Lexmark Prevail Pro705 User's Guide

Lexmark Prevail Pro705 Manual

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  • Lexmark Prevail Pro705 | User's Guide - Page 1
    Pro700 Series User's Guide November 2010 Machine type(s): 4444 Model(s): 101, 10E www.lexmark.com
  • Lexmark Prevail Pro705 | User's Guide - Page 2
    11 Ordering ink cartridges...11 Using genuine Lexmark ink cartridges...11 Replacing ink cartridges...12 Ordering paper and other supplies...13 Recycling Lexmark products...13 Using the printer control panel buttons and menus 14 Using the printer control panel...14 Changing the Power Saver timeout
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    65 Scanning to a local or network computer 65 Scanning to a flash drive or memory card 66 Scanning photos into an editing application 66 Scanning documents into an editing application 68 Scanning directly to e-mail using the printer software 68 Scanning to a PDF...69 Scanning FAQ...70 Canceling
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    wireless setup...102 Installing the printer on an Ethernet network 111 Networking FAQ...112 Maintaining the printer 124 Maintaining ink cartridges...124 Cleaning the exterior of the printer...126 Cleaning the scanner glass...127 Troubleshooting 128 Before you troubleshoot...128 Using the Service
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    connections, such as the fax feature, power cord, or telephone, during a lightning storm. CAUTION-POTENTIAL INJURY: The area behind the duplex cover has protruding ribs as part of the paper path. To avoid injury, use caution when accessing this area for clearing a paper jam. SAVE THESE INSTRUCTIONS
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    printer to automatically print on both sides of the paper (duplex) for copy and fax jobs, and for printing in Windows and Mac OS X 10.6 or later. • Print more than one page image on one side of the paper. The "Pages per sheet" feature allows you to print multiple pages on one sheet. You can print
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    and configuring the printer on a network, depending on your printer model • Caring for and maintaining the printer • Troubleshooting and solving problems User's Guide The User's Guide is available on the installation software CD. For updates, check our Web site at http://support.lexmark.com. About
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    , updates, and online technical support: • Troubleshooting hints and tips • Frequently asked questions • Documentation • Driver downloads • Live chat support • E-mail support Telephone support Warranty information Find it here Windows or Mac Help Open a printer software program or application, and
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    on the scanner glass. 5 ADF paper guide Keep paper straight when feeding into the ADF. Connect a PictBridge-enabled digital camera, a USB Bluetooth adapter, or a flash drive to the printer. 10 Printer control panel Operate the printer. 11 Paper tray Load paper. 12 Paper exit tray Hold paper
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    method is supported in your country or region. Note: Remove the plug to access the port. 7 Power supply with port Connect the printer to a power source using the power cord. 8 Duplex unit • Print on both sides of a sheet of paper. • Remove paper jams. 9 Printhead access Install the printhead
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    this cartridge to Lexmark for remanufacturing, refilling, or recycling. 2 Available only on the Lexmark Web site at www.lexmark.com. Using genuine Lexmark ink cartridges Lexmark printers, ink cartridges, and photo paper are designed to perform together for superior print quality, and our inks are
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    Replacing ink cartridges Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately after removing the old ones or the ink remaining in the printhead nozzles may dry out. 1 Turn on your printer. 2 Open the printer. Note: The printhead moves to
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    information, go to www.lexmark.com. Part Number 1021294 Paper Paper size Lexmark Photo Paper • Letter • A4 • 4 x 6 in. •L Lexmark PerfectFinish Photo Paper • Letter • A4 • 4 x 6 in. •L Notes: • Availability may vary by country or region. • For best results when printing photos or other high
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    following diagrams explain the sections of the printer control panel: 1 2 34 5 6 Use 1 Power 2 Copy 3 Scan 4 Fax 5 Photo 6 Back 10 9 8 7 To • Turn the printer on and off. • Switch to Power Saver mode. Note: When the printer is on, press to switch to Power Saver mode. Press and hold for
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    off in Power Saver mode. • Printer status • Messages • Menus 10 Setup Access the setup menu and change printer settings. Note: The Copy, Scan, Fax, and Photo button lights are off when this button is selected. 12 3 45 6 Use 1 Address Book 2 Redial/Pause 3 Dialtone 4 Color/Black 5 Start
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    sides of the paper (duplex). • Change to Power Saver mode after the printer is left idle for ten minutes. • Set screen brightness to low. 7 Cancel • Cancel a print, copy, scan, or fax job in progress. • Exit from a menu level of the Copy, Scan, Fax, Photo, or File Print menu to the top level of
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    inactivity or after the printer is turned off: Copy Colorized Effect • Photo Size • Quality To change the temporary settings into new default settings 1 From the printer printer to revert to the default settings after two minutes of inactivity or after the printer is turned off. 1 From the printer
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    a button combination (if you cannot read the current language) 1 Turn off the printer. Note: If you have set the Power Saver timeout in the Setup menu, then press and hold for three seconds to turn off the printer. 2 From the printer control panel, press and hold and , and then press and release to
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    10 (Web only)* * The printer driver for this operating system is available only at http://support.lexmark.com. Using the Windows printer software Software installed during printer installation When you set up the printer using the installation software CD, all the necessary software was installed
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    Access the Fax Solutions software. • Scan or e-mail a photo or document. • Edit scanned documents. • Scan documents to PDF. • Adjust settings for the printer. • Order supplies. • Maintain ink cartridges. • Print a test page. • Register the printer. • Contact technical support. Manage, edit, transfer
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    Use the Print dialog Printer Services dialog (not available in Mac OS X version 10.5 or later) Scan Center (in Mac OS X version 10.6) or Lexmark All-In-One Center (in Mac OS X version 10.5 or earlier) (referred to as All-In-One Center) Printer Settings (in Mac OS X version 10.6) or Lexmark AIO Setup
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    device to the computer over a network. Lexmark Printer Utility (not available in Mac OS X version 10.6) (referred to as Printer Utility) • Get help with cartridge installation. • Print a test page. • Print an alignment page. • Clean the printhead nozzles. • Order ink or supplies. • Register the
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    From the Finder, navigate to: Applications > select your printer folder > Web Links > Lexmark Software Updates 2 From the Web site, select your printer and then download the driver. 3 Install additional or optional software. In Mac OS X version 10.5 or earlier 1 From the Finder desktop, double-click
