Kyocera TASKalfa 500ci Fax System (S) C Operation Guide Rev-2
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- Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 1
FAX System(S) C OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 2
Introduction In this Operation Guide, please refer to your machine as below: • 300i to 30 ppm model • 420i/520i to 42/52 ppm model • 250ci/300ci/400ci/500ci/552ci to full-color model • 552ci to 55/50 ppm model - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 3
] .... [Remove the power plug from the outlet] .... [Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 4
Due to performance updating, information in this Operation Guide is subject to change without notice. ii OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 5
3-34 4 FAX Operation (Advanced) Long Originals 4-2 Delayed Transmission 4-3 Broadcast Transmission 4-6 Standby Transmission 4-8 Interrupt Send 4-9 Chain Dial 4-10 Manual Send 4-12 Manual Reception 4-13 Remote Switch Function 4-15 Printing/Sending Received Faxes by Requirements - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 6
10-4 Troubleshooting 10-6 Appendix Character Entry Method Appendix-2 Specifications Appendix-5 Menu List Appendix-6 Received FAX Sizes and Paper Priority (Inch Model Appendix-10 Received FAX Sizes and Paper Priority (Metric Model Appendix-13 Error Code List Appendix-16 iv OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 7
Operation Guide for your machine for information regarding the sections listed below. • Caution Labels • Installation Precautions • Precautions for Use • Loading Paper • Toner Container and Waste Toner WAITING' or other telephone company optional services that produce audible tones or clicks on - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 8
If the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main power switch. vi OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 9
BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, countries. • Windows ME and Windows XP are trademarks in this Operation Guide are trademarks that is also compliant. See installation instructions for details. 4 The REN is in advance that temporary discontinuance of service may be required. But if - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 10
the telephone to report a gas leak in the vicinity of the leak. 4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTIONS viii OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 11
Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications" "The les dispositifs n'excède pas 5." Le IES (CANADA) pour ce produit est 0.8. OPERATION GUIDE ix - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 12
Faxing (i-FAX) (Option) Explains how to use the i-FAX function and the settings required for Internet faxing. Chapter 9 - About Network FAX Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CDROM (online manual) as well. x OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 13
Chapter 10 - Troubleshooting Explains how to respond to error indications and trouble. Appendix Explains character entry and the specifications of the machine. NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine. The inch version of this - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 14
that are required or prohibited so as to avoid problems. IMPORTANT: - Description of Operation Procedure In this Operation Guide, the continuous operation of the keys on the touch panel is as follows: Actual procedure Press [FAX]. T Press [Next] of Transmission. T Press [Next] of Basic. T Press - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 15
Originals and Paper Sizes This section explains the notation used in this guide when referring to sizes of originals or paper sizes. As with A4, B5 and placement directions on the touch panel. Placement direction Vertical direction Originals Paper Horizontal direction OPERATION GUIDE xiii - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 16
xiv OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 17
1 Part Names and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit. For other parts, refer to the machine's Operation Guide. • Operation Panel ...1-2 • Machine ...1-4 OPERATION GUIDE 1-1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 18
Panel For the names of keys and indicators required when functions other than FAX are used, refer to the machine's Operation Guide. Displays the Status/Job Cancel screen. Displays the System Menu. Displays number of sheets printed and number of pages scanned. Displays help guidance. Blinks during - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 19
the on-screen [OK]. Returns settings to their default states. Pauses the printing job in progress. Starts copying and scanning operations and processing for setting operations. * The operation panel may differ from the above illustration depending on the type of your machine. OPERATION GUIDE 1-3 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 20
the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine's Operation Guide. 1 5 4 6 42 to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation. 3 MP (Multi Purpose) tray Set the - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 21
when the original jammed in the Document Processor. 9 Original width guides Adjust these guides according to the original width. 10 Original table Stack the sheet originals on this table. 11 Original indicator or Lower indicator is blinking in red: The original jammed. OPERATION GUIDE 1-5 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 22
Part Names and Functions 1-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 23
customer to undertake this preparation if it has already been carried out by a service representative. • Selection of Telephone Line (Inch version only 2-2 • Selection of Transmit Terminal Identification (TTI 2-3 • Setting the TTI information 2-4 • Date and Time Entry 2-6 OPERATION GUIDE 2-1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 24
, [Next] of FAX, and then [Change] of Dialing Mode (Port 1) or Dialing Mode (Port 2). 3 According to the type of telephone line you are contracted with, press [Tone (DTMF)] or [Pulse (10PPS)]. Tone(DTMF) Pulse(10PPS) Status Cancel OK 08/08/2009 10:10 4 Press [OK]. 2-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 25
Menu key. 2 Press [FAX], [Next] of Transmission, [Next] of Basic and then press [Change] of TTI. 3 Press the location for printing the information on the fax. If you don't want to print, press [Off]. Off Outside Inside Status Cancel OK 08/08/2009 10:10 4 Press [OK]. OPERATION GUIDE 2-3 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 26
the TTI data, the receiver can easily find out where the FAX came from. Local FAX Name Registration Register the local FAX name printed on in the transmit terminal identification. NOTE: To change the entry, follow the same operation. Use the keyboard to enter. Limit: 128 characters Input - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 27
Use [-]/[+] or the numeric keys to enter a number. (0000 - 9999) 0000 6 Press [Change] of Local FAX ID. The entry screen is displayed. 7 Using the numeric keys or [+]/[-], enter the four-digit Local FAX ID number to register. Status Cancel OK 08/08/2009 10:10 8 Press [OK]. OPERATION GUIDE 2-5 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 28
date and time of the machine's built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure time by a 24-hour system. 2008 Year 10 Hour Status 10 Month 10 Day 10 Minute Off 31 Second Cancel OK 08/08/2009 10:10 7 Press [OK]. 2-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 29
No. Search key 3-2 • Automatic Send ...3-4 • FAX Automatic Reception 3-12 • Canceling Communication 3-14 • Using the Address Book 3-17 • Using One-touch Keys 3-29 • Using the Speed Dial key 3-32 • Dialing the Same Receiving System (Redial 3-33 • Previewing Images 3-34 OPERATION GUIDE 3-1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 30
FAX Operation (Basic) Enter key and Quick No. Search key This section explains how to use the Enter key and Quick No. Search key on the operation performs the same action as [OK]. 10 Hour 10 Minute Off 31 Second Status Cancel OK 08/08/2009 10:10 2 Once you have set the date OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 31
OK 0010 JJJ 1/10 1/100 Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD 10:10 3 If you entered speed dial number between 1 and 3 digits long, press the Enter key (or [OK]). The specified destination appears in the destination list. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 32
FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 08/08/2009 10:10 FAX Direct Transmission]. 2 Press [On]. 3 Press [OK]. Setting for Direct transmission Description Off Starts memory transmission. After originals are scanned into memory, the communication starts. 3-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 33
FAX Operation cannot use direct transmission when the optional Printed Document Guard Kit is installed. Selecting Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 08/08/2009 10:10 In the , you perform an operation to allow continued scanning, and after all the originals have - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 34
Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 08/08/2009 10:10 4 1 Press [FAX No. Entry]. NOTE: When you press the numeric keys to enter numbers, the screen changes to the entry screen for the fax number (the screen shown in the next step). 3-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 35
ECM Encrypted Transmission On Hook OK 08/08/2009 10:10 FAX Operation (Basic) 2 Enter the fax number of the receiving system using the numeric the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Destination in the Operation Guide for the - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 36
• Manual Redial (recall) (Refer to page 3-33.) NOTE: In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine's Operation Guide. When the destination includes FAX or i-FAX, the FAX or i-FAX jobs are printed in - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 37
6 point (example:Resolution ) Resolution NOTE: The default setting is 200 × 100 dpi (Normal). The The scan resolution should be equal to or higher than the fax resolution. If the selected resolutions are not in this condition, 10:10 2 Select the resolution. 3 Press [OK]. OPERATION GUIDE 3-9 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 38
6 Adjusting the density when scanning originals • Manual (-3 to +3): You can adjust the density using 10:10 NOTE: You can see a preview of the image to be sent by pressing [Preview]. For details, refer to Previewing Images on page 3-34. 2 Select the density. 3 Press [OK]. 3-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 39
Job No. Accepted Time Type Job Name 438 14:47 [email protected] User Name Log Status InProcess 1/1 Cancel Printing Jobs Status Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 08/08/2009 10:10 Cancelling the Transmission On the Sending Jobs screen above, select the job - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 40
set the machine to FAX-dedicated reception. No special operation is required when receiving faxes. NOTE: When you are receiving DRD service from a telephone (Normal) • Auto (FAX/TEL) (Refer to page 6-2.) • Auto (TAD) (Refer to page 6-4.) • Auto (DRD) (Refer to page 6-14.) • Manual (Refer to page 4- - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 41
starts. 3 During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper. NOTE: For the Status screen, refer to the machine's Operation Guide. 2 Received originals are output on the - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 42
FAX Operation Job No. Accepted Time Type Job Name 438 14:47 [email protected] User Name Log Status InProcess 1/1 2 Press [Sending Jobs]. 3 Select the job . Cancel Printing Jobs Status Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 08/08/2009 10:10 3-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 43
disconnecting the telephone line during communication, use the following procedure. NOTE: When 2 optional FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for communication. 1 Press the Status/Job Cancel key. OPERATION GUIDE 2 Press [Device/Communication]. 3-15 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 44
FAX Operation (Basic) Status Scanner Ready. Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 Dialing... Line Off Manual RX FAX Log Printing Jobs Status Sending Jobs Hard Disk Overwriting... Storing Jobs FAX Port 2 Receiving... Line Off i-FAX Device/ - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 45
FAX Operation (Basic) Using the Address Book You can select the destination for a fax or i-FAX from the [Change] of Address Number. Status Cancel Back Register 08/08/2009 10:10 4 Using [+]/[-] or the numeric keys, enter the custom address number can be entered. OPERATION GUIDE 3-17 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 46
operation panel. FAX No. Entry - Sub Address Sub Address Password 1234567890 Space Set sub address. Enter sub address and password dialing after you dial a specific number. 10 Press [Change] of Sub Address. numeric keys. Backspace Cancel OK 08/08/2009 10:10 NOTE: You can use up to 20 digits - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 47
, refer to Registering an Encryption Key on page 6-25. Off Encryption Box OK 08/08/2009 10:10 16 To specify the FAX Box of the receiving system, press [Encryption Box], and go to the next step. To print originals in the receiving system, select [Off], press [OK], and go to Step 19. 17 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 48
for contact registration and 500 Cancel Back Register numbers for group registration. Status 08/08/2009 10:10 When '0000' is displayed, the number available is automatically assigned. 5 Press [OK]. to Character Entry Method on page 2 of the Appendix. 8 Press [i-FAX]. 3-20 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 49
FAX Operation (Basic) Address: Name E-mail SMB FTP FAX i-FAX 9 Press [Change] of i-FAX Address. Mode Simple i-FAX Address Resolution Compression Paper Size Change Change 3 Status Cancel Back Register 08/08/2009 10:10 10 so that it is no longer highlighted. OPERATION GUIDE 3-21 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 50
contact registration in advance. Address: Name E-mail SMB FTP FAX i-FAX Address Number Name : 0033 : Mike Change Change 1 Press Number. Status Cancel Back Register 08/08/2009 10:10 4 Use the numeric keys or [+]/[-] to enter the address number (0001 to 2,500). 3-22 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 51
FAX Operation (Basic) Address: Name Member Member: 1 dest. on page 2 of the Appendix. 8 Press [Member]. 1/1 Register 08/08/2009 10:10 9 Press [Add]. 10 Select the destination (contact) to be registered to the group. NOTE: You can search group is added to the Address Book. OPERATION GUIDE 3-23 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 52
10:10 3 Press [OK]. The destination you have selected is registered in the destination list. NOTE: To delete the destination that has been registered, select the destination, and press [Delete]. You can also change the default Sort order. For details, refer to Sort Settings in the Operation Guide - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 53
3 E-mail Folder FAX i-FAX Group Status Cancel OK 08/08/2009 10:10 3 Keys used FAX, Internet FAX, and group) You can set this function up so that destination types are selected when the address book is displayed. For details, refer to Destination Filter Settings in the Operation Guide - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 54
(No.) 1/1 Add Detail Delete Close 08/08/2009 10:10 NOTE: The destinations and groups can be rearranged and fax) or steps 3 to 16 in Contact Registration (i-FAX). When editing a group 1 Change Address Number and Name. For details, refer to Group Registration steps 3 to 7. 3-26 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 55
FAX Operation (Basic) 2 Press [Member]. 3 To add a contact to a group, press [Add]. Refer to steps 10 and 11 in Group Registration for information how to add contacts. To remove a ]. Changes or deletions made to the registered details are applied in the Address Book. OPERATION GUIDE 3-27 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 56
Press the System Menu key. 2 Press [Edit Destination], and then [Next] of List Print. 3 Press [Print] of FAX List (Index) or FAX List (No.). 4 When the printing confirmation screen appears, press [Yes]. The machine prints a list. FAX Address List (Index) FAX Address List (No.) 3-28 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 57
FAX Operation (Basic) Using One-touch Keys With One the One-touch key number. 0016 0017 0018 0019 0020 Detail Status Close 08/08/2009 10:10 4 Press [Register/Edit]. 5 Select the destination (contact or group) to register to the is registered to the One-touch key. OPERATION GUIDE 3-29 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 58
Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 08/08/2009 10:10 Select a destination by a One-touch key. On the ] on the change confirmation screen registers the destination to the Onetouch key. 3-30 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 59
FAX Operation (Basic) When deleting registration contents 1 Press [Delete]. 2 Pressing [Yes] on the deletion confirmation screen deletes the registration contents of the One-touch key. 3 OPERATION GUIDE 3-31 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 60
Image Quality Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 08/08/2009 10:10 Press Quick No. Search key or [No.] in the [Destination touch key number 1.) In this case, press [OK] after entering the number. 3-32 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 61
Manual Redial (Recall) Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 08/08/2009 10:10 fax (new recall information is registered) • When you log out OPERATION GUIDE 3-33 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 62
Original Zoom Send : Letter : 100% : Letter Cancel i-FAX Subject/Body FAX Direct Transmission FAX Polling RX Destination Status Quick Setup Original/Sending Data Format Image Quality Send and Print 1/2 Advanced Setup 08/08/2009 10:10 The machine scans the original and displays a preview - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 63
FAX Operation (Basic) NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press Sized Originals mode • During a direct transmission • During polling reception • When On is selected in the Long Original setting OPERATION GUIDE 3-35 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 64
FAX Operation (Basic) 3-36 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 65
4-6 • Standby Transmission 4-8 • Interrupt Send ...4-9 • Chain Dial ...4-10 • Manual Send ...4-12 • Manual Reception 4-13 • Remote Switch Function 4-15 • Printing/Sending Received Faxes by Requirements (Memory Forwarding) ........ 4-17 • FAX Box Function 4-30 • Sub Address Communication 4-37 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 66
FAX Operation (Advanced) Long Originals Use the optional document processor to scan long originals (originals that are longer in the paper feeding direction screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. 4-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 67
Boxes, refer to the machine's Operation Guide. Batch Transmission Function When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 68
. Accepted Time Type Destination 0007 9:30 A OFFICE User Name Start Time 12:00 1/1 Detailed information of the selected job is displayed. Cancel Start Now Printing Jobs Status Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 08/08/2009 10:10 4-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 69
FAX Operation (Advanced) Detail Job No.: Job No.: 000080 000080 Job Type: Sending Job - E-mail User Name: User1 Job Name: doc10102008101010 Start Time: 10:10:10 delete. 2 Press [Delete]. 3 Press [Yes] in the confirmation screen to delete the destination. 5 Press [OK]. OPERATION GUIDE 4-5 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 70
selected in Entry Check for New Destination, a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Destination in the Operation Guide for the machine. This setting is available with 30 ppm, 42/52 ppm and - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 71
FAX Operation (Advanced) registered. NOTE: For more information on sending an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-7. For details of the Address Book Screen of Destinations on page 5-12. In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 72
FAX Operation (Advanced) Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first Confirmation Screen of Destinations on page 5-12. 5 When the communication is completed, the scheduled transmission will begin. 4-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 73
FAX Operation Send/FAX key. 2 Load the originals to be sent using Interrupt Send. 3 Press [Advanced Setup], and then [FAX Direct of Destinations on page 5-12. For operation of direct transmission, refer to Selection send, press the Stop key on the operation panel or [Cancel] on the touch panel - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 74
mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 08/08/2009 10:10 4 From the destination display, the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Destination in the Operation Guide for the machine - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 75
FAX Operation (Advanced) 2 After entering all the destinations, press [OK]. Select fax number from the Address Book 1 Press [Address Book]. 2 Select the destination from the list. You can the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12. OPERATION GUIDE 4-11 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 76
FAX Operation (Advanced) Manual the Send/FAX key. operation, press [Line Off]. 5 When you hear the fax to switch to fax, use this fax of the receiving system. When you hear the fax tone The receiving system is on fax. 1 Press the Send/FAX operation panel starts blinking), return the handset to its - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 77
machine makes a ringing tone. 2 Press the Send/FAX key. 3 Press [On Hook], and then [Manual RX]. 4 After the sending side has started transmission to the fax of the sending system. When you hear the fax tone The sending system is on fax. 1 Press the Status/Job Cancel key. OPERATION GUIDE 4-13 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 78
FAX Operation (Advanced) Status Scanner Ready. Printer Ready. Removable Memory Not connected. Format Remove FAX Port 1 Dialing... Line Off Manual RX FAX Log Printing Jobs Status Sending Jobs Hard Disk Overwriting... Storing Jobs FAX Port 2 Receiving... Line Off i-FAX Device/ - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 79
from each other. To start fax reception by operation from the connected telephone set, use the following operation. NOTE: In order to change the dial number. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of FAX, and then [Change] of Remote SW Dial. 3 Press [+]/[-] or the - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 80
the telephone. 3 When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set. NOTE: The remote switch dial is set to 55 at the factory. 4 The telephone line switches to the machine, and reception starts. 4-16 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 81
one is printed. The forwarding requirements are as follows: 1 Sub address 2 Sender fax number 3 Port (when 2 optional FAX Kits (Dual FAX option) are installed) 4 Recipient's address (i-FAX) By using the memory forwarding function, you can perform the following communication. OPERATION GUIDE 4-17 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 82
FAX Operation (Advanced) Sub address confidential delivery You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them. Setting example 1 FAX Box registration 2 Sub Address transmission Sub Address:1234 001 3 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 83
. To change the entry contents, follow the same operation. FAX - RX/Forward Requirements Print or forward the received file according to requirements. Off Delete Cancel OK 08/08/2009 10:10 Key Address Book Description Select the destination registered in the Address Book OPERATION GUIDE 4-19 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 84
Login User Name, and Login Password of the other party to which you will forward the received originals. Forward originals to another fax. Enter the recipient's fax from the list and press [Delete]. 9 Press [OK]. 10 You can change the following settings as necessary. • File format OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 85
on page 2 of the Appendix. Up to 32 characters can be entered for the requirement name. 10 Press [Change] of Requirement. 11 To forward fax reception, select [FAX] and press [Next]. To forward i-FAX reception, select [i-FAX] and press [Next]. 12 Register the requirements. OPERATION GUIDE 4-21 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 86
FAX Operation (Advanced) When FAX was selected in step 11. Requirements Sub Address Sender FAX Number Port Registration method Press [Sub Address] and enter the sub address using the to forward the received documents and press [OK]. 17 Press [Change] of Forward Destination. 4-22 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 87
Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals. FAX No. Entry Forward originals to another fax. Enter the recipient's fax number using the page 4-26. 21 Press [OK]. 22 Press [Change] of Storing in FAX Box. OPERATION GUIDE 4-23 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 88
