages, refer to the Operation Guide of each answering machine. Set the number FAX/TEL Auto Switch Reception on page 6-7.) Flow of reception FAX When the party has sent originals with manual send Telephone When the other other party that the user is absent. The answering - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 158
Setup and Registration Preparation: Refer to Receiving Mode on page 6-14 to select [Auto (TAD)]. 1 The connected status the same as manual reception. (Refer to Manual Reception on page 4-14.) 2 The answering machine responds. When the call is from a telephone, but the user is absent The answering - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 159
Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed. The number of ringing times - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 160
Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: . 3 Select any of [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum) or [0] (Mute). Mute 0 Minimum 1 2 Medium Maximum 3 4 5 Status Cancel OK 10/10/2010 10:10 4 Press [OK]. 6-12 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 161
Setup and Registration Retry Times The number of retry times can be changed automatically. NOTE: Retry times can be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-23. 1 Press the System Menu key. 2 Press [FAX], [Next] of Transmission, [Next] of - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 162
FAX/TEL Auto Switch Reception [Auto (FAX/TEL)] (Refer to page 6-9.) • FAX/Answering Machine Auto Switch Reception [Auto (TAD)] (Refer to page 6-9.) • DRD Reception [Auto (DRD)] (Refer to page 6-19.) • Manual Reception [Manual] (Refer to page 4-14.) Select the mode appropriate for the way the machine - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 163
Setup and Registration Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the message is printed out. It is useful for confirming the time of reception if the fax is from a different time zone. NOTE: - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 164
print output of the received fax. Supported paper types: All Media Types, Plain, Rough, Recycled, Bond, Color, High Quality, Custom 1 to 8 NOTE: Refer to the machine's Operation Guide Custom 7 Cancel OK 10/10/2010 10:10 4 Press [OK]. Setting the cassette for the print output of received faxes - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 165
Setup and Registration 4 Inch models: Press [Auto] and then [Inch]. Metric models: Press [Auto] and then [Metric]. Status Cancel OK 10/10/2010 10:10 previous screen reappears. 6 Status Cancel OK 10/10/2010 10:10 7 Press [Close]. The display returns to the default System Menu screen. 6-17 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 166
Setup and Registration MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Multi Purpose Tray. 3 Select - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 167
Setup and Registration DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service service provided Pattern service Preparation: Refer to Receiving Mode on page 6-14 to select [Auto ( - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 168
Setup and Registration 2 The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 169
Setup requirements, the machine indicates an error. This mode also allows you Send Restrictions. (Refer to Setting Send Restriction on page 6-27.) • Register the Local FAX Numbers or the recipient's Local FAX Number. (Excludes manual transmissions.) Reception Restrictions • Register Permitted - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 170
Setup and Registration †. If there is neither a Permitted FAX No. nor Reject FAX numbers.† (Refer to Registering Reject FAX No. on page 6-24.) • Reception restriction settings are specified in [Reject List] of Permit No. List. 3 Press [Add]. Status Detail Delete Close 10/10/2010 10:10 6-22 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 171
Setup and Registration FAX - Permit No. Register or edit permit number. Use the numeric keys to enter a number. 4 Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered. 123456789 Pause Space Status Backspace Cancel OK 10/10/2010 10:10 FAX No. on page 6-22. 2 Select - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 172
Setup and Registration Registering Reject FAX No. 6 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. 7 to enter a number. 987654321 Pause Space Backspace Status Cancel Close 10/10/2010 10:10 OK 10/10/2010 10:10 4 Use the numeric keys to enter Reject FAX No. Up - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 173
10:10 NOTE: Press [Pause] to insert a pause (-) between numbers. Press [Space] to enter a space. Use [ ] or [ ] to move the cursor. Pressing [Backspace] deletes the character to the left of the cursor. 5 Press [OK]. When the change confirmation screen appears, press [Yes]. Go to step 7. 6 Press - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 174
Setup and Registration Registering Permit ID No. NOTE: Up to 25 Permit ID edit a Permit ID for transmissions. Use [-]/[+] or the numeric keys to enter a number. (0000 - 9999) Close 10/10/2010 10:10 4 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999) NOTE: Press the Clear - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 175