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    the instructions on the computer screen. For Macintosh users In Mac OS X version 10.6 1 From the Finder, navigate to: Applications > select your printer folder > Web Links > Lexmark Software Updates 2 From the Web site, select your printer and then download the driver. In Mac OS X version 10.5 or
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    the Lexmark Web site at www.lexmark.com. 2 Navigate to: Downloads > Driver Finder > select your printer > select your operating system 3 Download the driver and install the printer software. Note: Updated printer software may be available at http://support.lexmark.com. Using the printer software 25
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    not used or damaged. • If you are using specialty paper, you follow the instructions that came with it. Note: To avoid jams, make sure the paper does not buckle when you adjust the paper guides. 1 Pull tray completely out of the printer. 2 Move the paper guides to the sides of tray. 3 1 2 Loading
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    are loading A4- or legal-size paper, then squeeze the tab and pull to extend the tray. 1 2 Note: When you pull the extension out, the first stop accommodates A4-size paper. When the extension is fully out, it accommodates legal-size paper. 4 Load the paper. Loading paper and original documents 27
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    the paper guides to rest gently against the left, right, and bottom edges of the paper. 1 2 3 6 Insert the tray. Note: If you extended the tray to accommodate A4- or legal-size paper, then the tray sticks out from the front of the printer when inserted. 7 Flip up the paper stop to catch the paper as
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    Loading envelopes or photo paper 1 Pull tray completely out of the printer. 2 Move the paper guides to the sides of tray. 3 1 2 Loading paper and original documents 29
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    types in the tray. You can load either envelopes or photo paper, but not both. 4 Load envelopes or photo paper. Note: Load envelopes or photo paper with the printable side facedown. (If you are not sure which side is the printable side, then see the instructions that came with the envelopes or photo
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    hours before stacking, displaying, or storing. Loading various paper types Load up to 150 sheets of plain paper Make sure • The paper is designed for use with inkjet printers. • The paper guides rest against the left, right, and bottom edges of the paper. Loading paper and original documents 31
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    25 sheets of photo paper 25 sheets of glossy paper 10 envelopes Make sure • The glossy or printable side of the paper faces down. (If you are not sure which side is the printable side, then see the instructions that came with the paper.) • The paper guides rest against the left, right, and bottom
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    labels) may cause labels to peel off during printing, resulting in a paper jam. • You load letter- or A4-size label sheets. • The print side of the labels faces down. • The top of the labels feeds into the printer first. • The paper guides rest against the left, right, and bottom edges of the label
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    leading edge of the banner paper feeds into the printer first. • If your printer has more than one paper tray, then load banner paper in Tray 1. To load banner paper: 1 Pull the tray completely out of the printer. 2 Remove all paper from the tray. 3 Move the paper guides as though you were loading
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    or down arrow button to select the default photo print size for the printer, and then press . Loading original documents on or legal-size paper into the ADF. 1 Adjust the paper guide on the ADF tray to the width of the original document. 2 Load the original document faceup and top edge first into
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    For Windows users 1 With a document open, click File > Print. 2 Click Properties, Preferences, Options, or Setup. 3 Select the print quality, the number of copies to print, the type of paper to use, and how the pages should print. 4 Click OK to close any printer software dialogs. 5 Click OK or Print
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    number of copies that you want to print, and then select Collate Copies. 5 Click OK to close any printer software dialogs. 6 Click OK or Print. For Macintosh users 1 With a document open, choose File > Page Setup. 2 From the Page Setup dialog, set the printer, paper size, and orientation. 3 Click OK
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    order, you must first disable two-sided printing. 4 Click OK to close any printer software dialogs. 5 Click OK or Print. For Macintosh users 1 With a document open, choose File > Page Setup. 2 From the Page Setup dialog, set the printer, paper size, and orientation. 3 Click OK. 4 From the menu bar
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    or flash drive (Windows only) To enable the File Print function: • The printer must be connected to a computer through a USB cable or through a network. • The printer and the computer must be on. • The memory card or flash drive must contain document files that are supported by the printer. For more
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    or Setup. 3 Navigate to: Print Setup tab > Paper Type list > select Plain Paper 4 Navigate to: Paper Size list > select your envelope size If no size matches the envelope size, then set a custom size. 5 Select an orientation. 6 Click OK to close any printer software dialogs. 7 Click OK or Print. For
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    For Windows users 1 With a document open, click File > Print. 2 Click Properties, Preferences, Options, or Setup. 3 Navigate to: Print Setup tab > Paper Size list > select Custom Size 4 Adjust the settings as needed to create a custom size, and then click OK. 5 Click OK to close any printer software
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    . • Make sure any arrows on the card point toward the printer. • If necessary, connect the memory card to the adapter that came with it. • Make sure that the memory card inserted is supported by the printer. For more information, see "Supported memory cards and file types" on page 43. • The flash
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    to use. Supported memory cards and Card (MMC) • .pdf (Adobe Portable Document Format) PRO Duo (with adapter) Images: • xD-Picture Card • JPEG • xD-Picture Card (Type H) • TIFF • xD-Picture Card (Type M) Printing photos using the printer control panel 1 Load photo paper. 2 From the printer
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    a color or black-and-white print. When you select color or black-only printing, the light near your choice comes on. 9 Press . Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing. Editing photos using the printer control panel 1 Load photo paper
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    software 1 Load photo paper. 2 From the printer control panel, press . 3 Insert a memory card or flash drive. 4 Transfer or print the photos: If the printer is using a USB connection • For Windows users Fast Pics launches automatically when you insert the memory device. Follow the instructions
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    only one memory device at a time. Warning-Potential Damage: Do not touch any cables, any network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory card. A loss of data can occur. 3 If the PictBridge connection is
