Kyocera TASKalfa 500ci Fax System (Q) Operation Guide Rev-1
Kyocera TASKalfa 500ci Manual
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- Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 1
250ci/300ci/400ci/500ci FAX System(Q) OPERATION GUIDE Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference. - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 2
Introduction In this Operation Guide, 250ci/300ci/400ci/500ci are referred to as 25 ppm model, 30 ppm model, 40 ppm model and 50 ppm model respectively. - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 3
related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol. .... Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 4
Due to performance updating, information in this Operation Guide is subject to change without notice. ii OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 5
Transmission 4-6 Standby Transmission 4-8 Interrupt Send 4-9 Chain Dial 4-10 Manual Send 4-12 Manual Reception 4-13 Remote Switch Function 4-15 Printing/Sending Received Faxes 5-3 Printing Administrative Reports 5-7 Reporting FAX Receipt Result by E-mail 5-11 OPERATION GUIDE iii - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 6
10-4 Troubleshooting 10-6 Appendix Character Entry Method Appendix-2 Specifications Appendix-5 Menu List Appendix-6 Received FAX Sizes and Paper Priority (Inch Model Appendix-10 Received FAX Sizes and Paper Priority (Metric Model Appendix-13 Error Code List Appendix-16 iv OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 7
Guide for your machine for information regarding the sections listed below. • Caution Labels • Installation Precautions • Precautions for Use • Loading Paper • Toner Container and Waste Toner change the direction the unit is facing in order as an air conditioner or copier, etc. Precautions for Use - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 8
'CALL WAITING' or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications. No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 9
other countries. • Windows ME and Windows XP are trademarks of Microsoft in this Operation Guide are trademarks or jack that is also compliant. See installation instructions for details. 4 The REN is used you in advance that temporary discontinuance of service may be required. But if advance notice - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 10
maintain uninterrupted service. 7 If trouble is experienced or a qualified installer. 10 The Telephone Consumer Protection manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTIONS viii OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 11
quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The Ringer Equivalence Number is an indication dispositifs n'excède pas 5." Le IES (CANADA) pour ce produit est 0.8. OPERATION GUIDE ix - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 12
and settings and registration status of the machine. Chapter 6 - Setup and Registration Explains various settings and registration pertaining to functions, such as use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CDROM (online manual) as well. x OPERATION - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 13
Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble. Appendix Explains character entry and the specifications of the machine. NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine. The inch version of this - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 14
or operations for reference. NOTE: - Important Indicates items that are required or prohibited so as to avoid problems. IMPORTANT: - Description of Operation Procedure In this Operation Guide, the continuous operation of the keys on the touch panel is as follows: Actual procedure Press [FAX - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 15
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and Letter, directions on the touch panel. Placement direction Vertical direction Originals Paper Horizontal direction OPERATION GUIDE xiii - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 16
xiv OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 17
1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine's Operation Guide. • Operation Panel ...1-2 • Machine ...1-4 OPERATION GUIDE 1-1 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 18
when functions other than FAX are used, refer to the machine's Operation Guide. Displays the Status/Job Cancel screen. Displays the System Menu. Displays number of sheets printed and number of pages scanned. Displays help guidance. Blinks during printing operation. Blinks while data is transmitted - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 19
memory or USB memory (general-purpose item). Lights or blinks when an error occurs and a job is stopped. Displays the Interrupt Copy screen. Ends operation Returns settings to their default states. Pauses the printing job in progress. Starts copying and scanning operations and processing for - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 20
required when functions other than FAX are used, refer to the machine's Operation Guide. 1 5 4 6 2 3 1 Operation panel Perform the fax operation with Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation. 3 MP (Multi Purpose - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 21
is correctly set. 8 Top cover Open this cover when the original jammed in the Document Processor. 9 Original width guides Adjust these guides according to the original width. 10 Original table Stack the sheet originals on this table. 11 Original eject table Read originals are ejected onto - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 22
Part Names and Functions 1-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 23
the machine. There is no need for the customer to undertake this preparation if it has already been carried out by a service representative. • Selection of Telephone Line (Inch version only 2-2 • Selection of Transmit Terminal Identification (TTI 2-3 • Setting the TTI information 2-4 • Date and - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 24
(Port 2). 3 According to the type of telephone line you are contracted with, press [Tone (DTMF)] or [Pulse (10PPS)]. Tone(DTMF) Pulse(10PPS) Status Cancel OK 10/10/2008 10:10 4 Press [OK]. 2-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 25
date and time, the number of transmission pages, and the fax number. This machine enables the user to select if the TTI is printed out on the 2 fax on the receiving system. print, press [Off]. Off Outside Inside Status Cancel OK 10/10/2008 10:10 4 Press [OK]. OPERATION GUIDE 2-3 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 26
j k l ; : z x c v b n m , . / Upper-case Lower-case No./Symbol Status Space Cancel OK 10/10/2008 10:10 1 Press the System Menu key. 2 Press [FAX], [Next] of Transmission, [Next] of Basic, and then [Change] of Local you register the Local FAX ID, go to step 6. 2-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 27
move the cursor. • Pressing [Backspace] deletes the character to the left of the cursor. Status Cancel OK 10/10/2008 10:10 5 Press [OK]. Local FAX ID Entry FAX - Local FAX ID Set local FAX ID. Use [-]/[+] or to register. Status Cancel OK 10/10/2008 10:10 8 Press [OK]. OPERATION GUIDE 2-5 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 28
[ ] or [ ] to view the next region. Summer Time 1/13 Off On Cancel OK 10/10/2008 10:10 4 Press [Off] or [On] of Summer Time and then press [OK]. Date/Timer - . 2008 Year 10 Hour Status 10 Month 10 Day 10 Minute Off 31 Second Cancel OK 10/10/2008 10:10 7 Press [OK]. 2-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 29
Address Book 3-17 • Using One-touch Keys 3-29 • Using the Speed Dial key 3-32 • Dialing the Same Receiving System (Redial 3-33 • Previewing Images 3-34 OPERATION GUIDE 3-1 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 30
on the touch panel, indicating that the Enter key performs the same action as [OK]. 10 Hour 10 Minute Off 31 Second Status Cancel OK 10/10/2008 10:10 2 Once you have set the date and time, press the Enter (or [OK]) key. No. Search key (or [No.]) in the basic send screen. 3-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 31
