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Lexmark Platinum Pro905 User's Guide - Page 152

Cannot receive faxes, Fax Setup, Dialing and Sending, Dial Prefix, Accept, Ringing and Answering

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Make sure that the dial prefix entered in the printer is correct for your network. To check the dial prefix setting: 1 From the home screen, navigate to Dial Prefix: > Fax Setup > Dialing and Sending > Dial Prefix 2 Check the prefix. If the prefix is not correct, enter the correct prefix, and then touch Accept. Cannot receive faxes If the "Fax troubleshooting checklist" does not solve the problem, then try one or more of the following: MAKE SURE THAT YOU HAVE CONFIGURED THE CORRECT SETTINGS FOR YOUR SETUP The fax settings depend on whether the printer is connected to its own fax line or shares the line with other devices. If the printer is sharing the line with other devices, then make sure that the following are set: • Auto Answer is On. • The printer picks up on a greater number of rings than the other devices. • The printer picks up on the correct distinctive ring, if you subscribe to a distinctive ring service. MAKE SURE THAT THE PRINTER IS CONNECTED TO AN ANALOG PORT The printer is an analog device. If you are using a PBX system, then make sure that the printer is connected to an analog port on the PBX. You may need a digital line converter that converts digital signals into analog signals. MAKE SURE THAT THE PRINTER MEMORY IS NOT FULL The printer saves an incoming fax to the printer memory before it prints the fax. If the printer runs out of ink or runs out of paper while receiving the fax, then the printer saves the fax so you can print it later. However, if the printer memory is full, then the printer may not be able to receive more incoming faxes. An error message appears on the display when the printer memory is full. Resolve the error to free up space in the printer memory. MAKE SURE THAT FAX FORWARDING IS DISABLED You may have turned on Fax Forwarding. Disable this option so that the printer can receive the fax. 1 From the home screen, navigate to Fax Forward: > Fax Setup > Ringing and Answering > Fax Forward 2 Touch OFF, and then touch Accept. INCREASE THE RINGER VOLUME If you set the printer to receive faxes manually (Auto Answer Off), then increase the ringer volume. MAKE SURE THAT YOU HAVE THE CORRECT MANUAL ANSWER CODE If you set the printer to receive faxes manually (Auto Answer Off), then you need to press the correct code when a fax comes in so that the printer can receive it. Troubleshooting 152