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    prints. 7 Follow the instructions on the proof sheet to select which photos to print, the number of copies per photo, red-eye reduction, page layout, print options, and paper Press . 10 Press . The printer scans the proof sheet. 11 Load photo paper. Note: Make sure that the paper matches the size
  • Lexmark Prevail Pro705 | User's Guide - Page 48
    your Windows® Mobile/Pocket PC PDA, additional third-party software and drivers are required. For more information about the required software, see the documentation for your PDA. Setting up a connection between your printer and a Bluetooth-enabled device Note: The printer does not support printing
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    removed from the list. You need to repeat the setup of the deleted device to be able to send a print job to the printer. Note: You need to set up a connection for each Bluetooth device that you use to send a print job to the printer. To set up a connection between the printer and a Bluetooth-enabled
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    opens on the printer control panel display if you set the security level to High. Use the keypad to enter your four-digit pass key, and then press . Printing from a Bluetooth-enabled device Note: The printer does not support printing files from your computer using a Bluetooth connection. Printing 50
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    adapter into the USB port. Bluetooth Dongle Connected appears on the display. Warning-Potential Damage: Do not touch any cables, any network adapter, any connector, the USB Bluetooth adapter, or the printer in the areas shown while actively printing, reading, or writing from a Bluetooth-enabled
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    unit, available only on select printer models, supports A4- and letter-size paper. If you purchased a model without automatic duplex, or if you need to print duplex using other paper sizes, then see the instructions for printing on both sides of the paper (duplexing) manually. For Windows users
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    top edge for portrait, left edge for landscape). Portrait Landscape 10 Click Print. Setting the duplex printing dry time (Macintosh only) In Mac OS X version 10.6 1 From the Apple menu, navigate to: System Preferences > Print & Fax > select your printer > Open Print Queue > Printer Setup > Driver
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    , or Setup. 3 Click the Advanced tab. 4 From the 2-Sided Printing section, select Manual. Note: The Print Instruction Page to Assist in Reloading item is selected automatically. 5 Click OK. The printer prints the odd-numbered pages and the instruction sheet. 6 Flip and reload the paper, following
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    menu, navigate to: System Preferences > Print & Fax 2 Select the printer from the Default Printer pop-up menu, or select the printer and click Make Default. Changing the printing mode To conserve ink, you can change the default printing mode for all print jobs to Draft or Quick Print. It uses less
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    & Media, depending on your operating system. 4 From the Print Quality pop-up menu, choose Automatic, Draft or Quick Print, Normal, Photo or Best. Note: Printing using Quick Print uses less ink and is ideal for printing text documents. Pausing print jobs For Windows users 1 Click , or click Start
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    job, then choose the document name, and then click Hold. • If you want to pause all print jobs in the queue, then click Pause Printer or Stop Jobs, depending on your operating system. Resuming print jobs For Windows users 1 Click , or click Start and then click Run. 2 In the Start Search or Run box
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    right-click the document name, and then select Cancel. • If you want to cancel all print jobs in the queue, then click Printer > Cancel All Documents. For Macintosh users 1 Click the printer icon on the Dock. 2 From the print queue dialog, choose the job you want to cancel, and then click Delete
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    on the scanner glass. 3 From the printer control panel, press . 4 Press the left or right arrow button to select the number of copies, and then press the Color/Black button to set a color or black-and-white copy. When you select color or black-only printing, the light near your choice comes on
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    side of the ID card facedown on the top left corner of the scanner glass, and then press to start printing. Copying a two-sided document 1 Load paper. 2 Load an original document faceup into the ADF or facedown on the scanner glass. 3 From the printer control panel, press . 4 Press the up or down
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    then press , and then press the left or right arrow button to select the desired custom percent value. Press to save the setting. • If you select Borderless, then the printer will reduce or enlarge the document or photo as necessary to print a borderless copy on the paper size that you selected. For
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    5 Press the up or down arrow button to scroll to Collate. 6 Press the left or right arrow button to scroll to On. 7 Press . Repeating an image on one page You can print the same page image multiple times on one sheet of paper. This option is helpful when creating items such as labels, decals, flyers
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    instructions on the display. Making a duplex copy manually 1 Load paper. 2 Load an original document faceup into the ADF or facedown on the scanner glass. 3 From the printer control panel, press . 4 Press the left or right arrow button to select the number of copies, and then press the Color/Black
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    7 Remove the paper from the paper exit tray, and then reload the paper to print the other side of the document. 1 2 3 8 Press . Canceling copy jobs To cancel a copy job, press . Scanning stops and the printer returns to the previous menu. Copying 64
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    . • Select the PDF file type if you want to scan multiple pages and save them as one file. • To initiate network scanning from the printer, make sure that "Enable network scan to computer" is selected in the General tab of the Scan Center. This is available only in Mac OS X version 10.6. Scanning to
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    or network computer is the destination that will receive the scan. Wait until the printer has finished downloading the list of scan applications available on the selected computer. Notes: • If the printer is connected only to a local computer, then the printer will automatically download a list of
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    software For Windows users 1 Load a photo or photos facedown on the scanner glass. 2 Click or Start. 3 Click All Programs or Programs, and then select the printer program folder from the list. 4 Navigate to: Printer Home > select your printer > Photo • If you want to scan a single photo, or multiple
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    is installed. • Select to scan to the highest resolution. For Windows users 1 Load an original document faceup into the ADF or facedown on the scanner glass. 2 Click or Start. 3 Click All Programs or Programs, and then select the printer program folder from the list. 4 Navigate to: Printer Home
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    Scanning to a PDF For Windows users 1 Load an original document faceup into the ADF or facedown on the scanner glass. 2 Click or Start. 3 Click All Programs or Programs, and then select the printer program folder from the list. 4 Navigate to: Printer Home > select your printer > PDF Scanning starts