FAX Operation (Advanced) 23 To store the originals in the FAX Box, press [On]. If you do not want to store the originals in the FAX Box, select [Off], press [OK] and proceed to step 25. NOTE: To set the FAX Box as the Forward Destination, register the FAX Box in advance. For details, refer to FAX - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 89
FAX Operation (Advanced) Changing/Deleting Settings by Requirement To change or delete the settings by requirement, follow the steps below. 1 Follow Select the requirement name to be reprioritized. 3 Press [Raise Priority]. The priority of the selected requirement is raised. OPERATION GUIDE 4-25 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 90
Time Specify the time for activating the requirements. Print or forward the faxes received during the preset time according to the requirements ] and go to the next step. Status Cancel OK 08/08/2009 10:10 4 Press [+]/[-] to enter Start Time and End Time, and then press [OK]. 4-26 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 91
PDF Encryption functions are available. For details, refer to the machine's Operation Guide. 4 Press [OK]. E-mail Subject Add. Info Setting Specify [Change] of E-mail Subject Add. Info.. 3 Press [Sender Name], [Sender FAX No./Address] or [Off] and then press [OK]. FTP Encrypted TX Setting Specify - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 92
FAX Operation (Advanced) Setting a Number of Copies You can set whether the machine should print received originals when forwarding them. You can specify the number of copies. 1 Follow steps forwarded with folder (SMB) transmission and folder (FTP) transmission. 7 Press [OK]. 4-28 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 93
and set values for that particular category. 4 If administrator privileges have been enabled on COMMAND CENTER, remember to enter the correct user name and password when trying to access the relevant screens. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. OPERATION GUIDE 4-29 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 94
[Document Box/Removable Memory], [Next] of FAX Box and [Register/Edit] of Register/Edit Box. 3 Press [Add]. Detail/Edit Delete Status Close 08/08/2009 10:10 4 Press [Change] of the required items. NOTE: The Owner and Permission are displayed when the user login has been enabled. When Box No - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 95
[OK]. NOTE: A box password can be set if user login is disabled or if user login is enabled but the FAX Box is shared by other users. Set the password as necessary. If you set the password, the password entry is required when changing or deleting the box, or printing the documents. When Permission - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 96
Job Box Detail Removable Memory Open FAX Box 08/08/2009 10:10 NOTE: You must enter a box password in the following situations: • If user login is disabled • If user login is enabled but the FAX Box has been selected by another user when you login with user privileges 4-32 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 97
4-35. For information on working with lists in FAX Boxes, refer to the machine's Operation Guide. 4 From a FAX Box, only printing is available. Sending cannot be done. 5 Press [Print]. Print 1/1 Detail Preview Delete Status Close 08/08/2009 10:10 6 Select whether the originals are to be - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 98
in Printing Originals from a FAX Box on page 4-32. Box: 2 Press [Detail]. 0001 File Name 1 File Date and Time Size 10/10/2008 09:00 100 MB Print 1/1 Detail Preview Delete Status Close 08/08/2009 10:10 3 4 When you have finished checking the details, press [Close]. 4-34 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 99
FAX Box on the touch panel. 1 Follow steps 1 to 4 in Printing Originals from a FAX Box on page 4-32. Box: 2 Press [Preview]. The preview screen appears. 0001 File Name 1 File Print Date and Time Size 10/10 Exit the Preview screen. Status Close 4 08/08/2009 10:10 1 OPERATION GUIDE 4-35 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 100
FAX Operation (Advanced) Printing a FAX Box List You can print the FAX Box list in which the list of Box No.'s and Box names of the registered FAX Boxes are described. When there are originals in the FAX Boxes, the number of pages is displayed. NOTE: The list can be printed when user login has been - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 101
password have been set in the receiving system in advance. For the setting method when the machine receives originals, refer to Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-17. 1 Press the Send key. 2 Place the originals. 3 Press [FAX No. Entry]. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 102
password is not used. 8 Press [OK]. 9 Press [OK]. NOTE: When On is selected in Entry Check for New Destination, a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Destination in the Operation Guide - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 103
FAX Operation (Advanced) 10 Press the Start key. Transmission begins to 50 programs including copying and sending functions can be registered. When user login has been enabled, only the administrator can register. Registering Programs 1 to be changed or deleted (1 to 50). OPERATION GUIDE 4-39 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 104
FAX Operation (Advanced) Using Program Dial Program recalling. 01 FAX 1 06 02 FAX 2 07 03 08 04 09 05 10 Recall Register Edit Status 3 change transmission requirements such as changing the other party. 08/08/2009 10:10 4 Press the Start key. Transmission begins. NOTE: When On is - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 105
own circumstances. This machine supports both polling transmission and page 4-42.) NOTE: You can store up to 10 originals for polling transmission. You can also add to FAX Polling Box Sub Address: 3333 External FAX †. On this machine, the sub address and sub address password. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 106
FAX Operation (Advanced) IMPORTANT: • The recipient's machine must also be equipped with the same sort of sub address bulletin board communication function. Some fax machines cannot store originals and some do not support polling reception. Check both the sending and receiving machines beforehand - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 107
FAX Operation (Advanced) 4 Change the required functions for the original to be stored. For information on using the functions, refer to the machine's Operation Guide. Function Description Zoom Automatically enlarges or reduces scanned originals to match the storage size. Original Orientation - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 108
originals, a sub address password is not used. 8 Press [OK]. 9 Press the Start key. The originals are scanned and stored in the Polling box. NOTE: You can see a preview of the image to be stored by pressing [Preview]. For details, refer to Previewing Images on page 3-34. 4-44 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 109
selected in Entry Check for New Destination, a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Destination in the Operation Guide for the machine. This setting is available with 30 ppm, 42/52 ppm and - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 110
FAX Operation (Advanced) Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Destination in the Operation Guide - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 111
Print Status Date and Time Size 10/10/2008 09:45 23 KB 10/10/2008 09:50 4 KB 08/08/2009 10:10 5 KB 1/1 Detail Preview Delete Store File Close 08/08/2009 10:10 4 Press [Print]. 5 When the printing confirmation screen appears, press [Yes]. Printing begins. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 112
FAX Operation (Advanced) 10:10 5 KB 1/1 Detail Preview Delete Store File Close 08/08/2009 10:10 1 Follow steps 1 to 3 in Printing from a Polling Box on page 4-47. 2 Press [Delete]. 3 When the deletion confirmation screen appears, press [Yes]. The original is deleted. 4-48 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 113
FAX Operation (Advanced) Checking Details and Renaming Files Use this procedure to check the details of an original stored in a Polling box. You can also use this procedure to rename files. 1 Follow steps 1 to 3 in Printing 08/08/2009 10:10 Close 08/08/2009 10:10 Item File OPERATION GUIDE 4-49 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 114
