Lexmark X620e X4500, X7500 MFP Options User's Guide

Lexmark X620e Manual

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  • Lexmark X620e | X4500, X7500 MFP Options User's Guide - Page 1
    X4500, X7500 MFP Options User's Guide October 2002 www.lexmark.com
  • Lexmark X620e | X4500, X7500 MFP Options User's Guide - Page 2
    of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other
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    Contents Chapter 1: Getting started 1 How do I use the touch screen 1 How do I use the numeric keypad and buttons 2 How do I scan from the scanner bed 3 How do I log in 3 How do I access online help 3 Chapter 2: Copying 4 How do I make a quick copy 4 How do I
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    page 28 How do I change the fax resolution 29 How do I adjust the lighter/darker setting 29 Chapter 4: Printing 30 How do I access the virtual printer operator panel 30 How do I cancel a print job 31 How do I print confidential jobs 32 How do I delete confidential jobs 33 How do I print
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    Contents How do I improve the image quality 40 How do I reduce the file size 41 How do I change the scan file type 42 How do I scan in color 43 How do I create an e-mail shortcut 44 How do I create a FTP shortcut 44 How do I use other scan methods 45 How do I set up and use Scan to PC
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    a profile does not exist, this icon will not be displayed. • Touch the Key icon to access the virtual printer operator panel and add administrator settings. • Review the display window for current multifunction printer (MFP) status and messages. • Touch Tips to access online help. Getting started 1
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    jobs, send faxes, and scan to e-mail. • Press the red Stop button to pause the MFP. When you are ready to resume from a pause, touch Resume on the touch screen. • Press the Clear All button to clear all settings back to their default values. • Use the numeric keypad to specify the number of copies
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    scanner bed. How do I log in? You may have to log in to the MFP before you can use it. To log in: 1 Make sure you have a user ID and password. If you do not have an ID and password, get one from your administrator. 2 Touch the function you want to use. 3 Use the
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    2 Copying How do I make a quick copy? 1 Load your original document in the MFP. 2 Use the numeric keypad to specify the number of copies you want. 3 Press Start. Note: If you are unsatisfied with the quality of the copy,
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    Copying ...while the copies are printing 1 Touch the Key icon. 2 Touch Printer Operator Panel. 3 Touch Menu or until you see JOB MENU Cancel Job and then touch Select. . JOB MENU Cancel Job 1 Menu 2 Select 3 Return 4 Go 5 Stop 6 4
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    example, Legal. 4 Touch Copy to: and then select the size you want the copy to be. The MFP will scale the size automatically. For example, Letter. 5 Press Start. If the media type you want is the multipurpose feeder?" on page 8 for detailed instructions. How do I copy from one size to another size? 6
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    do not see Transparency as an option, speak with your administrator. 4 Press Start. How do I copy to letterhead? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Copy to: and then touch the tray that contains letterhead. For example: Legal (8 1/2" x 14
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    Copying How do I copy to the multipurpose feeder? 1 Load your original document in the MFP. 2 Load the type of paper you want your copies to be printed on into the multipurpose feeder (refer to your printer Setup Guide for the location.) 3 From the home screen, touch the Copy icon. 4 Touch Copy to:
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    . 7 Touch Scan Next if you have more pages to scan. 8 Touch Done when you are finished. Note: This feature may not be available on your MFP. How do I make copies from a book or magazine? 9
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    Copying How do I make duplex copies? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch the button that looks like how you want your copies to print. 1-->1-sided 1-->2-sided 2-->1-sided 2-->2-sided The first number represents sides of the original
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    25% of the original document or enlarged to 400% of the original. The default for Scale is Auto. If you leave Scale set to Auto, the content you are copying. To reduce or enlarge a copy: 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 From Scale, touch + or
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    ? If you want your copies collated, you don't need to do anything: this is the default setting. If, however, you don't want your copies collated, you can change the setting: 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Use the numeric keypad to enter the
