Lexmark Pro4000c Quick Reference

Lexmark Pro4000c Manual

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  • Lexmark Pro4000c | Quick Reference - Page 1
    Pro4000 Series Quick Reference Guide January 2012 www.lexmark.com
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    lexmark.com/recycle. Follow instructions to request postage-paid bags. Bags usually arrive within 7-10 days. Place the empty Lexmark-branded inkjet shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.
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    replacing supplies 17 Ordering ink cartridges...17 Replacing ink cartridges...17 Maintaining ink cartridges 18 Using the automatically or manually 37 Step 5: Set the number of rings 38 Step 6: Create a contact list 38 Faxing 39 Sending faxes...39 Receiving faxes...39 Wireless networking 41
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    Contents 4 Configuring Wi‑Fi Protected Setup manually 42 Using shortcuts 43 What are shortcuts?...43 Getting started...43 Troubleshooting 45 Notices 54 Edition notice...54 Index 55
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    the printer The Quick Reference Guide contains instructions on adding your printer to a wireless network, setting up a fax connection, and accomplishing common printer tasks like printing, copying, scanning, and faxing. It also includes information on troubleshooting printer setup issues as well as
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    Pro4000 • Pro4000c Printer features Depending on the model, your printer comes with features that will help you manage and accomplish printing and imaging tasks: • Wireless or Ethernet networking-Print and scan from anywhere in your home or office over a secure wireless settings, and download them to
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    7 2 To initiate printer setup using a computer, insert the installation software CD, or download the printer driver. 4 If necessary, insert the ) Without a CD or DVD drive or for Linux 1 2 Download the printer driver from www.lexmark.com. Address Boko Dial Toen Pause Redial SD/MS/xD/MMC
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    to the sides. 3 1 2 4 7 For legal‑size paper, extend the paper tray. 1 2 8 8 Load paper with the printable side facedown. 9 Adjust the paper guides to rest against the left, right, and bottom edges of the paper. 1 2 3 Note: Make sure the paper is below the maximum fill line located on
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    About your printer 10 Insert the paper tray. Address Boko Dial Toen Pause Redial SD/MS/xD/MMC 11 Connect the power cord only. Note: Do not attach the USB cable yet. 2 1 9 12 Make sure the printer is on. Address Boko Dial Toen Pause Redial SD/MS/xD/MMC 13 Using the printer control panel, press the
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    configure basic fax functions, press the left or right arrow button until Now is highlighted, and then press OK . Otherwise, go to step 22. Fax Setup Do you want to set up fax now? Now Later 20 Enter your fax number for the printer, and then press OK . Your fax number
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    in all your sent faxes. 24 Insert each ink cartridge until it clicks into place. Fax Name Enter Fax Name and press OK SD/MS/xD/MMC 11 22 Configure other advanced fax settings later in the software installation. Lexmark Pro4000 Series Installation Configure Advanced Features You can now print
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    a while to print. • Streaks on the alignment page are normal and not an indication of a problem. • The alignment page that prints may differ from the one shown. • Recycle the alignment page. being accessed. 5 Memory card slot Insert a memory card. 6 Ink cartridge access Install, remove, or replace
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    Dial Toen Pause Redial SD/MS/xD/MMC 15 13 12 11 14 Use the To 11 Customer support label Identify the model number of the printer, the customer support hot line, and the ink cartridge information. 12 Scanner glass Scan, copy, or fax photos and documents. 13 Power supply with port Connect
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    line or get through an automated answering system. Enter a pause only when you have already begun entering the number. Dial the telephone number manually using the keypad before sending the fax. 11 Address Book Access fax numbers from a saved list of numbers. 12 Color Switch to color mode
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    connection of your printer. 17 Wi‑Fi indicator Check the wireless connection of your printer. Note: This feature may be available with it. • Make sure that the memory card inserted is supported by the printer. For more information, see "Supported memory cards and file types" on page 15. • The
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    About your printer 16 Follow the instructions on the printer display or select from available options. Notes: • If the printer does not recognize the memory device, then remove and reinsert it. • The printer reads only one memory device at a time.