doc10102008100011 Print Date and Time Size 10/10/2008 09:45 10/10/2008 09:50 23 KB 4 KB 08/08/2009 10:10 5 KB 1/1 Detail Preview Delete Store File For information on previewing images, refer to Using the Preview screen on page 4-35. Status Close 08/08/2009 10:10 4-50 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 115
managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and making communication reservation after entering Account ID. For each management method, refer to the machine's Operation Guide. Description of - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 116
operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Output from FAX Box • Encrypted transmission • Manual conducted as a batch transmission. Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 117
[Login]. NOTE: You can check the number of pages used by a user by entering the user name and password and pressing [Check Counter]. Press [Close] in the counter browsing screen to log in. 6 Perform the fax operation. NOTE: When the operation is completed, press the Logout key. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 118
a ******** department by entering the Account ID and pressing [Check Counter]. Press [Close] in the counter browsing screen to log in. Check Counter Status Login 08/08/2009 10:10 2 Perform the fax operation. NOTE: When the operation is completed, press the Logout key. 4-54 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 119
(Advanced) Other Convenient Functions Functions that are convenient when sending fax are introduced here. For usage of each function, refer to the machine's Operation Guide. Original Size Selection Select the size of originals to be scanned. Be sure to select the original's size when using - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 120
FAX Operation ( software (Applications converting images into text data)† †. When you send fax, this is changed to [Text]. Continuous Scan When you cannot place Size Selection • Original Orientation • Original Image • Density • FAX TX Resolution • Zoom • Border Erase NOTE: Original Size Selection - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 121
FAX Operation (Advanced) Border Erase You can erase black borders around originals when scanning. For border erase, the following methods are available. in each mode is as follows. Specifications Inch Centimeter Border Erase range 0-2" (0.01" unit) 0 mm to 50 mm (1 mm unit) OPERATION GUIDE 4-57 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 122
FAX Operation (Advanced) Job Finish Notice This function is used to inform when the transmission of e-mail is completed. Send and Print When you send originals, this feature allows you to print a copy of the document being sent. Send and Store When you send originals, this feature allows you to - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 123
how to check fax transmission results and functional registration status. • Various Tools for Checking Transmission Results and Registration Status 5-2 • Checking FAX Job History 5-3 • Printing Administrative Reports 5-7 • Reporting FAX Receipt Result by E-mail 5-11 OPERATION GUIDE 5-1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 124
operation (No Print Output or Error Only is also optionally available.) Latest 50 send or Any time, and 5-8 receipt results automatic printout after every 50 sending/receiving Registration status of Local FAX Number, Local FAX Name, fax line setting, etc. Any time 5-10 Fax receipt Fax - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 125
of each key are as follows. Printing Job Log Screen Display / Key Description Job No. End Date Type Job acceptance number Job completed date Icon indicates job type. Fax reception i-FAX reception Job Name User Name Job name User name Blank if no information is available OPERATION GUIDE 5-3 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 126
Destination Recipient (destination name, fax number or i-FAX address) User Name User name Blank if no information is available Result Result is indicated. Completed: Job ended properly. Canceled: Job was canceled. Error: Job ended improperly due to error. Waiting: Although the received - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 127
Destination: ABCDE Detail 1/2 Close 08/08/2009 10:10 1 Press the Status/Job Cancel key. 2 Press any of [Printing Jobs], [Sending Jobs] or [Storing Jobs]. Then press [Log]. 3 Select the job to check, and press [Detail]. Detailed information of the selected job is displayed. OPERATION GUIDE 5-5 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 128
Number of pages in the original Color mode used during scanning The Local FAX Name or Local FAX Number registered on the other party's machine (for fax reception, polling transmission and manual send/ reception). Blank if no information is available Number of printed pages 5-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 129
and [Next] of Result Report Setting. Then press [Next] of Send Result Report and [Change] of FAX. 5 3 Press [Off] (not to print), [On] (to print), or [Error Only]. If you selected [On] or [Error Only], you should then indicate whether the transmitted image is to be attached by selecting [Off - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 130
Activity Reports The latest 50 sent or received fax data are printed as a report. 1 Press the Status/Job Cancel key. 2 Press [Device/Communication] and then [Log] of FAX. 3 Press [Outgoing] to print the sent fax report, and press [Incoming] to print the received fax report. 5-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 131
is printed out automatically after every 50 faxes sent or received. 1 Press the System Menu key. 2 Press [Report], and [Next] of Admin Report Settings. Then press [Change] of Outgoing FAX Report or Incoming FAX Report. 3 Press [Off] (not to print) or [On] (to print). 4 Press [OK]. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 132
FAX Name, fax line setting, etc. You can print it out as necessary. 1 Press the System Menu key. 2 Press [Report], and [Next] of Print Report. Then press [Print] of Status Page. 3 When the printing confirmation screen appears, press [Yes]. A status page is printed. Status Page 5-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 133
: This setting is displayed when the FAX RX Result Report setting is [On] or [Error and Forward Only]. For details, refer to FAX RX Result Reports on page 5-8. Fax receipt results are reported by e-mail refer to Character Entry Method on page 2 of the Appendix. 4 Press [OK]. OPERATION GUIDE 5-11 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 134
Check before Send, the confirmation screen of destinations appears after pressing the Start key. For details, refer to Confirmation Screen of Destinations in the Operation Guide for the machine. NOTE: This setting is available with 30 ppm, 42/52 ppm and 55/50 ppm models. Follow the steps below to - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 135
Reception (Available for inch versions only 6-14 • Transmission Restriction 6-16 • Encryption ...6-24 • Reduced Reception 6-29 • Duplex Print Output 6-30 • 2 in 1 Reception 6-31 • Remote Diagnostics 6-32 • Prohibiting FAX Printing at Specified Times (Unusable Time 6-33 OPERATION GUIDE 6-1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 136
, the machine makes a ringing tone urging the user to respond. IMPORTANT: • In order to use FAX/TEL Auto Switch Reception, it is necessary to the fax. NOTE: At the end of the conversation, you can also manually receive the originals. (Refer to Manual Reception on page 4-13.) 6-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 137
within 30 seconds, the machine switches to fax reception. 2 Talk to the other party. NOTE: At the end of the conversation, you can manually receive the originals. (Refer to Manual Reception on page 4-13.) When the call is from a fax The machine starts receiving fax originals. OPERATION GUIDE 6-3 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 138
(FAX Automatic Reception). The answering machine plays the message informing the other party that the user is absent. The answering machine records a message from the other party. When the other party starts sending originals, the machine receives the originals being sent. 6-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 139
same as manual reception. (Refer to Manual Reception on page 4-13.) 2 The answering machine responds. When the call is from a telephone, but the user is recording, the machine switches to fax reception. When the call is from a fax The machine starts receiving fax originals. OPERATION GUIDE 6-5 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 140
