Lexmark 3200 Color Jetprinter User's Reference
Lexmark 3200 Color Jetprinter Manual
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- Lexmark 3200 Color Jetprinter | User's Reference - Page 1
3100, 3200 MFP options User's Guide 3100 3200 October 2002 Click here for Quick Reference www.lexmark.com - Lexmark 3200 Color Jetprinter | User's Reference - Page 2
services, except those expressly designated by the manufacturer, are the user's responsibility. Lexmark and Lexmark with diamond design, MarkNet and MarkVision are trademarks of Lexmark 2002 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RESTRICTED RIGHTS This software and - Lexmark 3200 Color Jetprinter | User's Reference - Page 3
Contents Chapter 1: Making copies 1 Quick copies 1 Examples of typical jobs 1 Adjust copy quality 4 Select the content 5 Set the duplex option 6 Set Collation/Finishing features 6 Save paper when you print 6 Select your copy media 7 Chapter 2: Sending faxes 8 Examples of typical fax jobs - Lexmark 3200 Color Jetprinter | User's Reference - Page 4
Customize copy settings 23 Restore factory default settings 23 Manually set basic fax information 24 Create permanent fax destinations messages 39 Chapter 9: Solving fax problems 41 Common fax questions 41 Solve problems sending faxes 41 Solve problems receiving faxes 42 Send fax status - Lexmark 3200 Color Jetprinter | User's Reference - Page 5
Scan to e-mail status 46 Scan to FTP status 47 Job Accounting status 48 Scan to e-mail errors 48 Scan to FTP errors 50 Work with destination lists 50 Chapter 11: Solving scanning problems 52 Preventing paper jams 52 Solve scanner problems 53 Index 54 Contents v - Lexmark 3200 Color Jetprinter | User's Reference - Page 6
examples explain how to change the settings on the control panel to perform specific copying jobs. Each of the examples assumes the necessary features (duplex, color, and so on) are installed on the scanner and printer. Make sure you are in copy mode and the Ready status message is displayed. If - Lexmark 3200 Color Jetprinter | User's Reference - Page 7
Make three copies of a four-page document which has some text in color, but minimize paper usage. 1 Load all pages in the automatic document Paper Saver until the 2-up light comes on. If the scanner and printer support duplex, you could also choose Duplex to save paper. 4 Press Collation/Finishing - Lexmark 3200 Color Jetprinter | User's Reference - Page 8
need to experiment to get the copy just the way you want it. 4 Press Go/Send. Job 6: document with color Make copies of a one page letter-size document containing several small, color photographs. 1 Place the document on the flatbed of the scanner. 2 Press Content until the photo light is on, and - Lexmark 3200 Color Jetprinter | User's Reference - Page 9
Adjust copy quality You can use the settings in the following tables to adjust the output quality of your copies. Change the brightness Feature Lighter Darker Description Produces lighter copies. Produces darker copies. Set the copy size Feature Copy Size Original Size -Letter, Legal, A4 - Lexmark 3200 Color Jetprinter | User's Reference - Page 10
document has a mix of both text and graphics, but image quality is the highest priority. If both the scanner and printer are color-capable, this choice produces color copies. Select if your original is an actual photograph or similar high quality image. Copies are black and white only, even if the - Lexmark 3200 Color Jetprinter | User's Reference - Page 11
of the original. Finishing features (such as stapling or hole punch) are only available if your printer supports finishing functions. If your printer does not support finishing, only collation is supported. Save paper when you print This process of saving paper is sometimes referred to as N-up. Some - Lexmark 3200 Color Jetprinter | User's Reference - Page 12
There are five choices available in the Paper Saver menu. Press Paper Saver until your selection appears in the control panel display. Feature Off Description N-up copying is turned off (no choices lit). This is the default setting. You can turn the N-up frame On or Off in the Copy menu on the - Lexmark 3200 Color Jetprinter | User's Reference - Page 13
2 Sending faxes There are three ways to send an outgoing fax using the MFP control panel. You can manually enter the telephone number to the receiving fax machine and then transmit your fax. Create shortcut numbers and then select the shortcut number and transmit - Lexmark 3200 Color Jetprinter | User's Reference - Page 14
sending process. Examples of typical fax jobs You can send an outgoing fax using any of the three methods already mentioned. The examples below show manually entering the fax number on the numeric keypad. Note: If you are using the flatbed of the scanner, watch the control panel display for messages - Lexmark 3200 Color Jetprinter | User's Reference - Page 15
on the numeric keypad. 4 Press Content repeatedly until photo is selected. 5 Press Fax Resolution, and then select ultra fine. 6 Press Go/Send. Job 5: colored original (credit card receipt) 1 Make a black and white copy of your original. This often produces a document that is much clearer and more - Lexmark 3200 Color Jetprinter | User's Reference - Page 16