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    one. To learn how PINs get assigned to network computers, see the Help for the printer software associated with your operating system. What is an application list, and how do I update it? When you scan a file, you can choose which application to use to open it on your computer. The printer downloads
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    Canceling scan jobs Press on the printer control panel, or click Cancel on the computer screen. Scanning 71
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    or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm. Setting up the printer to fax Scenario 1: Standard telephone line Setup 1: Printer is connected to a dedicated fax line EXT LINE To connect: Connect the cable from the wall jack
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    Setup 2: Printer is sharing the line with an answering machine Connected to the same telephone wall jack EXT LINE PHONE LINE To connect: 1 Connect the cable from the wall jack to the port of the printer. 2 Remove the protective plug from the port of the printer, and then connect the answering
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    not receive faxes even if you have set it to receive faxes automatically. Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service EXT LINE To connect: 1 Connect the cable from the wall jack to the port of the printer. 2 Remove the protective plug from the port of the
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    devices (fax machine, telephone, answering machine) in your network. Interference causes noise and static on the telephone, failed and poor quality faxes for the printer, and slow Internet connection on your computer. To install a filter for the printer: 1 Connect the line port of the DSL filter to
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    connect a telephone to the printer, remove the protective plug from the port of the printer and then connect the telephone to the port. Scenario 3: VoIP telephone service To connect: 1 Connect one the port of the printer, and then connect the telephone to the port. Tips for this setup: • To make sure
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    Scenario 4: Digital telephone service through a cable provider Setup 1: Printer is connected directly to a cable modem Follow this setup if you normally connect your telephone to a cable modem. To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of
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    Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the house Follow this setup if your cable provider activated the wall jacks in your house so that you do not have to plug your devices into the cable modem. Your cable telephone service comes from the wall jacks. To
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    to a non-RJ-11 wall jack EXT LINE To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of the cable to the RJ-11 adapter, and then connect the adapter to the wall jack. 3 If you want to connect another device (telephone or answering machine) to the
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    . This is called serial connection. Austria Belgium Denmark France Finland Germany Ireland Italy Netherlands Norway Portugal Spain Sweden Switzerland United Kingdom Warning-Potential Damage: If your country is on the list, then do not remove the wrap plug from the printer. It is necessary for
  • Lexmark Prevail Pro705 | User's Guide - Page 81
    EXT LINE To connect: Connect the cable from the wall jack to the port of the printer. Connecting the printer to a wall jack in Germany The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. NFN Faxing 81
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    of the N ports. EXT LINE NFN PHONE LINE To connect: 1 Connect one end of a telephone cable to the port of the printer. 2 Connect the other end of the cable to the RJ-11 adapter, and then connect the adapter to an N port. 3 If you want to connect a telephone and answering machine to the same wall
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    From the printer control panel, press . 2 Press the arrow buttons to scroll to Fax Setup, and then press . 3 Press the arrow buttons to scroll to Fax Printing, and the printer control panel or the fax software. If you configure the fax settings in the printer control panel, then the fax software
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    on and connected to the computer. • The printer is not in Power Saver mode. If the printer is in Power Saver mode, then press to wake up the printer. Using the Fax Setup Wizard in Windows 1 Click or Start. 2 Click All Programs or Programs, and then select the printer program folder from the list
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    Click the Fax tab, and then click Set up the printer to fax. The Fax Setup Wizard opens. 5 Run the Fax Setup Wizard. Make sure you select the correct telephone service and connection. The wizard configures optimal fax settings based on your connection. Note: If you want to configure the advanced fax
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    select Done. Creating a contact list using the fax software For Windows users 1 Click or Start. 2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Click Printer Home > Fax tab > Edit contact list. The Contacts tab of the Printer Setup Utility opens. 4 Click
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    a fax: • Make sure that the printer is on and connected to a working telephone, DSL, or VoIP line. The line is working if you hear a dial tone. • Load an original document faceup into the ADF or facedown on the scanner glass. • When using the ADF, adjust the paper guide on the ADF to the width
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    . Note: In order to see the fax options on the Print dialog, you must use the fax driver for your printer. If the fax version of the printer is not on the list, choose Add a printer, and then choose the fax version of the printer. 3 Enter the name and number of the recipient. 4 Click Fax. Receiving
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    ring service provided by your telephone company, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer will Receiving a fax manually 1 Turn off Auto Answer: a From the printer control panel, press . b Press the arrow buttons to scroll to Fax Setup, and then
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    : For Windows users a Click or Start. b Click All Programs or Programs, and then select the printer program folder from the list. c Click Printer Home > Fax tab >Set up the printer to fax. The Fax Setup Wizard opens. d Run the wizard. Make sure you select the correct telephone service and connection
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    software to enter the dial prefix, then you may also include the characters period, comma, star, pound, plus, minus, and parenthesis. When do I need to set Auto Answer to On? Set Auto Answer to On if you want the printer to receive faxes automatically. If the printer is connected on one telephone
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    jack and the printer, then see the "Fax troubleshooting checklist" on page 143. How do I adjust the speaker volume on the printer? Listen to the dial tone to check if the telephone line is working and to check if the cables and devices are connected properly in your telephone network. Make sure that
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    set the printer to pick then the printer detects service. This feature allows you to have multiple telephone numbers on one service, then set the printer to receive faxes manually not support high resolutions Black resolution Color resolution scheduled time? 1 From the printer control panel, press .