(FAX/TEL), this change is possible only with inch models. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception and then press [Next] of FAX. Press [Change] for the reception mode to be changed. 3 Press [+]/[-] or the numeric keys to enter the number. 4 Press [OK]. 6-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 141
FAX Speaker Volume or FAX Monitor Volume. Common Settings - FAX Monitor Volume Set the FAX monitor volume level. 3 Select any of [1] (Minimum), [2] (Medium), [3] (Maximum) or [0] (Mute). 6 Mute 0 Minimum 1 Medium 2 Maximum 3 Status Cancel OK 08/08/2009 10:10 4 Press [OK]. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 142
be set to between 0 and 14. For Redial, refer to Dialing the Same Receiving System (Redial) on page 3-33. 1 Press the System Menu key. 2 Press [FAX], [Next] of Transmission, [Next] of FAX and then [Change] of Retry Times. 3 Press [+]/[-] or the numeric keys to enter the number. 4 Press [OK - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 143
] of FAX and then [Change] of RX Setting. 3 Select the reception mode to be changed. When [Auto (DRD)] is selected, choose the pattern of ringing. Pattern 1 Pattern 2 Pattern 3 Pattern 4 Pattern Description Normal Ring Double Ring Short-Short-Long Short-Long-Short 4 Press [OK]. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 144
received fax data is forwarded after retrieving it from memory, the reception date/time is not added to the forwarded data. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Reception Date/Time. 3 Press [On]. 4 Press [OK]. 6-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 145
Specify the paper type to be used for print output of the received fax. Supported paper types: All Media Types, Plain, Rough, Recycled, Bond, Color, High Quality, Custom 1 to 8 NOTE: Refer to the machine's Operation Guide for details on Custom Paper 1 to 8. FAX - Media Type Set the paper to use - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 146
Status Cancel OK 08/08/2009 10:10 Common Settings - Media Type Select default System Menu screen. 8 Next, set the fax reception settings. For the setting procedure, refer to Media Type for Print Output on page 6-11. Select the same media type that was selected in step 6. 6-12 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 147
Setup and Registration MP Tray Paper Output You can select whether to use the MP tray paper when printing out the received fax. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Multi Purpose Tray. 3 Select either [Off] (not to use) or [On] (to use - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 148
information on the Distinctive Ring Pattern service available. Flow of reception FAX If the other party has dialed your fax number... Telephone If the other party call in the same manner as standard Manual FAX Reception. For details, refer to Manual Reception on page 4-13. 6-14 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 149
ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually. When the call is from a fax Once the ringing tone stops, fax reception will start automatically. 6 OPERATION GUIDE 6-15 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 150
FAX Number matches a Permitted FAX No. registered on the machine. • The sender's Local FAX ID matches a Permitted ID registered on the machine. • A fax number that matches the last 4 digits of the sender's Local FAX Number is registered in the Address Book on this machine. 6-16 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 151
which faxes will be accepted. (Up to 50 numbers can be registered.) 0120999333 TEL Number 1/1 Add 1 Press the System Menu key. 2 Press [FAX], [Next] of TX/RX Restriction and then [Register/Edit] of Permit No. List. 3 Press [Add]. Status Detail Delete Close 08/08/2009 10:10 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 152
Pause Space Backspace Status Cancel OK 08/08/2009 10:10 Changing and Deleting Permit FAX No. FAX - Permit No. List Register a number from which faxes will be accepted. (Up to 50 numbers can be ]. When the change confirmation screen appears, press [Yes]. Go to step 7. 6-18 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 153
a number. Close 08/08/2009 10:10 987654321 Pause Space Backspace Status Cancel OK 08/08/2009 10:10 4 Use the numeric keys to enter Reject FAX No. Up to 20 digits can cursor. 5 Press [OK]. 6 To register other Reject FAX numbers, repeat steps 3 to 5. 7 Press [Close]. OPERATION GUIDE 6-19 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 154
. 987654321 Pause Space Backspace Status Cancel OK 08/08/2009 10:10 3 Press [Detail]. 4 Use the numeric keys to reenter Reject FAX No. Up to 20 digits can be entered. NOTE: [Yes]. 7 To change and delete other Reject FAX numbers, repeat steps 2 to 6. 8 Press [Close]. 6-20 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 155
/08/2009 10:10 4 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999) NOTE: Press the Clear key to display the previous number. Status Cancel OK 08/08/2009 10:10 5 Press [OK]. 6 To register other Permit ID numbers, repeat steps 3 to 5. 7 Press [Close]. OPERATION GUIDE 6-21 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 156
FAX - Permit ID List Register an ID from which faxes will be accepted. (Up to 25 IDs can be registered.) 12345678 FAX step 6. Status Detail Delete FAX - Permit ID Add or 9999) 2222 Close 08/08/2009 10:10 3 Press [Detail]. 4 Use OK 08/08/2009 10:10 5 Press [OK registered in Permit FAX No. and - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 157
, follow the steps below. 1 Press the System Menu key. 2 Press [FAX], [Next] of TX/RX Restriction, and then [Change] of Unknown Number Reception. 3 To receive faxes from the unknown number, press [Permit]. To reject faxes from the unknown number, press [Reject]. 4 Press [OK]. OPERATION GUIDE 6-23 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 158
were before transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for sending confidential third party. IMPORTANT: In order to use encryption communication, the fax of the other party needs to be an our-brand system 24 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 159
:10 4 Press [Encryption Key]. Encryption Key Status Cancel OK 08/08/2009 10:10 5 Use the numbers (0 to 9) and the alphabet (A to F) on the touch panel to enter the encryption key (16 digits) and press [OK]. 6 Press [OK]. To register other encryption keys, repeat steps 3 to 6. OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 160
and to delete the registration contents, go to step 7. Register /Edit Status Close 08/08/2009 10:10 3 Press [Register/Edit]. 4 Press [Encryption Key]. 5 Press [Backspace] to delete the encryption key , go to the next step. 2 Press the Send/FAX key. 3 Place the originals. 6-26 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 161
Key 01 Key 02 Key 03 Key 04 Key 05 Status Cancel 1/1 Cancel FAX No. Entry - Encryption Box Off Enter box number using numeric keys. On [OK]. Status Cancel OK 08/08/2009 10:10 9 Press [OK]. 10 Press [OK]. 11 Press the Start key. The transmission will start. OPERATION GUIDE 6-27 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 162
2 Press the System Menu key. 3 Press [FAX], [Next] of Reception and [Change] of 10:10 5 The sending system conducts encrypted transmission. When encryption communication is conducted normally, the machine decrypts the encrypted originals received and prints the originals. 6-28 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 163
it into several sheets of paper. Print the received data by reducing the original size according to the paper size. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic, and [Change] of Reduced RX Size. 6 3 Select [Off] or [On]. 4 Press [OK]. OPERATION GUIDE 6-29 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 164
of data are the same width, they can be printed out on both sides of paper having the same width as the data. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of Duplex Printing. 3 Select either [Off] or [On]. 4 Press [OK]. 6-30 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 165
. NOTE: If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is disabled. 1 Press the System Menu key. 2 Press [FAX], [Next] of Reception, [Next] of Basic and then [Change] of 2 in 1 Printing. 3 Select either [Off] or [On]. 4 Press [OK]. 6 OPERATION GUIDE 6-31 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 166