NOTE: Press the Clear key to display the previous number. Status Cancel OK 10/10/2010 10:10 5 Press [OK]. When the change confirmation screen appears, press [Yes]. Go to step 7. 6 Press [Delete]. When the deletion confirmation screen appears, press [Yes]. 7 To change and delete other Permit ID - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 176
Setup and Registration 3 To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only to the ones registered - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 177
Setup by the receiving system, and printed. This is an extremely effective Encrypt Decrypt Scan originals Encryption Sending system Receiving system Reference page Encryption Key No. (A) (A) 2 digits 6-30 Receiving system encryption box number † Encryption Box No. † (D) 4 digits (D) 4 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 178
Setup and Registration Registering an Encryption Key An encryption key is Select the unregistered encryption key and press [Add/Edit]. Add/Edit Close 10/10/2010 10:10 4 Press [Encryption Key]. Encryption Key Status Cancel OK 10/10/2010 10:10 5 Use the numbers (0 to 9) and the alphabet (A to - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 179
10:10 3 Press [Add/Edit]. 6 4 Press [Encryption Key]. 5 Press [Backspace] to delete the encryption key last entered. Use the numbers (0 to 9) and the alphabet (A to F) on the touch panel, enter the encryption key (16 digits), and press [OK]. 6 Press [OK]. When the change confirmation screen - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 180
Setup and Registration FAX No. Entry - Detail Sub Address : Transmission Start Speed : 33600bps Box No. Destination Change Change Change Change OK 10/10/2010 4 Press [FAX No. Entry]. 5 Use the numeric keys to enter fax number of the other party. For details, refer to Direct Transmission on page - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 181
Setup and Registration NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page Registering an Encryption Key on page 6-30.) 6 2 Press 10/10/2010 10:10 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 182
Setup and Registration Reduced Reception When the reception size is larger than the paper size, you can reduce the print size. Item Off On Description Print the received data at 100% of the original size by dividing it into several sheets of paper. Print the received data by reducing the original - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 183
Setup and Registration Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Duplex Printing. - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 184
Setup and Registration 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one Letter or A4 size sheet of paper. NOTE: If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 185
Setup and Registration Remote Diagnostics If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine's status or look for problems. NOTE: To use Remote Diagnostics, - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 186
, printer jobs and received e-mails, printing and sending from USB Memory and Network FAX transmission. 1 Press the System Menu key. 2 Press [ ], and then [Date/Timer]. The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 187
Setup and Registration Setting the Paper Output Set the output tray for printing of receiving faxes. 1 Press the System Menu key. 2 Press [Common Settings], and then [Change] of Paper Output. 3 Press [Change] of Fax Port1 or Fax Port2. 4 Select the Paper Output. 5 Press [OK]. 6 6-39 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 188
Setup and Registration 6-40 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 189
7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. • Internet FAX Kit (A 7-2 • Expansion Memory 7-3 • Dual FAX...7-3 7-1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 190
Optional Equipment Internet FAX Kit (A) You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) (Option) on page 8-1. 7-2 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 191
the 128 MB expansion memory, you can increase the image memory size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory. Dual FAX Installing 2 optional FAX Kits (Dual FAX option) allows you - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 192
User Login/Job Accounting]. The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both 'Admin on restrictions and job accounting, refer to the machine's Operation Guide. 7-4 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 193
8 Internet Faxing (i-FAX) (Option) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit(A). • What is i-FAX? ...8-2 • i-FAX Settings ...8-4 • i-FAX Transmission 8-8 • i-FAX Reception...8-13 8-1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 194
The main features of i-FAX are: • It reduces communication costs since it does not use a phone line. • Address books simultaneously. • Memory forwarding (refer to page 4-18) can be used to forward procedure for sending an i-FAX is shown below. Scan the original on this machine. T Send the fax - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 195