III 0009 OK 0010 JJJ 1/10 1/100 Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan 2 In the number entry 3 Destination Status Quick Setup Original/Sending Data Format Color/ Image Quality Advanced Setup 2008/10/10 10:10 3 If you entered - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 32
HHH III 0009 JJJ 0010 1/100 Destination Status Quick Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 1 Check that the basic send screen is displayed - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 33
HHH III 0009 JJJ 0010 1/100 Destination Status Quick Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 In the basic screen for sending, press [Direct - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 34
HHH III 0009 JJJ 0010 1/100 Destination Status Quick Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 4 1 Press [FAX No. Entry]. NOTE: When you press - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 35
Address Transmission Start Speed ECM Encrypted Transmission On Hook OK 10/10/2008 10:10 Ready to send. FAX No. Entry Pause Space Add method to insert a pause before resuming dialing after you dial a specific number. 3 If necessary, make any detailed settings. Press each key OPERATION GUIDE 3-7 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 36
error refer to Manual Send on page folder (SMB/FTP) transmission to send as one job. For details, refer to the machine's Operation Guide. When the destination includes FAX or i-FAX, the FAX or i-FAX jobs are printed in monochrome and the other sending jobs are printed as the same color as the scanned - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 37
6 point (example:Resolution ) Resolution NOTE: The default setting is 200 × 100 dpi (Normal). The . 1 To change the resolution, press [Color/Image Quality], and then [Scan Resolution]. NOTE: You can see a preview 10/10/2008 10:10 2 Select the resolution. 3 Press [OK]. OPERATION GUIDE 3-9 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 38
not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine). Selecting the Density 6 Adjusting the density when scanning originals • Manual (-3 to +3): You can adjust the density using seven levels or 13 levels. • Auto: The optimal density is chosen according to the - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 39
/10/2008 10:10 Cancelling the Transmission On the Sending Jobs screen above, select the job, and press [Cancel]. When the cancel confirmation screen appears, press [Yes]. NOTE: Pressing the Stop key on the operation panel while originals are being scanned cancels the transmission. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 40
when receiving faxes. NOTE: When you are receiving DRD service from a telephone company, change the reception method to [Auto (TAD) (Refer to page 6-4.) • Auto (DRD) (Refer to page 6-14.) • Manual (Refer to page 4-13.) Checking and Changing the Reception Method 1 Press the System Menu key GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 41
of the Status screen. To print the received originals, supply paper or remove jammed paper. NOTE: For the Status screen, refer to the machine's Operation Guide. 2 Received originals are output on the top tray with the print side facing downward. Up to 250 sheets of plain paper (80 g/m²) can be held - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 42
after it has started following the completed scanning of originals, use the following procedure. NOTE Job No. Accepted Time Type Job Name 438 14:47 [email protected] User Name Log Status InProcess 1/1 2 Press [Sending Jobs]. 3 Select the job Paper/Supplies 10/10/2008 10:10 3-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 43
Type Destination 0007 9:30 A OFFICE User Name Start Time 12:00 1/1 Jobs Detail Device/ Communication Paper/Supplies 10/10/2008 10:10 2 Press [Sending Jobs], and have been scanned are ejected, and the screen returns to the send default screen. When GUIDE 2 Press [Device/Communication]. 3-15 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 44
FAX Operation (Basic) Status Scanner Ready. Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 Dialing... Line Off Manual RX FAX Printing Jobs Status Log Sending Jobs Hard Disk Overwriting... Display Error Storing Jobs FAX Port 2 Receiving... Line Off i-FAX - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 45
and, group registration for registering several contact registrations as a unit. 3 NOTE: To register an i-FAX address as a contact Press [Change] of Address Number. Status Cancel Back Register 10/10/2008 10:10 4 Using [+]/[-] or the numeric keys, enter the custom OPERATION GUIDE 3-17 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 46
. Entry - Sub Address Sub Address Password 1234567890 Space Set sub address. Enter sub address and password using numeric keys. (Max. 20 use this method to insert a pause before resuming dialing after you dial a specific number. 10 Press [Change] of Sub Address. When you do not use sub address - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 47
Speed ECM 12 Press [Password] and enter the sub address password using the numeric keys. sub address password. When the machine receives originals, a sub address password is not Off Encryption Box OK 10/10/2008 10:10 16 To specify the FAX and 9,600 bps. ECM (error correction mode) is a function - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 48
2,000 numbers for contact registration and 500 Cancel Back Register numbers for group registration. Status 10/10/2008 10:10 When '0000' is displayed, the number available is automatically assigned. 5 Press [OK]. Method on page 2 of the Appendix. 8 Press [i-FAX]. 3-20 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 49
Mode Simple i-FAX Address Resolution Compression Paper Size Change Change 3 Status Cancel Back Register 10/10/2008 10:10 10 Enter the destination address and press [OK]. Up to 128 characters can be entered. press the key again so that it is no longer highlighted. OPERATION GUIDE 3-21 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 50
destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated 3 Press [Change] of Address Number. Status Cancel Back Register 10/10/2008 10:10 4 Use the numeric keys or [+]/[-] to enter the address number (0001 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 51
refer to Character Entry Method on page 2 of the Appendix. 8 Press [Member]. 1/1 Register 10/10/2008 10:10 9 Press [Add]. 10 Select the destination (contact) to be registered to the group. NOTE: You can search for press [Register]. The group is added to the Address Book. OPERATION GUIDE 3-23 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 52
For details, refer to Setting the Default Send Screen in the Operation Guide for the machine. Ready to send. Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 53
GHI JKL MNO PQRS TUV WXYZ 0-9 3 E-mail Folder FAX i-FAX Group Status Cancel OK 10/10/2008 10:10 3 Keys used Search method 1 Search (Name) displayed. For details, refer to Destination Filter Settings in the Operation Guide for the machine. Refine your search by the capital letters of the - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 54
you want to search. Destination type search refinement Press [E-mail], [Folder], [FAX], [i-FAX] or [Group]. The destination by the edit. Search(Name) Search(No.) 1/1 Add Detail Delete Close 10/10/2008 10:10 NOTE: The destinations and groups can be rearranged and searched 7. 3-26 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 55
) 2 Press [Member]. 3 To add a contact to a group, press [Add]. Refer to steps 10 and 11 in Group Registration for information how to add contacts. To remove a contact from a group, Yes]. Changes or deletions made to the registered details are applied in the Address Book. OPERATION GUIDE 3-27 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 56
FAX List (No.). 4 When the printing confirmation screen appears, press [Yes]. The machine prints a list. FAX Address List (Index) FAX Address List (No.) 3-28 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 57
