Kyocera TASKalfa 7550ci KM-NET Viewer Operation Guide Rev-5.2-2011-3
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- Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 1
KMnet Viewer User Guide - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 2
this guide is prohibited. The information in this guide is subject to change without notice. We cannot be held liable for any problems arising their respective companies. Examples of the operations given in this guide support the Windows 7 printing environment. Essentially the same operations are - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 3
Discovery 4 Including a Device ...4 User Interface ...4 Main Menu ...5 My Views Pane ...5 Default Views Pane ...5 Device List Pane the Application Window 7 2 View Management ...8 View As ...8 Default Views ...8 Map View ...10 Importing a Map Background 10 Adjusting the Map Size 10 Clearing a - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 4
12 Advanced Searching ...12 Dynamic View ...13 Adding a Dynamic View...14 Manual View ...14 Adding a Manual View Using Selection 14 Folder Reports ...15 Creating and Exporting a Folder Device Home Page 19 Administrator Login...19 Address Book ...20 Adding Contacts ...20 KMnet Viewer 5.2 ii - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 5
and Groups 22 Searching the Address Book 23 One Touch Keys ... 23 Adding One Touch Keys 23 Viewing and Editing One Touch Key Properties 24 Searching One Touch Keys 24 Device Users ...25 Adding Device Users ...25 Setting a Simple Login Key 26 Searching the Device User - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 6
Document Properties ...32 Document Views...32 Downloading a Document 33 Searching a Document Box 33 Moving Documents Notification 37 Advanced Menu...37 Authentication Settings ...38 Setting User Authentication 38 Setting Network User Properties 39 Permitting Jobs with Unknown IDs 40 Enabling - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 7
Adding Account Devices...46 Creating a New Account ...46 Account Properties ...47 Usage Restrictions ...48 Device Accounts ...48 Account Devices ...49 Viewing Accounts and Devices 49 Counter Reports ...49 Automatic Counter Reset ...50 Creating a Counter Report 50 Viewing and Changing Counter - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 8
Exporting Accounting Information 59 Exporting Counter Information 59 Exporting Account ID List ...60 5 Communication Settings 61 Setting Device Communications 61 TCP/IP Port...61 Setting the Port Number in Command Center 61 Communication Timeout...62 SNMP Communication Retries 62 Secure - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 9
73 Saving the Firmware Upgrade Export File 73 8 Workspaces ...75 Adding a New Workspace ...75 Opening an Existing Workspace 75 Import and Export Workspaces 76 Importing a File to a New Workspace 76 Exporting a Workspace to a File 77 Exporting a View to a File ...77 Exporting a List, Devices, or - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 10
you are starting the application for the first time, proceed to step 4. 3. If you do not have administrator rights, the network administrator must set up a user login password for you. If no password has been set up, the application does not start, and an access error message appears. Type your - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 11
Authentication. 2. Select Enable local password. 3. In the New password text box, type a password for a local user. A password is a maximum of 32 characters. A blank password is allowed. 4. In Confirm password, type the password again. 5. Click OK to save the password. Device Discovery Discovery is - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 12
them to the Selected targets list. You can also click Import to search for a valid IP address list (.CSV or .TXT). An entry can be removed a recurring schedule and click Apply changes. 3. Click Add to create a new discovery mode. In the Add Device wizard, make your selections in each window to set up - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 13
The new discovery mode is added excluded device to include. 3. Click Include device. User Interface The user interface is designed to help you quickly get the and standard views defined by the application that are listed under Default Views. The device list in the right pane displays all devices - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 14
Manual View Using Selection. Default Views Pane Default Views are located in the left pane of the screen. Default be organized and sorted to the user's preference. Each row represents a condition. For further information, refer to the Operation Guide. Ready Green icon with a white check mark. This - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 15
to My Views are saved with the view. You can update changes to My Views by clicking Update View in the toolbar. Changes made to Default Views are not saved after you leave the view. Showing or Hiding Columns Find the column to the right of where you want a new column - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 16
installed options. Other information about the device is also displayed, such as model, status, IP address, and print speed. To collapse the row back to regular device list size, click the triangle . This saved workspace appears the next time the same user opens the application. KMnet Viewer 5.2 7 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 17
for Accounting Devices View, Accounts View, or custom account views under My Views. Default Views The application provides eight standard views under Default Views that cannot be removed or edited. Display Name, IP Address and Host Name are included in all views except Map View and Accounts View - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 18
name, IP address, host name, toner level, description, location, and model name. Capability View Displays support for various device capabilities, such as color or black & white, print speed, duplex, total memory, hard disk, scan, FAX, staple, punch, address book, document box, user list, and - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 19
of an office map helps to visualize the location of devices throughout an office. Under Default Views, click Map View. The initial map view displays all devices as icons against a white background. You can import an image of your office layout to appear in the background, then click and drag each - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 20
