Kyocera TASKalfa 500ci 500ci/400ci/300ci/250ci Operation Guide Rev-1
Kyocera TASKalfa 500ci Manual
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- Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 1
250ci/300ci/400ci/500ci OPERATION GUIDE Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference. - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 2
Introduction Thank you for your purchase of TASKalfa 250ci/300ci/400ci/500ci. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 3
in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 4
COMMAND CENTER (Settings for E-mail 2-13 Sending E-mail 2-14 Loading Paper 2-16 Loading Originals 2-28 3 Basic Operation Power On/Off 3-2 Low Power Mode and Auto Low Power Mode 3-4 Sleep and Auto Sleep 3-5 Adjusting the Operation Panel Angle 3-6 Login/Logout 3-7 Selecting Color - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 5
/Centering Mode 4-25 Border Erase 4-27 Booklet from Sheets 4-29 Cover Mode 4-32 Form Overlay 4-33 Page Numbering 4-34 Memo Mode 4-36 Poster 4-38 Image Repeat/Double Copy 4-40 Continuous Scan 4-42 Auto Image Rotation 4-44 Negative Image 4-45 Mirror Image 4-46 Job Finish - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 6
Level (Security Level setting 8-102 Document Guard Setting 8-102 Optional Functions 8-104 Accessibility (Enlarged Touch Panel Display 8-106 9 Maintenance Cleaning 9-2 Toner Container and Waste Toner Box Replacement 9-8 10 Troubleshooting Solving Malfunctions 10-2 iv OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 7
Contents Responding to Error Messages 10-6 Clearing Paper Jams 10-15 11 Management User Login Administration 11-2 Job Accounting 11-15 Data Security Kit Operations 11-31 Appendix Optional Equipment Appendix-2 Character Entry Method Appendix-7 Paper Appendix-10 Specifications Appendix-19 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 8
network Connecting Cables Network Setup (LAN Cable Connection) Install the printer driver on your computer *1 Loading Paper...2-16 Placing Originals on the Platen ... 6-20 *1: For more information, refer to the Printer Driver User Guide. vi Printing Printing from Applications ...3-29 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 9
One Touch Keys)...8-71 Place the originals on the platen Operation Sending ...3-31 *1 Sending Functions ...5-1 Saving Documents to USB Memory (Scan to USB) ...6-22 *1: If the destination is not stored in the address book, you can send by entering the address directly. OPERATION GUIDE vii - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 10
the FAX System(Q) Operation Guide About Network FAX ...9-1 on the FAX System(Q) Operation Guide Internet Fax (i-FAX) (Optional) ...8-1 on the FAX System(Q) Operation Guide *1:For more information, refer to the Network FAX Driver Operation Guide. *2: If the destination is not stored in the address - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 11
when replacing toner. High temperature inside. Do not touch parts in this area, because there is a danger of getting burned. Do not touch the support area is a danger of getting burned. OPERATION GUIDE Do not incinerate toner and toner container. Dangerous sparks may cause burn. NOTE: Do not - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 12
13/16" 30 cm 11 13/16" 30 cm 39 3/8" 100 cm Other precautions The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C), but humidity should be 70% or less when temperature is 90.5 °F the environmental temperature is too high or too low. x OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 13
if the message is displayed. • Avoid locations near a window or with exposure to direct sunlight. • Avoid locations with electric short. If an earth connection is not possible, contact your service representative. Other precautions Connect the power plug to the closest outlet possible GUIDE xi - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 14
to remove the power plug from the outlet and then contact your service representative. If anything harmful (paper clips, water, other fluids, etc avoid the danger of fire or electrical shock. Then contact your service representative. Do not remove or connect the power plug with wet hands, as - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 15
fax transmission and reception. For safety purposes, always remove the power plug from the outlet when performing cleaning operations. If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service scanning lamp problem - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 16
happen to ingest toner, rinse your mouth toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness, contact a physician. • If toner toner container or the waste toner box. If the optional Fax kit is installed and the main power switch is off, transmitting/receiving Fax - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 17
Other precautions Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance Purpose (MP) Tray, return it to its original package and reseal it. OPERATION GUIDE xv - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 18
standards established by the U.S.DHHS (Department of Health and Human Services) in 1968. This indicates that the product is safe to by the Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration (FDA). This act prohibits the sale of laser products OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 19
. Shown at below is the label located on the cover of the optical unit. 4. Maintenance For safety of the service personnel, follow the maintenance instructions in the other section of this manual. 5. Safety switch The power to the laser unit is cut off when the front cover is opened. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 20
Instructions with the instructions, may off and on, the user is encouraged to try experienced radio/TV technician for help. • The use of a compliance could void the user's authority to operate the equipment to identify the toner container may be subject Other precautions (for users in California, the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 21
Warranty 250ci / 300ci / 400ci / 500ci COLOR MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as "Kyocera") warrant the Customer's new color Multifunctional Product (referred to as "MFP"), and the new accessories installed with the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 22
the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/ scanned. Paper money Bank note Securities Stamp Passport Certificate • Local laws and regulations may prohibit or restrict copying - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 23
Trade Names xxiii • Energy Saving Control Function xxvii • Automatic 2-Sided Copy Function xxvii • Paper Recycling xxvii • Energy Star (ENERGY STAR®) Program xxvii • About this Operation Guide xxviii OPERATION GUIDE xxi - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 24
Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation is prohibited. xxii OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 25
Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. • Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Windows Me, Windows XP and Windows used in this Operation Guide. • This product - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 26
that the following conditions are met: 1 Redistributions of source code must retain the above copyright notice, this list of conditions (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 27
code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code Copyright notices in the code are not to be code Windows specific code (or a derivative thereof) from the apps directory (application code GOODS OR SERVICES; LOSS OF code cannot be changed. i.e. this code - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 28
own customary business or personal purposes at the address stated on the registration card you return to Monotype the Software is free from all bugs, errors and omissions. The parties agree that all 9 Massachusetts U.S.A. law governs this Agreement. 10 You shall not sublicense, sell, lease, GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 29
device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to Recycling This device supports the recycled paper which reduces the load on the environment. Your sales or service representative can provide GUIDE xxvii - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 30
machine operation. Chapter 9 - Maintenance Describes cleaning and toner replacement. Chapter 10 - Troubleshooting Explains how to handle error messages, paper jams and other problems. Chapter 11 - Management Explains user login administration and job accounting. Also describes the procedure for Data - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 31
Conventions in This Guide The following conventions are used depending on the nature of the operations for reference. NOTE: Indicates items that are required or prohibited so as to avoid problems. IMPORTANT: Indicates what must be observed to prevent injury or machine breakdown and how to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 32
operation of the keys on the touch panel is as follows: Actual procedure Description in this Operation Guide Press [Copy]. Press [Next] of Quick Setup. Press [ ] twice. Press [Change] of Original Image. Press [Copy], [Next] of Quick Setup, [ ] twice, and then [Change] of - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 33
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, which may be function and source tray. For further details, refer to the page detailing that function or source tray. OPERATION GUIDE xxxi - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 34
Icons on the Touch Panel The following icons are used to indicate originals and paper placement directions on the touch panel. Placement direction Vertical direction Originals Paper Horizontal direction xxxii OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 35
1 Part Names This chapter identifies the machine parts and operation panel keys. • Operation Panel 1-2 • Machine 1-4 OPERATION GUIDE 1-1 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 36
Displays the Status/Job Cancel screen. Displays the System Menu. Displays number of sheets printed and number of pages scanned. Displays help guidance. Blinks during printing operation. Blinks while data is transmitted. Selects auto color mode. Selects full color mode. Selects black and white mode - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 37
is accessing the hard disk, fax memory or USB memory (general-purpose item). Lights or blinks when an error occurs and a job is stopped. Displays the Returns settings to their default states. Cancels or pauses the printing job in progress. Starts copying and scanning operations and processing for - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 38
Left Cover 1 Indicator 7 Left Cover 1 Lever 8 Left Cover 2 Indicator 9 Left Cover 2 10 Left Cover 3 11 Handles 12 Clip Holder 13 Operation Panel 14 Attention Indicator ... Lights or blinks when an error occurs and a job is stopped 15 Receive Indicator ... Blinks while data is received 16 Front Cover - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 39
Release Lever (Cyan) 22 Toner Container (Cyan) 23 Toner Container Release Lever (Yellow) 24 Toner Container (Yellow) 25 Toner Container Release Lever (Black) 26 Toner Container (Black) 27 Cleaning Brush 28 Waste Toner Box 29 Waste Toner Tray 30 Release button OPERATION GUIDE Part Names 1 1-5 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 40
(A1) 33 Paper Feed Unit Cover 34 Paper Feed Unit 35 Green Knob 36 Paper Width Adjusting Tab 37 Paper Length Guide 38 Handles 39 Multi Purpose Tray 40 Paper Width Guide 41 Option Interface Slot (OPT2) 42 USB Port (A2) 43 Network Interface Connector 44 USB Interface Connector (B1) 45 Option - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 41
2-5 • Switching the Language for Display [Language]...........2-7 • Setting Date and Time 2-8 • Network Setup (LAN Cable Connection 2-10 • Installing Software 2-12 • COMMAND CENTER (Settings for Network and Transmission 2-13 • Sending E-mail 2-14 • Loading Paper 2-16 • Loading Originals 2-28 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 42
. Documents KYOCERA COMMAND CENTER Operation Guide Printer Driver User Guide Network FAX Driver Operation Guide TWAIN/WIA Driver Operation Guide KM-NET for Direct Printing Operation Guide Scan to SMB (PC) Setup Guide PRESCRIBE Commands Technical Reference PRESCRIBE Commands Command Reference Data - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 43
PC network with a network cable (100BASE-TX or 10BASE-T) Administrator's PC COMMAND CENTER Network settings, Scanner default settings, User and destination registration MFP Printing Network Send E-mail Sends the image data of scanned originals to the desired recipient as a file attached to an - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 44
cables according to the interface you use. Available Standard Interfaces Function Interface Necessary Cable Printer/Scanner Network interface /Network FAX* LAN (10Base-T or 100Base-TX, Shielded) Printer USB interface USB2.0 compatible cable (Hi-Speed USB compliant, Max. 5.0 m, Shielded - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 45
that the Power indicator and the memory indicator are off. After this, turn off the main power switch. Check that the indicators are off. OPERATION GUIDE 2 Connect the LAN cable to the network interface located on right side of the body. 3 Connect the other end of the cable to the hub - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 46
supplied power cable to the machine and the other end to a power outlet. IMPORTANT: Only use the power cable that comes with the machine. 2-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 47
touch panel display. 3 Press the key for the language you want to use. English Nederlands Deutsch Français Português Español Italiano Status Cancel OK 10/10/2008 10:10 4 Press [OK]. The touch panel language will be changed. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 48
you. Time Zone -12:00 International Date Line West -11:00 Midway Island, Samoa -10:00 Hawaii -09:00 Alaska -08:00 Pacific Time (US & Canada) -07:00 ] or [ ] to view the next region. Summer Time 1/13 Off On Cancel OK 10/10/2008 10:10 5 Press [Off] or [On] of Summer Time and press [OK]. NOTE: If - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 49
Preparation before Use Date/Timer - Date/Time Set the date and time. 7 Set the date and time. Press [+] or [-] in each setting. 2008 Year 10 Month 10 Day 2 10 Hour 10 Minute Off 31 Second Status Cancel OK 10/10/2008 10:10 8 Press [OK]. OPERATION GUIDE 2-9 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 50
a login user name and password, and press [Login]. Refer to Adding a User on page 11-4 for the default login user name and password. TCP/IP (IPv4) Setup (by Entering IP Addresses) Set up TCP/IP to connect to the Windows network. Set the IP addresses, subnet masks, and gateway addresses. The default - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 51
before Use 9 Press [Off] of Bonjour and then press [OK]. 10 Press [IP Address] and enter the address using the numeric keys. 11 Press [Subnet Mask] and enter the address using 2 the numeric keys. 12 Press [Default Gateway] and enter the address using the numeric keys. 13 Check if all the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 52
3 Press [Change] of TCP/IP. 4 Press [On] and then AppleTalk Setup Select the Apple Talk network connection. The default setting is On. Use the procedure below to setup FAX transmission from your PC. NOTE: Installation on Windows XP, Windows 2000, Server 2003 and Windows Vista must be done by a user - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 53
has been omitted. For more information on using the FAX, refer to the Fax Kit Operation Guide. The procedure for accessing COMMAND CENTER is explained below. 1 Launch your Web browser. 2 In the Address or Location bar, enter the machine's IP address. E.g.) http://192.168.48.21/ The web page displays - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 54
The network environment used to connect this machine to the mail server A full-time connection via a LAN is recommended. • SMTP Settings Use COMMAND CENTER to register the IP address or host name of the SMTP server. • If limits have been set on the size of E-mail messages, it may not be possible to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 55
be set from three POP3 accounts or you can choose a different account. Login User Name When Other is selected for Authenticate, the login user name set here will be used for SMTP authentication. The maximum length of the login user name is 64 characters. Login Password When Other is selected for - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 56
down. Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problems. Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage logo or company name, refer to the Paper on Appendix-10. 2-16 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 57
m2) (or up to 550 sheets of 2 64 g/m2 plain paper). The following paper sizes are supported: Ledger, Legal, Oficio II, 8.5×13.5", than plain paper (such as recycled or colored paper), always specify the media type setting. Using the paper length guide, move the plate to fit the paper. When - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 58
and metric size (A, B sizes), follow the steps below to adjust the size switch. 1. Holding the paper width adjusting tab, move the paper width guide to a position other than that of the paper. 2. Turn the size switch A 90°. > 3. Move the size lever B up (C) or down (I). C:metric size (centimeters - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 59
below). • When loading the paper, keep the side that was closest the package seal facing up. • The paper length and width guides must be adjusted to the paper size. Loading the paper without adjusting these guides may cause skewed feeding and paper jams. • Be sure that the paper length and width - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 60
plain paper (such as recycled or colored paper), always specify the media type color paper: 50 sheets • Hagaki: 30 sheets • OHP film: 10 sheets • Envelope DL, Envelope C5, Envelope #10 (Commercial #10), Monarch, Youkei 4, Youkei 2: 10 support tray section of the multi purpose tray. 2-20 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 61
of the paper. 2 4 Insert the paper along the paper width guides into the tray until it stops. IMPORTANT: Keep the side that multi purpose tray, check that there is no paper left over in the tray from a previous job before loading the paper. If there is just a small amount of paper left over in the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 62
Hagaki Oufuku Hagaki Youkei 2 Youkei 4 Monarch Envelope #10 (Commercial #10) Envelope DL Envelope C5 Executive Envelope #9 (Commercial ) 235×105 (mm) 3 7/8"×7 1/2" 4 1/8"×9 1/2" 110×220 (mm) 162×229 (mm) 7 1/4"×10 1/2" 3 7/8"×8 7/8" 3 5/8"×6 1/2" 176×250 (mm) 229×324 (mm) 1 Open the multi purpose - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 63
