Lexmark 90P4000 Quick Reference
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- Lexmark 90P4000 | Quick Reference - Page 1
Pro4000 Series Quick Reference Guide January 2012 www.lexmark.com - Lexmark 90P4000 | Quick Reference - Page 2
printer. The patented Lexmark inkjet cartridges and their contents are licensed subject to a restriction that they may be used only once. After this single use, the license to use the print cartridges replacement when connecting this product to the public switched telephone network. CAUTION-POTENTIAL - Lexmark 90P4000 | Quick Reference - Page 3
ink cartridges 18 Using the printer software 19 Minimum system requirements 19 Installing the printer software 19 Using the Windows printer software 19 Using the Macintosh printer software 20 Printing 22 Printing a document...22 Printing on both sides of the paper (duplexing) automatically - Lexmark 90P4000 | Quick Reference - Page 4
Contents 4 Configuring Wi‑Fi Protected Setup manually 42 Using shortcuts 43 What are shortcuts?...43 Getting started...43 Troubleshooting 45 Notices 54 Edition notice...54 Index 55 - Lexmark 90P4000 | Quick Reference - Page 5
about the printer The Quick Reference Guide contains instructions on adding your printer to a wireless network, setting up a fax connection, and accomplishing common printer tasks like printing, copying, scanning, and faxing. It also includes information on troubleshooting printer setup issues as - Lexmark 90P4000 | Quick Reference - Page 6
software CD that came with your printer works for the following printer models: • Pro4000 • Pro4000c Printer features Depending on the model, your printer comes with features that will help you manage and accomplish printing and imaging tasks: • Wireless or Ethernet networking-Print and scan - Lexmark 90P4000 | Quick Reference - Page 7
printer setup using a computer, insert the installation software CD, or download the printer driver. 4 If necessary, insert the correct language overlay until it clicks into place. With a CD or DVD drive (Windows/Macintosh) Without a CD or DVD drive or for Linux 1 2 Download the printer driver - Lexmark 90P4000 | Quick Reference - Page 8
paper tray. 1 2 8 8 Load paper with the printable side facedown. 9 Adjust the paper guides to rest against the left, right, and bottom edges of the paper. 1 2 3 Note: Make sure the paper is below the maximum fill line located on the edge of the paper tray. Overloading the tray can cause paper jams - Lexmark 90P4000 | Quick Reference - Page 9
About your printer 10 Insert the paper tray. Address Boko Dial Toen Pause Redial SD/MS/xD/MMC 11 Connect the power cord only. Note: Do not attach the USB cable yet. 2 1 9 12 Make sure the printer is on. Address Boko Dial Toen Pause Redial SD/MS/xD/MMC 13 Using the printer control panel, press - Lexmark 90P4000 | Quick Reference - Page 10
press OK . Country/Region United States Albania Algeria Please choose a country or region and press OK 16 Using the keypad on the printer control panel, set the date go to step 22. Fax Setup Do you want to set up fax now? Now Later 20 Enter your fax number for the printer, and then press OK . - Lexmark 90P4000 | Quick Reference - Page 11
later in the software installation. Lexmark Pro4000 Series Installation Configure Advanced Features You can now print, but there are additional steps required to access all the features of your device. Get my printer ready to scan directly to my computer Configure Lexmark SmartSolutions and - Lexmark 90P4000 | Quick Reference - Page 12
of a problem. • The alignment page that prints may differ from the one shown. • Recycle the alignment page. 10 Address Boko Dial Toen Pause Redial SD/MS/xD/MMC 9 8 54 3 7 6 Use the To 1 Automatic Document Feeder (ADF) • Scan, copy, or fax multiple‑page documents. • Access ADF paper jams - Lexmark 90P4000 | Quick Reference - Page 13
hot line, and the ink cartridge information. 12 Scanner glass Scan, copy, or fax photos and documents. 13 Power supply with port Connect the printer to the power cord. 14 Duplex unit • Print on both sides of a sheet of paper. • Access paper jams. 15 USB port Connect the printer to a computer - Lexmark 90P4000 | Quick Reference - Page 14
is turned off in Sleep mode. • Printer status • Messages • Menus 3 Arrow buttons Navigate through menu items that appear on the display. 4 Home Return to the home screen. 5 Keypad 6 Back 7 Select OK In Copy mode or Photo mode: Enter the number of copies or prints you want to make. In Fax mode - Lexmark 90P4000 | Quick Reference - Page 15