in addition to the default views. Custom views appear on the left side of the screen under My Views. Dynamic or manual views can be created This does not delete the item from the database. Only devices or accounts in a manual view can be removed from view. 1. Select a custom view under My Views. 2. - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 21
. The Search Text box accepts input in all supporting languages. The search can find exact matches for the Map View. Device search: Display name, IP Address, Host name, Model name Account search: Account ID The Advanced Search feature is available for Default Views. It finds all printing devices or - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 22
Criteria. In Map View, the search result devices appear in their saved position in the office map. Dynamic View A dynamic view is a copy of a default or custom view that you create under My Views. A dynamic view will match the current display in the right pane: Device General View, Capability View - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 23
dynamic view as desired. A dynamic view cannot be created when a manual view is selected under My Views. Adding a Dynamic View You can modify as a custom view under My Views. 1. Select a view under Default Views or My Views, except a manual view. 2. Modify the view as desired, then click View > Add - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 24
select multiple devices. 2. Click View > Add Manual View Using Selection. 3. Type the name of the new view, up to 64 characters. 4. If desired, modify the view, then click Update View. Folder Reports - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 25
outside the text box, or press Enter. 5. Modify the new view as needed. Renaming a View You can change the name of a view in My Views. Default views cannot be renamed. 1. Under My Views, select the view to be renamed. 2. Click Edit > Rename. KMnet Viewer 5.2 16 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 26
the My Views area, click the top of the Default Views border and drag it up or down. Refresh Printing device information, such as counters and toner levels, is automatically updated according to the polling schedule. At any time, you can manually update this information for one or more devices. The - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 27
device settings This area shows the Display name, Model, Status, IP address, Host name, Location, and Description of the printing device. The Panel alert This area describes alerts that are currently occurring, and any troubleshooting measures that can be taken. Media input This area shows the - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 28
optional ROM, and in the RAM disk. Asset This area shows the MAC address of the network adapter in the device, the Serial number of the device Administrator Login dialog box: Command Center password Administrator Login and Administrator Password (with optional Use local authentication) Accounting - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 29
is used for faxing and scanning operations. To open the address book, select a device in the device list, and select Device > Address Book. Note: If authentication is set, accessing the address book requires the correct Login user name and Password in the Communication Settings for the device. If - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 30
events, for example. 1. In the menu bar at the top left of the Address Book, click Add Group. The Group Settings dialog box appears. 2. Enter the name box, click Add members. The user list is downloaded from the device and appears in the dialog box. 3. Select one or more users to add, and click Add. - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 31
box, and click OK to save the changes. Copying Contacts and Groups Contacts and groups can be copied. This can save time when creating address book entries that are very similar to existing entries. Note: When performing this copy and paste operation, you should be aware that the modifications will - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 32
list of One Touch Keys for an Address Book. 1. In any Device view, select a printing system with an address book. 2. Click Device > Address Book. 3. In the Address Book dialog box, click Show One Touch Keys number. Destination Click Add destination, and select a user or group. KMnet Viewer 5.2 23 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 33
You can view and edit information about One Touch Keys for users and groups by double-clicking on an existing group. 1. In any Device view, select a printing system with an address book. 2. Click Device > Address Book. 3. In the Address Book dialog box, click Show One Touch Keys. 4. In the One Touch - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 34
log in for authentication. If an administrator password is set for the device, then only an administrator can change the user list. Adding Device Users You can add users to the user list located on the device. The Device User List can be used to control which users are able to operate or access the - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 35
32 characters). 7. Select local or network authorization. If local authorization is selected, click Select from user list, and select a login user name. If network authorization is selected, type a login name and password. 8. Click Add to create the simple login key. You can edit a simple login key - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 36
Jobs Searching the Device User List You can search the User list in order to update device user information. User list information can be searched by Login user name or User name. 1. In the Searchable fields drop-down menu, select Login user name or User name. 2. Enter the name or part of a name to - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 37
Jobs list by Job name or User name to find a specific job. 1. In the Searchable fields drop-down list, select Job name or User name. 2. Enter the name or . You can also print a list of stored jobs. This feature is supported for some models with a hard disk installed. Viewing Stored Jobs You can - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 38