[No.] directly selects the One-touch key number. 0016 0017 0018 0019 0020 Detail Status Close 10/10/2008 10:10 4 Press [Register/Edit]. 5 Select the destination (contact or group) to register to the One Press [OK]. The destination is registered to the One-touch key. OPERATION GUIDE 3-29 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 58
Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 Select change confirmation screen registers the destination to the Onetouch key. 3-30 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 59
FAX Operation (Basic) When deleting registration contents 1 Press [Delete]. 2 Pressing [Yes] on the deletion confirmation screen deletes the registration contents of the One-touch key. 3 OPERATION GUIDE 3-31 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 60
Status Quick Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 Press Quick 1.) In this case, press [OK] after entering the number. 3-32 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 61
while the machine is waiting for redial. Manual Redial (Recall) Use this when the receiving Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 GUIDE 3-33 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 62
Polling RX Destination Status Quick Setup Original/Sending Data Format Color/ Image Quality Send and Print 1/2 Advanced Setup 10/10/2008 10:10 The machine scans the original and displays a preview again, make the transmission function changes and select the destination. 3-34 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 63
way with polling transmissions. When you press the Start key for a polling transmission, the machine scans the originals and saves the images in the polling box. For more information on polling transmissions reception • When On is selected in the Long Original setting OPERATION GUIDE 3-35 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 64
FAX Operation (Basic) 3-36 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 65
• Standby Transmission 4-8 • Interrupt Send ...4-9 • Chain Dial ...4-10 • Manual Send ...4-12 • Manual Reception 4-13 • Remote Switch Function 4-15 • Printing/Sending Received ...4-39 • Polling Communication 4-41 • Account Management 4-51 • Other Convenient Functions 4-55 OPERATION GUIDE 4-1 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 66
[Off] (scan as standard size). (Refer to 1-sided / 2-sided Selection on page 4-55.) Originals of up to 1,600 mm/63" long can be scanned. 1 Press the Sending Data Format], and then [Long Original]. 4 To scan standard size originals, press [Off], and to scan long originals, press [On]. 5 Press [OK]. 6 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 67
the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the /FAX key. 2 Place the originals. 3 Press [Advanced Setup], and then [FAX Delayed Transmission]. OPERATION GUIDE 4-3 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 68
Shortcut Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 Set the destination, and press the Start key. Originals are scanned, and transmission begins [Detail]. Job No. Accepted Time Type Destination 0007 9:30 A OFFICE User Name Start Time 12:00 1/1 Detailed information of the selected job is - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 69
000080 000080 Job Type: Sending Job - E-mail User Name: User1 Job Name: doc10102008101010 Start Time: 10:10:10 Status Detail Job No.: 000081 Type Destination doc20070404131415 [Delete]. 3 Press [Yes] in the confirmation screen to delete the destination. 5 Press [OK]. OPERATION GUIDE 4-5 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 70
the list. 3 Press [OK]. Select the destination from the One-touch keys Press all the One-touch keys to which necessary destinations are registered. 4-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 71
One-touch keys. 4 After selecting all the destinations, press the Start key. Transmission begins. 4 NOTE: In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine's Operation - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 72
Advanced) Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first set transmitting functions if you want to use any. 4 Press the Start key. Scanning of the originals starts, and the next transmission is scheduled. 5 When the communication - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 73
Interrupt Send During communication, when you scan originals by selecting direct transmission, immediately. 4 1 Press the Send/FAX key. 2 Load the originals to be sent using Interrupt Send. 3 Press [Advanced Setup], and then [FAX Direct Transmission]. 4 Press [On resume. OPERATION GUIDE 4-9 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 74
. By setting a toll free number and an area code to a chain number, you do not need to Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 10 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 75
key Select the destination from One-touch keys. The 4 chain number '212' is automatically added to the destinations. 6 Press the Start key. Transmission begins. OPERATION GUIDE 4-11 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 76
FAX Operation (Advanced) Manual Send This method allows you to send originals by pressing the Start key after confirming that the telephone line When sending starts (when the Send indicator on the operation panel starts blinking), return the handset to its original position. 4-12 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 77
the machine makes a ringing tone. 2 Press the Send/FAX key. 3 Press [On Hook], and then [Manual RX]. 4 After the sending side has started transmission, the machine starts receiving the originals. Using the Telephone to system is on fax. 1 Press the Status/Job Cancel key. OPERATION GUIDE 4-13 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 78
FAX Operation (Advanced) Status Scanner Ready. Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 Dialing... Line Off Manual RX FAX Printing Jobs Status Log Sending Jobs Hard Disk Overwriting... Display Error Storing Jobs FAX Port 2 Receiving... Line Off i-FAX - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 79
, and then [Change] of Remote SW Dial. 3 Press [+]/[-] or the numeric keys to enter the number you newly register. (00 to 99) 4 Press [OK]. OPERATION GUIDE 4-15 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 80
set. NOTE: The remote switch dial is set to 55 at the factory. 4 The telephone line switches to the machine, and reception starts. 4-16 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 81
FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP). External FAX Telephone line Telephone line Network External FAX External i-FAX Network using the memory forwarding function, you can perform the following communication. OPERATION GUIDE 4-17 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 82
By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication. NOTE: When forwarding is used, you can select whether to print or not to print to multiple fax machines. 3 Each forwarding destination receives the fax. 4-18 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 83
Forward Destination Dest ABC DEF GHI Cancel OK 2008/10/10 10:10 Detail 012345678 9876543210 abc@efg Address Book E-mail Addr Entry Folder Path Entry 1/1 FAX No. Entry i-FAX Addr Status Delete Cancel OK 2008/10/10 10:10 Key Address Book Description Select the destination registered in the - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 84
with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the to be removed from the list and press [Delete]. 9 Press [OK]. 10 You can change the following settings as necessary. • File format setting • 26. 4-20 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 85
Press [Add]. Detail Delete Raise Priority Add Status Cancel OK 2008/10/10 10:10 5 Press [Change] of Requirement Number. 6 Press [+] or [-] the Appendix. Up to 32 characters can be entered for the requirement name. 10 Press [Change] of Requirement. 11 To forward fax reception, select [FAX] - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 86