the fax. T This machine downloads the fax from the mail server. T This machine prints the received fax. Notes on Using i-FAX • To use i-FAX, you must connect this machine to a computer using a network cable and specify the network settings. Refer to i-FAX Settings on page 8-4 for details. • If - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 196
machine also supports full mode, you can use transmission confirmation when you Guide for information on the network settings. Accessing Command Center RX 1 Open the web browser. 2 In the Address or Location bar, enter the machine's IP address as the URL, e.g. http://192.168.48.21/. The web page - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 197
, and click Login. Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as 'Admin'. 4 Click 'Setting - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 198
page are shown below. Item SMTP Port Number SMTP Server Name† SMTP Server Timeout Authentication Protocol Authenticate as Login User Name Login Password the IP address of the DNS server. You can enter the DNS server IP address in the TCP/IP settings screen. Refer to the machine's Operation Guide for - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 199
Operation Guide for details. POP3 Port Number Sets the port number used by POP3. Normally, 110 is used. POP3 Server Timeout Enter the timeout period in seconds. Login User Name† Enter the login name for the user account. You can enter up to 64 characters. 8 Login Password† Enter the password - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 200
Org./Sending Data Format 0009 0010 JJJ 1/100 Color/ Image Quality Advanced Setup Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Program 10/10/2010 Placing Originals Check that the basic send screen is displayed. If the basic send screen - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 201
mail transmission and folder (SMB/ FTP) transmission to send as one job. For details, refer to the machine's Operation Guide. When the destination includes FAX or i-FAX, the FAX or i-FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned originals - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 202
automatically sent using a lower (permitted) resolution. For information on how to select the resolution, refer to Selecting the Resolution on page 3-9. Selecting the Density Adjust the density when scanning originals. For information on how to select the density, refer to Selecting the Density on - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 203
of the i-FAX. 1 Press [Advanced Setup] and then [i-FAX Subject/ Body]. Enter : A4 Preview Status Add Shortcut Cancel OK 10/10/2010 3 Enter the subject, and press [ confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 204
Accepted Time Type Job Name 438 14:47 [email protected] User Name Log Status InProcess 1/1 Cancel Printing Jobs Status Priority Override Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 10/10/2010 10:10 To cancel the Transmission, on the Sending Jobs screen above, select - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 205
setting • Cover page (E-mail information) printing For details, refer to i-FAX POP3 Settings on page 8-7. Manual i-FAX Reception Use this procedure to check for faxes immediately. 1 Press the Status/Job Cancel key. 2 Press [Device/Communication]. Status Scanner Ready. Printer Ready. Removable - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 206
Internet Faxing (i-FAX) (Option) 8-14 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 207
About Network FAX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included DVD, which describes how to operate your PC to send a fax using Network FAX and make various settings. • What is Network FAX 9-2 • Setup - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 208
Addition of a cover page. • Transmission and printing can be done simultaneously. • E-mail reporting of the transmission result. • Sub address transmission is available. • Supports i-FAX transmission. • Operation is as simple as printing. Flow of Network FAX Sending Network FAX sending is performed - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 209
About Network FAX NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail, forwarding to another fax machine, or storing in the FAX Box. 9 9-3 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 210
refer to the Network FAX Driver Operation Guide (Online Manual) contained in the included DVD. Basic Transmission 1 Create the document to be sent. 1 Use an application on your computer to create the document to be sent. 2 Select [Print] from the File menu. The Print dialog box for the application - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 211
such as a transmission time or a sub-address in the Transmit Settings dialog box. NOTE: For details on the settings, refer to Network FAX Driver Operation Guide. 5 Specify a cover page. To include a cover page, select settings on the [Cover Page] tab. NOTE: For details on the settings, refer to - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 212
from the drop-down list. Available settings: Normal, Fine, Ultra fine Click [FAX TX Setting] to change the default settings for fax transmission. The Default Settings dialog box will appear. NOTE: For detailed information on the settings, refer to Network FAX Driver Operation Guide. 9-6 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 213