6 Press Fax Resolution, and then select fine. 7 Press Go/Send. Examples of typical fax jobs 11 - Lexmark 3200 Color Jetprinter | User's Reference - Page 17
Launch the ScanBack Utility. If you installed the software using the default directories, click Start, Programs, Lexmark, MFP, and then ScanBack Utility. 2 Select manually search for an IP address or hostname. You must select at least one MFP to continue creating a profile. 3 Follow the instructions - Lexmark 3200 Color Jetprinter | User's Reference - Page 18
name. 2 Assign a Profile Name. This is the name that appears in the SCAN → PROFILE list on the MFP control panel. 3 Click Submit. A Receiving Image window appears on your desktop indicating that your PC is waiting to receive the scan output file. Step 3: Scan your original documents 1 Locate the MFP - Lexmark 3200 Color Jetprinter | User's Reference - Page 19
6 Return to your PC when the job is finished. The job status window changes to Image Received. Once your scan output file appears in the list, , and the orientation of your scan file output. (Color is only available if your scanner supports color.) JPEG, PDF, TIFF and PostScript (PS) Determines - Lexmark 3200 Color Jetprinter | User's Reference - Page 20
Menu Save to Profile Name Duplex Settings Type in the path or browse to the location Type in a unique name Both or Single (only available with duplex scanners) Description Location path where scanned file is to be located. Name that appears in the MFP control panel. Select this name in the MFP - Lexmark 3200 Color Jetprinter | User's Reference - Page 21
4 Scanning to e-mail Create a scan to e-mail profile A scan profile includes all the necessary information about your originals and presets the MFP control panel to those settings. Scan profiles are temporary destinations. A maximum of ten scan profiles can be stored. When the eleventh profile is - Lexmark 3200 Color Jetprinter | User's Reference - Page 22
5 Press Go/Send to start scanning. Note: If you are using the flatbed of the scanner, watch the control panel for messages. If prompted to Place Next Or Stop, place the next page on the flatbed and then press Go/Send to continue scanning. Press Stop/Clear when all the pages have been scanned. Scan - Lexmark 3200 Color Jetprinter | User's Reference - Page 23
5 Scanning to FTP Scan to an FTP destination Once an FTP destination has been configured by your systems person, the name of the destination becomes available as a network scanning choice in the MFP control panel. 1 Locate the MFP you want to use. This must be the MFP configured with your FTP - Lexmark 3200 Color Jetprinter | User's Reference - Page 24
numbers. lets you move around in made. Scan to Fax: Keypad lets you destination lists. move around in destinations lists. 3 Menu> and does not Menu> and - Lexmark 3200 Color Jetprinter | User's Reference - Page 25
the size size of the copy (letter, mode. setting for the scanned file legal, A4, other). (letter, legal, A4, other). 8 Control panel displays a Manual fax: Control panel Ready status message displays an Enter Phone # indicating you are in prompt. copy mode (default). Scan to Fax: Control - Lexmark 3200 Color Jetprinter | User's Reference - Page 26
Function in copy Key mode Function in fax mode Function in scan to network mode 16 Copy Media specifies Fax Resolution specifies the Fax Resolution specifies the type of media for resolution of your fax (standard, the resolution and JPEG your printed copies fine, super fine, ultra fine). - Lexmark 3200 Color Jetprinter | User's Reference - Page 27
) In copy mode, you can make a copy by placing the document in the scanner and pressing Go/Send on the MFP control panel. Ready Fax (manually enter the outgoing fax phone number) If you have set the basic fax information during setup, press Fax/Scan Mode once to move the control - Lexmark 3200 Color Jetprinter | User's Reference - Page 28
7 Customizing your MFP configuration Customize copy settings There are two ways to set up the default settings for making copies: You can manually define default settings for making copies at the control panel. 1 Set Content, Duplex and all the other settings the way you typically do. 2 Press Menu > - Lexmark 3200 Color Jetprinter | User's Reference - Page 29
Copy Setup from the MFP menu. 4 Find the Factory Defaults drop-down box, and select Restore. 5 Click Submit. Manually set basic fax information If you have purchased a MarkNet N2501e print server, during power up the message Please Set Time appears. This is the prompt to begin the required fax setup - Lexmark 3200 Color Jetprinter | User's Reference - Page 30
7 Press Return after entering your Station Number. SAVED briefly appears. After the last menu item has been entered, Setup Complete appears. Create permanent fax destinations Instead of entering the phone numbers of fax recipients each time you send a fax, you can create permanent fax destinations - Lexmark 3200 Color Jetprinter | User's Reference - Page 31
300 dpi (204 x 391 metric) • Ultra Fine 400 x 400 dpi (408 x 391 metric) Faxes are sent in the specified resolution if that resolution is supported by the receiving fax machine. Defines the content of the original document being faxed. The choices are: • Text • Mixed • Photo Lightens or darkens the - Lexmark 3200 Color Jetprinter | User's Reference - Page 32