1. Select a device. 2. Select Device > Stored Jobs. The Stored Jobs dialog box opens. 3. Select a job to print. Press Ctrl or Shift + click to select multiple jobs. 4. Click Print and select Print Selected Jobs. 5. In the confirmation dialog box, click Yes to print. Printing a Stored Job List You - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 39
files that are stored on the device. To check if a device supports the Document Box feature, switch to the Capability View and look in the is set, accessing the document box requires the correct Login user name and Password in the Communication Settings for the device. If authentication on the - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 40
the box for multiple users. Password change Set a password for the box, if desired. Overwrite setting Select to permit a new document to replace an existing document with the same name. Sub address Type the sub-address. Available with FAX boxes. Adding a Document Box If supported by the device - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 41
7. Specify values or use the default values for the other settings. 8. Click OK to add List You can save the document box list in your computer or network. Once saved, it can be imported into a printer driver. 1. Select a device. 2. Select Device > Document Box. The Document Box dialog box opens. 3. - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 42
download. 2. Click the Download document icon, or right-click on the file and click Download document in the context menu. 3. In the Save As dialog box, select a location to save the file to, type a file name, select PDF hard disk. This feature is supported for some models with a hard disk installed. - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 43
was set, type the password. If the typed password is not correct, the virtual mailbox is not deleted. Exporting a Virtual Mailbox List You can save the virtual mailbox list to your computer or network. Once saved, it can be imported into the printer driver. 1. Select a device. 2. Select Device - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 44
click the up or down arrow buttons to select the value. Change Master Password Click Password, then enter the old and new passwords, and reenter the new password. To remove the password, leave the New password and Confirm new password boxes blank. Delete all virtual mailboxes KMnet Viewer 5.2 35 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 45
on the hard disk. A maximum of 255 virtual mailboxes is supported. 1. Select a device. 2. Select Device > Virtual Mailbox. The Virtual Mailbox dialog box opens. 3. Click New Mailbox. 4. Enter a new ID, name, new password, confirm the password, and click OK. The same name cannot be used for two - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 46
from the list. 3. Under Actions, select how the notification will be communicated. 4. If you select Send e-mail, enter one or more e-mail addresses, to a maximum of three. 5. Under Notifications, select the events that will trigger a notification. 6. To save your selections and close the dialog box - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 47
guides you in installing the most current firmware on devices. Device Default Settings This sets the default settings of the selected device, such as IP address, e-mail settings, SNMP settings, FTP and SMB by model. Network Groups This manages certain user access properties for an entire group of - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 48
to authenticate the login user. If authentication settings are unavailable, the selected device does not support authentication. Support varies by model. 7. Select a Server type from the list. 8. Type a server name or IP address in the Host name text box (maximum length is 62 characters). 9. You can - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 49
. Permitting Jobs with Unknown IDs If you want a device to have no user restrictions and accept print jobs without a user login and password, you can select the Permit jobs with unknown IDs check box. The check box is cleared by default. 1. Select a device in the device list. In the menu bar at the - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 50
jobs with unknown IDs check box. In the printer driver for the device, you must also click Device Settings > Administrator, and select User login. Type the user name and password for a specific user, or choose to have the device prompt for the user name. Enabling Simple Login You can enable simple - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 51
Network Groups List The device display name and IP address appearing in the title at the top of the Network Groups dialog box represent the selected printing system. Below the title, a toolbar with icons lets - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 52
name text box, type a name for the group (maximum number of alphanumeric characters is 32). 7. For Access level, select either User or Administrator. The default is User. 8. In the Job authorization settings, there is a list of printing system properties. You can select to either Permit or Prohibit - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 53
Setting Group Authorization Group Authorization means all users can operate within permissions set for the group. You can activate or deactivate Group Authorization for all groups listed in the Network Groups dialog box. 1. - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 54
Data dialog box, select the TCP port or IPPS path. You can select the default or a specific TCP port on the device. The port number must match that of and select the file. Use this option to send macros or printable files, such as PDF or PRN. 5. To send data as text, type the text in the box. Use - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 55
context menu, you are prompted to type one of the following in the Administrator Login dialog box: Command Center password Administrator Login and Administrator Password (with optional Use local authentication) Accounting administrator code Login options must be selected in the Login section of the - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 56
2. In the Account menu, click New Account. 3. In the Add New Account dialog box, type an Account ID (up to 8 digits) and an Account name (up to 32 characters). If applicable, type furigana (up to 32 characters). 4. Click OK, then click Yes to confirm. Account Properties The Account Properties dialog - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 57