Select [On] or [Off] whether to forward or not to forward the received documents and press [OK]. 17 Press [Change] of Forward Destination. 4-22 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 87
forward the received originals. Folder Path Entry Forward originals with folder (SMB) transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to 26. 21 Press [OK]. 22 Press [Change] of Storing in FAX Box. OPERATION GUIDE 4-23 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 88
checked. NOTE: To disable the setting, press the checkbox to delete the checkmark. 29 Press [OK] to save the settings by each requirement. 4-24 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 89
Settings by Requirement on page 4-21. 2 Select the requirement name to be reprioritized. 3 Press [Raise Priority]. The priority of the selected requirement is raised. OPERATION GUIDE 4-25 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 90
5. To set the forwarding time, select [Preset Time] and go to the next step. Status Cancel OK 10/10/2008 10:10 4 Press [+]/[-] to enter Start Time and End Time, and then press [OK]. NOTE: Enter the time [-] or use the numeric keys to enter the priority. 4 Press [OK]. 4-26 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 91
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF or TIFF as the file format. 1 Follow Encryption functions are available. For details, refer to the machine's Operation Guide. 4 Press [OK]. E-mail Subject Add. Info Setting Specify whether - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 92
when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission. 7 Press [OK]. 4-28 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 93
and set values for that particular category. 4 If administrator privileges have been enabled on COMMAND CENTER, remember to enter the correct user name and password when trying to access the relevant screens. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. OPERATION GUIDE 4-29 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 94
/Edit] of Register/Edit Box. 3 Press [Add]. 1/1 Add Detail/Edit Delete Status Close 10/10/2008 10:10 4 Press [Change] of the required items. NOTE: The Owner and Permission are displayed when the user login has been enabled. When Box No. is selected 1 Press [+]/[-], or enter the Box No - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 95
[Search (Login)]. Press [Detail] to check User Name, Login User Name, Access Level, Account Name and Email Address. password can be set if user login is disabled or if user login is enabled but the FAX Box is shared by other users. Set the password as necessary. If you set the password, the password - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 96
Job Box Detail Removable Memory Open FAX Box 10/10/2008 10:10 NOTE: You must enter a box password in the following situations: • If user login is disabled • If user login is enabled but the FAX Box has been selected by another user when you login with user privileges 4-32 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 97
on working with lists in FAX Boxes, refer to the machine's Operation Guide. 4 From a FAX Box, only printing is available. Sending cannot be done. 5 Press [Print]. Print 1/1 Detail Preview Delete Status Close 10/10/2008 10:10 6 Select whether the originals are to be deleted from the FAX Box - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 98
Press [Detail]. 0001 File Name 1 File Date and Time Size 10/10/2008 09:00 100 MB Print 1/1 Detail Preview Delete Status Close 10/10/2008 10:10 3 The details for the selected original are displayed. Item Description have finished checking the details, press [Close]. 4-34 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 99
Preview Delete 4 Status Close 10/10/2008 10:10 Using the Preview screen 2 1 Press [ ] to zoom in and [ ] to zoom out. Preview: 2007040410574501 Size : Resol. : Color : No. 1/6 3 2 page number. 4 Exit the Preview screen. Status Close 4 10/10/2008 10:10 1 OPERATION GUIDE 4-35 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 100
originals in the FAX Boxes, the number of pages is displayed. NOTE: The list can be printed when user login has been enabled and the machine is logged in with administrator privileges. 1 Press the System Menu key. 2 The machine prints a list of the FAX Boxes. FAX Reception Box 4-36 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 101
used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One-touch keys, you can omit their entry before transmission. For 1 Press the Send key. 2 Place the originals. 3 Press [FAX No. Entry]. OPERATION GUIDE 4-37 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 102
10/10/2008 10:10 FAX No. Entry - Sub Address Sub Address Password 1234567890 Space Set sub address. Enter sub address and password to enter a sub address. Status Cancel OK 10/10/2008 10:10 7 Press [Password] and enter the sub address password using the numeric keys. NOTE: You can use - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 103
program. Up to 50 programs including copying and sending functions can be registered. When user login has been enabled, only the administrator can register. 4 Registering Programs 1 Transmission requirements Change] of Program Name. Enter the program name, and press [OK]. OPERATION GUIDE 4-39 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 104
Program Dial Program recalling. 01 FAX 1 06 02 FAX 2 07 03 08 04 09 05 10 Recall Register Edit Status 4 Press [Register]. When you select [Yes] on the change confirmation such as changing the other party. 2008/10/10 10:10 4 Press the Start key. Transmission begins. 4-40 OPERATION - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 105
of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT: . (Refer to page 4-42.) NOTE: You can store up to 10 originals for polling transmission. You can also add to or overwrite originals up sub address password. OPERATION GUIDE 4-41 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 106
fax machines cannot store originals and some do not support polling reception. Check both the sending and receiving machines also provide the recipient with the sub address and sub address password. NOTE: For more information on sub addresses, refer to Sub then [Store File]. 4-42 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 107
refer to the machine's Operation Guide. Function Description Zoom Automatically enlarges or reduces scanned originals to match the storage size Sized Originals Allows you to use the optional document processor to load and store multiple originals of different sizes. This function allows up - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 108
originals, a sub address password is not used. 8 Press [OK]. 9 Press the Start key. The originals are scanned and stored in the Polling box. NOTE: You can see a preview of the image to be stored by pressing [Preview]. For details, refer to Previewing Images on page 3-34. 4-44 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 109
addresses, refer to Using Polling Reception with Sub Addresses below. 1 Press the Send/FAX key. 2 Press [Advanced Setup], and then [FAX Polling RX]. 3 Press [On]. 4 Press [OK]. 5 Select the destination. NOTE: Only . 6 Press the Start key. The operations for reception begin. OPERATION GUIDE 4-45 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 110
Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a addresses. 3 Press the Start key. The operations for reception begin. 4-46 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 111
machine's Operation Guide. Polling Box 0001 File Name doc10102008094533 doc10102008095022 doc10102008100011 Print Status Date and Time Size 10/10/2008 09:45 23 KB 10/10/2008 09:50 4 KB 10/10/2008 10:10 5 KB 1/1 Detail Preview Delete Store File Close 10/10/2008 10:10 4 Press [Print - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 112
:50 23 KB 4 KB 10/10/2008 10:10 5 KB 1/1 Detail Preview Delete Store File Close 10/10/2008 10:10 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-47. 2 Press [Delete]. 3 When the deletion confirmation screen appears, press [Yes]. The original is deleted. 4-48 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 113