15 Cancel • Cancel a print, copy, scan, or fax job in progress. • Clear current settings or error messages, and return to previous settings. 16 Ethernet indicator Check the Ethernet connection of your printer. 17 Wi‑Fi indicator Check the wireless connection of your printer. Note: This feature - Lexmark 90P4000 | Quick Reference - Page 16
About your printer 16 Follow the instructions on the printer display or select from available options. Notes: • If the printer does not recognize the memory device, then remove and reinsert it. • The printer reads only one memory device at a time. - Lexmark 90P4000 | Quick Reference - Page 17
be used for printing photos. • For best results, use only genuine Lexmark ink cartridges. Replacing ink cartridges Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately after removing the old ones, or the ink remaining in the printhead - Lexmark 90P4000 | Quick Reference - Page 18
the printhead If the characters or lines on your printed image appear jagged or wavy, then you may need to align the printhead. 1 Load plain paper. 2 From the printer control panel, navigate to: > Setup > OK >Maintenance > OK > Align Printer > OK An alignment page prints. Note: Do not remove the - Lexmark 90P4000 | Quick Reference - Page 19
follow the instructions on the computer screen. Using the Internet 1 Go to the Lexmark Web site at www.lexmark.com. 2 Navigate to: SUPPORT & DOWNLOADS > select your printer > select your operating system 3 Download the driver, and then install the printer software. Note: Updated printer software may - Lexmark 90P4000 | Quick Reference - Page 20
Lexmark Wireless Setup Utility (referred to as Wireless Setup Utility) Lexmark Tools for Office (referred to as Tools for Office) Printer Setup Utility Status Messenger Status Monitor Center Product Update To • Launch applications or programs. • Scan or e‑mail a photo or document. • Edit scanned - Lexmark 90P4000 | Quick Reference - Page 21
you want to visit. Use Customer Support Lexmark Software Updates Lexmark Online Order Supplies Online Printer Registration Visit Lexmark SmartSolutions To Contact technical support. Download and install the latest printer software. Visit the Lexmark Web site. Order ink or supplies. Register your - Lexmark 90P4000 | Quick Reference - Page 22
on both sides of the paper (duplexing) automatically The automatic duplex unit supports A4‑, A5‑, letter‑, legal‑, statement‑, and executive‑size paper. Notes: • Other paper sizes may be supported. • Two-sided printing is not supported on envelopes, card stock, or photo paper. • Do not remove the - Lexmark 90P4000 | Quick Reference - Page 23
the number of copies, color mode, print quality, paper settings, and paper‑saving options. You can also enhance sharpness and use separator sheets. 5 Press . Canceling print jobs To cancel a print job from the printer control panel, press . To cancel a print job from the computer, do the following - Lexmark 90P4000 | Quick Reference - Page 24
is LexPrint? LexPrint is a free application that lets you print easily from your iPad, iPhone, or iPod touch using any Lexmark printer connected to the same wireless network. It lets you print Web pages, photos from the photo album, or photos you recently captured using the camera of your mobile - Lexmark 90P4000 | Quick Reference - Page 25
after two minutes of printer inactivity. Making a duplex (two‑sided) copy automatically The automatic duplex unit supports A4-, A5-, letter-, legal-, statement-, and executive-size paper. If you need to make two‑sided copies using other paper sizes, then see the instructions for making a two‑sided - Lexmark 90P4000 | Quick Reference - Page 26
are bound along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation). 5 Press , and then follow the instructions on the display. Canceling copy jobs To cancel a copy job, press . Scanning stops and the printer returns to the previous menu. - Lexmark 90P4000 | Quick Reference - Page 27
single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings). Tips for scanning • Use the ADF when scanning two‑sided pages if your printer supports duplex scanning and the ADF supports the original document size. • Use the scanner - Lexmark 90P4000 | Quick Reference - Page 28
the list. 4 Navigate to: Printer Home > select your printer > Scan 5 Select Email photo, Email document, or Email PDF. Note: You can select Email document only if an OCR application is stored on your computer. Scanning starts and the scan progress dialog appears. When the scan is finished, a new - Lexmark 90P4000 | Quick Reference - Page 29
network connection (Ethernet or wireless) at a time. • Add contacts to your address book. When sending an e‑mail, you can just select contacts from your address book instead of typing their e‑mail addresses repeatedly. • Use the ADF when scanning two‑sided pages if your printer supports duplex - Lexmark 90P4000 | Quick Reference - Page 30