and the edge with the flap facing towards you. For portrait form envelopes, close the flap. Insert 2 the envelope all the way along the width guides, keeping the printing side face-up and the edge with the flap facing the insertion slot. When you load envelopes or cardstock in the multi - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 64
and 4) is [Auto], and the default media type setting is [Plain]. To less), Rough, Vellum (64 g/m2 or less), Recycled, Preprinted**, Bond*, Color, Prepunched**, Letterhead**, FAX kit is installed, the available media types for printing received faxes are as shown below. Plain, Recycled, Bond, Color - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 65
and select the media type. Then press [OK]. Plain Recycled Prepunched Custom 1 Custom 6 Preprinted Letterhead Custom 2 Custom 7 Rough Bond Custom 3 Custom 8 Status Vellum Thick Custom 4 Color High Quality Custom 5 Cancel OK 10/10/2008 10:10 OPERATION GUIDE 2-25 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 66
ISO B5, Envelope #10 (Commercial #10), Envelope #9 (Commercial Vellum (64 g/m2 or less), Labels, Recycled, Preprinted**, Bond, Cardstock, Color, FAX kit is installed and the multi purpose tray is used to print a received FAX, the available media types are as shown below. Plain, Recycled, Bond, Color - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 67
press [OK]. Plain Recycled Prepunched High Quality Custom 5 Transparency Rough Preprinted Bond Letterhead Envelope Custom 1 Custom 2 Custom 6 Custom 7 Status Vellum Cardstock Thick Custom 3 Custom 8 Labels Color Coated Custom 4 Cancel OK 10/10/2008 10:10 OPERATION GUIDE 2-27 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 68
off when the document processor is opened. Keep the document processor open if the original is 40 mm or thicker. 2 Place the original. Put the scanning side facedown and align it flush against the original size indicator plates with the back left corner as the reference point. 2-28 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 69
Preparation before Use Original size indicator plates (Inch models) 2 (Metric models) OPERATION GUIDE 3 Close the original cover. IMPORTANT: Do not push the original cover forcefully when you close it. Excessive pressure may crack the platen glass. NOTE: Shadows - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 70
-sided originals are scanned. Part Names of the Document Processor (1) (2) (3) (4) (5) (6) (7) (1) Original placement indicator (2) Top cover (3) Original width guides (4) Original table (5) Original eject table (6) Original stopper (7) Opening handle Originals Supported by the Document Processor - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 71
the original eject table may cause the new originals to jam. 2 1 Adjust the original width guides to fit the originals. Original placement indicator OPERATION GUIDE 2 Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 72
Preparation before Use 2-32 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 73
Mode 3-4 • Sleep and Auto Sleep 3-5 • Adjusting the Operation Panel Angle 3-6 • Login/Logout 3-7 • Touch Panel Display 3-11 • Original Preview 3-12 • Copying 3-13 40 • Basic Operation for Document Box 3-42 • Canceling Jobs 3-49 • Quick Setup Screen 3-50 • Using the Internet Browser 3-53 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 74
power switch, do not turn on the main power switch again immediately. Wait more than 5 seconds, and then turn on the main power switch. 3-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 75
of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. If the optional Fax kit is installed, note that turning the machine off at the main power switch disables fax transmission and reception. CAUTION: Remove paper from the cassettes and seal it in the paper storage - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 76
the machine automatically wakes up and starts printing. Also when fax data arrives while the machine is in Low Power Mode when using the optional fax, the machine automatically wakes up and starts printing. To Mode if left idle for a preset time. The default preset time is 3 minutes. 3-4 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 77
is received during Sleep, the print job is performed while the touch panel remains unlit. When using the optional fax, received fax data is printed out while the Sleep if left idle for a preset time in the Low Power Mode. The default preset time is 30 minutes for 25/25 ppm and 30/30 ppm models - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 78
Basic Operation Adjusting the Operation Panel Angle Adjust the angle of the operation panel in two as shown by releasing the operation panel lock lever. 3-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 79
and password. Login to: Login User Name Local abcdef Login Password ******** Check Counter Status 1 If the screen shown appears during operations, press [Login User Name]. Press [# Keys] to enter the login data using the numeric keys. # Keys # Keys Cancel IC Card Login Login 10/10/2008 10:10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 80
copy, send or store documents, you can select the color mode used for scanning from the operation panel. Automatically recognizes whether scanned documents are color or black & white. Scans all documents in full color. Scans all documents in black & white. The basic procedure for selecting the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 81
Auto Letter Plain Ledger Plain Letter Plain Letter Plain Cancel Copies Letter Plain MP Tray Setting OK 10/10/2008 10:10 1 In the paper selection screen, press the key for the cassette containing the required paper size Quick No. Search key (or [No.]) in the basic send screen. OPERATION GUIDE 3-9 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 82
Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 2008/10/10 10:10 2 In the screen appears and the specified destination appears in the destinations list. 3-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 83
Paper Selection 2-sided >>2-sided Duplex 100% Zoom 2 in 1 Combine Paper source Normal 0 Density Off Staple/Punch Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Quick Setup Status Org./Paper/ Finishing Color/ Image Quality Layout/Edit Advanced Setup 10/10/2008 10:10 OPERATION GUIDE 3-11 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 84
Status Org./Paper/ Finishing Color/ Image Quality Normal 0 Density Off Staple/Punch Layout/Edit Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Advanced Setup 10/10/2008 10:10 NOTE: If you scan a multi-page original, only the first page is previewed. 5 If there is no problem with the preview image - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 85
100% Zoom 2 in 1 Combine Quick Setup Status Org./Paper/ Finishing Color/ Image Quality Copies Shortcut 1 Shortcut 2 Normal 0 Density Off Staple/Punch Layout/Edit Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Advanced Setup 10/10/2008 10:10 3 Check that [Auto] is selected of Paper Selection on - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 86
steps. Normal Darker To change density adjustment from Manual to Auto, press [Auto]. Original Zoom Paper : --: 100% : --- Preview Status Add Shortcut -3 -2 -1 0 +1 +2 +3 -2.5 -1.5 -0.5 +0.5 +1.5 +2.5 Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start key. Copying begins - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 87
the originals on the platen. 3 Set the original on the platen and press [Color/ Image Quality] -> [Original Image]. Ready to copy. Copies 1 Original Image Place Printed Photo Text Map Printed Document Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start key. Copying begins. - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 88
original image suitably to the selected paper size. A3: 141 % A4 Statement-R: 64 % Manual Zoom 25 % A5: 70 % Manually reduces or enlarges the original image in 1% increments between 25% and 400%. >> B5), 81%(B4 >> A4, B5 >> A5), 70% (A3 >> A4, B4 >> B5), 50%, 25% (Min.) 3-16 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 89
Keys 100% 77% Ledger >>Legal 64% Ledger >>Letter Auto 50% Ledger >>STMT 25% Min. Cancel OK 10/10/2008 10:10 4 Press [Standard Zoom] to 400) 100 % # Keys Cancel Top Edge Top Original Orientation OK 10/10/2008 10:10 Press [Original Orientation] to select orientation of the originals, either [ - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 90
second sides are rotated 180°. Produces two-sided copies from two-sided originals. The optional document processor is required. NOTE: The paper sizes supported in Two-sided to Two-sided are Ledger, Legal, Letter, Letter-R, Executive, Statement-R, Oficio II, 8.5×13.5", A3, B4, A4, A4-R, B5, B5-R, A5 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 91
copied from right to left. NOTE: The following sizes of originals and paper are supported in Two-sided to One-sided and Book to Onesided. Original: Ledger, Letter-R, Finishing Binding Left/Right Binding Top Cancel Top Edge Top Original Orientation OK 10/10/2008 10:10 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 92
press [OK]. 8 Press [OK]. 9 Press the Start key. Once an original placed on the platen is scanned, replace it with the next one. Then, press the Start key. After scanning all originals, press [Finish Scan] to start copying. Collate/Offset Copying The machine can collate and offset at the same time - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 93
supported in Offset are A4, B5, Letter and 16K. When you use offsetting, printed copies are segregated after each set of copies (or after each page). NOTE: The optional document finisher or 3,000 sheet document finisher on the platen. 3 Press [Org./Paper/Finishing] and then [Collate/ Offset]. 4 To - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 94
] is selected for Collate, press [Off] or [Each Page] of Offset. Original Zoom Paper : --: 100% : --- Preview Status Add Shortcut Offset Off Each Page Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start key. Copying begins. 3-22 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 95
Paper/ Finishing Color/ Image Quality Shortcut 2 Normal 0 Density Off Staple/Punch Layout/Edit Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Advanced Setup 10/10/2008 10:10 2 Press the Start key. The machine starts scanning the originals. When the current print job ends, the reserved copy job is - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 96
Org./Paper/ Finishing Color/ Image Quality Copies 1 Shortcut 1 Shortcut 2 Normal 0 Density Off Staple/Punch Layout/Edit Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Advanced Setup 10/10/2008 10:10 1 Press the Interrupt key. Ready for interrupt copy. is displayed. The current print job is - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 97
finished copies. NOTE: Stapling requires the optional document finisher or 3,000 sheet document finisher. Note also that saddle stitching (center Document Finisher Original Orientation: Top Edge (Back Edge) Document Finisher 3,000 Sheet Document Finisher Document Finisher Original Orientation - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 98
Place the originals on the platen. 3 Press [Org./Paper/Finishing] and then [Staple/ Punch]. Ready to copy. Copies 4 3 holes Top 3 holes Right Cancel Top Edge Top Original Orientation OK 10/10/2008 10:10 NOTE: To use saddle stitching, press [Bind and Fold]. When placing . 3-26 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 99
in preparation for binding. NOTE: Requires the optional 3,000 sheet document finisher and punching unit. The orientations of the original and corresponding punch positions key. 2 Place the originals on the platen. 3 Press [Org./Paper/Finishing]and then press [Staple/Punch]. OPERATION GUIDE 3-27 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 100
Fold 3 holes Left 3 holes Top 3 holes Right Cancel Top Edge Top Original Orientation OK 10/10/2008 10:10 4 Select the type of hole punching. 5 Press [Original Orientation] to choose orientation of . If all original pages have been scanned, press [Finish Scan]. Copying begins. 3-28 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 101
below to print documents from applications. NOTE: To print the document from applications, install the printer driver on your computer from the supplied CD-ROM (Product Library). 3 1 Create a document using numbers. 5 Click Properties button. The Properties dialog box appears. OPERATION GUIDE 3-29 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 102
match the orientation of the document. Selecting Rotate 180° will print the document rotated 180°. 9 Click OK button to return to the Print dialog box. 10 Click OK button to start printing. 3-30 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 103
the image or send it to the Document Box. To use the Scanning Function perform the following steps: • Program the settings, including the E-mail setting on the machine. • Use COMMAND CENTER (the internal HTML web page) to register the IP address, the host name of the SMTP server, and the recipient - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 104
mail. For details, see COMMAND CENTER (Settings for E-mail) on page 2-13. 1 Press the Send key. Displays the screen for sending. Ready to send. Place original. E-mail Address Entry E-mail Address Add a new e-mail destination. Press [E-mail Address], then enter the address using the keyboard screen - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 105
PC. Stores a scanned original image in a folder of an FTP server. NOTE: • Refer to Help of your operating system for details on how to share a folder. • Be sure that SMB Protocol or FTP in the COMMAND CENTER is On. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. 1 Press the Send - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 106
or IP address of the PC to receive the data. Up to 64 characters Path Path to the receiving folder such as follows. For example, \User\ScanData. Up to 128 characters Login User Name User name to access the PC For example, abcdnet\james.smith Up to 64 characters Login Password Password to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 107
Host name or IP address of FTP server Up to 64 characters 3 Path Path to the receiving folder. For example, \User\ScanData. Otherwise the data will be saved in the home directory. Up to 128 characters Login User Name FTP server login user name Up to 64 characters Login Password FTP server - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 108
Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 8 Check the destination . Select Auto, DES, 3DES or AES as the encryption method. 3-36 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 109
Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 Address Book Addr Book Address . For details on the external address book, refer to KYOCERA COMMAND CENTER Operation Guide. 3 Press [OK] to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 110
(2) (3) (4) Address Book Addr Book Address Book Dest. FAX i-FAX Search(Name) Search(No.) 1/2 Register/Edit Address Book Detail Group Status Cancel OK 10/10/2008 10:10 Keys used Search type 1 Search by name 2 Search by address by address number Press [Search(No.)] and enter the address - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 111
JJJ 0010 1/100 Destination Status Quick Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 Access the destination by specifying the 4-digit (0001 to 1000 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 112
or sharing among multiple users. Document Box contains four job is not printed until you release the job at the operation panel. When sending the job from the application software, specify a 4-digit access code in the printer driver. The job is released for printing by entering the access code - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 113
or image. This Job Box is used to scanned using this machine can also be saved to USB memory in the PDF, TIFF, JPEG, XPS or high compression PDF format (Scan to USB). Fax Box Fax Box stores the fax data received. For details, refer to the Operation Guide supplied with the fax kit. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 114
and overwrite your box password. Custom Box. No. Name 0001 0001 Box 0002 0002 Box 0003 0003 Box Owner 1 User 2 User 3 User Used Area 10% 20% 30% Register/Edit 1/1 Box Custom Box Status Store File Detail Job Box Removable Memory Open FAX Box 10/10/2008 10:10 3 Select the box - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 115
Owner 1 User 2 User 3 User Used Area 10% 20% 30% Register/Edit 1/1 Box Registers new boxes and checks, modifies or deletes box information. Custom Box Status Store File Detail Job Box Removable Memory Open FAX Box Saves the document in the selected box. 10/10/2008 10:10 Opens the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 116
Box SALES 040420075501 040420075502 Print Send Join Status Switches between list display and thumbnail display. Move/Copy 1/1 Detail Preview Delete Store File Close 10/10/2008 10:10 Prints, you cannot select multiple documents when you are sending documents. 3-44 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 117
No. Name 0001 SALES Owner Anonymous Used Area password, enter the correct password. Status Box: Box No.: 0001 Box Name: SALES Box Password: ******** Usage Restriction: 21 MB Free Space: 30 GB Status Detail/Edit Delete Close 10/10/2008 10:10 Change Cancel Register 10/10/2008 10:10 4 If you - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 118
Size : Resol. : Color : In multiple-page documents, you can change pages by entering the desired page number. 1/6 In multiple-page documents, you can use these buttons to change pages. Close Status 10/10/2008 10:10 Zoom out. Zoom in. 3 When you have finished previewing documents or - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 119
Basic Operation User Privileges When user login administration is enabled, accessibility to the Document Box components will vary depending on the given user privilege. Accessibilities vary depending on user privilege as follows: Accessibility Access level Administrator User 3 Creating a box - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 120
to Creating a New Custom Box on page 6-2. Working With User Privileges When User Login Administration is Enabled Box: Box No.: 0001 Box Name: SALES Box Password: ******** Change Change Owner: DCBA9876 Permission: Private Change When user login administration is enabled, the owner of a box with - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 121
screen. Copying... Copies Job No.: 000021 Scanner Setting Scanned Pages 2 Letter 100% 2-sided Top Edge Top Status Job Name: Doc10102008101031 User Name: ----Printer Setting Copies 2/ 24 Letter 2-sided Collate Plain Top Tray Cancel Reserve Next 10/10/2008 10:10 NOTE: If Reserve Next - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 122
Default Registration 1: Paper Selection 2: Zoom 3: Density 4: Duplex 5: Combine 6: Staple/Punch 1: Zoom 2: Scan Resolution 3: FAX Original Orientation • Collate/Offset • Color Selection • Original Image • Original Size • Continuous Scan • Zoom • Scan Resolution • FAX TX Resolution • Density • 2-sided - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 123