/10/2008 10:10 Close 10/10/2008 10:10 Item File Name Number of Pages Resolution Sub Address Date and Time Description File name of the original Press [Change] to rename the file. Number of pages in the original Resolution used during scanning Specified sub address If there is no information, this - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 114
]. The preview screen appears. 0001 File Name doc10102008094533 doc10102008095022 doc10102008100011 Print Date and Time Size 10/10/2008 09:45 10/10/2008 09:50 23 KB 4 KB 10/10/2008 10:10 5 KB 1/1 Detail Preview Delete Store File For information on previewing images, refer to Using the - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 115
ID. For each management method, refer to the machine's Operation Guide. Description of User Accounting 4 Item Description Registration of User Enable/Disable User accounting Register user access privileges, User ID and Password. Enable User accounting. NOTE: For details, refer to the machine - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 116
• Broadcast transmission • Sub address transmission • Output from FAX Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling transmission • Network FAX send originals after entering an Account ID, the Account Name is printed. 4-52 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 117
to use the machine. Enter login user name and password. 1 Press [Login User Name]. Login to: Local Authentication Login User Name abcdef Login Password ******** # Keys # Keys 4 Check Counter Status Cancel IC Card Login Login 10/10/2008 10:10 2 Enter a User Name, and press [OK]. NOTE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 118
user accounting and job accounting have been enabled, the screen for entering a User ID and Password is displayed. Enter the account ID. 1 Use the numeric keys to enter Account ID, and press [Login screen to log in. Check Counter Status Login 10/10/2008 10:10 2 Perform the fax operation. NOTE: - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 119
are convenient when sending fax are introduced here. For usage of each function, refer to the machine's Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original's size when using custom size originals. Sending Size Selection 4 Select the - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 120
changed to [Text]. Continuous Scan When you cannot place multi-page scanned in batches and sent as one job. In this method, originals are scanned until you press [Scan Finish]. You can change the following items during scanning of Original Image, Scan Density, Scan Resolution and Border Erase - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 121
Advanced) Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. Border set in each mode is as follows. Specifications Inch Centimeter Border Erase range 0-2" (0.01" unit) 0 mm to 50 mm (1 mm unit) OPERATION GUIDE 4-57 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 122
sent. Send and Store When you send originals, this feature allows you to store a copy of the document being sent in a Document Box. 4-58 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 123
status. • Various Tools for Checking Transmission Results and Registration Status 5-2 • Checking FAX Job History 5-3 • Printing Administrative Reports 5-7 • Reporting FAX Receipt Result by E-mail 5-11 OPERATION GUIDE 5-1 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 124
Report printing Reporting of PC FAX receipt result by Email Contents to Check Timing of Check Reference Page sending or receiving operation (No Print Output or Error Only is also optionally available.) Latest 50 send Any time 5-10 Fax receipt Fax reception is 5-11 reported by e-mail. - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 125
Guide. Displaying Job Log Screen Status Status Scheduled Job Log Job Type All Job No. 438 14:47 FAX i-FAX Job Name [email protected] User Name Status InProcess E-mail Folder Jobs Storing Jobs Device/ Communication Paper/Supplies 10/10/2008 10:10 Description of the Job Log Screen Items - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 126
) User Name User name Blank if no information is available Result Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Waiting: Although the received signal is not confirmed yet, a job is ended. [ ] in Job Type Specific type - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 127
i-FAX reception data Job Name Job name 5 User Name User name Blank if no information is available Result Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. [ ] in Job Type Specific type of job can be indicated. [Detail - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 128
. User name Blank if no information is available Job name Time when job was accepted Time when job ended Number of pages in the original Color mode used during scanning The Local FAX Name or Local FAX Number registered on the other party's machine (for fax reception, polling transmission and manual - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 129
the status of the functional setup. Send Result Reports Each Results including E-mail/Folder in multiple destinations are also printed. Off Attach Send Image On Error Only Off On 3 10/10/2008 10:10 4 Press [OK]. Without transmitted image Send Result Report Completed OPERATION GUIDE 5-7 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 130
[Change] of FAX RX Result Report. 3 Press [Off] (not to print), [On] (to print), or [Error and Forward Only]. 4 Press [OK]. FAX RX Result Report Completed Activity Report Activity reports are reports of both the fax report, and press [Incoming] to print the received fax report. 5-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 131
10/10 09:50 Destination A OFFICE 10/10 09:45 A OFFICE 10/10 09:30 A OFFICE 10/10 09:25 A OFFICE 10/10 09:15 A OFFICE Detail 12345678 12345678 12345678 12345678 12345678 Result Completed Error key. 2 Press [Report], and [Next] of Admin Report Settings. Then press [Change] of Outgoing FAX - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 132
Results and Registration Status Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line printing confirmation screen appears, press [Yes]. A status page is printed. Status Page 5-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 133
result report. NOTE: This setting is displayed when the FAX RX Result Report setting is [On] or [Error and Forward Only]. For details, refer to FAX RX Result Reports on page 5-8. Fax receipt results are reported Character Entry Method on page 2 of the Appendix. 4 Press [OK]. OPERATION GUIDE 5-11 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 134
Checking Transmission Results and Registration Status 5-12 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 135
setups and registrations. • FAX/TEL Auto Switch Reception 6-2 • FAX/Answering Machine Auto Switch Reception 6-4 • Rings ...6-6 • Volume Adjustment 6-7 • Retry Times ...6-8 • Receiving Mode ...6-9 • Reception Date/Time 6-10 FAX Printing at Specified Times (Unusable Time 6-33 OPERATION GUIDE 6-1 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 136
Setup and Registration FAX is calling from a telephone, the machine makes a ringing tone urging the user to respond. IMPORTANT: • In order to use FAX/TEL Auto Switch Reception conversation, you can also manually receive the originals. (Refer to Manual Reception on page 4-13.) 6-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 137
Setup and Registration call is from a telephone 1 The machine makes a ringing tone urging the user to respond. Lift the handset of the telephone within 30 seconds. 6 At the end of the conversation, you can manually receive the originals. (Refer to Manual Reception on page 4-13.) When the call - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 138
Setup , such as responding to messages, refer to the Operation Guide of each answering machine. Set the number of rings to the other party has sent originals with manual send When the other party is calling message informing the other party that the user is absent. The answering machine records a - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 139