About Network FAX Network FAX Driver Operation Guide (Online Manual) The Network FAX Driver Operation Guide (Online Manual) is contained in the included DVD in PDF (Portable Document Format). The main contents include the following. • Installing Network FAX Driver • Performing Network FAX Sending • - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 214
About Network FAX 9-8 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 215
10 Troubleshooting This chapter explains how to deal with problems. • Indicators During Sending/Receiving Operation 10-2 • Precautions When Turning Power OFF 10-3 • Error Messages ...10-4 • Troubleshooting ...10-6 10-1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 216
Troubleshooting Indicators During Sending/Receiving Operation The Processing and Memory indicators show the fax transmission status. • The Processing indicator blinks memory for delayed transmission. * The machine may differ from the above illustration depending on the type of your machine. 10-2 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 217
Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on disk is still operating can damage the hard disk. Make sure that the indicator is off. 10 * The machine may differ from the above illustration depending on the type of your machine - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 218
will help you identify and correct the problem. NOTE: When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the Error Code List on page 16 of the Appendix for a description. To print the sent/receipt result report, refer to - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 219
Troubleshooting Message Scheduled sending jobs exceeded. Checkpoint - Add paper in cassette 1 (~7). or Add paper in Multi Purpose tray. Is the indicated cassette or MP tray out of paper? Is the type of printing paper specified? Is the cassette securely loaded? Corrective Action Reference Page - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 220
Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Cannot send document. Checkpoint Is the modular cord connected correctly? Is Send error displayed? Corrective Action Connect the - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 221
specified correctly? Is free space available in the memory? Is the box password been set? Is polling transmission being used correctly on the sending machine? Is free space available in the memory? Corrective Action Reference Page Receive after the memory has free space, or create free space in - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 222
Troubleshooting Symptom Cannot use sub address bulletin board communication. Checkpoint Corrective Action Reference Page Does the other party's fax If the other party's fax - machine entered sub address or If your entry is correct, check - sub address password with the recipient. correct - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 223
Appendix • Character Entry Method Appendix-2 • Specifications Appendix-5 • Menu List Appendix-6 • Received FAX Sizes and Paper Priority (Inch Model Appendix-10 • Received FAX Sizes and Paper Priority (Metric Model Appendix-13 • Error Code List Appendix-16 Appendix-1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 224
on how to change layouts, refer to the machine's Operation Guide. QWERTY layout is used here as an example. You may -case LLoowweerr--ccaassee No./Symbol Status 6 7 8 M < > ? Space Cancel 9 10 OK 10/10/2010 10:10 11 No. Display/Key 1 Display 2 Limit / Entry Display 3 Cursor Key 4 [ - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 225
- . / : 12 ; < = > ? @ [ \ ] ^ _ ` { | } ˜ Upper-case LLoowweerr--ccaassee No./Symbol Status Space Cancel OK 10/10/2010 10:10 No. Display/Key Description 12 [ ]/[ ] To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 226
Backspace 1 2 3 4 5 6 7 8 9 0 ! " # $ % & ' ( ) * + , - . / : ; < = > ? @ [ \ ] ^ _ ` { | } ˜ Upper-case LLoowweerr--ccaassee No./Symbol Status Space Cancel OK 10/10/2010 10:10 1 Press [Upper-case]. 2 Press [L]. The letter L is shown on the display - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 227
/14400/12000/9600/ 7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction ECM Original Size Max. width: 11"/297 mm, Max. length: 63"/1,600 mm Automatic Document Feed Max. 100 sheets (with optional document processor) Scanner Resolution Horizontal × Vertical 200 × 100 dpi Normal - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 228
FAX Key Destination Quick Setup Type of Original/ Transmission Image Advanced Setup Program Address Book FAX Scan Job Finish Notice File Name Entry FAX Direct Transmission FAX Polling RX Send and Print Send and Store Send Key Destination i-FAX Address† Document Box Key FAX Box Polling Box - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 229
Key Common Settings Sound Function Defaults Document Box/Removable Memory FAX Box Polling Box FAX Quick Setup Wizard TX/RX Common Transmission Reception FAX Speaker Volume FAX Monitor Volume i-FAX Subject/Body††† FAX TX Resolition Add/Edit Box FAX Box List Delete Transmitted File Overwrite - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 230