Section	Page
Contents	2
Safety information	6
About your printer	7
Thank you for choosing this printer!	7
Minimizing your printer's environmental impact	7
Finding information about the printer	8
Understanding the parts of the printer	10
Ordering and replacing supplies	13
Ordering ink cartridges	13
Using genuine Lexmark ink cartridges	13
Replacing ink cartridges	14
Ordering paper and other supplies	15
Recycling Lexmark products	15
Using the printer control panel buttons and menus	16
Using the printer control panel	16
Understanding the home screen	17
Navigating menus using the touch screen	18
Changing the Power Saver timeout	19
Saving paper and energy with Eco-Mode	20
Resetting to factory settings	20
Using the printer software	21
Minimum system requirements	21
Using the Windows printer software	21
Using the Macintosh printer software	23
Finding and installing optional software	24
Updating the printer software (Windows only)	25
Reinstalling the printer software	25
Uninstalling the printer software	25
Installing the printer software	26
Loading paper and original documents	27
Loading the paper tray	27
Loading envelopes or photo paper	30
Loading various paper types	32
Saving paper default settings	35
Loading original documents on the scanner glass	36
Loading original documents into the ADF	36
Printing	37
Tips for printing	37
Printing basic documents	37
Printing a document	37
Collating printed copies	38
Printing pages in reverse order	38
Printing multiple pages on one sheet	39
Printing documents from a memory card or flash drive (Windows only)	40
Printing specialty documents	41
Printing envelopes	41
Printing labels	41
Printing on custom-size paper	42
Working with photos	43
Using a memory card or flash drive with the printer	43
Supported memory cards and file types	44
Printing photos using the printer control panel	44
Editing photos using the printer control panel	45
Printing photos from a memory device using the printer software	46
Printing photos from a PictBridge-enabled digital camera	47
Printing photos from a memory device using the proof sheet	48
Printing from a Bluetooth-enabled device	49
Setting up a connection between your printer and a Bluetooth-enabled device	49
Setting the Bluetooth security level	50
Printing from a Bluetooth-enabled device	51
Printing on both sides of the paper (duplexing)	52
Printing on both sides of the paper (duplexing) automatically	52
Printing on both sides of the paper (duplexing) manually	53
Managing print jobs	54
Setting your printer as the default printer	54
Changing the printing mode	55
Pausing print jobs	56
Resuming print jobs	56
Canceling print jobs	57
Copying	58
Tips for copying	58
Making copies	58
Copying photos	59
Copying an ID card	59
Copying a two-sided document	59
Enlarging or reducing images	60
Adjusting copy quality	60
Making a copy lighter or darker	60
Collating copies using the printer control panel	61
Repeating an image on one page	61
Copying multiple pages on one sheet	61
Making a duplex copy	62
Making a duplex copy automatically	62
Making a duplex copy manually	62
Canceling copy jobs	63
Scanning	64
Tips for scanning	64
Scanning to a local or network computer	64
Scanning to a flash drive or memory card	65
Scanning photos into an editing application	65
Scanning documents into an editing application	67
Scanning directly to e-mail using the printer software	68
Scanning to a PDF	68
Scanning FAQ	69
How can I improve the quality of a scan?	69
How do I scan in black and white?	69
Why am I being asked for a PIN?	69
What is an application list, and how do I update it?	70
Canceling scan jobs	70
E-mailing	71
Setting up the printer to e-mail	71
Setting up the e-mail function	71
Changing the e-mail settings after setup	71
Creating an e-mail contact list	72
Creating an e-mail contact list using the printer control panel	72
Creating an e-mail contact list using the printer software	73
Sending e-mail	74
Tips for e-mailing	74
Scanning a document or photo to e-mail	74
Attaching a document or photo to e-mail	75
Canceling an e-mail	76
Faxing	77
Setting up the printer to fax	77
Scenario 1: Standard telephone line	77
Scenario 2: Digital Subscriber Line (DSL)	80
Scenario 3: VoIP telephone service	81
Scenario 4: Digital telephone service through a cable provider	82
Scenario 5: Country-specific setup	83
Entering your user information	87
Configuring the fax settings	88
Configuring fax settings using the fax software	88
Configuring fax settings using the printer control panel	89
Creating a contact list	90
Creating a contact list using the fax software	90
Creating a contact list using the printer control panel	91
Sending faxes	91
Tips for sending faxes	92
Sending faxes using the printer control panel	92
Sending faxes using the computer	92
Receiving faxes	93
Tips for receiving faxes	93
Receiving faxes automatically	93
Receiving a fax manually	94
Faxing FAQ	94
If I skipped the fax setup initially, do I need to run the installer again to set up the fax?	94
What is a splitter and what type of splitter should I use?	95
What is my fax number?	95
What is my dialing prefix?	95
When do I need to set Auto Answer to On?	95
How many rings should I set?	95
How do I set the distinctive ring for the printer?	96
How can I check the dial tone?	96
How do I adjust the speaker volume on the printer?	97
How can I make sure that fax calls go to the printer and voice calls go to the answering machine?	97
What settings work best with digital voice mail?	97
How do I change the resolution of the documents that I fax?	97
How do I send a fax at a scheduled time?	98
How do I send a fax using a phone calling card?	98
How do I know that the fax was sent successfully?	99
How do I view the fax history of the printer?	99
How do I print a fax on both sides of the paper?	99
How do I forward a fax?	100
Can I block faxes?	100
Can I retrieve failed faxes?	100
Networking	101
Installing the printer on a wireless network	101
Wireless network compatibility	101
Supported network security options	101
Printing a network setup page	102
Information you will need to set up the printer on a wireless network	102
Installing the printer on a wireless network	103
Installing the printer on other computers	103
Interpreting the colors of the Wi-Fi indicator light	104
Special wireless installation instructions	104
Assigning a static IP address	105
Changing wireless settings after installation	106
Advanced wireless setup	106
Creating an ad hoc wireless network	106
Adding a printer to an existing ad hoc wireless network	109
Configuring the printer wirelessly using WPS (Wi-Fi Protected Setup)	110
Switching between USB, Ethernet, and wireless connections (Windows only)	110
Switching between USB, Ethernet, and wireless connections (Macintosh only)	112
Sharing a printer in a Windows environment	114
Sharing a printer in a Macintosh environment	115
Installing the printer on an Ethernet network	115
Information you will need to set up the printer on an Ethernet network	115
Installing the printer on an Ethernet network	116
Networking FAQ	116
What is Wi-Fi Protected Setup?	116
Where do I find my WEP key or WPA passphrase?	117
What is an SSID?	117
Where do I find my SSID?	117
What is a network?	118
How do I find out what type of security my network is using?	118
How are home networks configured?	118
Why do I need an installation cable?	120
How do I attach the installation cable?	121
How are infrastructure and ad hoc networks different?	121
Finding the signal strength	122
How can I improve wireless signal strength?	123
How can I make sure my computer and printer are connected to the same wireless network?	124
Can I use my printer on a USB and a network connection at the same time?	125
What is a MAC address?	125
How do I find the MAC address?	126
What is an IP address?	127
What is TCP/IP?	127
How do I locate IP addresses?	127
How are IP addresses assigned?	128
What is a key index?	128
Using SmartSolutions	129
What is SmartSolutions?	129
Creating and customizing printer solutions	130
Maintaining the printer	132
Maintaining ink cartridges	132
Checking ink levels	132
Aligning the printhead	132
Cleaning the printhead nozzles	133
Cleaning the exterior of the printer	134
Cleaning the scanner glass	134
Cleaning the touch screen	135
Troubleshooting	136
Before you troubleshoot	136
Using the Service Center to solve printer problems	136
If Troubleshooting does not solve your problem	136
Setup troubleshooting	136
Incorrect language appears on the display	137
Printhead errors	137
Software did not install	138
Print job does not print or is missing pages	139
Printer is printing blank pages	140
Printer is busy or does not respond	140
Cannot delete documents from the print queue	141
Cannot print through USB	141
Jams and misfeeds troubleshooting	141
Paper jam in the printer	142
Paper jam in the duplex unit	142
Paper jam in the ADF (selected models only)	143
Paper or specialty media misfeeds	144
Print troubleshooting	145
Poor quality at the edges of the page	145
Streaks or lines on printed image	145
Print speed is slow	146
Computer slows down when printing	146
Copy and scan troubleshooting	146
Copier or scanner does not respond	147
Scanner unit does not close	147
Poor copy or scanned image quality	147
Partial copies or scans of documents or photos	147
Scan was not successful	148
Scanning takes too long or freezes the computer	148
Cannot scan to a computer over a network	148
E-mail troubleshooting	148
Cannot send e-mail	149
Cannot attach files	149
Fax troubleshooting	149
Fax troubleshooting checklist	150
Cannot send faxes	150
Cannot receive faxes	152
Cannot run the fax software	153
Fax error messages on the printer control panel	153
Memory card troubleshooting	155
Memory card troubleshooting checklist	155
Nothing happens when a memory card is inserted	155
Cannot print documents from a memory card or flash drive	156
Photos do not transfer from a memory card across a wireless network	156
Network troubleshooting	157
Network troubleshooting checklist	157
The Continue button is unavailable	158
Cannot print and there is a firewall on the computer	159
Communication with printer lost when connected to Virtual Private Network (VPN)	160
Wireless troubleshooting	160
Notices	176
Product information	176
Edition notice	176
UNITED STATES GOVERNMENT RIGHTS	177
Trademarks	177
Licensing notices	177
Federal Communications Commission (FCC) compliance information statement	177
Noise emission levels	178
Temperature information	178
Waste from Electrical and Electronic Equipment (WEEE) directive	178
Product disposal	179
Battery notice	179
ENERGY STAR	179
Power consumption	179
Product power consumption	179
Power Saver	180
Off mode	180
Total energy usage	180
LEXMARK LICENSE AGREEMENTS	180
MICROSOFT CORPORATION NOTICES	183
ADOBE SYSTEMS INCORPORATED NOTICE	183
European Community (EC) directives conformity	184
Regulatory notices for telecommunication terminal equipment	184
Notice to users of the US telephone network: FCC requirements	184
South Africa telecommunications notice	185
Notice to users of the Canadian telephone network	185
Notice to users of the New Zealand telephone network	186
Notice to Users in the European Union	187
Regulatory notices for wireless products	188
Exposure to radio frequency radiation	188
Notice to users in Brazil	188
Industry Canada (Canada)	188
Taiwan NCC RF notice statement	189
Notice to users in the European Union	189