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    used for printing documents can also be used for printing photos. • For best results, use only genuine Lexmark ink cartridges. Replacing ink cartridges Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately after removing the old ones, or
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    , so try the Clean Printhead option first to save ink. • If the ink levels are too low, then you must replace the ink cartridges before you can clean the printhead nozzles. 1 From the printer control panel, navigate to: > Setup > OK > Maintenance > OK 2 Press the up or down arrow button to scroll to
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    installer package, and then follow the instructions on the computer screen. Using the Internet 1 Go to the Lexmark Web site at www.lexmark.com. 2 Navigate to: SUPPORT & DOWNLOADS > select your printer > select your operating system 3 Download the driver, and then install the printer software
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    Phone Book (referred to as Phone Book) Abbyy Sprint OCR Lexmark Wireless Setup Utility (referred to as Wireless Setup Utility) Lexmark Tools for Office (referred to as Tools for Office) Printer Setup Utility Status Messenger Status Monitor Center Product Update To • Launch applications or programs
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    to visit. Use Customer Support Lexmark Software Updates Lexmark Online Order Supplies Online Printer Registration Visit Lexmark SmartSolutions To Contact technical support. Download and install the latest printer software. Visit the Lexmark Web site. Order ink or supplies. Register your printer
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    . • Two-sided printing is not supported on envelopes, card stock, or photo paper. • Do not remove the page until printing is finished. For Windows users 1 With a document open, click File > Print. 2 Click Properties, Preferences, Options, or Setup. 22 3 Navigate to: Layout tab > Print on Both
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    arrow button to select Photos, and then press OK . Note: Only files with supported file types will be shown. 3 Use the up or down arrow button to select time. 23 • Make sure the memory device contains document files that are supported by the printer. 1 Insert a memory card or flash drive. When the
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    iPod touch using any Lexmark printer connected to the same wireless network. It lets you Lexmark printer model, you may need to download the LexPrint Listener application from our Web site at www.lexmark.com/lexprint. Supported printers LexPrint enables your mobile device to communicate with Lexmark
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    (two‑sided) copy automatically The automatic duplex unit supports A4-, A5-, letter-, legal-, statement-, and executive-size paper. If you need to make two‑sided copies using other paper sizes, then see the instructions for making a two‑sided copy manually. Note: You cannot make two‑sided copies on
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    are bound along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation). 5 Press , and then follow the instructions on the display. Canceling copy jobs To cancel a copy job, press . Scanning stops and the printer returns to the previous menu.
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    printer does not support duplex scanning or the ADF does not support the original document size. • When using the ADF, adjust the paper guides on the ADF OK each time you make a selection. 5 Press . Follow the instructions on the printer display. Scanning directly to e‑mail using the printer
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    of the Help menu. 4 Adjust the scan settings as needed. ? If applicable, click on the preview dialog for more information. 5 Set the application that supports the PDF format as the scan destination, and then start the scan job. 6 Save the document as a PDF. Canceling scan jobs Press on the
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    section on shortcuts in the Quick Reference Guide. Before you can send e-mail using printer to e‑mail The E‑mail Setup Wizard opens. 4 Follow the instructions on the computer screen. For your system support person. The printer supports only one active network connection (Ethernet or wireless) at a
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    telephone service. Scenario 1: Standard telephone line Setup 1: Printer is connected to a dedicated fax line 30 To connect: Connect the cable from the wall jack to the port of the printer. Tips for this setup: • You can set the printer to receive faxes automatically (Auto Answer On) or manually
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    from the port. port of the printer, and then connect the telephone to the Tips for this setup: • This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer
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    manual answer code on the telephone to receive the fax. • You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice mail service port of the printer Scenario 3: VoIP telephone service A Digital Subscriber Line splits your regular telephone
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    analog telephone into the splitter and then listen for a dial tone. 33 Scenario 4: Digital telephone service through a cable provider Setup 1: Printer is connected directly to a cable modem Follow this setup if you normally connect your telephone to a cable modem. To connect: 1 Connect one end of
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    jack; cable modem is installed elsewhere in the house Follow this setup if your cable provider activated the wall jacks in your house so that you do not have to plug your devices into the cable modem. Your cable telephone service comes from the wall jacks. 34 2 Remove the protective plug from
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    Setting up the printer to fax Connecting the printer to a non‑RJ‑11 wall jack 35 Notes: • Do not remove the wrap plug from the port of the printer. • The printer may not come with an RJ-11 adapter in your country or region. If the additional device (telephone or answering machine) has an RJ-11
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    Setting up the printer to fax France Finland Netherlands Norway Switzerland United Kingdom Warning-Potential Damage: If your country or region is on the list, then do not remove the wrap plug from the port of the printer. It is necessary for the proper functioning of the devices on the telephone
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    do not hear a dial tone, then review Step 1 or see the "Fax troubleshooting checklist" on page 48. Step 3: Set your fax name and fax number Your to voice mail service, then set the printer to receive faxes manually. 1 From the printer control panel, navigate to: > Setup > OK > Fax Setup > OK >
