Kyocera TASKalfa 4500i KM-NET Viewer Operation Guide Rev-5.2-2011-3
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- Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 1
KMnet Viewer User Guide - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 2
of their respective companies. Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are used for Microsoft Windows Vista, Windows XP, Windows Server 2003, and Windows Server 2008 environments. © 2011 KYOCERA MITA Corporation - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 3
Table of Contents 1 Quick Start ...1 Starting and Including a Device ...4 User Interface ...4 Main Menu ...5 My Views Pane ...5 Default Views Pane ...5 Device in the Device List 7 Closing the Application Window 7 2 View Management ...8 View As ...8 Default Views ...8 Map View ...10 Importing a Map - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 4
Dynamic View...14 Manual View ...14 Adding a Manual View Using Selection 14 Folder Reports ...15 Creating and Exporting a Folder Report 15 Updating a View... 18 Firmware versions ...18 Memory...19 Asset...19 Displaying Device Properties 19 Displaying Device Home Page 19 Administrator Login...19 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 5
Group 21 Deleting Contacts and Groups 22 Editing Contacts and Groups 22 Copying Contacts and Groups 22 Searching the Address Book 23 One Touch Keys One Touch Keys 24 Device Users ...25 Adding Device Users ...25 Setting a Simple Login Key 26 Searching the Device User List 27 Jobs ...27 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 6
Document Properties ...32 Document Views...32 Downloading a Document 33 Searching a Document Box 33 Moving Documents ...38 Setting User Authentication 38 Setting Network User Properties 39 Permitting Jobs with Unknown IDs 40 Enabling Simple Login 41 Setting ID Card Login 41 Network Groups - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 7
Accounting Settings 53 Enabling or Disabling Job Accounting 53 Selecting Media Type Counters 54 Handling Errors...54 Setting Permit Processing and Copy Counter 55 Accounting Multi-Set...55 Setting Multiple Accounting Devices 56 Selecting Accounting Settings in Multi-Set 56 Selecting Accounting - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 8
Timeout...62 SNMP Communication Retries 62 Secure Protocol Settings ...62 Login Settings ...62 Account Polling Settings ...63 Device Polling Settings ... Settings ...67 Overwriting Settings ...67 7 Firmware Upgrade ...69 Firmware Upgrade Risks ...69 Firmware Upgrade Risks and Recovery Options 69 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 9
Upgrade 73 Canceling Firmware Upgrade 73 Saving the Firmware Upgrade Export File 73 8 Workspaces ...75 Adding a New Workspace ...75 Opening an Existing Workspace 75 Import and Export Workspaces 76 Importing a File to a New Workspace - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 10
Quick Start Many features are available to help you organize and monitor network device information. These features are available for starting the application, discovering devices, and getting familiar with the user must set up a user login password for you. If no password has been set up, the - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 11
user login password. If no password has been set up for a user password. Device Discovery Discovery is a process that checks networks for printing devices. If new devices are found, then the application updates its database with information about the device. This process can be performed manually - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 12
SNMP options, SSL options, and discovery start time. By IP address Type specific IPv4 or IPv6 addresses or host names and click Add to add them like to edit, select it and click Properties, make your selections in each window to set up a recurring schedule and click Apply changes. 3. Click Add to - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 13
Excluded Devices window. Excluding a Device from Discovery This option and displays it in the Excluded Devices window. Information about the device is not Include device. User Interface The user interface is designed to help you quickly get the that are listed under Default Views. The device list in - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 14
to organize and manage My Views. Add information to My Views by clicking View > Add Dynamic View, or View > Add Manual View Using Selection. Default Views Pane Default Views are located in the left pane of the screen. Default Views are standard list or map views shipped with the application. Under - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 15
device list to suit your needs. Changes made to My Views are saved with the view. You can update changes to My Views by clicking Update View in the toolbar. Changes made to Default Views are not saved after you leave the view. Showing or Hiding Columns Find the column to the right - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 16
. To reopen the window, double-click the icon in the system tray; or right-click the icon, and then click Restore. To exit the application, click File > Exit. The application saves the currently displayed workspace before exiting. This saved workspace appears the next time the same user opens the - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 17
Default Views. The default views are: Device: General View, Capability View, Counter View, Firmware Update View. This feature is not available for Accounting Devices View, Accounts View, or custom account views under My Views. Default Views The application provides eight standard views under Default - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 18
, IP address, host name, toner level, description, location, and model name. Capability View Displays support for various device capabilities, such as color or black & white, print speed, duplex, total memory, hard disk, scan, FAX, staple, punch, address book, document box, user list, and job log - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 19
office map helps to visualize the location of devices throughout an office. Under Default Views, click Map View. The initial map view displays all devices as icons Size You can change the size of the map image within the view window. Use any of the following methods to change the image size: Click - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 20