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    connected to the telephone carrier, follow the prompts. 3 When prompted, enter the fax number of the recipient, and then press . How do I know that the fax was sent successfully? You can set the printer to print the printer control panel, press . 2 Press the arrow buttons to scroll to Fax Setup, and
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    is set to On. • Always-Incoming faxes are printed on both sides of the paper regardless of the 2-Sided button setting. 6 Press to save the setting. How do I forward a fax? 1 From the printer control panel, press . 2 Press the arrow buttons to scroll to Fax Setup, and then press . 3 Press the arrow
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    press to save the setting. Can I retrieve failed faxes? The printer saves an incoming fax to the printer memory before it prints the fax. If the printer runs out of ink or runs out of paper, then you can print the fax later after resolving the error. The printer prompts you if there are faxes to be
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    Networking Installing the printer on a wireless network Wireless network compatibility Your printer contains an IEEE 802.11n wireless print server. Your printer is compatible with IEEE 802.11 b/g/n routers that are Wi-Fi certified. Supported network security options The printer supports three
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    to select the type of security your network uses. Printing a network setup page A network setup page lists the configuration settings of the printer, including the IP address and MAC address of the printer. 1 Load plain paper. 2 From the printer control panel, press . 3 Press the arrow buttons
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    is set up and working properly. • The computer you are using is connected to the same wireless network where you want to set up the printer. For Windows users 1 Close all open software programs. 2 Insert the installation software CD. If the Welcome screen does not appear after a minute, then launch
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    for installing a configured printer on a new computer. Interpreting the colors of the Wi-Fi indicator light The colors of the Wi-Fi indicator light show the network status of the printer. • Off means one of the following: - The printer is turned off or is powering up. - The printer is not connected
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    successfully assigned. For more information, contact your system support person. Changing wireless settings after installation To change wireless settings on the printer, such as the configured network and the security key, do the following: For Windows users 1 Click or Start. 2 Click All Programs
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    This network setup is called infrastructure network. • If your computer has MyWi-Fi or Wi-Fi Direct, then you can create direct connections to your wireless printer. For more information, see the documentation that came with your computer. • The printer can communicate on only one wireless network
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    Close the Windows Control Panel and any remaining windows. 5 Insert the installation software CD, and follow the directions for wireless installation. Note: Do not connect the installation or network cables until instructed to do so by the setup software. 6 When the available networks are displayed
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    , and then click Refresh network list. 20 Insert the installation software CD, and then follow the directions for wireless installation. Note: Do not connect the installation or network cables until instructed to do so by the setup software. 21 When the available networks are displayed, provide the
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    your printer for one type of connection and that the printer drivers are installed on the computer. See related topics on troubleshooting specific connection types if you encounter difficulties during configuration. Note: The printer supports one active local connection (USB) and one active network
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    then select the printer program folder from the list. 5 Select Printer Home. 6 Click the Settings tab. 7 Click the Wireless setup utility link. 8 Follow the instructions on the computer screen to set up the printer wirelessly. Using the printer locally (USB) Select the connection type that describes
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    printer for one type of connection and that the drivers are installed on the computer. See related topics on troubleshooting specific connection types if you encounter difficulties during configuration. Note: The printer supports one active local connection (USB) and one active network connection
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    If the printer is currently set up locally (using USB connection) 1 Close all open applications. 2 Insert the installation software CD. If the installation dialog does not appear after one minute, then click the CD icon on the desktop. 3 Double-click Lexmark Extras > Lexmark Setup Assistant. 4
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    Note: Choose the printer that corresponds with your selected connection type (Bonjour or USB). 2 Click Add. In Mac OS X version 10.4 or earlier 1 From the Finder, choose Utilities. 2 Double-click Printer Setup Utility or Print Center. 3 From the Printer List dialog, choose the printer you want to
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    10.3 or later use any printer connected to your Macintosh computer, double-click Sharing your printer with Mac OS X users. or To let Windows computers on the network use any printer connected to your Macintosh computer, double-click Sharing your printers with Windows users. 5 Follow the instructions
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    make sure that: • You have completed the initial setup of the printer. • Your network is set up and working properly. • Your computer is connected to your network. For Windows users 1 Close all open software programs. 2 Insert the installation software CD. If the Welcome screen does not appear after
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    the information in the manual, contact your system support person. What is an SSID? A Service Set Identifier (SSID) is the name that identifies a wireless network. All devices on the network must know the SSID of the wireless network or they will not be able to communicate with each other. Usually
  • Lexmark Prevail Pro705 | User's Guide - Page 113
    methods, contact your system support person. What is a network? A network is a collection of devices such as computers, printers, Ethernet hubs, wireless access points, and routers connected together for communication through cables or through a wireless connection. A network can be wired, wireless
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    with Internet access • All computers and printers connect to the network through a router with Ethernet and wireless capabilities. • Some computers and printers connect wirelessly to the router; others connect over a wired connection. • The network is connected to the Internet through a DSL or
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    computers can connect to only one wireless network at a time. If you access the Internet over a wireless connection, you will lose Internet access if you are connect to an ad hoc network. Why do I need an installation cable? When setting up the printer on your wireless network, the printer will need
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    connector to the printer. 3 Continue following the on-screen instructions. How are infrastructure and ad hoc networks different? Wireless networks can operate in one of two modes: infrastructure or ad hoc. In infrastructure mode, all devices on a wireless network communicate with each other through
  • Lexmark Prevail Pro705 | User's Guide - Page 117
    it is that the communication signal will be weaker. The strength of the signal received by your computer can also affect the connectivity of the printer with the network during configuration. When you installed the wireless adapter in your computer, the adapter software probably placed an icon