switched telephone network. Step 1: Connect the printer to the telephone line Check the scenarios below and follow the setup that is applicable to your telephone service. Scenario 1: Standard telephone line Setup 1: Printer is connected to a dedicated fax line 30 To connect: Connect the cable - Lexmark 90P4000 | Quick Reference - Page 31
different wall jacks 31 Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service 02 PHONE LINE To connect: Connect the cable from the wall jack to the port of the printer. Tips for this setup: • If you have only one telephone number on your line, then you need to - Lexmark 90P4000 | Quick Reference - Page 32
for Internet access, connect the computer to the DSL HPN port on the DSL filter. 4 To connect a telephone to the printer, remove the protective plug from the and then connect the telephone to the port. port of the printer Scenario 3: VoIP telephone service A Digital Subscriber Line splits your - Lexmark 90P4000 | Quick Reference - Page 33
then listen for a dial tone. 33 Scenario 4: Digital telephone service through a cable provider Setup 1: Printer is connected directly to a cable modem Follow this setup if you normally connect your telephone to a cable modem. To connect: 1 Connect one end of a telephone cable to the port of the - Lexmark 90P4000 | Quick Reference - Page 34
into the splitter. Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug an analog telephone into the splitter and then listen for a dial tone. Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the house - Lexmark 90P4000 | Quick Reference - Page 35
(telephone or answering machine) has an RJ-11 connector, then you can remove the wrap plug and connect the device to the port of the printer. EXT LINE To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of the cable to the RJ‑11 adapter, and then - Lexmark 90P4000 | Quick Reference - Page 36
Netherlands Norway Switzerland United Kingdom Warning-Potential Damage: If your country or region is on the list, then do not remove the wrap plug from the port of the printer. It is necessary for the proper functioning of the devices on the telephone line. 36 Connecting the printer to a wall - Lexmark 90P4000 | Quick Reference - Page 37
plug an analog telephone into the port of the printer. 2 Listen for a dial tone. If you hear a dial tone, then the printer is properly connected to the telephone line. If you do not hear a dial tone, then review Step 1 or see the "Fax troubleshooting checklist" on page 48. Step 3: Set your fax name - Lexmark 90P4000 | Quick Reference - Page 38
telephone numbers on one telephone line. Each telephone number printer rings, but it never receives the fax. 1 From the printer control panel, navigate to: > Setup > OK > Fax Setup software If you are connecting the printer to a computer, then you can also create a contact list using the fax software - Lexmark 90P4000 | Quick Reference - Page 39
sure the printer is on and connected to a working telephone, DSL, or VoIP line. The line is working if you hear a dial tone. • Make sure the exit bin is fully extended and the bin extender is flipped out. • Depending on your printer model, use the ADF when scanning two‑sided (duplex) pages. • To - Lexmark 90P4000 | Quick Reference - Page 40
line, or if you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer faxes manually 1 Turn off Auto Answer: From the printer control panel, navigate to: > Setup > OK > Fax Setup > OK - Lexmark 90P4000 | Quick Reference - Page 41
The computer you are using is connected to the same wireless network where you want to set up the printer. 41 For Windows users 1 Close all open software programs. 2 Insert the installation software CD. If the installation dialog does not appear after a minute, then launch the CD manually: a Click - Lexmark 90P4000 | Quick Reference - Page 42
your system support person. Configuring Wi‑Fi Protected Setup manually Note: Make sure your access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified. For more information, see the User's Guide. If your printer or device has not yet been configured for wireless connection and you - Lexmark 90P4000 | Quick Reference - Page 43
Internet through an Ethernet or wireless connection. Scan to Computer Scan a document or photo and send it to your computer. Notes: • Make sure the printer driver is installed with a network printer connection. • Make sure the printer is connected to the computer, either locally (USB) or through - Lexmark 90P4000 | Quick Reference - Page 44