My Views You can set up custom views in addition to the default views. Custom views appear on the left side of the screen under My Views. Dynamic or manual views can be created or deleted. If desired, views can be placed in folders. My Views lets you customize the devices or accounts - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 21
upper right of the screen. The Search Text box accepts input in all supporting languages. The search can find exact matches for full or partial terms the search. Advanced Searching The Advanced Search feature is available for Default Views. It finds all printing devices or accounts in the database - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 22
1. Select a default view. 2. in the search. Left column Select one device property per property list. There are six property lists available. Properties saved position in the office map. Dynamic View A dynamic view is a copy of a default or custom view that you create under My Views. A dynamic view - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 23
it as a custom view under My Views. 1. Select a view under Default Views or My Views, except a manual view. 2. Modify the view as desired, then click View > Add Dynamic . A manual view will match the current view in the right pane: Device: General View, Capability View, Counter View, Firmware View, - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 24
select multiple devices. 2. Click View > Add Manual View Using Selection. 3. Type the name of the new view, up to 64 characters. 4. If desired, modify the view, then click Update View. Folder Reports Folder reports provide detailed information about accounts or accounting devices for all views in a - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 25
saved. You can save the updated view by clicking View > Update View. Use this feature after information in list columns. Duplicating a View You can create a copy of a view in My Views. This is useful if a view in My Views. Default views cannot be renamed. 1. Under My Views, select the view to - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 26
the My Views area, click the top of the Default Views border and drag it up or down. Refresh Printing device information, such as counters and toner levels, is automatically updated according to the polling schedule. At any time, you can manually update this information for one or more devices. The - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 27
alert This area describes alerts that are currently occurring, and any troubleshooting measures that can be taken. Media input This area shows the they currently contain. Capabilities This area shows some of the key specifications of the currently selected device. Counters This area shows a variety - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 28
in the RAM disk. Asset This area shows the MAC address of the network adapter in the device, the menus click Properties. 4. Click Refresh to update any settings that might have been changed on Administrator Login dialog box: Command Center password Administrator Login and Administrator Password ( - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 29
, and is used for faxing and scanning operations. To open the address book, select a device in the device list, and select Device > Address Book. Note: If authentication is set, accessing the address book requires the correct Login user name and Password in the Communication Settings for the device - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 30
box. 2. In the menu bar at the top left of the dialog box, click Add members. The user list is downloaded from the device and appears in the dialog box. 3. Select one or more users to add, and click Add. 4. Click OK in the Add Group Members and Group Settings dialog boxes. Deleting - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 31
of the dialog box, click Delete, then click Yes to confirm. The updated information is sent to the device. Editing Contacts and Groups The information saved and click OK to save the changes. Copying Contacts and Groups Contacts and groups can be copied. This can save time when creating address book - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 32
address book in order to update contact or group information. Address name (or furigana, if applicable) to find in the adjacent Quick Search Text box. 3. To clear the search results and display characters). Number Select a specific number or select Auto to assign the next available number. - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 33
Key Properties You can view and edit information about One Touch Keys for users and groups by double-clicking on an existing group. 1. In any Device to search. 2. Type a full or partial search string in the adjacent Quick Search Text box. 3. To clear the search results and display the entire list - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 34
a device are on a user list with their login information and passwords. When user authentication is set, only users who are administrators on the device are able to use the various functions of the device. Note: To access the user list of a device, the correct Login user name and Password must be in - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 35
for your device. 1. Select a device. 2. Click Device > Users. 3. In the Users dialog box, click Show Simple Login keys. 4. In the Simple Login Keys dialog box, click Add Simple Login Key. 5. In the Add Simple Login Key dialog box, select a Specific number (from 1 to 20); or select Next available - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 36
can search the User list in order to update device user information. User list information can be searched by Login user name or User name. 1. In the Searchable fields drop-down menu, select Login user name or User name. 2. Enter the name or part of a name to search in the adjacent Quick Search Text - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 37
name or User name to find a specific job. 1. In the Searchable fields drop-down list, select Job name or User name. 2. list of stored jobs. This feature is supported for some models with a hard disk installed . 3. At any time, click Refresh to update the view. Printing Stored Jobs You can print - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 38