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    communicate over a network is poor wireless signal quality. If the signal is too weak, too distorted, or blocked by an object, it cannot carry information between the access point and the printer. To determine if the printer is receiving a strong signal from the access point, print a network setup
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    to set up the printer on the wireless network used by the computer. For Macintosh users with an AirPort base station In Mac OS X version 10.5 or later 1 From the Apple menu, navigate to: System Preferences > Network > AirPort The SSID of the network that the computer is connected to is displayed in
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    address because it is connected to the hardware of a device instead of its software. The MAC address is displayed as a hexadecimal number in this format: 01-23-45-67-89-AB. Every device capable of communicating on a network has a MAC address. Network printers, computers, and routers, whether
  • Lexmark Prevail Pro705 | User's Guide - Page 121
    is called the Media Access Control (MAC) address. When installing the printer on a network, make sure you select the printer with the correct MAC address. The MAC address label is located inside the printer. MAC: XX XX XX XX XX XX The MAC address of the internal print server is a series of letters
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    computer sends all print jobs across the network to the printer using this address. If the IP address is not automatically assigned, you will be asked during wireless setup to manually enter an address and other network information after selecting your printer from the available list. Networking 122
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    of a key is referred to as its key index. All devices on the wireless network must be configured to use the same key index when multiple WEP keys are configured on the wireless access point. Select the same key index on your printer as you are using on your wireless access point
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    > Using the printer software For Windows users 1 Click or Start. 2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Navigate to: Printer Home > select your printer > Maintenance tab > Check ink levels For Macintosh users In Mac OS X version 10.6 1 From the
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    printer program folder from the list. 4 Navigate to: Printer Home > select your printer > Maintenance tab > Align cartridges 5 Follow the instructions on the computer screen. For Macintosh users Note: This feature is available only in Maci OS X version 10.5 or earlier. 1 Load plain, unmarked paper
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    > Clean Cartridges For Macintosh users Note: This feature is available only in Mac OS X version 10.5 or earlier. 1 Load plain paper. 2 From the Finder desktop, double-click the printer folder. 3 Double-click the Printer Utility icon. 4 From the Maintenance tab, select Clean Print Nozzles. A cleaning
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    may cause damage to your printer. 5 Make sure the paper support and paper exit tray are dry before beginning a new print job. Cleaning the scanner glass 1 Dampen a clean, lint-free cloth with water. 2 Gently wipe the scanner glass clean. Note: Make sure all ink or corrective fluid on a document
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    , print server, or other network access point. • Check the printer for error messages, and resolve any errors. • Check for paper jam messages, and clear any jams. • Check the ink cartridges, and install new cartridges if necessary. • Use the Service Center to locate and solve the problem (Windows
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    " on page 134 • "Cannot print through USB" on page 134 Incorrect language appears on the display If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: CHANGE THE LANGUAGE USING THE PRINTER MENUS 1 From the printer control panel, press . 2 Press
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    REMOVE AND REINSERT THE PRINTHEAD 1 Open the printer and lift the latch. 2 2 Remove the printhead. 3 Wipe the printhead contacts using a clean, lint-free cloth. Troubleshooting 130
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    the printer, and then reinsert it. 3 Plug the power cord into the wall outlet, and then turn on the printer. Print job does not print or is missing pages If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: MAKE SURE THE INK CARTRIDGES ARE
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    then pull out the power cord from the power supply. 3 After one minute, reconnect the power cord into the power supply, and then plug the power cord into the wall outlet. 4 Turn on the printer. REMOVE AND RECONNECT THE USB CABLE CONNECTED TO YOUR PRINTER CHECK THE USB CONNECTION 1 Check the USB
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    Printer is printing blank pages Blank pages may be caused by improperly installed ink cartridges. REINSTALL THE INK CARTRIDGES AND DEEP CLEAN AND ALIGN THE PRINTHEAD 1 Reinstall the ink cartridges, see "Replacing ink cartridges" on page 12 for more information. If the cartridges do not seem to fit,
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    get other jobs to print, then the computer and printer may not be communicating. RESTART THE COMPUTER AND TRY AGAIN Cannot print through USB If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: CHECK THE USB CONNECTION 1 Check the USB cable
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    these parts while clearing jams. 1 Push down the duplex latches and pull out the duplex unit. CAUTION-POTENTIAL INJURY: The area behind the duplex cover has protruding ribs as part of the paper path. To avoid injury, use caution when accessing this area for clearing a paper jam. Troubleshooting 135
  • Lexmark Prevail Pro705 | User's Guide - Page 136
    the duplex unit. 4 Touch DONE or press , depending on your printer model. 5 From your computer, resume the print job. Paper jam in the ADF (selected models only) Note: The parts inside the printer are sensitive. Avoid unnecessarily touching these parts while clearing jams. Troubleshooting 136
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    sure which side is the printable side, see the instructions that came with the paper.) • Check the loading instructions for your paper or specialty media. REMOVE EACH PAGE AS IT IS PRINTED ADJUST THE PAPER GUIDES TO FIT THE LOADED PAPER Print troubleshooting • "Poor quality at the edges of the page
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    the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: CHECK MINIMUM PRINT SETTINGS Unless you are using the borderless feature, use these minimum print margin settings: • Left and right margins: - 6.35 mm (0.25 in.) for letter-size paper - 3.37 mm
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    you troubleshoot" checklist does not solve the problem, then try one or more of the following: CHECK THE INK LEVELS Replace low or empty ink cartridges. SELECT A HIGHER PRINT QUALITY FROM THE PRINTER SOFTWARE MAKE SURE THE INK CARTRIDGES ARE PROPERLY INSTALLED ALIGN THE PRINTHEAD CLEAN OR DEEP CLEAN
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    . Try one of the following: IF YOU ARE USING A USB CONNECTION, THEN TRY A DIFFERENT USB CABLE IF YOU ARE ON A NETWORK, THEN RESET THE POWER OF THE ACCESS POINT (ROUTER) 1 Unplug the power cord from the access point. 2 Wait ten seconds, and then insert the power cord. Copy and scan troubleshooting
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    THE PRINTER SOFTWARE THAT MATCHES THE LOADED PAPER MAKE SURE THE ORIGINAL SIZE SETTING MATCHES THE SIZE OF THE DOCUMENT YOU ARE SCANNING Scan was not successful If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: CHECK THE USB CONNECTION
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    scan to a computer over a network If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: MAKE SURE THE PRINTER AND THE DESTINATION COMPUTER ARE CONNECTED TO THE SAME NETWORK MAKE SURE THE PRINTER SOFTWARE IS INSTALLED ON THE DESTINATION COMPUTER