Adjust analog receive fax options Option Description Fax Storage Determines whether or not the incoming faxes are stored if they cannot immediately be printed. The settings are ON or OFF. The default setting is ON. Fax Paper Size Defines the size of paper on which incoming faxes are to be - Lexmark 3200 Color Jetprinter | User's Reference - Page 33
only used if the setting for Log Paper Type is not available. The choices vary from printer to printer. For information about what your printer supports, refer to your printer documentation. Selects an output paper type (Plain, Card stock, and so on) for the log. The choices vary from printer to - Lexmark 3200 Color Jetprinter | User's Reference - Page 34
to your fax server documentation to find a supported format. Sets the default paper size to analog fax call is set on your fax server software. Defines the content of the original document being Specify the SMTP gateway of your network or internet service provider, plus your e-mail address for the - Lexmark 3200 Color Jetprinter | User's Reference - Page 35
5 Enter a subject (descriptive name) and a generic message. This information appears on all e-mail scanned to permanent e-mail destinations. 6 To store scanned documents on a Web site and send only a Web link in the e-mail, complete the Web link section. 7 After entering your choices, click Submit. - Lexmark 3200 Color Jetprinter | User's Reference - Page 36
number. If you attempt to assign a shortcut number that is already in use, you are prompted to make another selection. 9 Click Add/Modify to add the name to the available list of e-mail addresses. This new recipient is now visible in the e-mail destination list (and the entry is also available for - Lexmark 3200 Color Jetprinter | User's Reference - Page 37
permanent destinations in the MFP hardware. A file of permanent destinations (e-mail, FTP, and fax) can be created manually in any text editor using the following entries as guides: % Permanent Destinations List From 192.168.236.24 DESTEMAILADD 1 "NAME=Smith, Jane;[email protected] - Lexmark 3200 Color Jetprinter | User's Reference - Page 38
destination list. You may have to scroll through the list to find them. The external destinations file is refreshed every 24 hours, on MFP power up, or by re-submitting the file (steps 1 through 6). Disable scan functions You can limit the scan to network functions available on a particular MFP - Lexmark 3200 Color Jetprinter | User's Reference - Page 39
Submit. Configure Job Accounting Track MFP usage MarkTrack™ is software that combines the unique capabilities of Lexmark network printers and MarkVision™ software with an Oracle database. MFP Job Accounting provides MarkTrack users with the ability to accumulate statistics on copy jobs, outgoing - Lexmark 3200 Color Jetprinter | User's Reference - Page 40
in the URL field of your browser, and then press Enter. 2 Click Configuration. 3 Under the Other heading, click Security. 4 Enter a user name and a password. Note: The user name is MarkNet. The password is whatever you assign. You must type it a second time for verification. 5 Click Submit. Select - Lexmark 3200 Color Jetprinter | User's Reference - Page 41
List of tracking modes Mode Job Acntg. Off Courtesy I Courtesy II Courtesy III Validation Description This is the default mode. Enter an account number on the keypad before the control panel accepts the job information. The number is not checked against the master Job Account list. There are two - Lexmark 3200 Color Jetprinter | User's Reference - Page 42
MFP usage to authorized individuals. When Validation mode is active, the MFP control panel displays an Enter Account # prompt. To unlock the control panel, a user must enter a valid account number using the keypad on the control panel, and then press Select. 1 Type the IP address of the MFP in the - Lexmark 3200 Color Jetprinter | User's Reference - Page 43
have to turn collation off and manually sort your copies. Installing additional memory helps alleviate this problem. Color page came out black and white on. 2 Trying turning off the scanner and the printer. Make sure you power back on in the correct sequence. First turn on the scanner, and then - Lexmark 3200 Color Jetprinter | User's Reference - Page 44
a problem with the scanner. 1 Check that all the cables and power cords are still correctly plugged into the scanner. 2 Turn off the MFP hardware, then power back up. First, turn on the scanner, then turn the printer back on. 3 If you are unable to reset the MFP, contact Lexmark Customer Support. On - Lexmark 3200 Color Jetprinter | User's Reference - Page 45
Option Installed Description Message appears in the top line of the control panel display. Toner cartridge door is open. This message does not display for all scanner and printer combinations. Message appears if user presses Duplex on the MFP control panel, but the duplex option is not installed - Lexmark 3200 Color Jetprinter | User's Reference - Page 46
fax problems Common fax questions Problem Solution Can I create a fax distribution list? Group faxing is supported. When you create a permanent fax destination, separate multiple entries with a comma. How do I enter a pause in the fax recipient phone number? • If you are manually dialing - Lexmark 3200 Color Jetprinter | User's Reference - Page 47