Scan • Storing Size Sending From Box Printing From Box 1: File Format 2: Delete after Transmitted 3: FAX TX Finishing Color/ Image Quality Copies Shortcut 1 Shortcut 2 Normal 0 Density Off Staple/Punch Layout/Edit Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Advanced Setup 10/10/2008 10:10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 124
Quick Setup screen. Off Key 1 Key 4 Key 2 Key 5 Key 3 Key 6 3 Press [Key 3] here as the key to set replacement location. Status Cancel OK 10/10/2008 10:10 4 Press [OK]. A confirmation screen appears. Press [Yes]. The Original Image Quality function will be newly registered. 3-52 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 125
appears. Application 2 Press [Internet Browser]. The Internet browser starts up. Internet Browser Status 10/10/2008 10:10 3 Use the browser screen to browse web pages. For information on how to use the displayed. For details, refer to Internet Browser Setup (page 8-80). OPERATION GUIDE 3-53 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 126
. Title bar Displays the page title. KYOCERA MITA Search box Pressing the text box displays Displayed when you are viewing a protected page. 10/10/2008 10:10 Loader/Progress bar Shows the status of page ] or [SearchDown]. NOTE: Pressing the Reset key while the Internet browser is displayed - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 127
Color Balance Adjust 4-16 • Hue Adjustment 4-17 • One-touch Image Adjust 4-19 • Sharpness Adjust 4-20 • Background Density Adjust 4-21 • Combine Mode 4-22 • Margin/Centering • Continuous Scan 4-42 • Auto Image Rotation 4-44 • Negative Image 4-45 • Mirror Image 4-46 • Job Finish Notice 4-47 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 128
Specify the size of originals being scanned. Be sure to specify the original mm (in 1 mm increments), Vertical: 50 to 297 mm (in 1 mm increments) * For instructions on how to specify the custom original sizes (Custom 1 to 4), refer to Custom Original Size Setup on the platen. 4-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 129
3 Press [Org./Paper/Finishing] and then [Original Size to select the original size. 4 Status Add Shortcut Cancel OK 10/10/2008 10:10 Ready to copy. Original Size Standard X Sizes 1 Place original Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start key to start copying. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 130
key. 2 Place the originals on the platen. 3 Press [Org./Paper/Finishing] and then [Paper Selection]. Ready to copy. Paper Selection Copies 4 Ledger Plain Letter Plain Letter Plain Cancel Letter Plain MP Tray Setting OK 10/10/2008 10:10 If [Auto] is selected, the paper matching the size of the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 131
from nonstandard sizes and custom sizes. ISO B5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6 (Commercial #6 3/4), or less), Transparency, Rough, Vellum (64 g/m2 or less), Labels, Recycled, Preprinted***, Bond, Cardstock, Color, Prepunched***, Letterhead***, Thick (106 g/ - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 132
Measurement on page 8-15. *** For instructions on how to specify the custom paper often and set them as default (refer to Paper Size platen. 3 Press [Org./Paper/Finishing], [Paper Selection] and then .69) " 11 # Keys Status Cancel OK 10/10/2008 10:10 Copies If you select [Size Entry], press [+] - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 133
Copying Functions 8 Press [OK]. 9 Press the Start key to start scanning the originals. 10 When the machine is ready, the confirmation screen for the specified paper appears. Load the required paper in the multi purpose tray and press [Continue] to start copying. 4 OPERATION GUIDE 4-7 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 134
operation, up to 30 originals of different sizes can be placed in the document processor at the same time. Supported Combinations of Originals Originals of the Same Width The supported combinations of originals are as follows. Ledger and Letter (A3 and A4) Ledger Letter Ledger and Letter-R (Folio - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 135
Copying Functions Originals of Different Widths Place all originals of different widths. The supported combinations of originals are as follows. NOTE: When mixing the original sizes as using the following 8-11. A3, B4, A4 and B5 4 B4, A4-R and B5 Folio, A4-R and B5-R OPERATION GUIDE 4-9 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 136
Width Long Edge Left Short Edge Left Cancel OK 10/10/2008 10:10 IMPORTANT: When placing originals of different widths, be sure to flush them against the document width guide toward the back of the machine. 3 Press [Org./Paper/Finishing] and then [Mixed Size Originals]. 4 Select [Mixed Size - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 137
to use the following functions. • Zoom (XY Zoom) • Duplex • Margin/Centering originals • Border erase • Combine mode • Memo mode 4 • Page numbering • ] [Top Edge Left] NOTE: To change the default setting for the original orientation, refer to Original Orientation on page 8-20. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 138
key. 2 Place the originals on the platen. 3 Press [Org./Paper/Finishing] and then [Original Orientation]. Ready to copy. Original Orientation Place original. Top Edge Top Top Edge Left Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start key to start copying. 4-12 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 139
for finished copies. When you select [Finisher Tray], [TrayB], [TrayC] or [Tray1] to [Tray7], select the orientation of output copy, Face Up (print facing up) or Face Down (print facing down). Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start key to start copying. OPERATION GUIDE 4-13 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 140
[On]. EcoPrint Place original. Conserve toner when printing. Use EcoPrint for test copies and other situations where high-quality copies are not necessary. Original Zoom Paper : --: 100% : --- Preview Status Add Shortcut Off On Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 141
Color/Image Quality], [Color Selection] and 4 then press [Single Color]. Ready to copy. Color Selection Auto Color Single Color Copies 1 4 Select color Status Add Shortcut Full Color Black & White Single Color Cyan Red Magenta Yellow Green Blue Cancel OK 10/10/2008 10:10 5 Press [OK - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 142
4 5 Cancel OK 10/10/2008 10:10 1 Press Copy key. 2 Place the originals on the platen. 3 Press [Color/Image Quality] and then press [Color Balance]. 4 Press [On]. 5 Press [ ] or [ ] on each side of the color to be adjusted (Cyan, Magenta, Yellow, Black) to adjust each color. 6 Press [OK]. 7 Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 143
Original Zoom Paper : --- : 100% : --- Preview Yellow - Green & Blue - Magenta Green - Cyan & Magenta - Red Cyan - Blue & Red - Yellow Status Add Shortcut Copies Adjust hue for all colors. Yellow Red Green Magenta Blue Cyan Cancel OK 10/10/2008 10:10 OPERATION GUIDE 4-17 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 144
& Red - Yellow], and press [ ] to adjust yellow closer to red , and blue closer to cyan. 5 Press [OK]. 6 Press the Start key. Copying begins. 4-18 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 145
the sample image in Quick Guide to Adjusting Image Quality for examples of the effect of each setting. NOTE: This feature is used with full color copying. This feature can Smooth Dull Light Sharp Dark Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start key. Copying begins. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 146
[Unsharpen]. Refer to the sample image in Quick Guide to Adjusting Image Quality. Follow the steps below to the platen. Ready to copy. Sharpness 3 Press [Color/Image Quality] and then Press [Sharpness]. Copies 4 -2 -1 0 +1 +2 +3 Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 147
used with full color and auto color copying. Background Density Adjust is disabled during auto color copying when the a black & white original Preview Status Add Shortcut Cancel OK 10/10/2008 10:10 5 Press [1] to [5] (Lighter - Darker) to adjust the background color intensity. 6 Press [OK]. 7 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 148
Orientation of Original Platen Document processor NOTE: When placing the original on the platen, be sure to copy the originals in page order. 4-22 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 149
Solid Dotted Borders (Cropmark) The procedure for using Combine mode copying is explained below. 1 Press the Copy key. 2 Place the originals on the platen. OPERATION GUIDE 4-23 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 150
Down then Right Down then Left Cancel None Border Line Top Edge Top Original Orientation OK 10/10/2008 10:10 3 Press [Layout/Edit] and then [Combine]. 4 Press [2 in 1] or [4 and press the Start key. After scanning all originals, press [Finish Scan] to start copying. 4-24 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 151
you can center the original 10/10/2008 10:10 4 Press [Margin] to select the copy with margin. Use [+] or [-] to enter the margins for Left/Right and Top/Bottom. Press [# Keys] to use the numeric keys for entry. For duplex copying, press [Back Page] and select [Auto] or [Manual]. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 152
- +0.75) 0.25 " # Keys Cancel OK 10/10/2008 10:10 Copies Cancel Top Edge Top Original Orientation OK 10/10/2008 10:10 If you selected [Auto], press [OK]. If you pressed [Manual], enter the margins in the displayed screen and then press [OK]. Press [Centering] to center the original image on the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 153
black borders around the edges and in the middle of the original such as a thick book. You can specify the widths individually to erase the borders around the edges and in the center To specify the default width value of Border Erase, refer to Border Erase Default on page 8-26 for details. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 154
Page When scanning a 2- performed on the back page NOTE: You can change the default setting for Border Erase to Back Page. For details, Same as Front Page Back Page Top Edge Top Original Orientation OK 10/10/2008 10:10 Press [Individual Border Erase] to select the individual border erase. Use - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 155
brochures or pamphlets. A booklet, such as a magazine, is made by folding at the center. You can copy the cover page onto colored 3,000 sheet document finisher and the folding unit enables you to saddle stitch your copies (fold them in two with staples in the center seam). This is GUIDE 4-29 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 156
Finishing Copies Binding Left/Right Binding Top Binding Left Binding Right Binding Top Cancel Off Cover Off Saddle Stitch Top Edge Top Original Orientation OK 10/10/2008 10:10 binding orientation in Finishing. If you selected [1-sided>>Booklet], choose the binding orientation in Finishing. 6 If - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 157
[OK]. 4 10 Platen and press the Start key. Copying begins. NOTE: When using the platen, be sure to place the originals in page order. If the originals are placed on the platen, consecutively replace each original after pressing the Start key. After scanning all originals, press [Finish Scan] to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 158
Back Covers Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start key. Copying begins. If the originals are placed on the platen, consecutively replace each original after pressing the Start key. After scanning all originals, press [Finish Scan] to start copying. 4-32 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 159
Scan New Form Original Zoom Paper : --- : 100% : --- Preview Status Add Shortcut Density Copies (10 - 100) 0% Cancel Select Form OK 10/10/2008 10:10 3 Press [Scan a higher level folder, press [Up]. Status Cancel OK 10/10/2008 10:10 4 Press [OK]. 5 Place the originals. Place the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 160
# Keys # Keys Cancel Copies Auto Last Page Auto Denominator # Top Edge Top Original Orientation OK 10/10/2008 10:10 4 Select the numbering format from [-1-], [P.1] or [1/n]. 5 Select the page numbering position. 6 the number with the numeric keys after pressing [# Keys]. 4-34 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 161
). Then press [OK]. You can set a value up to -10. You can also enter the number with the numeric keys after pressing [# Keys]. 9 The total number of pages n in the format [1/n] can be changed manually. Press [Denominator #] and select [Manual]. Press [+] or [-] to enter the total number of pages - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 162
B Copy Reduces images of two original pages for copying onto half of a single page, leaving the other half blank for notes. Original Copy 4-36 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 163
Shortcut Layout A Layout B Top L to R Top L to B Top R to L Top R to B Cancel None Border Line Top Edge Top Original Orientation OK 10/10/2008 10:10 5 Press [Border Line] to select the page boundary line. Press [OK]. 6 Press [Original Orientation] to select orientation of the originals, either - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 164
steps as below to use poster enlargement. 1 Press Copy key. 2 Place the originals on the platen. 3 Press [Layout/Edit] and then press [Poster]. 4-38 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 165
size. If [Zoom Priority] is selected, set the output zoom size. If [Number of Sheets] is selected, set the number of split pages. Cancel OK 10/10/2008 10:10 4 5 Press [OK]. 6 Press the Start key. Copying begins. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 166
[Image Repeat]. 4 Press [Zoom Priority]. To make double copies, press [Double Copy] and proceed to step 8. # Keys Off Specify Repeat Area Cancel OK 10/10/2008 10:10 5 Press [+] or [-] to set the zoom size. Press [# Keys] to enter with numeric keys. 6 To set the area of the original to be - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 167
to left edge of repeat area 4 Y2: Height of repeat area X2: Width of repeat area 8 Press [OK]. 9 Press the Start key. Copying begins. OPERATION GUIDE 4-41 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 168
Binding Top OK 10/10/2008 10:10 Scan next original(s). Place the originals and press Start key. Press [Finish Scan] to start copying. Job No.:000021 Scanner Setting Job Name:doc20080505113414 Original Size Original Orientation Original Image Copies 1 User Name: ----Finishing 㪈㪉 pages Next - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 169
Copying Functions 6 Place the next original and press the Start key. Repeat these steps to scan the remaining originals. After scanning all originals, press [Finish Scan] to start copying. 4 OPERATION GUIDE 4-43 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 170
will be rotated 90° counter-clockwise prior to copying. NOTE: To set Auto Image Rotation as the default mode, refer to Auto Image Rotation on page 8-28. The procedure for making copies using Auto Image Auto Image Rotation. 5 Press [OK]. 6 Press the Start key to start copying. 4-44 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 171
and white portions of the image for printing. NOTE: This function is only available for black and white copy mode. Use the procedure below to make negative image copies. 1 Press the Press [On] to select Negative Image. 5 Press [OK]. 6 Press the Start key to start copying. OPERATION GUIDE 4-45 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 172
Mirror Image Copies the mirrored image of the original. NOTE: This function is only available for black and white copy mode. Use the procedure below to make mirror image copies. 1 Press the Copy On] to select Mirror Image. 5 Press [OK]. 6 Press the Start key to start copying. 4-46 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 173
3 Press [Advanced Setup] and then [Job Finish Notice]. Ready to copy. Job Finish Notice Off Address Book Address Entry User A Destination Detail Copies Detail [email protected] Address Book 4 To select the address to be notified from the address book, press [Address Book] on the left of the screen - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 174
Functions Ready to copy. Job Finish Notice Off Address Book Address Entry E-mail Address Status Add Shortcut Copies To directly enter the E-mail address, press [Address Entry]. Press [E-mail Address], enter the address and press [OK]. Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 175
, [Job No.]. Added information is displayed in Additional Info. Additional Info Job No. Job No. Date and Time NOTE: The maximum length of the file name is 32 characters. Status Add Shortcut Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Press the Start key to start copying. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 176
Setup] and then [Priority Override]. 4 Press [On] to select Priority Override. 5 Press [OK]. 6 Press the Start key. The current copy job is suspended and the copy job selected in Priority Override starts. The suspended job resumes after Priority Override copying is finished. 4-50 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 177
a password, press [# Keys] and enter a 4-digit password. IMPORTANT: If you forget the pass code, Repeat Copy will be unavailable. Make a note of the pass code beforehand if necessary. 5 Press [OK]. 6 Press the Start key to start copying and register this job as a Repeat Copy job. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 178
number. You can also enter the number from the number keypad. A number between 0 and 50 can be entered as the number of retained jobs. NOTE: If you enter a value of 0 (zero), you cannot use Cancel OK the Repeat Copy function. Status 10/10/2008 10:10 5 Press [OK]. 4-52 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 179
optional document finisher or 3,000 sheet document finisher is installed, you may need to specify the output destination for finished copies. For multi purpose tray. IMPORTANT: Fan through the transparencies before loading. Up to 10 transparencies can be loaded at one time. Be sure that paper of the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 180
[Blank Sheet] or [Copied Sheet]. Select the paper source to feed paper. Auto Letter Plain Ledger Plain Letter Plain Letter Plain Cancel OK 10/10/2008 10:10 6 Select the media to be fed. If you press [Auto], the machine automatically selects media that matches the size of the original. 7 Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 181
If user login administration Program recalling. 01 FAX 1 06 02 FAX 2 07 2 10 Recall Register Edit Status NOTE: If the program cannot be recalled, the Document Box or the form overlay specified in the program might have been deleted. Check the Document Box. 2008/10/10 10:10 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 182
to change the program. To delete the program, press [Delete this Program]. Choose [Yes] in the confirmation screen to finally delete the program. 4-56 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 183