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    . Cannot send faxes If the "Fax troubleshooting checklist" does not solve the problem, then try one or more of the following: MAKE SURE THAT YOU HAVE REGISTERED YOUR USER INFORMATION IN THE PRINTER If you did not enter your user information during initial setup, then enter your fax name and fax
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    fax machine. To make sure that error correction is enabled: 1 From the printer control panel, press . 2 Press the arrow buttons to scroll to Fax Setup, and then press . 3 Press the arrow buttons to scroll to Dialing and press the arrow buttons to select On, and then press . Troubleshooting 144
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    press . Cannot receive faxes If the "Fax troubleshooting checklist" does not solve the problem, then try one or more of the following: MAKE SURE THAT YOU HAVE CONFIGURED THE CORRECT SETTINGS FOR YOUR SETUP The fax settings depend on whether the printer is connected to its own fax line or shares the
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    (if you have only one number on the telephone line). • The printer picks up on the correct distinctive ring (if you subscribe to a distinctive ring service). MAKE SURE THAT THE PRINTER IS CONNECTED TO AN ANALOG PORT The printer is an analog device. If you are using a PBX system, then make sure that
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    the fax software The printer must be connected to a telephone, DSL, VoIP, or cable service before you can configure the fax settings in the fax software. MAKE SURE THE FAX SOFTWARE IS INSTALLED The Fax Solutions Software is optional for Windows users and is installed with the printer software only
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    to an analog line. To connect the printer to a digital line, you must use a digital line converter or a filter. For more information, see the "Setting up the printer to fax" section. The printer cannot detect a dial tone. See the "Fax troubleshooting checklist." Your telephone line or the
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    can be used in the printer. • Make sure the memory card is not damaged. • Make sure memory card contains supported file types. Nothing happens when a memory card is inserted If the "Memory card troubleshooting checklist" does not solve the problem, then try one or more of the following: REINSERT
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    are connected over a network, then make sure that the correct host and device are communicating. Select the printer from the computer or the computer from the printer. Cannot print documents from a memory card or flash drive If the "Memory card troubleshooting checklist" does not solve the problem
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    the Internet over a wireless connection. • The printer driver is installed on the computer from which you are performing a task. • The correct printer port is selected. • The IP address, gateway, and network mask are correct for your network. Print a network setup page from the printer to check the
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    's Guide. You can access the User's Guide from the link at the bottom of the installation screen. RECONNECT THE POWER SUPPLY 1 Turn off the printer. 2 Unplug the power cord from the power outlet. 3 Remove the power supply from the back of the printer and then plug it back in. Troubleshooting 152
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    , and the wireless network is working, but the printer will not print wirelessly, then a firewall could be the problem. If there is a firewall (other than the Windows firewall) on the computer, try one or more of the following: • Update the firewall using the most recent update available from the
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    "Wireless print server not installed" on page 164 • "'Communication not available' message displays when printing wirelessly" on page 164 • "Communication with printer lost when connected to Virtual Private Network (VPN)" on page 154 • "Resolving intermittent wireless communications issues" on page
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    having trouble printing, then try placing the computer and printer no more than 100 feet apart. CHECK THE WIRELESS SIGNAL QUALITY Print a network setup page and check the signal quality. If the signal quality is listed as good or excellent, then another factor is causing the problem. Troubleshooting
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    network, then you must add the printer MAC address to the list of addresses allowed to connect to the access point. • If you set the access point to issue . 2 Obtain the SSID of the network that the printer is connected to: a From the printer, print a network setup page. b In the Wireless section,
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    appear to be correct, but the printer does not print, then try one or more of the following: ALLOW THE WIRELESS INSTALLATION TO COMPLETE Do not attempt to print, remove the installation CD, or detach the installation cable until you see the Wireless Setup Successful screen. Troubleshooting 157
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    of the selected port indicates that it is a USB port, scroll through the list and select the port with Printer Port in the Description column. Check the printer model in the Printer column to make sure you select the right printer port. 8 Click OK, and then try to print again. Troubleshooting 158
  • Lexmark Prevail Pro705 | User's Guide - Page 159
    solutions. Try one or more of the following: CHECK NETWORK NAME Make sure your network does not have the same name as another network near you. For example, if you and your neighbor both use a manufacturer's default network name, your printer could be connecting to your neighbor's network. If you
  • Lexmark Prevail Pro705 | User's Guide - Page 160
    the printer network setup page. CHECK MAC ADDRESS If your network uses MAC address filtering, make sure that you include the MAC address of the printer in the MAC address filter list. This will allow the printer to operate on the network. Wi-Fi indicator light is blinking orange during installation
  • Lexmark Prevail Pro705 | User's Guide - Page 161
    that you include the MAC address of the printer in the MAC address filter list. This will allow the printer to operate on the network. For more information, see "How do I find the MAC address?" on page 121. PING THE ACCESS POINT TO MAKE SURE THE NETWORK IS WORKING For Windows users 1 Obtain the IP
  • Lexmark Prevail Pro705 | User's Guide - Page 162
    is displayed. You can use Network Diagnostics to help resolve the problem. MAKE SURE YOUR COMPUTER CAN COMMUNICATE WITH THE PRINTER For Windows users 1 Obtain the printer IP address. a From the printer, print a network setup page. For more information, see the User's Guide. b In the TCP/IP section
  • Lexmark Prevail Pro705 | User's Guide - Page 163
    computer might not be connected to the network. • You may need to change the settings of your printer. Run the Wireless Setup Utility again. For Macintosh users 1 Obtain the printer IP address. a From the printer, print a network setup page. For more information, see the User's Guide. b In the TCP
  • Lexmark Prevail Pro705 | User's Guide - Page 164
    does not have a wireless print server installed. If you are sure the printer is capable of wireless printing, try the following: CHECK POWER Make sure the light is on. "Communication not available" message displays when printing wirelessly These are possible solutions. Try one or more of the
  • Lexmark Prevail Pro705 | User's Guide - Page 165
    . 3 From the Contents pane, choose Network. 4 If you are connected over a wireless network, choose AirPort from the Active Services list. How to locate a printer IP address • You can locate the printer IP address by viewing the printer network setup page. If the printer and/or the laptop does not
  • Lexmark Prevail Pro705 | User's Guide - Page 166
    computers to communicate with only the VPN and no other network at the same time. Disconnect from the VPN before installing the driver on the computer or before running the wireless setup on the computer. To check if the computer is currently connected to a VPN, open your VPN Client software and
