Kyocera TASKalfa 5500i TASKalfa MFP Network Fax Driver Operation Guide Rev.201
Kyocera TASKalfa 5500i Manual
View all Kyocera TASKalfa 5500i manuals
Add to My Manuals
Save this manual to your list of manuals |
Kyocera TASKalfa 5500i manual content summary:
- Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 1
Network FAX Driver Operation Guide - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 2
- Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 3
in this manual. Operating Environment The Network FAX Transmission Function is compatible for use under the following operating environments: • Hardware... IBM PC-AT compatible computer • Interface... 10BASE-T or 100BASE-TX • Operating system... Windows XP, Windows Server 2003, Windows Vista and - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 4
documents that you have prepared using the software applications on your computer. The Network FAX driver must be installed in all computers that will be used to send fax documents. Outline of the Network FAX Transmission Function 1 Documents are sent as image data from a network computer over the - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 5
Settings in the Transmit Settings Dialog Box 2-12 Transmission Control 2-17 3 Using Cover Pages Cover Page Selection (Transmission Settings 3-1 Cover Page Registration (Default Settings 3-6 Creating New Cover Page Templates 3-8 4 Appendix Error Message 4-1 Specifications 4-2 iii - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 6
iv - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 7
. For information regarding machine setup, refer to the Operation Guide for the machine. 2 Insert the provided Product Library DVD into the DVD drive of the computer in which to install the Network FAX Driver. If the AutoPlay window appears, click Run setup.exe. If a warning message regarding the - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 8
the Discover option, you can let the system find all the devices available for driver installation. If you use this option, proceed to step 7. With the Custom select option, you can choose the printing system and printer port to install. Select the Custom select and click on the Next button. Proceed - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 9
Information button if you want to open a dialog box with details about IP Address, Host Name, Printer Model (the machine's product name), Contact, Location, and Serial Number. 9 On the Printing System page, Select the printing System (the machine's product name) and click on the Next button. 1-3 - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 10
Installing the Corresponding Software 10 Select Standard TCP/IP Port and click on the Add Port... button. If Standard TCP/IP Port has been already installed, proceed to step 14. 11 Click on the Next button. 12 Enter the IP address of the machine in the Printer Name or IP Address field and - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 11
is the name that appears in Windows Printers and Faxes and in the printer list in applications. Click on the Next button. 17 On the Confirm Settings page, click Install if the settings are correct. Click Back to correct the settings. Follow the instructions in the installation wizard to continue - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 12
Task Bar and then select All Programs, Kyocera, and Uninstall Kyocera Product Library to display the Uninstall Wizard. 2 Place a check in the check box of the driver to be deleted and click on Uninstall. The driver is deleted. 3 Follow the instructions in the uninstallation wizard to continue the - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 13
contains explanations on how to send documents created on a network computer directly from that computer to the other fax machine by using the Network FAX Driver. IMPORTANT: The Network FAX Driver must be installed on the computer from which you want to send the documents. Refer to Installing the - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 14
fax itself. (2) Subaddress-Based Communication This is a communication method that enables you to transmit documents using Subaddress-Based Communication. A sub-address and password making the transmission settings, the sub-address and password of the other party (when these are set - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 15
function enables you to print out the documents at the same time as you send them by fax. (4) Attaching a Cover Page This function enables you to add a Cover Page to your transmission that includes such TTI (Transmitting Terminal Information) data as your company name, department - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 16
a Fax (5) Internet fax Transmission This machine supports Internet fax. This machine can perform Internet fax transmission using the Network FAX driver. (6) User Login and Job Accounting When the fax machine is set to User Login, the Login User Name and Password must - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 17
machine to be used as the Network FAX. Enter the page numbers, etc., to be faxed. NOTE: Confirm that the number of copies is 1. window. 6 Specify all of the desired settings under the FAX Setting tab, such as the original size, and then click on the OK button. NOTE: Refer to FAX Setting Tab on page - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 18
13 Click on the Send button to initiate the fax transmission operation. NOTE: You can check the Display confirm dialog checkbox on the Sending Options tab of the Default Settings dialog box to display the destination confirmation screen and check the selected destinations before transmission. Refer - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 19
Perform the following procedure to display the Printing Preferences dialog box and perform Network FAX related settings. 1 Click the Start button on the taskbar, click Control Panel, and then click View devices and printers. 2 Right click the name of the machine to be used and then select Printing - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 20
200dpi Fine, 400 × 400dpi Ultra fine, 600 × 600dpi 4 FAX TX Setting button Click this button to change the default settings for fax transmission. The Default Settings dialog box will be displayed. NOTE: Refer to Default Settings Dialog Box on page 2-9 for more detailed information on the settings in - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 21
View devices and printers. Right click the name of the machine to be used as the network fax and select Printing preferences from the resulting drop-down menu. Click the FAX TX Setting button in the Printing Preferences window. (1) Sending Options Tab 1 2 3 1 FAX Delayed Transmit checkbox Check - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 22