frequently send large faxes, or faxes requiring high resolutions, you may want to add a printer hard disk or more memory to your MFP. Solve problems receiving faxes Problem Fax was not received Fax was printed on two pages Fax quality is poor Solution Have the sender resend the fax. Make sure you - Lexmark 3200 Color Jetprinter | User's Reference - Page 48
Send fax status Message Enter phone # xxx-xxx Scanning to Mem Busy ¨ Dialing... Ready 100% 1 Connect Ready 100% 1 Sending Page X Ready 100% 1 Call Complete Ready 100% 1 Shortcut xx Fax Destination Name Place Next Or Stop Description Prompt to use the numeric keypad - Lexmark 3200 Color Jetprinter | User's Reference - Page 49
lost. Appears when Go/Send is pressed before the fax number to be dialed has been entered. Appears when a fax is attempted to let the user know that Scan to Fax function is disabled for this MFP. Appears in top line of control panel display. Some older printers display this message - Lexmark 3200 Color Jetprinter | User's Reference - Page 50
Print the destination lists 1 Locate the MFP. This must be the same MFP with the IP address where the destination lists were created and stored. 2 Press Menu > repeatedly until you see Destinations, and then press Select. 3 Press Menu > repeatedly until you see the list you want to print (for - Lexmark 3200 Color Jetprinter | User's Reference - Page 51
10 Solving network scan problems Common problems and solutions Problem Solution Scan profile name does not appear on the control panel display. 1 Make sure you are looking with the SMTP server. Message indicates the MFP is scanning and sending the document. Solving network scan problems 46 - Lexmark 3200 Color Jetprinter | User's Reference - Page 52
Message Shortcut #xx EML Destination Name Place Next Or Stop Description E-mail shortcut has been initiated by pressing #, and then entering the shortcut number on the numeric keypad. Destination Name is the name assigned to the e-mail destination. 1 Place the next page on the flatbed. 2 Press Go/ - Lexmark 3200 Color Jetprinter | User's Reference - Page 53
. This applies to Courtesy II or Courtesy III modes. Appears when the user manually enters an account number using the numeric keypad on the control panel. This applies to all Job Accounting modes. Appears when the user attempts to enter an invalid account number. This applies to Courtesy III and - Lexmark 3200 Color Jetprinter | User's Reference - Page 54
Message Mail server refused to accept mail from us Mail server rejected your reply address Mail server rejected one of the recipients Description • Mail server refused to start the e-mail sending process. • Mail server could not be set up to accept e-mail from the MFP IP address. • Mail server is - Lexmark 3200 Color Jetprinter | User's Reference - Page 55
for this scan does not have write access to the specified directory. • A file already exists with the same name and the user account does not have permission to overwrite it. Directory specified in the file name does not exist on the FTP server. • DNS server could not - Lexmark 3200 Color Jetprinter | User's Reference - Page 56
Print the destination lists 1 Locate the MFP. This must be the same MFP with the IP address where the destination lists were created and stored. 2 Press Menu > repeatedly until you see Destinations, and then press Select. 3 Press Menu > repeatedly until you see the list you want to print (for - Lexmark 3200 Color Jetprinter | User's Reference - Page 57
11 Solving scanning problems Preventing paper jams Your automatic document feeder is designed properly fed by the automatic document feeder: • Paper with clip or staple attached • Paper with ink not totally dry • Paper with inconsistent thickness, such as envelopes • Paper with wrinkles, curls, - Lexmark 3200 Color Jetprinter | User's Reference - Page 58
scanner problems Problem Solution and edges; loosen the paper before reloading it in the paper guide. 5 Check the feeding roller condition. Clean if necessary. 6 sure the paper support is open. Make sure the pages to be copied are not damaged or stapled together. When I power on, the scanner - Lexmark 3200 Color Jetprinter | User's Reference - Page 59
10 colored original job 10 mixed content job 10 multiple originals job 10 single original job 9 Fax log menu 27 Fax send menu 26 problem solving 24 MarkTrack software 34 MarkVision software 34 menus Fax log 27 Fax send 26 N N-up copying 6 P paper jams 52 print server 13, 24 problem solving copying - Lexmark 3200 Color Jetprinter | User's Reference - Page 60
panel modes 22 selecting copy content 5 copy media 7 setting a password for job accounts 35 setting duplex option 6 shortcut list 51 T tracking usage 34 troubleshooting copying 38 faxing, receiving 42 faxing, sending 41 job accounting 48 network scanning 46 scan to e-mail 46, 48 scan to FTP 47, 50 - Lexmark 3200 Color Jetprinter | User's Reference - Page 61
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2002 Lexmark International, Inc. 740 West New Circle Road Lexington, Kentucky 40550 www.lexmark.com
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www.lexmark.com
User’s Guide
October 2002
3100
3200
3100, 3200
MFP options
Click here for
Quick Reference