Match case Limit results 1 per page

Make sure that the dial prefix entered in the printer is correct for your network.

To check the dial prefix setting:

From the home screen, navigate to

Dial Prefix

Fax Setup

Dialing and Sending

Dial Prefix

Check the prefix.

If the prefix is not correct, enter the correct prefix, and then touch

Cannot receive faxes

If the “Fax troubleshooting checklist” does not solve the problem, then try one or more of the following:

AKE

SURE

THAT

YOU

HAVE

CONFIGURED

THE

CORRECT

SETTINGS

FOR

YOUR

SETUP

The fax settings depend on whether the printer is connected to its own fax line or shares the line with other devices.

If the printer is sharing the line with other devices, then make sure that the following are set:

•

Auto Answer is On.

•

The printer picks up on a greater number of rings than the other devices.

•

The printer picks up on the correct distinctive ring, if you subscribe to a distinctive ring service.

AKE

SURE

THAT

THE

PRINTER

CONNECTED

ANALOG

PORT

The printer is an analog device. If you are using a PBX system, then make sure that the printer is connected to an

analog port on the PBX. You may need a digital line converter that converts digital signals into analog signals.

AKE

SURE

THAT

THE

PRINTER

MEMORY

NOT

FULL

The printer saves an incoming fax to the printer memory before it prints the fax. If the printer runs out of ink or

runs out of paper while receiving the fax, then the printer saves the fax so you can print it later. However, if the

printer memory is full, then the printer may not be able to receive more incoming faxes. An error message appears

on the display when the printer memory is full. Resolve the error to free up space in the printer memory.

AKE

SURE

THAT

ORWARDING

DISABLED

You may have turned on Fax Forwarding. Disable this option so that the printer can receive the fax.

From the home screen, navigate to

Fax Forward

Fax Setup

Ringing and Answering

Fax Forward

Touch

OFF

, and then touch

NCREASE

THE

RINGER

VOLUME

If you set the printer to receive faxes manually (Auto Answer Off), then increase the ringer volume.

AKE

SURE

THAT

YOU

HAVE

THE

CORRECT

MANUAL

ANSWER

CODE

If you set the printer to receive faxes manually (Auto Answer Off), then you need to press the correct code when

a fax comes in so that the printer can receive it.

Troubleshooting

152