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    your operating system documentation if you are not sure how to assign static IP addresses. To assign a static IP address to the printer, do the following: 1 Complete the wireless setup, allowing the printer to receive a DHCP address from a DHCP server on the network. 2 Print a network setup page to
  • Lexmark Prevail Pro705 | User's Guide - Page 168
    ADAPTER UPDATES If you are having trouble printing from one particular computer, check the Web site of the manufacturer of the network adapter card in that computer. It is possible that there is an updated driver available that could resolve the issue. CHANGE ALL NETWORK DEVICES TO THE SAME TYPE
  • Lexmark Prevail Pro705 | User's Guide - Page 169
    in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. For Lexmark technical support, visit http://support.lexmark.com. For information on supplies and downloads, visit www.lexmark.com. If you don't have access
  • Lexmark Prevail Pro705 | User's Guide - Page 170
    installation software CD. Federal Communications Commission (FCC) compliance information statement This product has been tested and found to comply with the limits for a Class B digital device, pursuant to Part connected. • Consult your point of purchase or service such as Lexmark part number 1021294
  • Lexmark Prevail Pro705 | User's Guide - Page 171
    of Lexmark Technology & Services Lexmark International, Printing 52 dBA Scanning 47 dBA Copying 52 dBA Ready inaudible Values are subject to change. See www.lexmark Lexmark Web site at www.lexmark.com for your local sales office phone number. Product disposal Do not dispose of the printer
  • Lexmark Prevail Pro705 | User's Guide - Page 172
    is turned off. 0.33 The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous power draws may be substantially higher than the average. Values are subject to change. See www.lexmark.com for current values. Power Saver This product is designed
  • Lexmark Prevail Pro705 | User's Guide - Page 173
    of ink. A variable amount of ink will remain in the cartridge when replacement is required. After this single use, the license to use the print cartridge terminates, and the used cartridge must be returned only to Lexmark for remanufacturing, refilling or recycling. If I buy another cartridge in
  • Lexmark Prevail Pro705 | User's Guide - Page 174
    hereby limits its liability for breach of those provisions to one of the following: replacement of the Software Program or reimbursement of the price paid for the Software Program. 3 LICENSE GRANT. Lexmark grants you the following rights provided you comply with all terms and conditions of this
  • Lexmark Prevail Pro705 | User's Guide - Page 175
    WAY RELATED TO THE USE OF OR INABILITY TO USE THE SOFTWARE PROGRAM, OR OTHERWISE IN CONNECTION WITH ANY PROVISION OF THIS LICENSE AGREEMENT), REGARDLESS OF THE you provide in relation to support services performed with respect to the Software Program and requested by you. Lexmark agrees not to use
  • Lexmark Prevail Pro705 | User's Guide - Page 176
    with the terms of this License Agreement, any other written agreement signed by you and Lexmark relating to your Use of the Software Program). To the extent any Lexmark policies or programs for support services conflict with the terms of this License Agreement, the terms of this License Agreement
  • Lexmark Prevail Pro705 | User's Guide - Page 177
    network, the telephone company may request that you disconnect the equipment until the problem is resolved. This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark International, Inc. See the previous paragraph for contact information. Connection
  • Lexmark Prevail Pro705 | User's Guide - Page 178
    power sources. This has been identified as a major nationwide problem. It is recommended that the customer install an appropriate AC surge arrestor in the AC outlet to which this device is connected. An appropriate AC surge arrestor is defined as one all of Telecom's network services. Notices 178
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    Service. This equipment may not provide for the effective hand-over of a call to another device connected one call attempt and the beginning of another. Using this product in Switzerland This product requires a Swiss billing tone filter (Lexmark part number 14B5109 or 80D1877) to be installed
  • Lexmark Prevail Pro705 | User's Guide - Page 180
    . To prevent radio interference to the licensed service, this device is intended to be operated indoors and away from windows to provide maximum shielding. Equipment (or its transmit antenna) that is installed outdoors is subject to licensing. The installer of this radio equipment must ensure that
  • Lexmark Prevail Pro705 | User's Guide - Page 181
    . Pour empêcher toute interférence radio au service faisant l'objet d'une licence, cet appareil doit protection optimale. Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire l'objet d'une licence. of this product is: Lexmark International, Inc., 740 West New
  • Lexmark Prevail Pro705 | User's Guide - Page 182
    , KY, 40550 USA. The authorized representative is: Lexmark International Technology Hungária Kft., 8 Lechner Ödön fasor, Millennium Tower III, 1095 Budapest HUNGARY, A declaration of conformity to the requirements of the Directives is available upon request from the Authorized Representative. This
  • Lexmark Prevail Pro705 | User's Guide - Page 183
    toestel dit product in overeenstemming is met de essentiële eisen en de andere relevante bepalingen van richtlijn 1999/5/EG. Norsk Polski Lexmark International, Inc. erklærer herved at dette produktet er i samsvar med de grunnleggende krav og øvrige relevante krav i direktiv 1999/5/EF. Niniejszym
  • Lexmark Prevail Pro705 | User's Guide - Page 184
    network 142 cannot send faxes 143 cartridges, ink ordering 11 using genuine Lexmark 11 changing Power Saver timeout 16 changing printing mode 55 changing temporary settings into default 17 changing wireless settings after installation (Mac) 101 changing wireless settings after installation (Windows
  • Lexmark Prevail Pro705 | User's Guide - Page 185
    for setting up Ethernet printing 111 Ethernet networking for Macintosh 111 for Windows 111 Ethernet port location 10 Ethernet setup information needed for 111 EXT port location 10 Index 185 extending the duplex printing dry time 53 exterior of the printer cleaning 126 e-mailing scanned documents
  • Lexmark Prevail Pro705 | User's Guide - Page 186
    ink conserving 6 ink cartridge access location 9 ink cartridges ordering 11 replacing 12 using genuine Lexmark 11 ink levels checking 124 Index 186 inserting a memory card or flash drive 42 installation cable 115, 116 installing network printer 122 installing optional software 23 installing printer
  • Lexmark Prevail Pro705 | User's Guide - Page 187
    149 minimum system requirements 19 multiple WEP keys 123 N N9UF Box 100 network connection with USB 120 network overview 113 network printer installing 122 network security 113 network setup page printing 98 networking finding IP address of computer 122 finding IP address of computer (Mac) 122
  • Lexmark Prevail Pro705 | User's Guide - Page 188
    pages on one sheet 38 network setup page 98 on both sides of the paper 52, 54 photos from digital camera using DPOF 48 photos from memory device using printer software 45 photos using printer control panel 43 photos using the proof sheet 47 reverse page order 37 tips 36 two-sided 52, 54 printing
  • Lexmark Prevail Pro705 | User's Guide - Page 189
    17 setup troubleshooting cannot print through USB 134 incorrect language appears on display 129 page does not print 131 printer does not respond 133 printer printing blank pages 133 printhead error 129 software did not install 131 shared printing 110 sharing printer in Windows 109 software Service
  • Lexmark Prevail Pro705 | User's Guide - Page 190
    ad hoc network using Windows 102 information needed for setting up wireless printing 98 installing printer on (Macintosh) 99 installing printer on (Windows) 99 interference 118 resolving communication problems 166 security 97 security information 113 signal strength 117 SSID 112 troubleshooting 151
  • Lexmark Prevail Pro705 | User's Guide - Page 191
    Wi-Fi Protected Setup logo identifying 112 WPA 97 WPA passphrase locating 112 WPA2 97 WPS 105 Index 191
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Pro700 Series User's Guide
November 2010
www.lexmark.com
Machine type(s):
4444
Model(s):
101, 10E