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    Create a contact list Using the printer control panel 1 From the printer control panel, navigate to: Touch‑screen models Arrow‑button models > Address Book > Setup > OK > Fax Setup > OK > Address Book > OK 2 Use the menus to add a contact or a fax group. You can add up to 89 contacts and 10 fax
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    When using the ADF, adjust the paper guide on the ADF to the width of the then click Properties, Preferences, Options, or Setup. 3 Click the Fax tab, and , you must use the fax driver for your printer. If the fax If you set the printer to receive faxes manually (Auto Answer Off), then make sure that
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    on a single line, or if you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set the faxes automatically. Receiving faxes manually 1 Turn off Auto Answer: From the printer control panel, navigate to: > Setup > OK > Fax Setup > OK > Ringing and
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    launch the CD manually: a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive. c Press Enter, or click OK. 3 Follow the instructions on the computer screen. Note: Select Wireless connection when prompted to
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    that came with the access point or contact your system support person. Configuring Wi‑Fi Protected Setup manually Note: Make sure your access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified. For more information, see the User's Guide. If your printer or device has not yet been
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    printer is connected to the network and the Internet through an Ethernet or wireless connection. Scan to Computer Scan a document or photo and send it to your computer. Notes: • Make sure the printer driver is installed with a network printer connection. • Make sure the printer is connected to
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    Using shortcuts 44 Modifying or deleting a shortcut 1 Launch the shortcuts page, and then select a shortcut. 2 Do either of the following: • Make the necessary changes, and then click Save Changes. • Click Delete. Using shortcuts on the printer Make sure you have created a shortcut. From the
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    solve your problem Visit our Web site at http://support.lexmark.com to find the following: • Knowledgebase articles with the latest information and troubleshooting for your printer • Live online technical support • Contact numbers for telephone technical support Setup troubleshooting • "Installation
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    If the "Before you troubleshoot" checklist does not solve the problem, then try one or more of the following: MAKE SURE THE INK CARTRIDGES ARE INSERTED CORRECTLY 1 the USB cable. • For a printer that is wirelessly connected, see the Wireless troubleshooting section. MAKE SURE THE PRINT JOB IS NOT
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    control panel, navigate to: > Setup > OK > Maintenance > OK > Align Printer > OK An alignment page prints. Note: Do not remove the alignment page until printing is finished. Printer is busy or does not respond If the "Before you troubleshoot" checklist does not solve the problem, then try one or
  • Lexmark Pro4000c | Quick Reference - Page 48
    faxes If the "Fax troubleshooting checklist" does not solve the problem, then try one or can support. 1 From the printer control panel, navigate to: > Setup > OK > Fax Setup > series of numbers that you press before you can dial the actual fax number or telephone number. If the printer is in an office
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    printer runs out of ink or runs out of service before you can configure the fax settings in the fax software. MAKE SURE A FAX DRIVER Wireless network troubleshooting If you are having trouble setting up your printer on a network, print a network setup page, and then see the comprehensive User's Guide
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    Services list. Locating the printer IP address • You can locate the printer IP address by viewing the printer network setup page. See the User's Guide on the software installation CD for more information on printing a network setup page. Cannot print over wireless network If you encountered problems
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    support person. CHECK IF YOUR ACCESS POINT HAS AN ASSOCIATION/REGISTRATION BUTTON Wireless box, or contact your Internet Service Provider (ISP). MOVE YOUR trouble printing, then try placing the computer and printer no more than 100 feet apart. CHECK THE WIRELESS SIGNAL QUALITY Print a network setup
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    Troubleshooting WIRELESS PRINTING THROUGH AIRPORT The printer supports wireless printing then there may be a problem with your wireless network. Make sure that the Services list. The Router entry is typically the access point. Locating the printer IP address • From the printer, print a network setup
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    manual that came with your wireless router. If the printer and computer have valid IP addresses and the network is operating correctly, then continue troubleshooting. MAKE SURE THE WIRELESS box next to Enable bidirectional support if it is not already checked. 7 Click Apply > OK, and then try to
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    in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. For Lexmark technical support, visit support.lexmark.com. For information on supplies and downloads, visit www.lexmark.com. If you don't have access to
  • Lexmark Pro4000c | Quick Reference - Page 55
    energy, ink, and paper 5 contact list creating 38 copies making 25 copy job canceling 26 copying 25 on both sides of the paper 25 tips 25 customer support label location 13 D dial tone checking 37 Digital Subscriber Line (DSL) fax setup 32 digital telephone service fax setup 33 distinctive
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    contacting technical support 45 fax checklist 48 solving basic printer problems 45 wireless network 49 troubleshooting, fax cannot receive faxes 49 cannot run fax software 49 cannot send faxes 48 troubleshooting, print cannot delete documents from print queue 47 troubleshooting, setup cannot print
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    19 Tools for Office 19 Wireless Setup Utility 19 wireless network information needed for setting up wireless printing 41 installing printer on (Macintosh) 41 installing printer on (Windows) 41 troubleshooting 49 wireless setup information needed for 41 wireless troubleshooting cannot print over
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Pro4000 Series Quick Reference Guide
January 2012
www.lexmark.com