Authorized Service Center. 1 Press the System Menu key. 2 Press [FAX], [Next] of TX/RX Common and then [Change] of FAX Remote Diagnostics. 3 Select either [Off] or [On]. If you selected [On], press [+] or [-] or use the numeric keys to enter the predetermined ID. 4 Press [OK]. 6-32 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 167
during which the machine will not print received faxes. IMPORTANT: When Unusable Time is set, in addition to FAX printing, all other operations are all prohibited during the unusable time period, including printing of copy jobs, printer jobs and received e-mails, printing and sending from USB Memory - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 168
Setup and Registration 6-34 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 169
7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit. • Internet FAX Kit (A 7-2 • Expansion Memory 7-3 • Dual FAX ...7-3 OPERATION GUIDE 7-1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 170
Optional Equipment Internet FAX Kit (A) You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) (Option) on page 8-1. 7-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 171
faxed) original pages that can be stored. Call a service representative for mounting or removal of the expansion memory. Dual FAX Installing 2 optional FAX Kits (Dual FAX Press the System Menu key. 2 Press [FAX], [Next] of Reception and then press [Next] of FAX. Press [Change] of Reception Port. 3 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 172
Login/Job Accounting]. If user login administration is invalid, the user authentication screen is displayed. Enter a login user name and password, and press [Login]. 3 Press [Next] of Job Accounting Setting, [Register/ Edit] of Accounting List, and then [Add]. 4 Press [ ] and then [Change] of FAX - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 173
8 Internet Faxing (i-FAX) (Option) This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit(A). • What is i-FAX? ...8-2 • i-FAX Settings ...8-4 • i-FAX Transmission 8-7 • i-FAX Reception 8-12 OPERATION GUIDE 8-1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 174
FAX No:0387654321 i-FAX Transmission Flowchart The procedure for sending an i-FAX is shown below. Scan the original on this machine. T Send the fax to the recipient's E-mail address. T The mail server receives the fax. T Other fax machines download the fax from the mail server. 8-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 175
for receiving an i-FAX is shown below. Another fax machine sends a fax to this machine's E-mail address. T The mail server receives the fax. T This machine downloads the fax from the mail server. T This machine prints the received fax. Notes on Using i-FAX • To use i-FAX, you must connect - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 176
supported by this machine is sent to the sender. When this machine sends an i-FAX faxes, you must first specify the SMTP server and POP3 server settings. Specify these settings using COMMAND CENTER on a computer that is connected to this machine via a network. Refer to the machine's Operation Guide - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 177
the correct user name and password when trying to access the relevant screens. For details, refer to the KYOCERA COMMAND CENTER Operation Guide. i-FAX Default Settings FAX / i-FAX > i-FAX > Defaults Use this page to enable the internet faxing. The settings available on the i-FAX Defaults page are - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 178
screen. Refer to the machine's Operation Guide for details. Sets the port number used by POP3. Normally, 110 is used. Enter the timeout period in seconds. Enter the login name for the user account. You can enter up to 64 characters. Enter the password for the user account. You can enter up to - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 179
Destination Address Book E-mail Addr Entry Folder Path Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 08/08/2009 10:10 1 Check that the basic send screen is displayed. the optional document processor. Refer to the machine's Operation Guide for placing originals. OPERATION GUIDE 8-7 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 180
Entry FAX No. Entry i-FAX Addr Entry WSD Scan Advanced Setup 08/08/2009 10:10 Ready to send. i-FAX Address Entry Mode Simple i-FAX Address 3 1 Press [i-FAX Addr Entry]. 2 Press [i-FAX confirmation is sent to the destination machine. 5 Press [Destination Condition]. 8-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 181
• Manual redial (recall) (Refer to page 3-33.) NOTE: In addition to an i-fax, you can include e-mail transmission and folder (SMB/FTP) transmission to send as one job. For details, refer to the machine's Operation Guide. When the destination includes FAX or i-FAX, the FAX or i-FAX jobs are printed - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 182
the fax is User Name Log Status InProcess 1/1 Cancel Printing Jobs Status Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 08/08/2009 10:10 2 Press [Sending Jobs]. The list of accepted time, destination, and status are displayed for each job. 8-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 183
All Job No. Accepted Time Type Job Name 438 14:47 [email protected] User Name Log Status InProcess 1/1 Cancel Printing Jobs Status Sending Jobs Storing Jobs Detail Device/ Communication Paper/Supplies 08/08/2009 10:10 On the Sending Jobs screen above, select the job, and press [Cancel]. When - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 184
Jobs FAX Port 2 Receiving... Line Off i-FAX Device/ Communication Check New FAX Paper/Supplies 08/08/2009 10:10 2 Press [Device/Communication]. 3 Press [Check New FAX] of i-FAX. The machine connects to the mail server and starts downloading any Internet faxes it finds. 8-12 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 185
explains how to use Network FAX. Please also read the Network FAX Driver Operation Guide (Online Manual) contained in the included CD-ROM, which describes how to operate your PC to send a fax using Network FAX and make various settings. • What is Network FAX 9-2 • Setup ...9-4 OPERATION GUIDE 9-1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 186
simultaneously. • E-mail reporting of the transmission result. • Sub address transmission is available. • Supports i-FAX transmission. • Operation is as simple as printing. Flow of Network FAX Sending Network FAX sending is performed in the following sequence. Prepare a document using a PC networked - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 187
About Network FAX NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e-mail, forwarding to another fax machine, or storing in the FAX Box. 9 OPERATION GUIDE 9-3 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 188
to Printing/Sending Received Faxes by Requirements (Memory Forwarding) on page 4-17. Installing Software on the PC Install the dedicated software (included in the supplied CD-ROM) on your PC required to use Network FAX. For details, refer to the Network FAX Driver Operation Guide (Online Manual - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 189
10 Troubleshooting This chapter explains how to deal with problems. • Indicators During Sending/Receiving Operation 10-2 • Precautions When Turning Power OFF 10-3 • Error Messages ...10-4 • Troubleshooting 10-6 OPERATION GUIDE 10-1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 190
a fax. The Receive indicator blinks when the machine is receiving a fax. • The Memory indicator blinks when source data is being stored in memory for memory transmission. • The Memory indicator is lit when there is source data stored in the memory for delayed transmission. 10-2 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 191
Troubleshooting Precautions When Turning Power OFF To receive faxes with the power turned off, press the Power key on the operation panel. You cannot automatically receive a fax when the main power switch is turned off. Before turning off the main power switch, press the Power key on the operation - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 192
Troubleshooting Error Messages When an error occurs, the display may show one of the error messages listed below. These will help you identify and correct the problem. NOTE: When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 193
Troubleshooting Message Scheduled sending jobs exceeded. Checkpoint - Add paper in cassette 1 (~4). or Add paper in Multi Purpose tray. Is the indicated cassette or MP tray out of paper? Is the type of printing tray. Remove the cassette and - reload it completely. 10 OPERATION GUIDE 10-5 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 194