/2008 10:10 2 Press the keys corresponding to the shortcut number (01 to 06) to register. NOTE: If you select a shortcut number already registered, the currently registered shortcut can be replaced with a new one. 3 Enter the shortcut name and press [Register] to add the shortcut. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 184
screen to change the shortcut. To delete the shortcut, press [Delete this Shortcut]. Choose [Yes] in the confirmation screen to delete the shortcut. 4-58 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 185
Sending Size Selection 5-4 • Zoom 5-6 • Centering 5-7 • Mixed Sized Originals 5-8 • Color / Grayscale / Black and White Selection ...........5-24 • Continuous Scan 5-25 • Border Erase 5-26 • Enter Document Name/File Name 5-28 • Enter E-mail Subject and Body 5-29 • WSD Scan 5-30 • Job Finish - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 186
the size of originals that will serve as the basis for scanning. Be sure to select the original size when using originals of Measurement on page 8-15. Use the procedure below to select the original size when sending scanned images. 1 Press the Send key. 2 Place the originals on the platen. 3 Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 187
[Others], or [Size Entry] to select original size. Cancel OK 10/10/2008 10:10 Ready to send. Place original. Original Size X Standard Sizes 1 Keys (2.00 - 11.69) 11 " # Keys Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Specify the destination, and press the Start key to start sending. - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 188
Zoom [100%], you can send the image as the actual size (No Zoom). Use the procedure below to select the size for transmission when sending scanned images. 1 Press the Send Key. 2 Place the originals on the platen. 3 Press [Original/Sending Data Format] and then [Sending Size]. 5-4 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 189
11x15" 4 Press [Standard Sizes 1], [Standard Sizes 2], or [Others] to select the sending size. Original Zoom Paper : --: 100% : --- Preview Status Add Shortcut Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Specify the destination, and press the Start key to 5 start sending. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 190
. [100%]: Scan at actual size. [Auto]: Enlarge or reduce to match sending size/storing size. Destination 5 Press [100%] or [Auto]. Original Zoom Paper : --: 100% : --- Preview Status Add Shortcut 100% Auto Cancel OK 10/10/2008 10:10 6 Press [OK]. 7 Specify the destination, and press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 191
then image when sending a scanned image. 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Advanced Setup] and then [Centering]. 4 Press [On]. Centering is performed. 5 5 Press [OK]. 6 Specify the destination, and press the Start key to start sending. OPERATION GUIDE 5-7 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 192
follows. • Ledger and Letter (A3 and A4) Ledger Letter • Legal and Letter-R (Folio and A4-R) Letter Ledger • B4 and B5 Legal Letter-R LetteLr-eRgal 5-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 193
combinations of originals of different sizes that can be placed together are as follows. NOTE: You cannot scan two-sided originals when placing originals of different widths. When mixing the original sizes as using the 8-11. • A3, B4, A4, B5 5 • B4, A4-R, B5 • Folio, A4-R, B5-R OPERATION GUIDE 5-9 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 194
originals to align with the width guide at the backside. If the originals are placed unevenly, they may not be scanned correctly. 3 Press [Original/ Status Add Shortcut Off Same Width Different Width Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Specify the destination, and press the Start - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 195
below to select the original type and binding direction when sending scanned originals. 1 Press the Send key. 2 Place the originals Add Shortcut Top Edge Top Original Orientation Cancel OK 10/10/2008 10:10 5 When selecting [2-sided], select the binding direction and . OPERATION GUIDE 5-11 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 196
the platen for sending. 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Original/Sending Data Format] and then [Original Orientation]. 5-12 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 197
orientation from [Top Edge Top] and [Top Edge Left]. Original Zoom Paper : --- : 100% : --- Preview Status Add Shortcut Top Edge Top Top Edge Left Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Specify the destination, and press the Start key to 5 start sending. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 198
Color (Color/Grayscale), Auto Color (Color/Black and White), Full Color, Grayscale NOTE: In the color mode, when auto color (color/black and white) is selected, [JPEG] and [XPS] cannot be specified, and when black format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF]. 5-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 199
scanning has been selected for Grayscale or Full Color, set the image quality. If you selected [PDF] or [High Comp. PDF], press [Encryption] and specify the encryption settings. Original Zoom Paper : --: 100% : --- Preview Status Add Shortcut XPS High Comp. PDF Cancel Off Encryption OK 10/10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 200
(40-bit) Password to Open Off Document Password On Confirmation 4 Press [ ] of Compatibility, select Acrobat 4.0 and later or Acrobat 5.0 and later. Password Off to Edit/Print Document On Status Password Confirmation Cancel Detail OK 10/10/2008 10:10 5 When you enter the password to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 201
you enter the password to edit the PDF file, select [On] of Password to Edit/Print Document. 9 In the same way as the entry of Password to Open Document, enter the password to change the PDF file. 10 Press [Detail when [Acrobat 5.0 and later] is selected in Compatibility. OPERATION GUIDE 5-17 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 202
Press [OK] three times to return to Original/ Sending Data Format. 15 Specify the destination, and press the Start key to start sending. 5-18 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 203
the quality when sending scanned originals. 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Color/Image Quality] and then Status Add Shortcut Text+Photo Photo Text for OCR Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Specify the destination, and press the Start - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 204
scanning the originals. The table below shows the available settings. Item Manual Color/Image Quality] and then [Density]. Ready to send. Place original. Density Place original. Auto Lighter Destination 4 When selecting manual +0.5 +1.5 +2.5 Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 205
capacity) and longer scanning and sending times. the scanning resolution when sending a scanned image is Color/Image Quality] and then [Scan Resolution]. 5 Ready to send. Place original. Scan Resolution Place original. Select fineness of scanning Normal Cancel OK 10/10/2008 10:10 5 Press [ - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 206
the sharpness when sending scanned images. 1 Press the Send key. 2 Place the originals on the platen. 3 Press [Color/Image Quality] and then Add Shortcut Unsharpen Sharpen -3 -2 -1 0 +1 +2 +3 Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Specify the destination, and press the Start key - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 207
Black & White] in Color / Grayscale / Black and White Selection (see page 5-24). Use the procedure below to set the background density when sending scanned Paper : --: 100% : --- Preview Status Add Shortcut Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Specify the destination, and press the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 208
in full color and black & white originals in black & white. 4 Select the color mode to be used for scanning. Original Zoom Paper : --: 100% : --- Preview Status Add Shortcut Auto Color (Color/Gray) Auto Color (Color/B & W) Full Color Grayscale Black & White Cancel OK 10/10/2008 10:10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 209
and press the Start key. When the scanning is completed, change the settings as necessary. 7 Place the next original, and press the Start key. Scan the remaining originals by the same procedure. When you have scanned all the originals, press [Finish Scan] to start sending. OPERATION GUIDE 5-25 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 210
Sending Functions Border Erase Use Border Erase to remove black shadows that appear around the outside of the original when scanning and sending originals. The following options can be selected. Border Erase Sheet Erases black borders around the single sheet original. Original Border Erase Book - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 211
back page Use the procedure below to erase borders when sending scanned originals. 1 Press the Send key. 5 2 Place the Same as Front Page Back Page Top Edge Top Original Orientation OK 10/10/2008 10:10 Press [Original Orientation] to select the original orientation from either [Top GUIDE 5-27 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 212
name to scanned images. You can specify a default for the document name. Use the procedure below to assign names to scanned documents that ]. Additional Info & [ Date and Time ] Job No. Date and Time Status Add Shortcut Cancel OK 10/10/2008 10:10 5 Enter the document name, and press [OK - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 213
3 Press [Subject]. 5 Original Zoom Paper : --: 100% : --- Preview Status Add Shortcut Cancel OK 10/10/2008 10:10 4 Enter the subject, and press [OK]. NOTE: Up to 60 characters can be entered for the subject the destination, and press the Start key to start sending. OPERATION GUIDE 5-29 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 214
help or the operation guide of your software. Installing Driver Software (for Windows Vista) 1 Click Start and then Network in the computer. 2 Right-click the machine's icon (Kyocera:Taskalfa XXX:XXX) and then click Install. Procedure Using this machine NOTE: If the User Account Control window - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 215
Cancel Back OK 10/10/2008 10:10 6 Select the Scan from Your Computer 1 Press the Send Key. The send screen appears. NOTE: Depending on the settings, the address Scan]. 4 Press [From Computer] and press [Execute]. 5 Use the software installed on the computer to send the images. OPERATION GUIDE 5- - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 216
by pressing [Detail]. Status Add Shortcut Cancel OK 10/10/2008 10:10 5 Specify the destination to send the finish notice, and press [OK]. Ready to send. Place original. Job Finish Notice Off Address Book E-mail Address Address Entry Destination NOTE: For the procedure to select the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 217
and Print]. 4 Press [On]. 5 Press [OK]. 5 6 Specify the destination and press the Start key. Transmission begins and a copy of the transmitted document is printed. OPERATION GUIDE 5-33 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 218
4 Press [On]. Used Area 6% 4% 8% 2/2 4% 2% Detail Status Add Shortcut Cancel OK 10/10/2008 10:10 5 Select the Custom Box in which the copy is to be stored. If a password entry screen for the Custom Box appears, enter the password. You can view information on the selected Custom Box by - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 219
[On]. 5 Press [OK]. NOTE: Click Advanced -> Secure Protocols in the COMMAND CENTER. Be sure that SSL of Secure Protocol Settings is On and one or more effective encryption are selected in Clientside Settings. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. OPERATION GUIDE 5-35 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 220
Status Cancel OK 10/10/2008 10:10 4 Press [OK]. About Color Profiles The color scanner provides color profiles to adjust color. NOTE: The color profile data import method varies for every TWAIN/WIA-compliant software. Use the color profile after carefully reading the manual included with your - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 221
6 Document Box This chapter explains the typical procedure for utilizing Document Box. • Using a Custom Box 6-2 • Using a Job Box 6-12 • Printing Documents Stored in Removable USB Memory 6-20 • Saving Documents to USB Memory (Scan to USB) ...6-22 OPERATION GUIDE 6-1 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 222
in the user box. 1 Press the Document Box key. Custom Box. 2 Press [Custom Box] and then [Register/Edit Box]. No. 0001 Name SALES Owner Anonymous Used Area ---- 1/1 Register/Edit Box Custom Box Status Store File Detail Job Box Removable Memory Open FAX Box 2008/10/10 10:10 3 Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 223
press [Off]. NOTE: If user login administration is enabled, "Owner" and "Permission" are also displayed. Refer to Creating new Custom Boxes when user login administration is enabled on page ], [Next] of Custom Box, [Next] of Default Setting and then [Change] of Auto File Deletion Time. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 224
password. Custom Box Status Store File Detail Job Box Removable Memory Open FAX Box 2008/10/10 10:10 4 Select the type of originals, scanning density, etc., as necessary. 5 Press the Start key. The original is scanned and the data is stored in the specified Custom Box. NOTE: Enter up to 64 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 225
password, enter the correct password. Box: 0001 0002 0003 File Name 0404200710574501 0404200710574511 0404200710574521 Print Send Join Date and Time Size 10/10/2008 09:40 21 MB 10/10/2008 09:50 21 MB 10/10/2008 10 remove the checkmark. Status Close 10/10/2008 10:10 4 Press [Print]. 5 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 226
password. Box: 0001 0002 0003 File Name 0404200710574501 0404200710574511 0404200710574521 Print Send Join Status Date and Time Size 10/10/2008 09:40 21 MB 10/10/2008 09:50 21 MB 10/10/2008 10:00 21 MB 1/1 Detail Preview Move/Copy Delete Store File Close 10/10/2008 10:10 address - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 227
password, enter the correct password. Box: 0001 0002 0003 File Name 0404200710574501 0404200710574511 0404200710574521 Print Send Join Date and Time Size 10/10/2008 09:40 21 MB 10/10/2008 09:50 21 MB 10/10/2008 10 screen. 9 Press the Start key. Printing begins. OPERATION GUIDE 6-7 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 228
password. Box: 0001 0002 0003 File Name 0404200710574501 0404200710574511 0404200710574521 Print Send Join Status Date and Time Size 10/10/2008 09:40 21 MB 10/10/2008 09:50 21 MB 10/10/2008 10:00 21 MB 1/1 Detail Preview Move/Copy Delete Store File Close 10/10/2008 10:10 Custom - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 229
the correct password. Box: 0001 0002 0003 File Name 0404200710574501 0404200710574511 0404200710574521 Print Send Join Status Date and Time Size 10/10/2008 09:40 21 MB 10/10/2008 09:50 21 MB 10/10/2008 10:00 21 MB 1/1 Detail Preview Move/Copy Delete Store File Close 10/10/2008 10:10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 230
order of documents to combine. File Name 2008101010574501 2008101010574511 2008101010574521 Date and Time 10/10/2008 09:40 10/10/2008 09:50 10/10/2008 10:10 Size 21 MB 21 MB 21 MB 1/1 Up Down 5 Arrange the left unchanged. Delete the documents if they are no longer needed. 6-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 231
password, enter the correct password. Box: 0001 0002 0003 File Name 0404200710574501 0404200710574511 0404200710574521 Print Send Join Date and Time Size 10/10/2008 09:40 21 MB 10/10/2008 09:50 21 MB 10/10/2008 10 remove the checkmark. Status Close 10/10/2008 10:10 4 Press [Delete]. The - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 232
data which is printed by using the printer driver as a Private Print/ Stored Job. Refer to the Printer Driver User Guide on how to print a job as Private Print or Stored Job using the printer driver. Printing a Document in Private Print/Stored Job Box You can print documents stored in a Private - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 233
deleted. Status Close 10/10/2008 10:10 Quick Copy/Proof and Hold Print Box Quick Copy/Proof and Hold box stores the print data which is printed by using the printer driver as a Quick Copy or Proof and Hold Print job. Refer to the Printer Driver User Guide on how to print a job as Quick Copy or - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 234
Press [Job Box]. 3 Select [Quick Copy/Proof and Hold] and press [Open]. Job Box. Quick Copy/Proof and Hold 1 User 2 User 3 User 4 User 5 User User Name Status Files 5 2 1 1/2 1 1 Open Close 10/10/2008 10:10 4 Select the creator of the document and press [Open]. 6-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 235
User 3 User 4 User 5 User User Name Status Job Box. User: Print File Name 1File 2File 3File 4File 5File Status Files 5 2 1 1/2 1 1 Open Close 10/10/2008 10:10 Date and Time Size 10/10/2008 09:40 21 MB 10/10/2008 09:45 30 MB 10/10/2008 09:50 36 MB 1/1 10/10/2008 09:55 21 MB 10/10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 236
. You can enter any number between 0 and 50. (0 - 50) 32 job(s) Status Cancel OK 10/10/2008 10:10 NOTE: If you enter a value of 0 (zero), no jobs are stored. 4 Press [OK]. The maximum number of stored jobs is set. Printing a Document You can print the documents stored in the Repeat Copy box - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 237
Print Delete Status Close 10/10/2008 10:10 5 If the document is protected by a password, enter the password using the numeric keys. 6 Press [Start Print] to start printing. The Repeat Copy box job will be deleted when are deleted when the main power switch is turned off. OPERATION GUIDE 6-17 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 238
Form for Form Overlay] and press [Open]. Open Custom Box Status Job Box Removable Memory FAX Box 10/10/2008 10:10 Form for Form Overlay Name 1010200809530900 1010200800530910 1010200800530920 Date and Time 10/10/2008 09:00 10/10/2008 09:10 10/10/2008 09:20 Size 21 MB 30 MB 30 MB 1/1 Detail - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 239
Document Box key. 2 Press [Job Box]. 3 Select [Form for Form 10/10/2008 09:00 21 MB 1010200800530910 10/10/2008 09:10 30 MB 1010200800530920 10/10/2008 09:20 30 MB 1/1 Detail 6 Print Delete Store File Status Close 10/10/2008 10:10 5 Press [Yes]. The form is deleted. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 240
TIFF file (TIFF V6/TTN2 format) • JPEG file • XPS file • Encrypted PDF file • PDF files you wish to print We do not guarantee that USB memory printing is error free if a USB hub is used. Printing Print USB memory, press [Format] and follow the instructions on the screen. 2 When the machine reads GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 241
10:00 10/10/2008 10:05 Detail Size Up 1 MB 3 MB 4 MB 1 MB 2 MB 001/999 Open Memory Information Remove Memory Store File Custom Box Status Job Box Removable Memory FAX Box 10/10/2008 10:10 4 Remove the USB memory after Removable Memory can be safely removed. is displayed. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 242