page, and then select a shortcut. 2 Do either of the following: • Make the necessary changes, and then click Save Changes. • Click Delete. Using shortcuts on the printer Make sure you have created a shortcut. From the printer control panel, navigate to: > Shortcuts > OK > select a shortcut > OK - Lexmark 90P4000 | Quick Reference - Page 45
• Make sure the printer is turned on. • Make sure the printer is securely connected to the computer, print server, or network access point. • Check the printer for error messages, and resolve any errors. • Check for paper jam messages, and clear any jams. • Check the ink cartridges, and install new - Lexmark 90P4000 | Quick Reference - Page 46
continue to have problems, then try another USB port on the computer. You may have connected to a defective port. REMOVE AND REINSTALL THE PRINTER SOFTWARE Printer is printing blank pages Blank pages may be caused by improperly installed ink cartridges. REINSTALL THE INK CARTRIDGES AND DEEP CLEAN - Lexmark 90P4000 | Quick Reference - Page 47
other jobs to print, then the computer and printer may not be communicating. RESTART THE COMPUTER AND TRY AGAIN REMOVE AND RECONNECT THE USB CABLE CONNECTED TO YOUR PRINTER Cannot print through USB If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the - Lexmark 90P4000 | Quick Reference - Page 48
Do not use a line splitter. Cannot send faxes If the "Fax troubleshooting checklist" does not solve the problem, then try one or more of the following: MAKE SURE THAT YOU HAVE REGISTERED YOUR USER INFORMATION IN THE PRINTER If you did not enter your user information during initial setup, then enter - Lexmark 90P4000 | Quick Reference - Page 49
. Wireless network troubleshooting If you are having trouble setting up your printer on a network, print a network setup page, and then see the comprehensive User's Guide available on the installation software CD. Also, make sure to check the network indicator lights to verify the connection status - Lexmark 90P4000 | Quick Reference - Page 50
connected over a wireless network, choose AirPort from the Active Services list. Locating the printer IP address • You can locate the printer IP address by viewing the printer network setup page. See the User's Guide on the software installation CD for more information on printing a network setup - Lexmark 90P4000 | Quick Reference - Page 51
are having trouble printing, then try placing the computer and printer no more than 100 feet apart. CHECK THE WIRELESS SIGNAL QUALITY Print a network setup page and check the signal quality. If the signal quality is listed as good or excellent, then another factor is causing the problem. CHECK YOUR - Lexmark 90P4000 | Quick Reference - Page 52
More Info 2 From the Contents pane, choose Network. 3 If you are connected over a wireless network, then choose AirPort from the Active Services list. The Router entry is typically the access point. Locating the printer IP address • From the printer, print a network setup page. In the TCP/IP section - Lexmark 90P4000 | Quick Reference - Page 53
are not sure how to do this, then refer to the manual that came with your wireless router. If the printer and computer have valid IP addresses and the network is operating correctly, then continue troubleshooting. MAKE SURE THE WIRELESS PORT IS SELECTED Note: This solution applies to Windows users - Lexmark 90P4000 | Quick Reference - Page 54
in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. For Lexmark technical support, visit support.lexmark.com. For information on supplies and downloads, visit www.lexmark.com. If you don't have access to - Lexmark 90P4000 | Quick Reference - Page 55
Subscriber Line (DSL) fax setup 32 digital telephone service fax setup 33 distinctive ring setting 38 documents faxing using the computer 39 faxing using the control panel 39 printing 22 scanning using the touch screen 27 DSL filter 32 duplex copying, automatic 25 printing, automatic 22 duplex unit - Lexmark 90P4000 | Quick Reference - Page 56
printing blank pages 46 printer problems, basic solutions 45 printer software installing 19 printers supported 24 printhead aligning 18 printhead nozzles cleaning 18 printing documents 22 documents from a memory card or flash drive 23 network setup page 50 on both sides of the paper 22 photos - Lexmark 90P4000 | Quick Reference - Page 57
Office 19 Wireless Setup Utility 19 wireless network information needed for setting up wireless printing 41 installing printer on (Macintosh) 41 installing printer on (Windows) 41 troubleshooting 49 wireless setup information needed for 41 wireless troubleshooting cannot print over wireless network
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Pro4000 Series Quick Reference Guide
January 2012
www.lexmark.com