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    How do I staple copies? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch the staple button that looks like how you want your copies stapled. 4 Press Start. Note: These features may not be available on your MFP. How do I punch holes in copies? 1 Load your
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    Copying How do I make color copies? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Color. Color Note: This feature may not be available on your MFP. 4 Press Start. How do I make color copies? 14
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    icon. 3 Touch Photo. Photo 4 Touch Color if you have a color photograph and want a color copy. Color Note: This feature may not be available on your MFP. 5 Press Start. 6 Touch Scan Next if you have another photograph you want to scan. 7 Touch Done when you are finished. How do I copy photographs
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    I copy multiple pages onto one page? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Make your duplex choice. 4 Touch Advanced options. 5 Touch Paper Saver. Paper Saver 6 Touch the button that looks like the output you want. 2 on 1 Portrait 4 on 1 Portrait
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    . Separator sheets placed between the copy jobs make it much easier to identify, separate, and distribute copies. 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Separator Sheets. 5 Touch On or Off to indicate whether or not
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    Copying How do I create a booklet? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Create Booklet. 5 Touch the button that represents whether your originals are 1-sided or 2-sided. 1-sided originals 2-sided originals 6
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    Copying How do I print the date and time at the top of each page? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Date/Time Stamp. 5 Touch On to indicate that you want the date and
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    How do I add a message overlay to copies? 1 Load your original document in the MFP. 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Message Overlay. Message Overlay 5 Touch the button that represents the message you want to appear on your copies. 6 Touch Done. 7 Press
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    . 2 From the home screen, touch the Copy icon. 3 Touch Advanced Options. 4 Touch Color/Content. Note: This feature may not be available on your MFP. 5 Touch the icon that best represents what you are copying (for example, Text or Photo, Gray or Color). 6 Touch Done. 7 Press Start. How do I improve
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    by: ...entering shortcut numbers 1 Load your original document in the MFP. 2 From the numeric keypad, press # and the destination shortcut ...entering stored numbers from the address book 1 Load your original document in the MFP. 2 Touch Fax and then touch Address Book. 3 Use the virtual keyboard
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    a fax number, use the asterisk button. To place a three second dialing pause within a fax number, use the Dial Pause button. Dial pause will appear as a comma this function from your computer, you must have a PostScript printer driver for your MFP. 3 Choose the Paper tab and change Output format:
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    faxes waiting to be sent, as well as any incoming faxes. A Fax Queue can also be created with a single outgoing fax. For example, if the MFP were set for ten redials and you received an 'error line busy' signal when attempting to fax, a queue would be created while the
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    Fax. 2 Touch Options. 3 Touch Advanced Options. 4 Touch Fax Queue. Note: If Fax Queue is grayed out (not available), you cannot cancel any faxes. 5 Touch the button that represents the fax you want to cancel. 6 Touch Done. How do I cancel a fax job? 25
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    and password, get one from your administrator. 3 Click Fax Destinations Setup. 4 Enter a unique name for the shortcut and specify the fax number. 5 Assign a shortcut number. If you enter a number that is already in use, you are prompted to select another number. 6 Click Add. 7 Walk over to the MFP
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    Faxing 8 From the numeric keypad, press # and then enter your shortcut number(s). 9 Touch Fax It or press Start to send your job. How do I create shortcuts? 27
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    Faxing How do I send a fax cover page? 1 Load your original document in the MFP. 2 Touch Fax. 3 Enter your fax number. 4 Touch Options. 5 Touch Fax Cover Page. Fax Cover Page 6 Use the virtual keyboard to enter information in the To:,
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    Faxing How do I change the fax resolution? 1 Load your original document in the MFP. 2 Touch Fax. 3 Enter your fax number. 4 Touch Options. 5 Touch the button that represents the resolution you want. For example, Standard. Standard (200 dpi) Fine (300 dpi) Super Fine (400 dpi) Ultra Fine 6