Information Remove Memory Store File Custom Box Status Job Box Removable Memory FAX Box 10/10/2008 10:10 3 Select the folder where the file will be stored and press [Open]. The machine will display the top 3 folder levels, including the root folder. 4 Press [Store File]. 6-22 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 243
Document Box 5 Set the type of original, file format, etc., as desired. 6 Press the Start key. The original is scanned and the data is stored in the USB memory. IMPORTANT: When removing the USB memory, ensure that you use the correct removal procedure, as described - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 244
Document Box 6-24 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 245
check the remaining amount of toner and paper and the status of devices, and how to cancel the fax communication. • Checking Job Status 7-2 • Checking Job History 7-9 • Sending the Job Log History 7-11 • Pause and Resumption of Jobs 7-13 • Canceling of Jobs 7-14 • Priority Override for Waiting - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 246
Scan • FAX • i-FAX • Printer • Join Box Document • Copy Box Document Displaying Status Screens Use the procedure below to display the Status screen. 1 Press the Status/Job Cancel key. Status Status Scheduled Job Job Type All Job No. Accepted Time Type Job Name 438 14:47 [email protected] User - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 247
2008/10/10 10:10 The table below lists the items displayed in the Printing Jobs Status screen. 7 No. Item / Key 1 Job No. 2 Accepted Time 3 Type 4 Job Name 5 User Name 6 Status Detail Acceptance No. of job Accepted Time of job Icons that indicate the job type Copy job Printer job FAX - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 248
, select the job that you want to move up the job queue and press this key. (Refer to Reordering Print Jobs on page 7-15) Select the job for displaying detailed information from the list, and press this key. (Refer to Checking the Detailed Information of Histories on page 7-10) 7-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 249
Destination (Either destination name, FAX number, E-mail address, or server name) 5 User Name User Name for the executed job 6 Status 7 [ ] of Job Type 8 [Cancel] Status of job InProcess: The status before starting sending such as during scanning originals Sending: Sending Waiting - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 250
Acceptance No. of job Accepted Time of job Icons that indicate the job type Storing Job Scan Storing Job Printer Storing Job FAX Storing Job i-FAX Join Box Document Copy Box Document Job name or file name is displayed. User Name for the executed job Status of job InProcess: The status - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 251
000080 Job Type: Sending Job - E-mail User Name: User1 Job Name: doc20070404115151 Accepted Time: 10:10:10 Status Status/Destination: Processing Destination: ABCDE Detail 1/2 Close 10/10/2008 10:10 Use [ ] or [ ] to see the next or previous page of information. OPERATION GUIDE 7-7 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 252
when address is selected. Press [Detail] to display the list. Press [ ] or [ ], select a destination and press [Detail]. Information on the selected job is displayed for checking. Detail Status Close 10/10/2008 10:10 4 To exit from the detailed information, press [Close]. 7-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 253
PC (SMB/FTP) • E-mail • Application • Multiple destination Storing Jobs • Scan • FAX • i-FAX • Printer • Join Box Document • Copy Box Document Displaying Job History Screen The procedure for displaying Job History Screen is explained below. 1 Press the Status/Job Cancel key. OPERATION GUIDE 7-9 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 254
14:30 doc20070225143034 Printing Jobs Status Sending Jobs Storing Jobs User Name Result Completed Completed Completed Error 001/001 Completed Detail Device/ Communication Paper/Supplies 2008/10/10 10:10 2 Press either of [Printing Jobs], [Sending Jobs], or [Storing Jobs] to check the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 255
[Next] of Sending Job Log History and then [Change] of Destination. 3 To enter a new e-mail address, press [E-mail Address Entry]. Press [E-mail Address], enter the destination e- mail address and then press [OK]. 7 4 To set an address from the address book, press [E- mail Address Book]. Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 256
10/10/2008 10:10 4 Press [OK]. Manual Job Log History Transmission You can also send the job log history to the specified destinations manually. Use the procedure below to send the job log history manually key. 2 Press [Report], [Next] of Sending Job Log History and then [Change] of Subject. 3 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 257
paused. Pause All Print Jobs Cancel Priority Override Move Up Detail Printing Jobs Status Sending Jobs Storing Jobs Device/ Communication Paper/Supplies 2008/10/10 10:10 3 When resuming the printing of jobs that have been 7 paused, press [Resume All Print Jobs]. OPERATION GUIDE 7-13 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 258
/ Communication Paper/Supplies 2008/10/10 10:10 4 Press [Yes] in the confirmation screen. The current job in printing is suspended, and the job for override printing starts. 5 When the Priority Override is completed, the printing job that has been suspended will be resumed. 7-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 259
the job's priority, press [Move Up] again. Each time you press [Move Up], the priority increases by 1. Pause All Print Jobs Printing Jobs Status Cancel Priority Override Move Up Detail Sending Jobs Storing Jobs Device/ Communication Paper/Supplies 2008/10/10 10:10 7 OPERATION GUIDE 7-15 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 260
Others Type Staple A Status OK Printing Jobs Status Sending Jobs Storing Jobs Device/ Communication Paper/Supplies 10/10/2008 10:10 The items you can check are described below. Remaining amount of toner You can check the remaining amount of each color toner as one of 11 levels from 100 to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 261
Manual RX FAX Printing Jobs Status Log Sending Jobs Hard Disk Overwriting... Storing Jobs FAX Port 2 Receiving... Line Off i-FAX Device/ Communication Check New FAX Paper/Supplies 10/10/2008 10:10 7 The items you can check are described below. Scanner The status of an original scanning - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 262
Off Manual RX FAX Printing Jobs Status Log Sending Jobs Hard Disk Overwriting... Storing Jobs FAX Port 2 Receiving... Line Off i-FAX Device/ Communication Check New FAX Paper/Supplies 10/10/2008 10:10 2 Press [Device/Communication] > [Remove] in Removable Memory. 7-18 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 263
Line Off Manual RX Line Off FAX Printing Jobs Status Log Sending Jobs Storing Jobs i-FAX Device/ Communication Check New FAX Paper/Supplies 10/10/2008 10:10 7 3 Press [Yes] in the confirmation screen. The line is disconnected, and the fax communication is canceled. OPERATION GUIDE 7-19 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 264
Status / Job Cancel 7-20 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 265
Sending Notice 8-51 • Adjustment/Maintenance 8-54 • Date/Timer 8-66 • Editing Destination (Address Book/Adding One Touch Keys)...8-71 • Internet Browser Setup 8-80 • Applications 8-83 • 8-102 • Optional Functions 8-104 • Accessibility (Enlarged Touch Panel Display 8-106 OPERATION GUIDE 8-1 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 266
Error Handling ...8-15 • Paper Output ...8-17 • Orientation Confirmation ...8-18 • Settings for Color Toner Empty Action ...8-19 • Function Defaults ...8-20 NOTE: If user login ñol Italiano Status Cancel OK 10/10/2008 10:10 4 Press [OK]. The touch panel language will be changed. 8-2 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 267
screen shown when the Send key is pressed) appears. Status The Status/Job Cancel screen (the screen shown when the Status/ Job Cancel key is pressed) appears. Document Box The Document Box screen Plus Internet Browser Status Cancel OK 10/10/2008 10:10 4 Press [OK]. OPERATION GUIDE 8-3 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 268
-up is completed. Emit a sound when errors occur. Use the procedure below to set the sound options. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of Sound and then [Next] of Buzzer. 3 Press [Change] of Volume, Key Confirmation, Job Finish, Ready, or Warning. 4 Select the buzzer - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 269
Default Setting (System Menu) Original/Paper Settings Register additional types and sizes of originals and paper. Custom Original Size to enter X(horizontal) and Y (vertical) dimensions. 5 Press [OK]. 6 Move to the copy, send, or document box screen and press the Reset key. OPERATION GUIDE 8-5 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 270
size. Media type: Plain, Transparency, Rough, Vellum, Labels, Recycled, Preprinted, Bond, Cardstock, Color, Prepunched, Letterhead, Thick, Envelope, Coated, High Quality, Custom 1-8 NOTE: Refer to Paper Weight 7 Move to the copy or document box screen and press the Reset key. 8-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 271
16K, 16K-R 8 Media Type Plain (105 g/m2 or less), Rough*, Vellum (64 g/m2 or less), Recycled, Preprint**, Bond*, Color, Prepunched**, Letterhead**, Thick (106 g/m2 and more)*, High Quality, Custom 1-8* * , press [Standard Sizes 1] or [Standard Sizes 2] for Paper Size. OPERATION GUIDE 8-7 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 272
special standard sizes or custom sizes*. ISO B5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6 (Commercial #6 m2 or less), Transparency, Rough, Vellum (64 g/m2 or less), Labels, Recycled, Preprint**, Bond, Cardstock, Color, Prepunched**, Letterhead**, Envelope, Thick (106 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 273
Paper Weight on page 8-9 Use the procedure below to select the paper size and media type for manual paper feed. 1 Press the System Menu key. 2 Press [Common Settings], [Next] of /m2 N Y Y N Y Heavy 3 164g/m2 and more N Y Y* N Y Extra Heavy Transparencies N Y(defaut) N N Y OPERATION GUIDE 8-9 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 274
Default Setting (System Menu) Paper Weight Light Normal 1 Normal 2 Normal 3 Heavy 1 Heavy 2 Heavy 3 Extra Heavy Recycled Preprinted Bond Cardstock Color Y Y Y(defaut that installs the optional document finisher or 3,000 sheet document finisher, the maximum sheets for 10 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 275
[Common Settings], [Next] of Original / Paper Settings and then [Change] of Default Paper Source. 3 Select a paper cassette for the default setting. 4 Press [OK]. 5 Move to the copy or document box screen and press the Reset key. Automatic Detection of Originals (Available for metric models only - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 276
is selected. Select [All Media Types] for the paper source with any kind of paper loaded in the specific size. NOTE: Default media types can be set for both Color and Black and White. Use the procedure below to select the paper size and media type used by Auto Selection. 1 Press the System - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 277
Default Setting (System Menu) 2 Press [Common Settings], [Next] of Original / Paper Settings, [ ] and then [Change] of Paper Source for Cover. 3 Select the paper source to load cover paper. 4 Press [OK]. 8 OPERATION GUIDE 8-13 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 278
print on Prepunched, Preprint and Letterhead. Give the job speed top priority and disregard the paper orientation. Select on Letterhead Original Paper Finished Cassette Multi Purpose Tray Original Paper Finished Cassette Multi Purpose Tray Priority]. 4 Press [OK]. 8-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 279
Finishing Error Select alternative actions when finishing (stapling or offsetting) is not available for the selected paper size or media type. Processing Ignore Display Error Description The setting is ignored and the job is printed. Error message to cancel printing is displayed. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 280
Default Setting (System Menu) No Staple Error Select what to do when staples run out during printing. Item Ignore Display Error Description Printing continues without stapling. Error message to cancel printing is displayed. NOTE: The messages are displayed when the optional document finisher or - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 281
Processing Ignore Display Error Description The setting is ignored and the job is printed. Error message to cancel job separator, and document finisher or 3,000 sheet document finisher are required. FAX RX data output can be specified when the optional fax kit is installed. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 282
tray for the second kit (Dual FAX). 4 Select Output Tray. For [Finisher Tray], [Tray B], [Tray C] Centering originals • Border erase • Combine mode • Memo mode • Page numbering • Booklets • Staple/Punch (optional feature) Orientation Confirmation Setting Use the procedure below to select the default - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 283
[Print in Black & White] once the color toner runs out. If you want to use [Print in Black & White], specify the action before the color toner runs out. Once the color toner runs out, the machine continues printing in black and white up to 500 pages in A4/Letter size. 8 OPERATION GUIDE 8-19 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 284
after the warm-up is completed or the Reset key is pressed. Set the defaults for available settings such as copying and sending. Setting the frequently-used values as defaults makes subsequent jobs easier. IMPORTANT: When you have changed the defaults, to enable the change immediately, move to the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 285
the [Text+Photo], [Photo], [Printed Photo], [Text], [Map], [for OCR] or [Printed Document] as the default. 4 Press [OK]. Scan Resolution Select the default scanning resolution. The options are 600x600dpi, 400x400dpi Ultra Fine, 300x300dpi, 200x400dpi Super Fine, 200x200dpi Fine, 200x100dpi Normal - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 286
black and white, and scan color documents in Full Color and black and white documents in Black and White. Scan document in full color. Scan document in grayscale for smoother and finer finish. Scan document in black and white. File size is smaller than Full Color or Grayscale. 8-22 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 287
default color mode. 4 Press [OK]. File Format Select the default file type to send the scanned originals. The available default settings are shown below. Item Description PDF Send files in PDF format. TIFF Send files in TIFF format. JPEG Send files in JPEG format. 8 XPS Send files in XPS - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 288
NOTE: You cannot specify the density if you have selected [Full Color] in Color Selection. Item Manual (Normal 0) Auto Description Set to (Normal 0) in the Manual density. Set to Auto density. Use the procedure below to select the default zoom setting. 1 Press the System Menu key. 2 Press [Common - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 289
Press [Common Settings], [ ], [Next] of Function Defaults, [ ] and then [Change] of Zoom. 3 Select the default zoom setting. 4 Press [OK]. File Name Entry 8 Set an automatically entered name (default) for jobs. Additional information such as Date and Time and Job No. can also be set. NOTE: Refer - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 290
Menu) E-mail Subject/Body Set the subject and body automatically entered (default subject and body) when sending the scanned originals by E-mail. NOTE: Refer to Send as E-mail on page 3-32. Use the procedure below to set the default e-mail subject and message body. 1 Press the System Menu key - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 291
, [ ] and then [Change] of Border Erase to Back Page. 3 Press [Same as Front Page] or [Do Not Erase]. Press [OK]. Margin Default Set the default margin. The table below shows the measurement ranges that can be set. Input units Inch Metric Range -0.75 to 0.75" (in 0.01" increments) -18 mm - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 292
and Top/Bottom(-0.75 - +0.75). You can use the number keypad to enter the number directly. 4 Press [OK]. Auto Image Rotation Select the default Auto Image Rotation setting. The table below shows the available settings. Item Off On Description No Auto Image Rotation performed. Auto Image Rotation - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 293
1 Press the System Menu key. 2 Press [Common Settings], [ ], [Next] of Function Defaults, [ ] twice, and then [Change] of EcoPrint. 3 Select [Off] or [On] for the default. 4 Press [OK]. PDF/TIFF/JPEG Image Select the default PDF/TIFF/JPEG file quality. Five options are available from 1 Low Quality - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 294
. Press [ ] twice and [Change] of High Comp. PDF Image. 3 Select the default for [Compression Ratio Priority], [Standard], or [Quality Priority]. 4 Press [OK]. Color TIFF Compression Settings Select the compression method for TIFF images handled on this machine. Use the procedure below to set - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 295
This setting is not displayed when the optional Data Security Kit is installed or the Repeat Copy job is set to 0. Refer to page 4-51 for Repeat Copy. Use the procedure below to set the default Repeat Copy setting. 1 Press the System Menu key. 2 Press [Common Settings], [ ] and [Next] of Function - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 296
Paper Size], [Image Resolution], or [Fit to Print Resolution]. 4 Press [OK]. XPS Fit to Page Reduces or enlarges the image size to fit to the selected paper size when printing XPS file. Use the procedure below to set the default XPS Fit to Page settings. 1 Press the System Menu key. 2 Press [Common - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 297
user login administration is enabled, you can only change the settings by logging in with administrator privileges. Paper Selection Set the default Selection. 3 Press [Auto] or [Default Paper Source]. 4 Press [OK]. 5 Move to the copy screen and press the Reset key. Auto Paper Selection If [Auto] - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 298
On]. 4 Press [OK]. 5 Move to the copy screen and press the Reset key. Reserve Next Priority Select the operation of the reserve copy and interrupt copy functions and for canceling jobs. Use the procedure below to select the default Reserve Next Priority setting. 1 Press the System Menu key. 2 Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 299
Default Setting (System Menu) Preset Limit Restrict the number of copies that can be made at one time. Options are 1-999 copies. Use the ] and [Change] of Preset Limit. 3 Press [+] or [-] or use the numeric keys to enter the limit for the number of copies. 4 Press [OK]. 8 OPERATION GUIDE 8-35 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 300