1. Select a device. 2. Select Device > Stored Jobs. The Stored Jobs dialog box opens. 3. Select a job to print. Press Ctrl or Shift + click to select multiple jobs. 4. Click Print and select Print Selected Jobs. 5. In the confirmation dialog box, click Yes to print. Printing a Stored Job List You - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 39
supports the Document Box feature, switch to the Capability View and look in the Document Box column in the device list. Note: If authentication is set, accessing the document box requires the correct Login user name and Password a value in the Quick Search Text box. Refresh to update the view. - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 40
days. Shared Select to enable the box for multiple users. Password change Set a password for the box, if desired. Overwrite setting Select to default box type is Custom. Some devices also support a FAX box for receiving faxes. The FAX option only appears when it is supported. 6. Specify the password - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 41
7. Specify values or use the default values for the other settings. 8. Click OK to You can save the document box list in your computer or network. Once saved, it can be imported into a printer driver. 1. Select a device. 2. Select Device > Document Box. The Document Box dialog box opens. 3. Select - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 42
find a specific file. 1. In the Searchable fields drop-down list box, choose the field to search. 2. Enter the name or part of a name to find in the adjacent Quick Search Text mailboxes created on the hard disk. This feature is supported for some models with a hard disk installed. A maximum of 255 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 43
confirm. If a password was set, type the password. If the typed password is not correct, the virtual mailbox is not deleted. Exporting a Virtual Mailbox List You can save the virtual mailbox list to your computer or network. Once saved, it can be imported into the printer driver. 1. Select a device - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 44
click the up or down arrow buttons to select the value. Change Master Password Click Password, then enter the old and new passwords, and reenter the new password. To remove the password, leave the New password and Confirm new password boxes blank. Delete all virtual mailboxes KMnet Viewer 5.2 35 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 45
on the hard disk. A maximum of 255 virtual mailboxes is supported. 1. Select a device. 2. Select Device > Virtual Mailbox. The Virtual Mailbox dialog box opens. 3. Click New Mailbox. 4. Enter a new ID, name, new password, confirm the password, and click OK. The same name cannot be used for two - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 46
available: a pop-up window, opening of the Windows event log, or an e-mail to a specified list of e-mail addresses. To send e-mail notifications TCP port 25 must be available and not blocked by a - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 47
Firmware This wizard guides you in installing the most current firmware on devices. Device Default Settings This sets the default settings of the selected device, such as duplex, print quality, paper input and output; plus copy, scan selected device, such as user login and LDAP settings, and - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 48
. If you select Use network authentication, the device uses the domain server to authenticate the login user. If authentication settings are unavailable, the selected device does not support authentication. Support varies by model. 1. Click to select a device in the device list. 2. In the menu bar - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 49
of user information settings for search and retrieval of login user information from the LDAP server. Type a valid username in the user restrictions and accept print jobs without a user login and password, you can select the Permit jobs with unknown IDs check box. The check box is cleared by default - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 50
want to restrict the device with a user login, clear the Permit jobs with unknown IDs check box. In the printer driver for the device, you must also click Device Settings > Administrator, and select User login. Type the user name and password for a specific user, or choose to have the device prompt - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 51
Network Groups List The device display name and IP address appearing in the title at the top of the Network Groups dialog box represent the selected printing system. Below the title, a toolbar with icons lets you to add, delete, edit, authorize, and search for groups. The list of groups can be - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 52
name text box, type a name for the group (maximum number of alphanumeric characters is 32). 7. For Access level, select either User or Administrator. The default is User. 8. In the Job authorization settings, there is a list of printing system properties. You can select to either Permit or Prohibit - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 53
Setting Group Authorization Group Authorization means all users can operate within permissions set for the column or columns you want to search. 4. In the Quick Search Text box, type the text for the search. 5. Records that match the Quick Search Text appear in the Network Groups list. 6. Click the - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 54
the TCP Send Data dialog box, select the TCP port or IPPS path. You can select the default or a specific TCP port on the device. The port number must match that of one of the Logical Printers defined in the Command Center for the device. The range is 1-65535. 4. To send data from - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 55
type one of the following in the Administrator Login dialog box: Command Center password Administrator Login and Administrator Password (with optional Use local authentication) Accounting administrator code Login options must be selected in the Login section of the Communication Settings dialog box - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 56
Name of the account Counters by Function Counters for number of pages printed, copied, or faxed. Counters by Media Counters for number of pages used of 2 in 1 and 4 in 1). Counters for Scanned pages Counters for number of pages scanned for the copy, FAX, or other functions. Counters for FAX - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 57