may transmit - tone signals using buttons. Refer to the operation manual of your phone set. No print output after reception. Is the remote switching number correct? Is memory forwarding activated? Check the registration. (Default: 55) Check the forwarding destination. 4-15 - Cannot receive - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 195
feature? Is the entered sub address identical to the sub address registered in the recipient fax machine? Is the FAX Box specified correctly? Is free space available in the memory? Is the box password been set? Is polling transmission being used correctly on the sending machine? Is free space - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 196
communication function? bulletin board communication function, it cannot receive faxes via a sub address bulletin board. Check with the recipient. Is the entered sub address or If your entry is correct, check - sub address password with the recipient. correct? 10-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 197
Appendix • Character Entry Method Appendix-2 • Specifications Appendix-5 • Menu List Appendix-6 • Received FAX Sizes and Paper Priority (Inch Model Appendix-10 • Received FAX Sizes and Paper Priority (Metric Model Appendix-13 • Error Code List Appendix-16 OPERATION GUIDE Appendix-1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 198
on how to change layouts, refer to the machine's Operation Guide. QWERTY layout is used here as an example. You -case LLoowweerr--ccaassee No./Symbol Status 6 7 8 M < > ? Space Cancel 9 10 OK 08/08/2009 10:10 11 No. Display/Key 1 Display 2 Limit / Entry Display 3 Cursor Key 4 [ - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 199
-case LLoowweerr--ccaassee No./Symbol Status Space Cancel OK 08/08/2009 10:10 12 No. Display/Key Description 12 [ ]/[ ] To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to enter. OPERATION GUIDE Appendix-3 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 200
display. 3 Press [Lower-case]. 4 Press [i], [s], [t] and [Space]. 5 Press [Upper-case]. 6 Press [A]. 7 Press [No./Symbol]. 8 Press [ ] or [ ] repeatedly to view the keyboard containing [-] and [1]. 9 Press [-] and [1]. 10 Check that the entry is correct. Press [OK]. Appendix-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 201
line/mm) 600 × 600 dpi Printing Resolution 600 × 600 dpi Gradations 256 shades (Error diffusion) One-Touch Key 1,000 faxed originals) Report Output Sent result report, FAX RX result report, Activity report, Status page Option Expansion Memory, Dual Port, Internet FAX Kit(A) OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 202
Resolution Border Erase Zoom Job Finish Notice FAX Delayed Transmission Continuous Scan i-FAX Subject/Body† FAX Direct Transmission FAX Polling RX Send and Print Send and Store Document Box Key FAX Box Polling Box † Optional Internet FAX Kit(A) is required. Appendix-6 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 203
FAX Date/Timer Continued on next page Function Defaults Sound i-FAX Subject/Body†† FAX Speaker Volume FAX Monitor Volume FAX Box Register/Edit Box FAX /Time Duplex Printing 2 in 1 Print FAX Rings(Normal) Rings(TAD) Rings(FAX/TEL) RX FAX Kits (Dual FAX option) OPERATION GUIDE Appendix-7 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 204
Login/ Job Accounting System One-Touch Key Print List User Accounting Job Accounting Network i-FAX† FAX List (Index) FAX List (No.) TCP/IP Setting Mode i-FAX Address Resolution Compression Paper Size Protocol Detail i-FAX† † Optional Internet FAX Kit(A) is required. Appendix-8 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 205
Key Call Register Edit Status Log Status Scheduled Job Log Status Log Cancel of Transmission (Disconnection of Communication) Manual Reception Check New FAX (i-FAX Reception)† Log Activity Report Print Removable Memory † Optional Internet FAX Kit(A) is required. OPERATION GUIDE Appendix-9 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 206
received document. The image is printed after being rotated 90° automatically. ††. Received Legal size document is reduced to match Letter size paper. : indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) Appendix-10 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 207
paper sizes. ST: Statement STR: Statement-R LT: Letter LTR: Letter-R LG: Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-11.) Even if [All Media Types] is selected, paper types such as transparency cannot be - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 208
is printed after being rotated 90° automatically. : indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same Legal LD: Ledger When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-11.) Even if [All Media - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 209
matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Same Size Override Received FAX Size Priority A5 B4 † B5-R † A5-R A3 * A3 A4 † A4-R † FL † B4 Paper Size 9 B5 † 10 B5-R OPERATION GUIDE Appendix-13 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 210
to match A4 size paper. : indicates print output on two sheets. *: indicates the printing paper for i-FAX. (Same size as the received size.) NOTE . FL: Folio When a paper type is selected in Media Type, a received fax is printed using the matching paper source. (Refer to page 6-11.) Even if [All - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 211
Reduced RX Sizes Received FAX Size Priority Paper Size A5 B5 A4-R A4 printed after being rotated 90° automatically. : indicates print output on two sheets. *: indicates the printing paper for i-FAX is selected in Media Type, a received fax is printed using the matching paper source. (Refer to - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 212
system was used in a pulse line system. U01500 Communication error occurred during high-speed transmission. Send again. U01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. Appendix-16 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 213
sub address bulletin board reception. Communication was interrupted because the password was incorrect. Polling reception was interrupted because the password entered by the other party did not match the Local FAX ID on the receiving machine. Check with the other party. OPERATION GUIDE Appendix-17 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 214
Error Code bulletin board reception was interrupted because the specified sub address password was incorrect. Check with the other party. Sub address bulletin Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 215
Error Code U14000 U14100 U19000 U19100 U19300 Possible Cause/Action Reception to the FAX Box was stopped because there is no more free space in the memory of this machine. Create free space by outputting the data stored in the memory, or cancel the reception to the FAX Box. Transmission to the FAX - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 216
Appendix-20 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 217
Operation Guide v Account Management 4-51 Address Book 3-17 Change/Deletion 3-26 Printing FAX 8-11 Error Code List Appendix-16 Error Messages 10-4 Expansion Memory 7-3 F FAX Automatic Reception 3-12, 6-9 FAX Box Function 4-30, 10-7 Checking 4-34 Deleting Originals from a FAX Box 4-33 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 218
Job Accounting 4-52 Contents 4-51 Limit 4-52 Login 4-54 L Local FAX Information 2-4 Local FAX Name 2-4 Long Originals 4-2 M Machine (Names) 1-4 Manual Reception 4-13, 6-9 Manual Send 4-12 Media Type for Print Output 6-11 Memory Reception 3-13, 10-6 Memory Transmission 3-4, 3-5 Cancel 3-14 Menu List - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 219
Establishing Requirements 6-16 Permit FAX No. 6-17 Permit ID No. 6-21 Prerequisites 6-16 Reception Rejection Requirements 6-17 Reception Restriction Setting 6-23 Reject FAX No. 6-19 Send Restriction Setting 6-22 Transmission Start Speed 3-7 Troubleshooting 10-6 OPERATION GUIDE Index-3 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 220
TX Start Speed 3-19 U Unusable Time 6-33 User Accounting 4-51 Contents 4-51 Login 4-53 V Volume Adjustment 6-7 Z Zoom 4-55 Index-4 OPERATION GUIDE - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 221
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A1 - Kyocera TASKalfa 500ci | Fax System (S) C Operation Guide Rev-2 - Page 223
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