Setup and Registration Preparation: Refer to Receiving Mode on the same as manual reception. (Refer to Manual Reception on page 4-13.) 2 The answering machine responds. When the call is from a telephone, but the user is absent The machine starts receiving fax originals. OPERATION GUIDE 6-5 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 140
Setup and Registration Rings You can change the number of times to let the phone ring before answering a call as needed. The number of Next] of FAX. Press [Change] for the reception mode to be changed. 3 Press [+]/[-] or the numeric keys to enter the number. 4 Press [OK]. 6-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 141
Setup and Registration Volume Adjustment Adjust the volume of the speaker and monitor. Speaker Volume: . 3 Select any of [1] (Minimum), [2] (Medium), [3] (Maximum) or [0] (Mute). 6 Mute 0 Minimum 1 Medium 2 Maximum 3 Status Cancel OK 10/10/2008 10:10 4 Press [OK]. OPERATION GUIDE 6-7 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 142
Setup and Registration Retry Times The number of retry times can be changed automatically. NOTE: Retry times can be set to between 0 and 14. ] of Transmission, [Next] of FAX and then [Change] of Retry Times. 3 Press [+]/[-] or the numeric keys to enter the number. 4 Press [OK]. 6-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 143
Setup and Registration Receiving Mode The following five receiving Refer to page 6-4.) • DRD Reception [Auto (DRD)] (Refer to page 6-14.) • Manual Reception [Manual] (Refer to page 4-13.) Select the mode appropriate for the way the machine is Long Short-Long-Short 4 Press [OK]. OPERATION GUIDE 6-9 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 144
Setup and Registration Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Reception Date/Time. 3 Press [On]. 4 Press [OK]. 6-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 145
Setup and Registration Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types: All Media Types, Plain, Rough, Recycled, Bond, Color, High Quality, Custom 1 to 8 NOTE: Refer to the machine's Operation Guide for details on Custom - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 146
Custom 4 Color High Quality Custom 5 Cancel OK 10/10/2008 10:10 5 Press default System Menu screen. 8 Next, set the fax reception settings. For the setting procedure, refer to Media Type for Print Output on page 6-11. Select the same media type that was selected in step 6. 6-12 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 147
Setup and Registration MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. 1 Press the Reception, [Next] of Basic and then [Change] of Multi Purpose Tray. 3 Select either [Off] (not to use) or [On] (to use). 4 Press [OK]. 6 OPERATION GUIDE 6-13 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 148
Setup and Registration DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service Manual FAX Reception. For details, refer to Manual Reception on page 4-13. 6-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 149
Setup and Registration 2 The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 150
Setup and Registration Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically an error. . (Excludes manual transmissions.) Reception GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 151
Setup and Registration †. If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient, sending is not [FAX], [Next] of TX/RX Restriction and then [Register/Edit] of Permit No. List. 3 Press [Add]. Status Detail Delete Close 10/10/2008 10:10 OPERATION GUIDE 6-17 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 152
Setup and Registration FAX - Permit No. Register or edit permit number. Use the numeric keys to enter a number. 123456789 Pause Space Backspace Status Cancel OK 10/10/2008 10:10 Changing and Deleting Permit change confirmation screen appears, press [Yes]. Go to step 7. 6-18 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 153
Setup and Registration Registering Reject FAX No. 6 Use the numeric keys to enter a number. Close 10/10/2008 10:10 987654321 Pause Space Backspace Status Cancel OK 10/10/2008 10:10 4 Use the numeric keys to enter Reject FAX No , repeat steps 3 to 5. 7 Press [Close]. OPERATION GUIDE 6-19 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 154
Setup and Registration Changing and Deleting Reject FAX 3, and to delete Reject FAX No., go to step 6. Status Detail Delete Close 10/10/2008 10:10 FAX - Reject No. Register or edit reject number. Use the numeric keys to enter numbers, repeat steps 2 to 6. 8 Press [Close]. 6-20 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 155
Setup 10/2008 10:10 4 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999) NOTE: Press the Clear key to display the previous number. Status Cancel OK 10/10/2008 10:10 5 Press [OK]. 6 To register other Permit ID numbers, repeat steps 3 to 5. 7 Press [Close]. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 156
Setup and Registration Changing and Deleting transmissions. Use [-]/[+] or the numeric keys to enter a number. (0000 - 9999) 2222 Close 10/10/2008 10:10 3 Press [Detail]. 4 Use [+]/[-] or the numeric keys to reenter Permit ID No. (0000 and then [Change] of TX Restriction. 6-22 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 157
Setup and Registration 3 To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only press [Permit List + Address Book]. To block incoming faxes from senders registered in Reject FAX No., press [Reject List]. 4 Press [OK]. OPERATION GUIDE 6-23 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 158
Setup and Registration Encryption This method allows you to No. registered in advance. Sending system Encrypt Receiving system Decrypt Scan originals Encryption Description of settings at sending and receiving systems Output both the sending and receiving systems. 6-24 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 159
:10 4 Press [Encryption Key]. Encryption Key Status Cancel OK 10/10/2008 10:10 5 Use the numbers (0 to 9) and the alphabet (A to F) on the touch panel to enter the encryption key (16 digits) and press [OK]. 6 Press [OK]. To register other encryption keys, repeat steps 3 to 6. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 160
Setup and Registration Changing and Deleting Registration Contents of and to delete the registration contents, go to step 7. Register /Edit Status Close 10/10/2008 10:10 3 Press [Register/Edit]. 4 Press [Encryption Key]. 5 Press [Backspace] to . 3 Place the originals. 6-26 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 161
Setup Start Speed ECM Encrypted Transmission On Hook OK 10/10/2008 10:10 4 Press [FAX No. Entry]. 5 number. 6 Off Encryption Box OK 10/10/2008 10:10 7 Press [OK] and go to step 10. When the selection of an encryption /10/10 10:10 9 Press [OK]. 10 Press [OK]. 11 Press the Start - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 162
Setup and Registration Operation at the Receiving System To conduct encryption communication operating . 4 Press [On], select the encryption key number and press [OK]. OK 10/10/2008 10:10 5 The sending system conducts encrypted transmission. When encryption communication is conducted normally, the - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 163
Setup and Registration Reduced Reception When the reception size is larger than the paper size, you can reduce the print size. Item Off On key. 2 Press [FAX], [Next] of Reception, [Next] of Basic, and [Change] of Reduced RX Size. 6 3 Select [Off] or [On]. 4 Press [OK]. OPERATION GUIDE 6-29 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 164
Setup and Registration Duplex Print Output When received multiple pages of data are the same width, they can be printed out on both sides of . 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Duplex Printing. 3 Select either [Off] or [On]. 4 Press [OK]. 6-30 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 165
Setup and Registration 2 in 1 Reception When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original [FAX], [Next] of Reception, [Next] of Basic and then [Change] of 2 in 1 Printing. 3 Select either [Off] or [On]. 4 Press [OK]. 6 OPERATION GUIDE 6-31 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 166