of pages output or scanned by the associated function. When the limit is reached, the user cannot use the function until the counter is reset by the administrator. Reject usage The user cannot use this function. Device Accounts To view the Device Accounts, select Accounting Devices View, right - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 58
This dialog displays information about accounts associated with this device. Accounts can be created on the device, and existing accounts can be added or deleted. Reports can be made about this account with information regarding account IDs, counters, or general account information. A Search Text - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 59
addresses specified in a list. The report can be sent daily, weekly, or monthly. The time of day, day of the week, or day of the month to send the report can be specified. The e-mail can contain a user , already populated with the default settings. 2. Change the default settings as needed. 3. Click - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 60
Manage Device When an accounting device is managed, you can use notification and reporting features, create and view accounts, and reset counters. An unmanaged device can only use a limited set of features. Managing an Account Device To manage an accounting device, follow these steps: 1. In - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 61
be communicated. 4. If you select Send e-mail, enter one or more e-mail addresses to a maximum of three, in the adjacent box. 5. Under Notifications, select To connect to the selected device, either the Login user name and Password must be set correctly, or the Accounting administrator code must - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 62
box is opened. It is not available for editing. The other lists of settings are closed by default. Click on the list name row to open and close the list of options. Model IP address/Host name Number of accounts Base unit of counter limit Available maximum counter limit Options can then - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 63
1. In the Device Accounting Settings dialog box, click Job Accounting. The list of options is expanded. 2. Select to enable Job Accounting, and enable or disable counts for the following printing system functions: Job accounting for copying Job accounting for printing Job accounting for scanning Job - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 64
Print report on exceeded counter limit 3. You can cancel the job, or issue a warning, for the following errors: Cancel job on illegal account error Cancel job on exceeded counter limit From each of the lists, select Cancel, Cancel Immediately, or Warning only. 4. If you are finished selecting Error - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 65
the context menu. The Multi-Set wizard opens. 3. In the Device Group page, the application has filtered the selected devices by those Multi-Set supports. The devices are organized by product group. 4. Select one group to apply settings to, and click Next. Selecting Accounting Settings in Multi-Set - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 66
copied over the destination device settings. Clear this check box to preserve the destination device settings Creating Settings From a Device You can copy settings from the source device. 1. On the Method page, click Create from device. Click Next. 2. Click on one source device from the list. Click - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 67
or .XML file in your computer or network. The following export options are available: Account IDs: Displays the Account ID list. This file can be imported into a printer driver. Counters: Displays job accounting counters by Account ID. KMnet Viewer 5.2 58 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 68
Information You can export a device's accounting information to a .CSV or .XML file. 1. Under My Views or Default Views, select an account or a device that supports accounting: Accounts View: select the desired account Account Devices View: select a managed device 2. Depending on the selection in - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 69
Account ID List You can export a device's account ID list to a .CSV file. 1. In My Views or Default Views, select an account or select a device that supports accounting: Accounts View: select the desired account Accounting Devices View: select a managed device 2. Depending on the selection in - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 70
Login user name and Password must be set correctly in order to access several functions of the device, such as Address Book, Users, Some operations send a command or command file via a logical printer port. The default logical printer port numbers begin with 9100. The valid range for port numbers is - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 71
a cryptographic protocol that provides security for network communications. SSL support varies by network interface model. Select SSL to use HTTPS section lets you set user login information. The feature can be set if at least one selected device supports the User Login feature. KMnet Viewer 5.2 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 72
, select whether to use Apply same user information as Device Management (available when user information is stored in Communication Settings) or Use another user's information. If Use another user's information is selected, enter the Login user name and Password for the device. For some models - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 73
Group page, the application has filtered the selected devices by those Multi-Set supports. The devices are organized by product group. Select one group to apply must type a Login user name and password in Device > Communication Settings > Login. All settings and passwords for the source and - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 74
accessing a device. These settings vary by device. Device User List Login user name, user name (and furigana, if applicable), password, e-mail address, account name, account ID on the device, and administrator access permission. Device Address Book Number, name, furigana (if applicable), e-mail, FTP - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 75