Combine • Collate/Offset • Original Image • Original Size • Original Orientation • Color Selection • Continuous Scan NOTE: Refer to Quick Setup Screen on page 3-50 for the Quick Setup steps ] of the function to be registered in Quick Setup. Status Close 10/10/2008 10:10 8-36 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 301
screen. Off Key 1 Key 4 Key 2 Key 5 Key 3 Key 6 Default Setting (System Menu) 4 Select a key (1-6) allocated on the Quick Setup Registration screen. Press [Off] to delete a key from the Quick Setup. Status Cancel OK 10/10/2008 10:10 5 Press [OK]. If you overwrite the setting, a confirmation - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 302
• FAX TX Resolution • Color Selection • Zoom • Continuous Scan Use the procedure below to register the Quick Setup functions. 1 Press the System Menu key. 2 Press [Send] and [Next] of Quick Setup Registration. 3 Press [Change] of the function to be registered in Quick Setup. 8-38 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 303
:10 5 Press [OK]. If you overwrite the setting, a confirmation screen appears. Press [Yes]. Color Type Set the color type when you send color documents. The table below shows the available settings. Item Description RGB - 8 sRGB Allows you to match the color space for machines that support - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 304
Default Setting (System Menu) 1 Press the System Menu key. 2 Press [Send] and then [Change] of Default Screen. 3 Press [Destination] or [Address Book]. 4 Press [OK]. 8-40 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 305
Setting (System Menu) Document Box Settings The following settings are available for Document Box. • Registering / Editing Box ...8-41 • Default Setting ...8-41 • Job Box ...8-41 • Quick Setup Registration ...8-42 Registering / Editing Box Creates a new box, edits a box, or checks details of - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 306
necessary. The options are as follows. Store File Quick Setup • Color Selection • Storing Size • Density • 2-sided/Book Original • Resolution • Zoom • Original Orientation • Original Size • Original Image • Continuous Scan Print Quick Setup • Paper Selection • Collate/Offset • Staple/Punch • Duplex - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 307
- Color Register Color Selection function on the Quick Setup screen. Off Key 1 Key 4 Key 2 Key 5 Key 3 Key 6 Default Setting (System Menu) 5 Select a key (1-6) allocated on the Quick Setup screen. Press [Off] to delete a key from the Quick Setup. Status Cancel OK 10/10/2008 10:10 6 Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 308
defaults to customize the machine. • Emulation ...8-44 • Color user login administration is enabled, you can only change the settings by logging in with administrator privileges. Emulation Select the emulation for operating this machine by commands [KPDL(Auto)], set KPDL Error Report, too. (Refer to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 309
error report When an error has occurred during printing in KPDL emulation mode, set whether or not the error report is output. The default Error Report]. 3 Press [On] or [Off] and then press [OK]. 8 4 Press [OK]. Color Setting You can choose whether status reports are printed in color or black - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 310
Default Setting (System Menu) EcoPrint EcoPrint conserves toner when printing. This is recommended for test copies where faded printing is not a problem. Use the procedure below to specify the EcoPrint setting. 1 Press the System Menu key. 2 Press [Printer] and [Change] of EcoPrint. 3 Press [Off] - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 311
bound Finish 2-sided Bind Longer edge LongEdge bound Use the procedure below to select a duplex setting. 1 Press the System Menu key. 2 Press [Printer] and [Change] of Duplex. 8 3 Press [1-sided], [2-sided Bind LongEdge], or [2-sided Bind ShortEdge]. 4 Press [OK]. Copies Set the default number - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 312
orientation, Portrait or Landscape. Portrait Printer Landscape Printer Use the procedure below to set the default orientation for printing. 1 Press the System Menu key. 2 Press [Printer] and [Change] of Orientation. 3 use the number keypad to enter this value. 4 Press [OK]. 8-48 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 313
Default Setting (System Menu) LF Action Set the line feed action when the machine receives the line feed code (character code 0AH). Set the character return action when the machine receives the character return code (character code 0DH). The table below shows the available settings. Item CR Only - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 314
Default Setting (System Menu) Paper Feed Mode While printing from the computer, select how to feed paper when the paper source and type are feed mode. 1 Press the System Menu key. 2 Press [Printer], [ ] and [Change] of Paper Feed Mode. 3 Press [Auto] or [Fixed]. 4 Press [OK]. 8-50 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 315
Menu) Printing Reports/Sending Notice Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. NOTE: If user login administration is enabled, you can only print by logging in with administrator privileges. Printing Reports - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 316
Default Setting (System Menu) Network Status Page Check the information including network interface firmware version, network address and protocol. Network Status Page TASKalfa 500ci Firmware Version Service Status Page More detailed information is available than on the Status Page. Service - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 317
. Transmitted images can also be attached to the FAX result report. 1 Press the System Menu key. 2 Press [Report], [Next] of Result Report Setting, [Next] of Send Result Report and then [Change] of 8 E-mail/Folder. 3 Press [Off], [On], or [Error Only]. 4 Press [OK]. OPERATION GUIDE 8-53 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 318
57 • Auto Color Correction...8-58 • Color Registration...8-58 • Color Calibration Cycle...8-61 • Gray Adjustment...8-62 • Color Calibration...8-64 • Developer Refresh...8-64 • Laser Scanner Cleaning...8-64 • MP Tray Cleaning...8-65 • First Print Position...8-65 NOTE: If user login administration is - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 319
10/10/2008 10:10 5 After Drum Refresh is completed, press [OK] to return to the Adjustment/Maintenance screen. Correcting Fine Black Lines Correct fine black lines (black streaks caused by contamination), which may appear on the copies, when the optional document processor used. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 320
streak remains after using On (Low). The reproduction of the image becomes lower when using On (Low). NOTE: Using Correcting Fine Black Line can impair reproduction of fine characters. It is recommended to keep the default ([Off]). Use the procedure below to specify the setting for correcting fine - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 321
Default Setting (System Menu) Use the procedure below to adjust the display brightness. 1 Press the System Menu key. 2 Press [ ], [Adjustment/ System Menu key. 2 Press [ ], [Adjustment/Maintenance] and [Change] of Silent Mode. 3 Press [Off] or [On]. 4 Press [OK]. 8 OPERATION GUIDE 8-57 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 322
Default Setting (System Menu) Auto Color Correction This setting allows you to adjust the detection level used by the machine to determine whether the original is color or black and white during Auto Color Mode. Setting a lower value will result in more originals being identified as color, while a - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 323
Setting (System Menu) OPERATION GUIDE 8 4 Find the location on each chart where 2 lines most closely overlap each other. If this is the 0 position, registration for that color is not required. For the illustration, B is the appropriate value. 5 Press [Next] of Registration. 6 Press [Change] for - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 324
Default Setting (System Menu) 8 Repeat steps 6 and 7 to enter the registration values for each chart. 9 Press [Execute] after all values have been entered. Color registration begins. 10 Press [OK] after color registration is complete. Detailed Settings Follow the steps below to perform more detailed - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 325
Item Default Setting (System Menu) 4 Find the location on each chart where 2 lines most closely match. If this is the 0 position, registration for that color is not required. For the illustration, B is the appropriate value. From charts V-1 to V-5, read only the values from V-3 (center). 5 Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 326
color output may shift or color drift may occur. Use this function to correct color settings when the color of a finished copy does not match the original. Perform color completely eliminate errors in color tones, you can also use detailed adjustment for stubborn color tone problems or where more - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 327
Default Setting (System Menu) 4 As shown in the illustration, place the printed side down on the platen with the three black boxes aligned to the top. 5 Press [Execute]. The color pattern is read and adjustment begins. 6 The second color pattern is output. Check that the number "2" (to "3") is - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 328
be longer when the toner is refilled during developer refresh. 4 Press [OK] after Developer Refresh is complete. Laser Scanner Cleaning If white or color streaks appear on images [Execute]. Laser Scanner Cleaning begins. 4 Press [OK] after Laser Scanner Cleaning is complete. 8-64 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 329
Cleaning is complete. First Print Position Using this function speeds up either of the first print time of black and white printing or color printing by changing the default start position of the first print. In addition, the machine can automatically detect the appropriate position depending on - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 330
Default Setting (System Menu) Date/Timer Date/Timer settings include: • Date/Time ...8-66 • Date Format ...8-67 • Time Zone ...8-67 • Auto Panel Reset ...8-67 • Low Power Timer ...8-68 • Auto Sleep ...8-69 • Auto Error Clear ...8-69 • Interrupt Clear Timer ...8-70 NOTE: If user login administration - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 331
setting screen will not appear. Auto Panel Reset If no jobs are run for a certain period of time, automatically reset settings and return to the default setting. NOTE: Refer to page 8-20 for the default settings. Auto Panel Reset ON/OFF Select to use Auto Panel Reset or not. Use the procedure below - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 332
Default Setting (System Menu) 3 Press [Off] or [On]. 4 Press [OK]. Panel Reset Timer If you select [On] for Auto Panel Reset, set the amount of time to wait before Auto Panel Reset. Options are between 5 and 495 seconds (every five seconds). NOTE: If you select [Off] for Auto Panel Reset, the time - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 333
an error occurs during printing, the print job stops to wait for the next step to be taken by the user. In the Auto Error Clear mode, automatically clear the error after a set amount of time elapses. The following errors are automatically cleared. Print overrun Memory is full OPERATION GUIDE 8-69 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 334
Default Setting (System Menu) Auto Error Clear ON/OFF Select whether to use Auto Error Clear or not. Use the procedure below to specify the auto error clear setting. 1 Press the System Menu key. 2 Press [ ], [Date/Timer] and then [Change] of Auto Error Clear. 3 Press [Off] or [On]. 4 Press [OK]. - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 335
Folder, and Fax Transmission (optional). Adding a Destination Add a new destination to the Address Book. There are two registering methods, individuals and groups. When adding a group, enter the group name and select group members from the Address Book. NOTE: If user login administration is enabled - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 336
2008 10:10 The Folder (FTP) Address 1 Press [Change] of Host Name, Path, Login User Name and Login Password, enter the information for each item and press [OK]. The table below explains the items to be entered. Item Description Host name* Path Login user name FTP server host name or IP address - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 337
Host Name* Host name or IP address of the sending computer 64 chars Path Path to the folder used to save files E.g. "\User\ScanData" 128 chars Login User Name User name for folder access For example, abcdnet\james.smith 64 chars Login Password Password for folder access 64 chars * If you - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 338
Default Setting (System Menu) Address: SMB Name E-mail Host Name : Path : Login User Name : Login Password : SMB FTP ********** FAX i-FAX Change Change Change Change NOTE: Refer to the Character Entry Method on Appendix-7 for details on entering characters. Press [Connection Test] - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 339
Destination on page 3-37 for Address List. 1/1 Register 10/10/2008 10:10 11 Press [OK]. 12 If you have more destinations to add, repeat Steps 9 to 11. Check if the selected destination was added to the group and press [Register]. Now the group is added to the Address Book. OPERATION GUIDE 8-75 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 340
or group to edit. NOTE: Destinations can be sorted or searched by destination name or address number. Refer to Specifying Destination on page 3-37 for Address List. Close 10/10/2008 10:10 4 Press [Detail]. The procedure differs depending on the details to be edited. Editing an Individual - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 341
Default Setting (System Menu) Deleting an Individual Destination or Group Repeat Steps GHI JKL MNO PQRS TUV WXYZ 0-9 E-mail Folder Folder i-FAX Group Status Cancel Detail OK 10/10/2008 10:10 4 Press [Register/Edit]. The address book appears. 5 Select a destination (individual or group) to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 342
mail Folder Folder i-FAX Group Status Cancel Detail OK 10/10/2008 10:10 2 Select a new destination (individual or group). Pressing [Detail] shows the detailed information of the selected destination. NOTE: Destinations can be sorted or searched by destination name or address number. Refer to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 343
1/50 0020 Detail Status Close 10/10/2008 10:10 2 Press [Yes] on the FAX destinations. Displays only i-FAX destinations. Displays only groups. Use the procedure below to specify the Narrow Down settings. 1 Press the System Menu key. 2 Press [Edit Destination], [Next] of Address Book Defaults - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 344
NOTE: If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name and password. 3 Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 345
with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name and password. 3 Press [Change] of Proxy and then press [On]. To set a proxy server (HTTP) 1 Press [Keyboard] of Proxy Server (HTTP), enter the proxy address and press [OK]. 2 Press [# Keys] and enter - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 346
Default Setting (System Menu) To set domains for which no proxy is used 1 Press [Keyboard] of Do Not Use Proxy for Following Domains, enter domain name and press [OK]. NOTE: Refer to the Character Entry Method on Appendix-7 for details on entering characters. 4 Press [OK]. 8-82 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 347
11-4 for the default login user name and password. Application Manage the applications. PanelPlus Name Application 1 Print Report Status Version Status License J00_E100... Activating Official J00_E200... Activating Trial Detail Add Delete 1/1 License On License Off Close 05/05/2009 10:10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 348
the default login user name and password. Application Manage the applications. PanelPlus Name Application 1 Print Report Status Version Status License J00_E100... Activating Official J00_E200... Activating Trial Detail Add Delete 1/1 License On License Off Close 05/05/2009 10:10 3 Select - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 349
application officially. The activation code is not necessary to use it as a trial. Activation Code ******** Default Setting (System Menu) [Trial] without entering the license key. Status Cancel Trial Official 10/10/2008 10:10 5 When the confirmation screen appears, press [Yes]. IMPORTANT: If - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 350
the default login user name and password. Application Manage the applications. PanelPlus Name Application 1 Print Report Status Version Status License J00_E100... Activating Official J00_E200... Activating Trial Detail Add Delete 1/1 License On License Off Close 05/05/2009 10:10 3 Select - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 351
the default login user name and password. 4 When the confirmation screen appears, press [Yes]. Initialization starts. IMPORTANT: The Formatting... Do not turn off the main power switch message appears during initialization. Wait until initialization ends. Close Status 10/10/2008 10:10 5 Once - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 352
authentication screen appears. Enter a login user Next name and password, and press [Login]. For this, you need to login with administrator privileges. Refer to Next Adding a User on page 11-4 for the default login user name and password. Close 10/10/2008 10:10 3 When the confirmation screen - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 353
1 Press the System Menu key. 8 2 Press [System], [Next] of Network. Check the host name displayed under Host Name. TCP/IP (IPv4) Setup Set up TCP/IP to connect to the Windows network. Refer to TCP/IP (IPv4) Setup (by Entering IP Addresses) on page 2-10 about the procedures. OPERATION GUIDE 8-89 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 354
[IP Address (Manual)] to enter IP address. The format of the IPv6 address is a sequence of numbers (128 bit in total) separated by colons, e.g. 2001:db8:3c4d:15::1a2c:1a1f. 6 Press [OK]. Press [# Keys] of Prefix Length (0 - 128) to enter the prefix length using the numeric keys. 7 Press [Default - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 355
[On] for TCP/IP (IPv6). The default setting is On. Use the procedure below. 1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Next] of TCP/IP Setting. 3 Press [Next] of IPv6. 4 Press [Change] of DHCP. 5 Press [On] or [Off] of DHCP. When selecting [On], IP Address (Stateful - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 356