Copy Enables limiting the number of pages allowed for copying in full color or single color. Usage Restriction by Scan Enables limiting the number of pages allowed for scanning of pages output or scanned by the associated function. When the limit is reached, the user cannot use the function until - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 58
are available when the Mail Settings have been set up in Edit > Options. A counter report is created for a view. The report contains the same printer system and counter information that is shown in the view. Each view can have one counter report, and a total of 5 counter reports can be created - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 59
month to send the report can be specified. The e-mail can contain a user-specified message in the subject line. The attached file can be in CSV or Counter Report dialog box appears, already populated with the default settings. 2. Change the default settings as needed. 3. Click OK. Viewing and - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 60
Manage Device When an accounting device is managed, you can use notification and reporting features, create and view accounts, and reset counters. An unmanaged device can only use a limited set of features. Managing an Account Device To manage an accounting device, follow these steps: 1. In - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 61
to inform users of changes in the counter status of the printing device. The types of notifications include opening a pop-up window or Windows event log, device. To connect to the selected device, either the Login user name and Password must be set correctly, or the Accounting administrator code must - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 62
available for editing. The other lists of settings are closed by default. Click on the list name row to open and close the list : Job Accounting Media Type Error Handling Permit processing job without account ID Copy counter setting Enabling or Disabling Job Accounting You can enable or disable Job - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 63
to enable Job Accounting, and enable or disable counts for the following printing system functions: Job accounting for copying Job accounting for printing Job accounting for scanning Job accounting for FAX 3. If you are finished selecting Job Accounting options, you can select other options in - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 64
Cancel. The dialog box closes and the application returns to the Accounting Devices View or Device Accounts dialog box. Setting Permit Processing and Copy Counter You can permit or prohibit processing jobs without an Account ID. 1. In the Device Accounting Settings dialog box, click Additional. The - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 65
in the list. 2. In the menu bar at the top of the window, click Device > Advanced > Set Multiple Accounting Devices. Alternatively, you can right with information about print, copy, scan and FAX counts. On the Settings page, select the category of settings to copy to the destination devices. Only - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 66
file. The settings are saved to a file with the extension .XML. Click Finish. If the process completes successfully, the properties or settings are copied from the source device to the destination device. Click Close. If the process does not complete successfully, you can click Details to see a list - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 67
Click Finish. If the process completes successfully, the new properties or settings are copied to the destination device. Click Close. If the process does not complete successfully, can be imported into a printer driver. Counters: Displays job accounting counters by Account ID. KMnet Viewer 5.2 58 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 68
Information You can export a device's accounting information to a .CSV or .XML file. 1. Under My Views or Default Views, select an account or a device that supports accounting: Accounts View: select the desired account Account Devices View: select a managed device 2. Depending on the selection in - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 69
Account ID List You can export a device's account ID list to a .CSV file. 1. In My Views or Default Views, select an account or select a device that supports accounting: Accounts View: select the desired account Accounting Devices View: select a managed device 2. Depending on the selection in - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 70
depending on the model and can include Network interface settings, Secure protocol settings, Login, and Account Polling Settings, and Device Polling Settings. If authentication is enabled, the Login user name and Password must be set correctly in order to access several functions of the device, such - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 71
port number from the device home page. Select Networking > Logical Printers. To restart, select General > Reset. Communication Timeout Enter the number Login Settings The Login section lets you set user login information. The feature can be set if at least one selected device supports the User Login - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 72
total number of prints, copies, FAX, scans, page sizes, duplex pages, and pages per sheet. Select an interval, a day or date, and time of day. Device Polling Settings Printing devices are interrogated at specific intervals to check for error conditions, operational status, and low toner levels. When - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 73
Group page, the application has filtered the selected devices by those Multi-Set supports. The devices are organized by product group. Select one group to apply must type a Login user name and password in Device > Communication Settings > Login. All settings and passwords for the source and - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 74
paper size, print and scan quality, and default media types. Authentication Settings Settings that define local or network authorization for accessing a device. These settings vary by device. Device User List Login user name, user name (and furigana, if applicable), password, e-mail address, account - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 75