the following formats: Multi-Set template from the current software version (.XML) Address Editor data file (.AED) Address Editor for FAX data file (.FED) Address Book export file from the previous software version (.ADF or .CSV) User list export file (.CSV) 3. Click Open, and then click Next. The - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 76
page, select the Overwrite settings on target device check box, which appears when you have selected any of these options on the Settings page: Device User List Device Address Book KMnet Viewer 5.2 67 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 77
Device Document Box Device Network Groups Device Virtual Mailbox If this check box is selected, the setting template will be copied over the destination device settings. Clear this check box to ensure that only settings that do not overlap with existing settings are written. KMnet Viewer 5.2 68 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 78
Firmware Upgrade is not available for all models. For a list of supported models, see the Readme file. Before performing a firmware upgrade, TCP ports risk. When preparing a firmware upgrade, review the process with your dealer or service organization and establish contingency plans. Warning: If - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 79
processing time is about 3 to 5 minutes; for FAX, processing time is 1 to 2 minutes. IB-2x No indication of the upgrade is displayed on the device operation panel. Check for the new firmware version in Firmware View to ensure whether the upgrade has completed for each device. Processing time is - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 80
-1 on IB-22. Once in Boot Loader mode, a special Windows utility named IBVERUP can be used to load a new firmware file. Performing Firmware Upgrade The Firmware Upgrade Wizard initiates the firmware upgrade. The upgrade wizard guides you with step-by-step instructions. There are several ways you can - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 81
: Firmware Information Displays the firmware type for the upgrade and the version of the new firmware. Model List Displays the device model being upgraded. Review the summary of settings for accuracy and completeness. Click Back and return to the page of your choice if there is anything in the - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 82
the user must be registered in the Device User List, with administrator privileges. Alternatively, the master Login user name and Password must during the upgrade, the device could become inoperable and require a service visit to replace damaged components. Canceling Firmware Upgrade You have the - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 83
before and after the upgrade are also recorded. In the case of failures, the Firmware Version box will be blank. KMnet Viewer 5.2 74 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 84
user name and password. When a user opens the application, the last workspace from that user's history is automatically opened. When the user user needs only one workspace, but if there is more than one location, with a list of different devices, additional workspaces can be defined. You can import - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 85
the integrity of the data, a user-even an administrator-cannot access another user's workspace. To copy a workspace to another user, you must export the workspace, then the other user must import it. A workspace is identified with a user name and password, but personal information is not exported - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 86
Exporting a Workspace to a File You can copy a workspace from a user or from the application version 5.x to a file that can be imported to another user or a newer version. 1. In the menu bar at the top left of the screen, click File > Export > Workspace. 2. Specify a destination for the export. 3. - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 87
This option exports current view device information to a .CSV or .XML file. The .CSV export uses UTF-8 encoding. Devices This option exports current information for all workspace devices to a .CSV or .XML file. The .CSV export uses UTF-8 encoding. If an Account view is displayed: List This option - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 88
2. Select the desired workspace from the list. If another workspace was already open, the application automatically saves and closes it before opening the selected workspace. KMnet Viewer 5.2 79 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 89
options. You can set or change a local password for users who do not have administrator rights on a computer. You can configure the application to send e-mail notifications to users about certain device conditions. The application also lets you set default device or account polling settings for new - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 90
dialog box, click OK. Editing Account Polling Options You can specify settings for default account counter polling for new devices. 1. In the menu bar at the are counted, or 80% or more of available accounts are counted. The default is 60%. 9. Click OK to save your account polling settings. If you - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 91
packet receiver which runs in the application. To receive trap packets, the user has to start the trap server and then configure the SNMP trap is started, select Automatically run trap server when the program starts. The default is for the option to be cleared: to not allow the trap server - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 92
log in to the SMTP server, and in Password, type the user password needed to log in to the SMTP server. 5. In the Sender Name text box, type the name to show who the e-mail is from, and in Sender Address, type the e-mail address to show what address the e-mail is from. 6. To test the - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 93
3. In the New password text box, type a password for a local user. A password is a maximum of 32 characters. A blank password is allowed. 4. In Confirm password, type the password again. 5. Click OK to save the password. KMnet Viewer 5.2 84 - Kyocera TASKalfa 7550ci | KM-NET Viewer Operation Guide Rev-5.2-2011-3 - Page 94
Rev. 5.2 2011.3
User Guide
KMnet Viewer