. Select whether or not to send documents using SMB. When selecting [On], set the SMB default Port Number. Use the SMB default port 139. For Windows Vista, use 445. On Port:139 Select whether or not to use i-FAX. On Select whether or not to use LDAP. Off Select whether or not to On - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 357
Setup Select the NetWare network connection. After that, select frame types for NetWare network from Auto, Ethernet-II, 802.3, 802.2, or SNAP. The default settings are "On, Frame Type: Auto". Use the procedure below. 1 Press the System Menu key. 2 Press [System], [Next] of Network and then - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 358
Default Setting (System Menu) System - NetWare Use NetWare to receive documents. Frame Type Off Auto On 802.3 SNAP Ether-II 802.2 3 Press [On]. Status Cancel OK 10/10/2008 10:10 4 Press the key for the frame type you to AppleTalk Setup on page 2-12 about the procedures. 8-94 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 359
Setup Select whether or not to use WSD Scan. The default setting is On. Use the procedure below. 1 Press the System Menu key. 2 Press [System], [Next] of Network and then [Change] of WSD Scan. 3 Press [On] or [Off]. 4 Press [OK]. 5 After changing the setting, restart the system or turn the machine - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 360
• LDAP Security Setup ...8-97 SSL Setup Select whether or not to use SSL. The default setting is On. Use the procedure below. 1 Press the System Menu key. 2 Select the IPP security level. This setup is available when SSL is On. The default setting is IPP over SSL Only. NOTE: IPP must be set to [On] - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 361
by the LDAP server. This setup is available when SSL is On. The default setting is Off. NOTE: LDAP must be set to [On] in Protocol port. Use explicit mode for data communication. Select this if the server supports the start TLS command. This uses the same port (389) as LDAP. Use the procedure - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 362
: If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name and password. 3 Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 363
Default Setting (System Menu) 4 Press [OK]. 5 After changing the setting, restart the system or turn the machine OFF and then ON again. For detailed information on restarting the system, refer to Restarting the System on page 8-88. 8 OPERATION GUIDE 8-99 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 364
NOTE: If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name and password. 3 Press - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 365
Default Setting (System Menu) 1 Press the System Menu key. 2 Press [System], [Next] of Interface Block Setting and then [Change] of Optional Interface 1 or Optional Interface 2. 3 Press [Block]. 4 Press [OK]. 8 OPERATION GUIDE 8-101 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 366
Watermark of Advanced in KX DRIVER to embed the guard pattern in a document. (Refer to the Printer Driver User Guide for details.) We suggest disk Send functions Cancels the job.* FAX functions Does not send the documents. * Sends the documents that are scanned before the document guard pattern - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 367
. NOTE: If user login administration is disabled, the 8 user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name and - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 368
need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name and password. 3 Select the desired application and press [License On]. You can view detailed information on the selected application by pressing [Detail]. Close 10/10/2008 10:10 8-104 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 369
10/10/2008 10:10 user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name and password - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 370
Default Setting (System Menu) Accessibility (Enlarged Touch Panel Display) Touch panel sided Duplex Status 100% Zoom 2 in 1 Combine Copies Quantity Normal 0 Density Off Staple/Punch 10/10/2008 10:10 Enlarged keys or characters appear on the touch panel. Operation can also be made by pressing any - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 371
9 Maintenance This chapter describes cleaning and toner replacement. • Cleaning 9-2 • Toner Container and Waste Toner Box Replacement ...9-8 OPERATION GUIDE 9-1 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 372
glass platen with a soft cloth dampened with alcohol or mild detergent. IMPORTANT: Do not use thinner or other organic solvents. Original Cover Glass Platen 9-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 373
/2008 10:10 If black streaks or dirt appears in copies when using the optional document processor, clean the slit glass with the supplied cleaning cloth. The message Clean the slit glass. may be displayed if the slit glass requires cleaning. When using the document processor to allow dual scanning - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 374
to the cleaning cloth compartment. 8 Press [End]. Separator Clean the separator regularly (at least monthly) to ensure optimum output quality. 1 Open the front cover. 9-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 375
brush (blue colored). 3 Pull up and open left cover 1. 4 As shown in the figure, clean dirt from the separator by moving the brush from side to side along the separator. 9 5 Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close. OPERATION GUIDE 9-5 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 376
Maintenance Transfer Roller 1 Open the front cover. 2 Remove the cleaning brush (blue colored). 3 Pull up and open left cover 1. 4 As shown in the figure, clean dirt from the transfer roller by moving the brush from side to side - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 377
Maintenance 5 Put away the cleaning brush, press the specified position of the front cover and left cover 1 to close. 9 OPERATION GUIDE 9-7 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 378
the touch panel displays Add toner, replace the toner. Every time you replace the toner container, be sure to clean the parts as instructed below. Dirty parts may deteriorate output quality. CAUTION: Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 379
old toner container by pulling it out by the handle. 5 Place the used toner container in the provided plastic disposal bag. Hold the new toner container in both hands and shake it from side to side several times. 9 6 Hold the new toner container in both hands and gently push it in. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 380
or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations Waste Toner Box Replacement 1 Open the front cover. 2 Press the release button (1) and pull out the waste toner tray (2). 9-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 381
the old waste toner box at an angle and place it in the plastic disposal bag provided. CAUTION: Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns. 9 5 Open the new waste toner box cap. 6 Install a new waste toner box. OPERATION GUIDE 9-11 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 382
it locks in place with a clicking sound. 9 Close the front cover. NOTE: Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. 9-12 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 383
10 Troubleshooting This chapter explains how to solve problems with the machine. • Solving Malfunctions 10-2 • Responding to Error Messages 10-6 • Clearing Paper Jams 10-15 OPERATION GUIDE 10-1 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 384
. When changing the default density level, adjust the density manually and choose the desired level. Shake the toner container from side to side about several times. Replace the toner container. Replace the paper with new paper. 10-6 3-5 2-28 2-30 - 3-15 - 9-8 9-8 2-16 Is the drum dirty? Is the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 385
size indicator plates. When placing originals in the optional document processor, align the original width guides securely before placing the originals. Check the position of the paper width guides. - 3-15 - 3-15 9-2 9-2 9-6 8-55 8-64 8-64 Appendix6 8-55 2-30 2-30 2-31 10 OPERATION GUIDE 10-3 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 386
All Print Jobs] to restart printing. Check that the printer driver and application software settings are set properly. Check the panel lock setting in COMMAND CENTER and change the setting if necessary. 2-17 2-17 2-17 10-15 9-3 9-4 2-16 - - 3-2 2-3 2-3 - - KYOCERA COMMAND CENTER Operation Guide 10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 387
Troubleshooting Symptom Checkpoints Corrective Actions ensure color stability. The inside of the machine may be dirty. Format the USB memory with this machine. Select Unblock in the USB host settings. - Select a scan resolution . 6-20 8-100 - - - 8-100 8-62 8-61 8-64 10 OPERATION GUIDE 10-5 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 388
is available. Press [Continue] to print scanned pages. Press [Cancel] to cancel the job. An error has occurred when connecting to the authentication server. Refer to Responding to Authentication Server Connection Error for the error message and corrective actions. 10-14 10-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 389
Cannot staple this paper. Check the cover. Check the document processor. Check the finisher. Clean the slit glass. Confidential document is detected. Failed to specify Job Accounting. Failed to store job retention data. FAX box limit exceeded. Did you select a paper size/ Select the available paper - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 390
PostScript error has occurred. - The job is canceled. Press [End]. Machine failure. - Internal error has occurred. Make a - note of the error code displayed on the touch panel. Turn off the machine, unplug the power cord, and contact your Service Representative. Maximum number of scanned pages - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 391
the instruction to remove the jammed staple. System error has occurred. Confirm - that the Attention indicator is lighting, and then turn the main power switch off and on. The Account ID does not match. - Check the registered Account ID. Put down the receiver. - 10 OPERATION GUIDE 10-9 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 392
to print the scanned pages. Press [Cancel] to cancel the printing job. The process cannot be performed - due to insufficient memory. If only [End] is available, press [End]. The job will be canceled. The waste toner box is not installed 9-8 correctly. Set it correctly. 10-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 393
Failed to send the e-mail. Failed to send i-FAX. Check the host name of the SMTP 2-14 server on the COMMAND CENTER. Check the host name or IP address of FTP. Check the SMB settings. - Login user name and login password * If the sender is a domain user, specify the domain name. - Host name - Path - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 394
Select [On] of the FTP settings on the COMMAND CENTER. Select [On] of the i-FAX settings on the COMMAND CENTER. FAX System (Q) Operation Guide Chapter 8 "Internet Faxing (i-FAX) (Option)" Check the sender address of SMTP 2-14 on the COMMAND CENTER. Select [On] of the secure protocol settings on - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 395
the main power switch off and - back on. If this error occurs several times, make a note of the displayed error code and contact your service representative. - The scanned original exceeds the - acceptable number of pages of 999. Send the excess pages separately. 10 OPERATION GUIDE 10-13 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 396
the corresponding procedure. Send again. Reference Page - FAX System (Q) Operation Guide Chapter 6 "Registering Permit FAX No." and "Registering Permit ID No." FAX System (Q) Operation Guide Appendix "Error Code List" - Send again. - Contact your Service - Representative. 10-14 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 397
in the machine. Clearing instructions will also be displayed. Job No.: 000021 Paper jam. JAM Job Name:doc200810101010 User Name: Mike 1.Remove the paper. 2.Open the fuser cover and remove the jammed paper. 3.Close the cover. Status Hold 01/03 10/10/2008 10:10 H I G I G I I EG I I EE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 398
Troubleshooting Paper Jam Location Indicator Paper Jam Location H Document processor (Option) I Document finisher (Option) Reference Page 10-27 10-29 After you remove the jam, the machine will warm up again and the error the left cover 1. 2 Remove the jammed paper. 10-16 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 399
3 Pull out cassette 1. Troubleshooting 4 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 5 Push cassette 1 back in place securely. 6 Press the specified position to close left cover 1. 10 Cassette 2 Follow the steps below to clear paper jams in - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 400
Troubleshooting 2 Remove the jammed paper. 3 Pull out cassette 2. 4 Remove the jammed paper. If the paper tears, remove every loose scrap from inside 4 Follow the steps below to clear paper jams in cassettes 3 or 4 when using the optional paper feeder. 1 Open left cover 4. 10-18 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 401
Troubleshooting 2 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 3 Pull out the cassette in use. 4 Remove the jammed paper. 10 5 Push the cassette back in place securely. 6 Close left cover 4. Multi Purpose Tray Follow the steps below to clear paper - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 402
Troubleshooting 2 If paper is jammed inside, pull the paper toward you to remove. 3 Pull up left cover 1 lever and open the left cover 1. 4 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 5 Open the feed guide B1. 10-20 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 403
Troubleshooting 6 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 7 Pull out cassette 1. 8 Turn the lower green knob (B2) to the left at least 10 times. 10 9 Remove the jammed paper. If you cannot remove the paper, proceed with the next step. OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 404
Troubleshooting 10 Pull out paper feed unit (B3). 11 Open paper feed unit cover (B4) and remove the jammed paper. 12 Push paper feed unit ( paper jams inside left cover 1, 3 or 4 when using the optional paper feeder. 1 Open the left cover where the paper is jammed inside. 10-22 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 405
Troubleshooting 2 Remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 3 Close the left cover. Duplex Unit Follow the steps below to clear paper jams in the duplex unit. 1 Pull up left cover 1 lever and open the left cover. 2 Remove the jammed paper. 10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 406
Troubleshooting 3 Press the specified position to close left cover 1. Duplex Unit and Cassette 1 Follow the steps below to clear paper jams in up left cover 1 lever and open the left cover. 2 Remove the jammed paper. 3 Press the specified position to close left cover 1. 10-24 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 407
Troubleshooting 4 If the left cover 2 indicator is flashing, open left cover out cassette 1 and remove the jammed paper. If the paper tears, remove every loose scrap from inside the machine. 10 8 Push cassette 1 back in place securely. Fixing unit Follow the steps below to clear paper jams in the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 408
Troubleshooting 2 Remove the jammed paper. 10-26 3 Open the fuser cover (A1). CAUTION: The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 409
Troubleshooting 5 If jammed paper is seen through the paper ejection slot, pull it toward your side to remove it. 6 steps below to clear paper jams in the optional document processor. 1 Remove the original from the original tray. 10 2 Open the document processor top cover. OPERATION GUIDE 10-27 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 410
Troubleshooting 10-28 3 Remove the jammed original. If the original tears, remove every loose scrap from inside the machine. If the original is unit back in its original place and close the document processor top cover. 7 Reload the originals on the document processor tray. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 411
Troubleshooting Optional Document Finisher If a misfeed occurs in the optional document finisher, refer to the respective Operation Guides to clear the jam. Optional Job Separator Follow the steps below to clear paper jams in the optional job cover 1. 10 3 Press the lever and open the job separator. - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 412
Troubleshooting 5 Press the indicated position to close left cover 1. 10-30 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 413
11 Management This chapter explains the following operations. • User Login Administration 11-2 • Job Accounting 11-15 • Data Security Kit Operations 11-31 OPERATION GUIDE 11-1 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 414
[User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 415
User Login/Job Accounting - User Login User login administration Login Use the procedure below to login. Enter login user name and password. Login to: Login User Name Local abcdef Login Password ******** Check Counter Status # Keys # Keys Cancel IC Card Login Login 10/10/2008 10:10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 416
the numeric keys. 4 Enter the login password and press [OK]. NOTE: If Job Accounting is enabled, you can browse the number of pages printed and the number of pages scanned by pressing [Counter Check]. If Network Authentication is selected as the user authentication method, either Local or Network - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 417
, can login without entering the account ID. Refer to Job Accounting on page 11-15. The user can register his/her E-mail address. The registered address will be automatically selected for subsequent operations that need any E-mail function. * Mandatory at user registration. NOTE: By default, one - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 418
Name) Search(ID) 1/2 Other Account OK 10/10/2008 10:10 8 Enter the login user name and E-mail address following 6 and 7 above. 9 Press [Change] of Login Password and then [Password]. 10 Enter the login password and press [OK]. 11 Press [Confirm Password]. 12 Enter the same login password to confirm - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 419
[User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 420
: The default user with administrator rights cannot be deleted. For a user without administrator rights who logs in These users can partially change their own user properties including user name, login password, and E-mail address. Although login user name, access level, or account name cannot - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 421
[User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 422
[User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 423
ROM for Windows Server OS (under \SUPPORT\TOOLS). Use the procedure below. User Login/Job Accounting - Group List Register the groups that is restricted the machine usage. (Maximum: 20) Others Group ID Group Name 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. 3 If user login - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 424