Finish. If the process completes successfully, the properties or settings are copied from the source device to the destination device. Click Close. If FED) Address Book export file from the previous software version (.ADF or .CSV) User list export file (.CSV) 3. Click Open, and then click Next. The - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 76
.XML. 4. Click Finish. If the process completes successfully, the new properties or settings are copied to the destination device. Click Close. If the process does not complete successfully, you can click options on the Settings page: Device User List Device Address Book KMnet Viewer 5.2 67 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 77
Device Document Box Device Network Groups Device Virtual Mailbox If this check box is selected, the setting template will be copied over the destination device settings. Clear this check box to ensure that only settings that do not overlap with existing settings are written. KMnet Viewer 5.2 68 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 78
page in the upgrade wizard requires that you acknowledge, understand, and accept the potential risk. When preparing a firmware upgrade, review the process with your dealer or service organization and establish contingency plans. Warning: If a device is turned off or loses power at a critical point - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 79
30 seconds. Upgrade completion indicators Any device Use any of the following methods: Check the log file. Look for the appropriate firmware in Firmware View. If the new firmware version appears, the upgrade is complete. To open the device home page, right-click on the device in the list. Select - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 80
IB-22. Once in Boot Loader mode, a special Windows utility named IBVERUP can be used to load a new firmware file. Performing Firmware Upgrade The Firmware Upgrade Wizard initiates the firmware upgrade. The upgrade wizard guides you with step-by-step instructions. There are several ways you can start - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 81
upgrade before the upgrade begins. The summary can include: Firmware Information Displays the firmware type for the upgrade and the version of the new firmware. Model List Displays the device model being upgraded. Review the summary of settings for accuracy and completeness. Click Back and return - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 82
user must be registered in the Device User List, with administrator privileges. Alternatively, the master Login user name and Password must be provided. Beginning Firmware for the logical printer used for the firmware upgrade. Warning: service visit to replace damaged components. Canceling Firmware - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 83
before and after the upgrade are also recorded. In the case of failures, the Firmware Version box will be blank. KMnet Viewer 5.2 74 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 84
device list or map, and the left pane of the screen. A workspace is identified with a user name and password. When a user opens the application, the last workspace from that user's history is automatically opened. When the user closes the application, the workspace is automatically saved. Normally - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 85
the integrity of the data, a user-even an administrator-cannot access another user's workspace. To copy a workspace to another user, you must export the workspace, then the other user must import it. A workspace is identified with a user name and password, but personal information is not exported - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 86
Exporting a Workspace to a File You can copy a workspace from a user or from the application version 5.x to a file that can be imported to another user or a newer version. 1. In the menu bar at the top left of the screen, click File > Export > Workspace. 2. Specify a destination for the export. 3. - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 87
This option exports current view device information to a .CSV or .XML file. The .CSV export uses UTF-8 encoding. Devices This option exports current information for all workspace devices to a .CSV or .XML file. The .CSV export uses UTF-8 encoding. If an Account view is displayed: List This option - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 88
2. Select the desired workspace from the list. If another workspace was already open, the application automatically saves and closes it before opening the selected workspace. KMnet Viewer 5.2 79 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 89
options. You can set or change a local password for users who do not have administrator rights on a computer. You can configure the application to send e-mail notifications to users about certain device conditions. The application also lets you set default device or account polling settings for new - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 90
account counter polling for new devices. 1. In the menu bar at the top of the window, click Edit > Options. 2. In the Options dialog box, click Default Account Polling Settings. 3. Select the Default account counter polling for new devices check box. 4. For the Account counter polling interval - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 91
used for providing and transferring management information within the runs in the application. To receive trap packets, the user has to start the trap server and then configure the select Automatically run trap server when the program starts. The default is for the option to be cleared: to not allow - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 92
does not have administrator rights on the computer with the application installed, the network administrator can set up a user login password. If no password has been set up for a user without administrator rights, the application does not start, and an access error message appears. 1. In the menu - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 93
3. In the New password text box, type a password for a local user. A password is a maximum of 32 characters. A blank password is allowed. 4. In Confirm password, type the password again. 5. Click OK to save the password. KMnet Viewer 5.2 84 - Kyocera TASKalfa 4500i | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 94
Rev. 5.2 2011.3
User Guide
KMnet Viewer