Page Registration (Default Settings) on page 3-6. (3) Authentication Tab 1 2 2-10 1 User Login checkbox If the fax machine is set to User Login, select either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 23
fax machine is set to Job Accounting, select either Use Specific Account ID or Prompt for Account ID as desired. Use Specific below to send a cover page with your faxes. 1 Company: A maximum 0 to 9 and spaces.) 5 FAX Number: A maximum of 20 characters (The fax machine must be set to - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 24
to. They are the fax machine's Address Book, Windows Address Book, and the Address Book for the Network FAX data file (.fdt). When using the fax machine's Address Book, the party must be registered in the fax machine's Address Book. Refer to the Operation Guide for the fax Kit. 1 Click on the - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 25
To use the Windows Address Book, select Windows Address Book. 3 The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select an Internet fax destination or a group of destinations, select Internet FAX or Group from the filter's drop-down menu - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 26
box will be displayed. 2 Enter the sub-address and password as it is registered in the destination fax. • A maximum of 20 characters can be entered ( Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 27
made in the Default Settings dialog box once that transmission is completed. 2 Refer to (1) Sending Options Tab on page 2-9 for more detailed information on the corresponding settings in that tab. 3 To start the fax transmission, click on the - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 28
the present transmission and the corresponding settings will return to those previously made in the Default Settings dialog box once that transmission is completed. 2 Refer to (4) Sender Information Tab on page 2-11 for more detailed information on the corresponding settings in that tab. 3 To start - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 29
want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. 1 Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. 2 Double-click on that icon to access - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 30
Sending a Fax 2-18 - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 31
the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below. Sample of English template 01 2 4 3 1 5 7 6 8 9 10 1 Destination Fax number or Internet fax Address 2 Recipient - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 32
box. When selecting the destination from an Address Book, refer to (1) Selecting a Destination from the Address Book on page 2-12, select the destination, and go to Step 5. 2 In the Address Setting tab, enter the destination fax number and click on the Option Settings button. NOTE: For Internet - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 33
NOTE: When Attach Cover Page of the Cover Page Tab is not set, the Cover Page Confirmation screen will be displayed. To include a cover page, click on Attach Cover Page button. 4 Add this information to the Destination List by clicking on the Add to Destination List button. 5 To change the recipient - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 34
Page for each transmission can be omitted. Refer to Cover Page Registration (Default Settings) on page 3-6. Original Cover Page templates can be created. Refer to Creating New Cover Page Templates on page the drop-down menu. IMPORTANT: Before transmitting the fax, be sure to use the Preview screen to - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 35
10 Click on the Close button. 11 Click on the Edit Message button. Using Cover Pages 12 Enter the message to be added to the Cover Page and click on the OK button. 10 10 Message: A maximum of 1,000 characters can be entered. 13 Click on the Send button to begin the transmission. 3-5 - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 36
Settings Dialog Box procedure shown on page 2-9, open the Default Settings dialog box, and click on the Cover Page tab. 2 Place a check in the Attach Cover Page checkbox. 3 Select a Cover Page template from the Cover Page Templates list. NOTE: Original Cover Page templates can be created. Refer to - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 37
5 Click on the Close button. 6 Click on the Edit Message button. 7 Enter the message to be added to the Cover Page and click on the OK button. A maximum of 1,000 characters can be entered. 8 Click on the OK button. Sender Information Registration Please register the sender - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 38
the following procedure to create an original Cover Page template. 1 Perform the Default Settings Dialog Box procedure shown on page 2-9, open the Default Settings dialog box, and click on the Cover Page tab. 2 Place a check in the Attach Cover Page checkbox and click on the New... button. The - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 39
Using Cover Pages 4 Position the field box. From the Menu bar's Insert menu, that the inserted information will fit in the field box. NOTE: When a fax is transmitted, the information entered in the Default Settings and Destination Settings will automatically be entered in the fields. The following - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 40
. 6 From the Menu bar click on File and then Save As, enter the file name, and click on the Save button. 7 Close the Edit Cover Page screen. 8 The new template will be registered at the top of the list and can now be selected - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 41
and reinstall the Network FAX driver. For details, refer to Installing the Network FAX Driver on page 1-1. For network FAX transmission, install the Fax Kit. FAX connection could not be made for the following possible reasons: Is the fax machine turned on? Does an error occur on the machine - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 42
Password in the Network FAX Driver when User Login, is turn ON in the fax machine. Requires the input of an Account ID in the Network FAX Driver when Job Accounting, is turned ON in the fax machine. A format can be selected using the Network FAX Driver or a template can be created. Up to 1000 pages - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 43
Appendix 4-3 - Kyocera TASKalfa 5500i | TASKalfa MFP Network Fax Driver Operation Guide Rev.201 - Page 44
First edition 2011.1
Network FAX Driver
Operation Guide