Change Copy Restr. (Full Color): Change Cancel 1/2 Register 2008/10/10 10:10 5 Press [Change] of Group ID. 6 Enter the group ID and press [OK]. 7 or the IP address (up to 64 characters). Set the LDAP port number or use the default port 389. Enter the LDAP Attribute to obtain the user name to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 425
Name 2 E-mail Address mail Cancel 30 sec. Search Timeout Off LDAP Security OK 10/10/2008 10:10 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 426
Management 16 Press [LDAP Security] to select the type of encryption according to the type of security employed by the LDAP server. 17 Select [Off], [LDAP over SSL], or [LDAPv3/TLS] and press [OK]. 11-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 427
[User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 428
. Enter the correct account ID. By pressing [Counter Check], you can refer to the number of pages printed and the number of pages scanned. Logout When the screen to enter the login user name and password appears If user login administration is enabled, the screen to enter the login user name and - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 429
. (Full Color): Off Change Change 1/2 Cancel Register 10/10/2008 10:10 1 Press the System Menu key. 2 Press [User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 430
with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name and password. 4 Press [Next] of Job Accounting Setting and then [Register/Edit] of Accounting List. 5 Select an account to change or delete. NOTE: Select [Name] or [ID] from the Sort pull-down menu to - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 431
login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name and password. 4 Press [Next] of Job Accounting Setting, [Next] of Default Setting and then [Change] of Copier/Printer - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 432
the total number of sheets used for color and (Total) black and white printing. Print Restr. (Full Color) Limits the number of sheets used for color printing. Scan Restriction Limits the number of sheets scanned (excludes (Others) copying). FAX TX Restriction Limits the number of sheets - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 433
the FAX Port Restriction setting. Use the procedure below to select a restriction method. 1 Follow steps 1 to 4 of Adding an Account on 10/10/2008 10:10 4 Press [OK]. 5 Repeat steps 2 to 4 for other accounts to be restricted. 6 Press [Register]. The restricted account is added. OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 434
[User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 435
) sheets used for color and black and white printing. Print Restriction Sets the default restriction on the number of sheets (Color) used for color printing. Scan Restriction Sets the default restriction on the number of sheets (Others) used for scanning (excludes copying). FAX TX Sets the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 436
[User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter a login user name and password, and press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user name - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 437
Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Types of the counts are as follows - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 438
Job Accounting. User Login/Job Accounting - Total Job Accounting Printed Pages: Check Scanned Pages: Check 5 Press [Check] at the function to check the count. The results will be displayed. FAX Transmission Pages: 2 FAX Transmission Time: 00:00:10 Counter Reset: Status Execute Close 10/10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 439
11-4 for the default login user name and password. 4 Press [Next] of Job Accounting Setting and [Check] of Each Job Accounting. User Login/Job Accounting - Each Job Accounting Maintain a separate counter for each account (department). Account Name 06 Account Sort Name Account ID 00006000 Search - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 440
[User Login/Job Accounting]. 3 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 441
[User Login/Job Accounting]. 4 If user login administration is disabled, the user authentication screen appears. Enter your login user name and password and then press [Login]. For this, you need to login with administrator privileges. Refer to Adding a User on page 11-4 for the default login user - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 442
when it receives a job from unknown account ID (i.e. unsent ID) can be specified. Refer to Unknown login user name Job on page 11-9 for details. Checking and Printing Counter Counter Printed Pages Copy Black&White: Full Color: SingleColor: Total: Printer 300 200 100 600 FAX 600 500 100 1200 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 443
Data Security Kit Operations Installing the optional Data Security Kit adds [Data Security] on the System Menu. Refer to the Data Security Kit (E) OPERATION GUIDE on the bundled CD-ROM for descriptions of the [Data Security] options and the procedures for using them. OPERATION GUIDE 11 11-31 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 444
Management 11-32 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 445
Appendix • Optional Equipment Appendix-2 • Character Entry Method Appendix-7 • Paper Appendix-10 • Specifications Appendix-19 • Glossary Appendix-29 OPERATION GUIDE Appendix-1 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 446
Overview of Optional Equipment The following optional equipment is available for the machine. Document Processor Document Processor (Dual scan DP) Document Table 3,000 Sheet Document Finisher Job Separator Document Finisher Paper Feeder 3,000 Sheet Paper Feeder Appendix-2 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 447
Key Counter FAX Kit Expansion Memory OPERATION GUIDE Appendix-3 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 448
3,000 Sheet Paper Feeder Document Finisher 3,000 Sheet Document Finisher Appendix-4 Automatically scans originals. Also you can perform duplex For further details, refer to the document finisher Operation Guide. This is a large-capacity document finisher capable of holding large print runs and of - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 449
tray for easier sorting. Specify as the output tray for copy or print jobs. Or, specify as the default output tray for printing from the copy or Document Box screen, printing from the PC, and printing of the received fax data. There is a paper indicator in the front of the machine that shows - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 450
be reduced. For further details, refer to Fax Kit Operation Guide. Expansion Memory Image storage memory (128 MB) that allows the machine to receive more pages of incoming faxed originals. Expansion memory should only be installed or removed by the service representative. Data Security Kit The Data - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 451
n m , . / Upper-case Lower-case No./Symbol Status Space Cancel OK 10/10/2008 10:10 7 8 9 10 11 No. Display/Key Description 1 Display Displays entered characters. 2 Limit Display Displays maximum numbers and symbols. 9 [Space] Press to insert a space. OPERATION GUIDE Appendix-7 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 452
10 No./Symbol Status M < Space > ? Cancel OK 10/10/2008 10:10 Number/Symbol Entry Screen Use the keyboard to enter. Limit { | } ˜ Upper-case LLoowweerr--ccaassee No./Symbol Status Space Cancel OK 10/10/2008 10:10 12 No. Display/Key Description 12 [ ]/[ ] To enter a number or - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 453
Space > ? Cancel OK 10/10/2008 10:10 2 Press [L]. The letter L -case Lower-case No./Symbol Status Space Cancel OK 10/10/2008 10:10 4 Press [i], [s], [t] and [Space]. 5 ccaassee No./Symbol Status Space Cancel OK 10/10/2008 10:10 9 Press [-] and [1]. 10 Check that the entry is correct. - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 454
paper (60 to 220 g/m2) Recycled paper (60 to 220 g/m2) Colored paper (60 to 220 g/m2) Postcards Oufuku Hagaki (return postcard) Supported paper sizes Letter, Letter-R, Executive-R, Statement, A4, A4-R, B5, B5-R, (100 × 148 mm) 30 Return postcard (148 × 200 mm) Appendix-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 455
A4, A4-R 10 Basic Paper Specifications This machine is designed to print on standard copy paper as used in regular ('dry') copiers and page printers such as laser printers. It also supports a variety of 90° ±0.2° 4 to 6% Long grain (paper supply direction) 80% or more OPERATION GUIDE Appendix-11 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 456
problems drum supported by the machine. Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must be 90° ± 0.2°. Multi Purpose Tray A6-R (105 × 148 mm) B6-R (128 × 182 mm) Hagaki (100×148mm) Oufuku Hagaki (148 × 200 mm) Executive (7 1/4 ×10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 457
Multi Purpose Tray Cassette or Multi Purpose Tray Envelope #10 (Commercial #10) (4 1/8 × 9 1/2") Legal Envelope #9 (Commercial #9) (3 7/8 × accidentally and may also cause blurring or other printing problems if the toner fails to adhere correctly. The recommended basis weight is GUIDE Appendix-13 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 458
printing, paper is electrostatically charged so that the toner adheres. Choose paper that can be discharged quickly edges or corners are crushed. In order to prevent these problems, be especially careful when you cut the paper yourself. Packaging m2 to 64 g/m2 or less) Appendix-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 459
Colored paper • Prepunched paper • Envelopes • Cardstocks • Thick paper (from 106 g/m2 to 200 g/m2 or less) • Labels • Coated paper • High-quality paper When using these paper and media, choose that are designed specifically for copiers printing problems. Before to the user or damage avoid problems, - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 460
for winding a string to close the flap or envelopes with an open or film-covered window. If paper jams occur, load fewer envelopes at once. To prevent paper jams when printing Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure. Appendix-16 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 461
possible trouble. This composition of labels may cause more problems. The label surface must be covered completely 0.145 mm 4 to 6 % (composite) Colored Paper Colored paper must conform to the specifications listed on on the page 2 of the Appendix. The colored ink must be able to withstand the heat - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 462
Recycled Paper Recycled paper must conform to the specifications listed on the page 2 of the Appendix; however, its whiteness may be considered separately. NOTE: Before purchasing recycled paper in volume, try testing a sample to ensure that the print quality. Appendix-18 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 463
Supported Original Types Desktop Electrophotography by semiconductor laser, tandem drum , Recycled, Preprinted, Bond, Color (Colour), Prepunched, Letterhead, , Preprinted, Bond, Cardstock, Color (Colour), Prepunched, Letterhead, : 5 1/2 × 8 1/2"/A6R Manual mode: 25 to 400%, 1% increments Auto mode - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 464
First Print Time (A4, feed from Cassette) Black and White Full color Warm-up Time (22°C/71.6°F, 60%) Power on 1 Cassette 2 Multi Purpose Tray Output Tray Capacity Top tray with optional job separator Continuous Copying 30 seconds or less 30 seconds or less 45 seconds 20 OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 465
/40 ppm model 35 × 26 49/64" (Using multi purpose tray) 889 × 680 mm 120 V AC, 60 Hz, 12 A/220 to 240 V AC, 50 Hz, 7.2 A Document processor, Paper feeder, 3,000 sheet paper feeder, Document finisher, 3,000 sheet document finisher, Job separator, Key counter, FAX kit, Expansion memory, Data Security - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 466
Time (A4, feed from Cassette) Black and White Full color Resolution Operating System Interface Standard Page Windows 2000 (Service Pack 2 or later), Windows XP, Windows Server 2003, Windows Vista, Apple Macintosh OS 10.x USB Interface Connector: 1 (USB Hi-Speed) Network interface: 1 (10 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 467
WIA scanning) *2 Available Operating System : Windows 2000 (Service Pack 2 or later), Windows XP, Windows Vista *3 Available Operating System : Windows Vista Document Processor (option) Item Original Feed Method Supported Original Types Automatic feed Sheet originals Description OPERATION GUIDE - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 468
13/64 × 7 5/64" 577 × 534 × 180 mm 12 kg or less Dual scan DP model: 13 kg or less Paper Feeder (option) Item Paper Supply Method Paper Size Supported Paper , 16K-R Paper weight: 60 - 163 g/m2 Media types: standard, recycled, color 23 1/32 × 23 15/64 × 12 13/32" 585 × 590 × 315 mm Approx. 57 lbs. - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 469
64 × 40 5/16" 634.9 × 533 × 1013.5 mm Approx. 58.42 lbs. / Approx. 26.5 kg 3,000 Sheet Document Finisher (option) Item Description Number of Trays Paper Size Tray A (NonStapling) Tray B Tray C Supported 13/16" 687 × 573 × 1087mm Approx. 121.3 lbs / Approx. 55 kg OPERATION GUIDE Appendix-25 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 470
Job Separator (option) Item Number of Trays Maximum Sheets Paper Size Paper Type Dimensions (W) × (D) , 8K, 16K, 16K-R Paper weight: 60 - 163 g/m2 Paper type: plain, recycled, color, vellum 22 29/64 × 22 29/64 × 9 26/64" 570 × 570 × 240 mm 5.1 lbs. or less / 2.3 kg or less Appendix-26 OPERATION - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 471
Black & White 66.2 dB(A) (Lwad) 67.1 dB(A) (Lwad) Color 66.4 dB(A) (Lwad) 67.0 dB(A) (Lwad) Power During copying consumption*1 Black & White 710 W or less (120V) 760 W or less (230V) Color 1W or less Standard *1 Factory default *2 Power consumption in Plugged-in Mode can only be - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 472
emission During copying Black & White 68.0 dB (A) (Lwad) 69.5 dB (A) (Lwad) Color 68.2 dB Black & White 980 W or less (120V) 1000 W or less (230V) 1110 W or less (120V) 1130 W or less (230V) Color 60 minutes 1W or less Standard *1 Factory default *2 Power consumption in Plugged-in Mode can - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 473
Windows firewall will be set up correctly for Bonjour. Default Gateway This indicates the device, such as a computer or router, that serves as the entrance/exit (gateway) for accessing computers outside the network that you are on, When no specific gateway is designated for a destination IP address - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 474
machine, would like more information on its functions or are having problems getting the machine to work properly, press the Help key to view a detailed explanation on the touch panel. IP Address An Internet protocol address is a unique number that represents a specific computer or related device on - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 475
such as TCP/IP, etc. It is not suitable for larger networks due to lack of routing capabilities to choose the most appropriate routes. NetBEUI has been adopted by IBM for its OS/2 and Microsoft for its Windows as a standard protocol for file sharing and printing services. NetWare Novell's network - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 476
total number of prints and scans, and paper source settings. Subnet Mask The subnet mask is a way of augmenting the network address section of an IP address. A subnet mask represents all network address sections as 1 and all host address sections as 0. The number of bits in the prefix indicates the - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 477
14 Manual 3-14 Adjusting the Operation Panel Angle 3-6 Adjustment/Maintenance 8-54 Auto Color Correction 8-58 Color Calibration 8-64 Color Calibration Cycle 8-61 Color Registration 8-58 Copy Density Adjustment 8-54 Correcting Fine Black Lines 8-55 Developer Refresh 8-64 Display Brightness 8-56 Drum - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 478
/Store) 8-22 Color Toner Empty Action 8-19 Color type 5-36 Combine Mode 2-in-1 Mode 4-22 4-in-1 Mode 4-23 Page Boundary Lines 4-23 COMMAND CENTER 2-13 Connecting LAN Cable 2-5 Power Cable 2-6 USB Cable 2-6 Connection Method 2-3 Continuous Scan Copy 4-42 Send 5-25 Conventions in This Guide xxix Copy - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 479
8-31 Scan Resolution 8-21 XPS Fit to Page 8-32 Zoom 8-25 Default Gateway Appendix-29 Default Screen Job Box 3-40, 6-12 Quick Setup Registration 8-42 What is Document Box? 3-40 Document Finisher 4-49, 5-28 Subject 5-29 Error Handling 8-15 Error Messages 10-6 Expansion Memory Appendix-6 F File Format - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 480
Timer 8-70 Interrupt Copy 3-24 IP Address Appendix-30 IPP Appendix-30 IPP over SSL Protocol Detail 8-93 Index-4 J Job Available Status 7-2 Canceling 3-49, 7-14 Checking History 7-9 Checking Status 7-2 Detailed Information 7-7 Detailed Information of Histories 7-10 Details of the Status Screens - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 481
Job Accounting 11-15 User Login Administration 11-2 Margin/Centering Mode 4-25 Memo Mode 4-36 Mirror Image 4-46 Mixed Sized Originals 4-8 Combinations 4-8 Copy Size 4-10 Finisher Appendix-4 Document Processor Appendix-4 Document Table Appendix-6 Expansion Memory Appendix-6 FAX Kit Appendix-6 Job - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 482
Jam 10-15 Cassette 1 10-16 Cassette 2 10-17 Cassettes 3 and 4 10-18 Document Finisher 10-29 Document Processor 10-27 Duplex Unit 10-23 Duplex Unit and Cassette 1 10-24 Inside the Left Covers 1, 2 and 3 10-22 Jam Location Indicators 10-15 Multi Purpose Tray 10-19 Precaution 10-16 Paper Length Guide - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 483
4-51 Replacement Toner Container 9-8 Waste Toner Box 9-8 Reserve Copy 3-23 Reserve Next Priority 8-34 Resolution Appendix-21, Appendix-22 Restarting the System 8-88 S Safety Conventions i SAFETY OF LASER BEAM (USA) xvi Scan Resolution 5-21 Default settings 8-21 Scanner Cleaning 8-64, 8-65 Secure - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 484
11-7 Enabling/Disabling 11-2 Group Authorization Settings 11-10 Login 11-3 Logout 11-4 Unknown login user name Job 11-9 W Waste Toner Box 1-5 Replacement 9-8 Status 7-16 WIA Appendix-32 WSD Print Setup 8-95 WSD Scan 5-30 Setup 8-95 X XPS File formats 5-14, 8-23 Printing documents stored in - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 485
We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party supplies in this machine. A1 - Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 486
- Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 487
- Kyocera TASKalfa 500ci | 500ci/400ci/300ci/250ci Operation Guide Rev-1 - Page 488
Rev. 1 2009.6 Printed in China 302H756041
OPERATION GUIDE
Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.
250ci/300ci/400ci/500ci