Time Report Print Admin Report Settings Result Report Setting Edit Destination Address Book One-Touch Key Print List User Login/ Job Accounting System Address Book Defaults User Accounting Job Accounting Network † Optional Internet FAX Kit(A) is required. Status Page Print Outgoing FAX - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 231
Status/Job Cancel Key Printing Jobs Sending Jobs Storing Jobs Device/ Communication Program Key Call Register Edit † Optional Internet FAX Kit(A) is required. Status Log Status Scheduled Job Log Status Log Line Off Manual Reception Check New FAX (i-FAX Reception)† Log Activity Report - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 232
and orientation, the machine automatically chooses the printing paper according to the following priority. Same printed after being rotated 90° automatically. ††. Received Legal size document is reduced to match Letter size paper. : indicates print output on two sheets. *: indicates the printing - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 233
: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-16.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts. Appendix - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 234
The image is printed after being rotated 90° automatically. : indicates print output on two sheets. *: indicates the printing paper for i-FAX type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-16.) Even if [All Media Types] is selected, paper - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 235
the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size Priority FL 8 B4 † B5-R † A5-R A3 * A3 A4 † A4-R † FL † B4 Paper Size 9 B5 † 10 B5-R Appendix-13 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 236
output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) NOTE: The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-16.) Even if - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 237
output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) NOTE: The abbreviations denote the following paper sizes. FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-16.) Even if - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 238
. NOTE: The number that follows U or E is the error code. Error Code Possible Cause/Action Busy CANCELED Failed to establish connection with the Page(s) not sent correctly. Send again. U00900 - U00910 Page(s) not received correctly. Ask the sender to resend. U01000 - U01097 Communication error - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 239
an ourbrand model, but the specified sub address box contained no data. Check with the other party. U03300 An error occurred due to either 1 or 2 below. was interrupted because the password was incorrect. U03400 Polling reception was interrupted because the password entered by the other - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 240
Error Code U03500 U03600 U03700 U04000 U04100 U04200 U04300 U04400 U04500 U05100 U05200 U05300 Possible Cause/Action Sub address bulletin board reception was attempted and the other party's machine is an ourbrand model, but the specified sub address box was not registered on the other party's - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 241
Error Code U14000 U14100 U19000 U19100 U19300 Possible Cause/Action Reception to the FAX Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the FAX Box. Transmission to the FAX - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 242
Appendix-20 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 243
6-33 Operation at the Sending System 6-31 Registering an Encryption Key 6-30 Enter key 3-2 Entering the Subject and Body of the i-FAX 8-11 Error Code List Appendix-16 Error Messages 10-4 Expansion Memory 7-3 F FAX Automatic Reception 3-12, 6-14 FAX Box Function 4-38, 10-7 Checking 4-42 Index-1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 244
4-43 Printing Originals from FAX Box 4-40 Renaming Files 4-42 FAX Job History 5-3 Details of the Job Log 5-5 Job Log Screen 5-3 Printing Job Log Network FAX 9-1 Basic Transmission 9-4 FAX Setting Tab 9-6 Flow of Receiving 9-2 Flow of Sending 9-2 Online Manual 9-1, 9-7 Setup 9-4 No Print Output 10 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 245
Report Activity Report 5-8 FAX Box List 4-44 FAX RX Result Reports 5-7 Report for Job Canceled before Sending 5-7 Send Result Reports 5-7 Status Page 5-10 Resolution 3-9 Rings 6-11 S Safety Conventions i Selection of Transmit Terminal Identification (TTI) 6-3 Send and Print 4-67 Send and Store 4-67 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 246
Rejection Requirements 6-22 Reception Restriction Setting 6-28 Reject FAX No. 6-24 Send Restriction Setting 6-27 Transmission Start Speed 3-8 Troubleshooting 10-6 TX Start Speed 2-8 U Unusable Time 6-38 User Accounting 4-60 Contents 4-60 Login 4-62 V Volume Adjustment 6-12 Z Zoom 4-64 Index-4 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 247
MEMO - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 248
A1 - Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 249
- Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 250
- Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 251
- Kyocera TASKalfa 4500i | Fax System (V) Operation Guide - Page 252
Rev.1 2011.2 5JTKMEN001
FAX System(V)
OPERATION GUIDE