the machine's status or look for problems. NOTE: To use Remote Diagnostics, you must first sign an agreement with our service representative and register a Predetermined ID on the machine. For more information, contact your Service Representative or Authorized Service Center. 1 Press the System Menu - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 167
Setup copy jobs, printer jobs and code to temporarily cancel the unusable setting during unusable time. Press [Unlock Code] and enter a four digits number. NOTE: To use the machine temporarily during unusable time, enter the Unlock Code and press [Login]. 5 Press [OK]. 6 Press [OK]. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 168
Setup and Registration 6-34 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 169
7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. • Internet FAX Kit (A 7-2 • Expansion Memory 7-3 • Dual FAX ...7-3 OPERATION GUIDE 7-1 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 170
Optional Equipment Internet FAX Kit (A) You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) (Option) on page 8-1. 7-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 171
size and increase the number of incoming (faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory. Dual FAX Installing 2 optional FAX Kits (Dual not want to set up a receive-only port, select [Off]. 4 Press [OK]. OPERATION GUIDE 7-3 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 172
2 Press [User Login/Job Accounting]. If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. 3 Press information on restrictions and job accounting, refer to the machine's Operation Guide. 7-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 173
8 Internet Faxing (i-FAX) (Option) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit(A). • What is i-FAX? ...8-2 • i-FAX Settings ...8-4 • i-FAX Transmission 8-7 • i-FAX Reception 8-12 OPERATION GUIDE 8-1 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 174
procedure for sending an i-FAX is shown below. Scan the original on this machine. T Send the fax The mail server receives the fax. T Other fax machines download the fax from the mail server. i-FAX Reception Flowchart This machine downloads the fax from the mail server. T This machine - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 175
. • If you cannot successfully send an i-FAX to the recipient, you normally receive an E-mail error message from the server. However, in some cases problems can arise such that you do not receive the error message. For important faxes, you should contact the recipient to check whether the fax was - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 176
and set values for that particular category. 4 If administrator privileges have been enabled on COMMAND CENTER, remember to enter the correct user name and password when trying to access the relevant screens. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. 8-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 177
i-FAX Defaults page are the machine's Operation Guide for details. SMTP Login User Name If you selected Other in the user setting, enter the user name used for authentication. You can enter up to 64 characters. Login Password If you selected Other in the user setting, enter the login user password - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 178
screen. Refer to the machine's Operation Guide for details. Sets the port number used by POP3. Normally, 110 is used. Enter the timeout period in seconds. Enter the login name for the user account. You can enter up to 64 characters. Enter the password for the user account. You can enter up to 64 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 179
Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 the optional document processor. Refer to the machine's Operation Guide for placing originals. OPERATION - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 180
Quick Setup Original/Sending Data Format Color/ Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 10/10/2008 10:10 Ready is sent to the destination machine. 5 Press [Destination Condition]. 8-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 181
3-32.) • Manual redial (recall) (Refer to page 3-33.) NOTE: In addition to an i-fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine's Operation Guide. When the destination includes a fax or i-FAX machine, the color mode - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 182
dpi is not supported for i-FAX scanning originals For information on how to select the density, refer to Selecting the Density on page 3-10 User Name Log Status InProcess 1/1 Cancel Printing Jobs Status Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 10/10/2008 10:10 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 183
All Job No. Accepted Time Type Job Name 438 14:47 [email protected] User Name Log Status InProcess 1/1 Cancel Printing Jobs Status Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 10/10/2008 10:10 On the Sending Jobs screen above, select the job, and press [Cancel]. When - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 184
Press the Status/Job Cancel key. Status Scanner Ready. Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 Dialing... Line Off Manual RX FAX Printing Jobs Status Log Sending Jobs Hard Disk Overwriting... Display Error Storing Jobs FAX Port 2 Receiving... Line Off - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 185
9 About Network FAX This chapter explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included CD-ROM, which describes how to operate your PC to send a fax using Network FAX and make various settings. • What is - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 186
simultaneously. • E-mail reporting of the transmission result. • Sub address transmission is available. • Supports i-FAX transmission. • Operation is as simple as printing. Flow of Network FAX Sending Network FAX function. T The PC networked to this machine receives the data. 9-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 187
About Network FAX NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail, forwarding to another fax machine, or storing in the FAX Box. 9 OPERATION GUIDE 9-3 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 188
to use Network FAX. For details, refer to the Network FAX Driver Operation Guide (Online Manual) contained in the included CD-ROM. Network FAX Driver Operation Guide (Online Manual) The Network FAX Driver Operation Guide (Online Manual) is contained in the included CD-ROM in PDF (Portable Document - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 189
10 Troubleshooting This chapter explains how to deal with problems. • Indicators During Sending/Receiving Operation 10-2 • Precautions When Turning Power OFF 10-3 • Error Messages ...10-4 • Troubleshooting 10-6 OPERATION GUIDE 10-1 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 190
Troubleshooting Indicators During Sending/Receiving Operation The Send, Receive and Memory indicators show the fax transmission status. • The Send indicator transmission. • The Memory indicator is lit when there is source data stored in the memory for delayed transmission. 10-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 191
Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot the main power switch while the hard disk is still operating can damage the hard disk. Make sure that the indicator is off. 10 OPERATION GUIDE 10-3 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 192
Troubleshooting Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE: When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 193
Troubleshooting Message Scheduled sending jobs exceeded. Checkpoint - Add paper in cassette 1 (~4). or Add paper in Multi Purpose tray. Is the indicated cassette or MP tray out of paper? Is the type of printing paper specified? Is the cassette securely loaded . 10 OPERATION GUIDE 10-5 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 194
Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service error displayed? Remedy the cause of error and send again. Appendix-16 Refer to the machine's Operation Guide . Refer to the operation manual of your phone set. - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 195
Troubleshooting password identical to the sub address or sub address password memory? Is the box password been set? Is polling a sub address password for reception. not use a sub address password for reception. Check the memory the memory. Enter the correct box password. Check with the recipient. Free - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 196
Troubleshooting Symptom Cannot use sub address bulletin board communication. Checkpoint Corrective Action Reference Page Does the other the recipient. Is the entered sub address or If your entry is correct, check - sub address password with the recipient. correct? 10-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 197
Appendix • Character Entry Method Appendix-2 • Specifications Appendix-5 • Menu List Appendix-6 • Received FAX Sizes and Paper Priority (Inch Model Appendix-10 • Received FAX Sizes and Paper Priority (Metric Model Appendix-13 • Error Code List Appendix-16 OPERATION GUIDE Appendix-1 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 198
on how to change layouts, refer to the machine's Operation Guide. QWERTY layout is used here as an example. You may -case LLoowweerr--ccaassee No./Symbol Status 6 7 8 M < Space > ? Cancel 9 10 OK 10/10/2008 10:10 11 No. Display/Key 1 Display 2 Limit / Entry Display 3 Cursor Key 4 [ - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 199
10 No./Symbol Status M < Space > ? Cancel OK 10/10/2008 10:10 Number/Symbol Entry Screen Use the keyboard to enter. Limit { | } ˜ Upper-case LLoowweerr--ccaassee No./Symbol Status Space Cancel OK 10/10/2008 10:10 12 No. Display/Key Description 12 [ ]/[ ] To enter a number or - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 200
-case Lower-case No./Symbol Status Space Cancel OK 10/10/2008 10:10 Use the keyboard to enter. List_A-1 Limit:128 -case LLoowweerr--ccaassee No./Symbol Status Space Cancel OK 10/10/2008 10:10 1 Press [Upper-case]. 2 Press [L]. The [-] and [1]. 10 Check that the entry is correct - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 201
Specifications NOTE: Specifications are subject to change without notice. Item Description Type Compatibility Communication Line Transmission Time Transmission Speed Coding Scheme Error Correction Original Size Automatic Document Feed Scanner Port, Internet FAX Kit(A) OPERATION GUIDE Appendix-5 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 202
Type of Original/ Transmission Color/Image Advanced Setup Address Book FAX Number Entry Scan i-FAX Subject/Body† FAX Direct Transmission FAX Polling RX Send and Print Send and Store Document Box Key FAX Box Polling Box † Optional Internet FAX Kit(A) is required. Appendix-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 203
System Menu Key Function Defaults Common Settings Sound Document Box/Removable Memory FAX FAX Box Polling Box TX/RX Common Timer Continued on next page RX/Forward Requirements Date/Time Time Zone Unusable Time † Inch specification only †† Requires 2 optional FAX Kits (Dual FAX option) OPERATION - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 204
Report Print Status Page Print Admin Report Settings Result Report Send Result FAX Setting Report Attach Send Image Address Book FAX RX Result Report RX Result Report Type FAX Sub Address Transmission Start ECM Encryption Key No. User Login/ Job Accounting System One-Touch - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 205
Program Key Call Register Edit Status Log Status Scheduled Job Log Status Log Cancel of Transmission (Disconnection of Communication) Manual Reception Check New FAX (i-FAX Reception)† Log Activity Report Print Removable Memory † Optional Internet FAX Kit(A) is required. OPERATION - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 206
Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) Appendix-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 207
paper source. (Refer to page 6-11.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts. OPERATION GUIDE Appendix-11 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 208
. (Refer to page 6-11.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts. Appendix-12 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 209
Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine † A4-R 7 A3 A3 B5 † A4 † FL 8 B4 † B5-R † A5-R A3 * A3 A4 † A4-R † FL † B4 Paper Size 9 B5 † 10 B5-R OPERATION GUIDE Appendix-13 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 210
. (Refer to page 6-11.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts. Appendix-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 211
paper source. (Refer to page 6-11.) Even if [All Media Types] is selected, paper types such as transparency cannot be used for fax printouts. OPERATION GUIDE Appendix-15 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 212
an error occurs during V34 communication, the U in the error codes is replaced by an E. Error Code error occurred during transmission. Send again. U01100 - U01199 Communication error Communication error occurred during high-speed transmission. Send again. U01600 Communication error - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 213
Error Code Possible Cause/Action U01700 - U01720 Communication error occurred during high-speed transmission. Send again. U01721 Communication error error error party. U03300 An error occurred due to password password was incorrect. U03400 Polling reception was interrupted because the password - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 214
Error Code U03500 U03600 U03700 U04000 U04100 U04200 model and sub address bulletin board reception was interrupted because the specified sub address password was incorrect. Check with the other party. Sub address bulletin board reception was set on this machine. Appendix-18 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 215
Error Code U05300 U14000 U14100 U19000 U19100 U19200 U19300 U19400 Possible recipient. Memory transmission was stopped due to a data error occurring during transmission. Send again. Transmission was stopped due to a data error occurring during transmission. Send again. Reception was stopped due - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 216
Appendix-20 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 217
Registration Status 5-1 Continuous Scan 4-56 Numerics 2 in 1 Reception 6-31 A About this Operation Guide v Account Management 4-51 i-FAX 8-11 Error Code List Appendix-16 Error Messages 10-4 Expansion Memory 7-3 F FAX Automatic Reception 3-12, 6-9 FAX Box Function 4-30, 10-7 Checking 4-34 Deleting - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 218
6-9 I Indicators 10-2 Installation Precautions Login 4-54 L Local FAX Information 2-4 Local FAX Name 2-4 Long Originals 4-2 M Machine (Names) 1-4 Manual Reception 4-13, 6-9 Manual 9-2 Online Manual 9-1, 9-4 Setup 9-4 No Print Output 10-6 O One Polling Reception 4-45, 10-7 Polling Transmission 4- - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 219
4-58 Send Status 3-11, 8-10 Sending Size Selection 4-55 Specifications Appendix-5 Speed Dial key 3-32 Standby Transmission 4-8 Sub Address Bulletin Board Communication 4-41, 10-8 Sub Address Communication 3-7, 4-37 How to Conduct 4-37 Sub Address 4-37 Sub Address Password 4-37 Sub Address Relay - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 220
U Unusable Time 6-33 User Accounting 4-51 Contents 4-51 Login 4-53 V Volume Adjustment 6-7 Z Zoom 4-55 Index-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 221
MEMO - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 222
E1 - Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 223
- Kyocera TASKalfa 500ci | Fax System (Q) Operation Guide Rev-1 - Page 224
Rev.1 2009.6 Printed in China 303MB56021
250ci/300ci/400ci/500ci
FAX System(Q)
OPERATION GUIDE
Please read this Operation Guide before using this machine. Keep it close to the machine for easy reference.