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    , such as printing held jobs, canceling print jobs, and changing various settings. To access the virtual printer operator panel: 1 From the Welcome screen, touch the Key. 2 Touch the Printer Operator Panel button.This virtual printer operator panel functions exactly like the operator panel on your
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    Printing How do I cancel a print job? 1 Access the virtual printer operator panel. 2 Touch Menu until you see JOB MENU Cancel Job and then touch Select. JOB MENU Cancel Job 1 Menu 2 Select 3 Return 4 Go 5 Stop 6 3 Touch
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    Choose the Paper tab and change Output format: to Confidential Print. 4 Enter a user name and a 4-digit password, using only the numbers 1-6. 5 Click OK. At the next screen, click OK. 6 From the MFP, access the virtual printer operator panel. 7 Touch Menu until you see JOB MENU and then touch Select
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    jobs? 1 Access the virtual printer operator panel. 2 Touch Menu until you see JOB MENU and then touch Select. 3 Touch Menu until Confidential Job is displayed and then touch Select. 4 Enter the Personal Identification Number (PIN) associated with your confidential job. Use the buttons on the virtual
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    when you turn off or reset the printer. 1 From your software application, click File ➠ Print. 2 From the Print window, select your MFP and then click Properties. 3 Choose the Paper tab and change Output format: to Verify Print, Reserve Print, or Repeat Print. 4 Enter a user name. 5 Click OK. At the
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    Printing - If you are prompted to enter the number of copies you want to print, touch Menu> or
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    Printing How do I delete Verify, Reserve, and Repeat jobs? 1 Access the virtual printer operator panel. 2 Touch Menu> until you see JOB MENU and then touch Select. 3 Touch Menu> or
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    . 4 Touch Send It or press Start to send your job. How do I enter e-mail addresses from the Address Book? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Use the virtual keyboard to enter your search information. 4 Touch Search Address Book. 5 Touch the name that you want to add to the
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    's address. 4 Touch Send It or press Start to send your job. How do I send an e-mail to multiple addresses? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Next Address. 5 Enter another address. 6 Touch Send It or press Start to send your job. How do
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    Scanning to e-mail How do I add an e-mail subject and message? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch E-mail Subject. E-mail Subject 6 Use the virtual keyboard to enter a subject line and then touch Enter. 7
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    Scanning to e-mail How do I improve the image quality? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch the Highest Resolution button to increase the scan dots per inch (dpi) of the image that will be sent. Smallest File Size Highest
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    Scanning to e-mail How do I reduce the file size? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch the Smallest File Size button to reduce the scan dpi of the image that will be sent. Smallest File Size Highest Resolution Note: Reducing
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    1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch the button the represents the file type you want for sending (via FTP, for example) to a PostScript compatible printer. Few applications will open PostScript files for viewing. 6 Press Start
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    Scanning to e-mail How do I scan in color? 1 Load your original document in the MFP. 2 Touch E-mail. 3 Enter an e-mail address. 4 Touch Options. 5 Touch Color. Color Note: This feature may not be available on your MFP. 6 Press Start to send your job. How do I scan in color? 43
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    frame). Note: You may be asked to enter a password. If you do not have an ID and password, get one from your administrator. 3 Click E-mail in use, you are prompted to select another number. 7 Walk over to the MFP and load your original document. 8 Use the numeric keypad to enter your shortcut
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    to PC profiles? 1 From your computer, enter the IP address of the MFP you want to scan to in the URL field (address bar) of your Web browser. 2 Click Create Scan Profile and then click PC Scan Profile. 3 Follow the instructions on the screen to create a profile. 4 Select a location to store the
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    set up and use ScanBack profiles? The ScanBack utility is on the MFP CD that came in the box with your MFP. For complete installation instructions, refer to the document included on the MFP CD. The following instructions assume ScanBack is installed on your computer. 1 From your computer, launch the
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    Index A accessing the virtual printer operator panel 30 address book 22, 37 B booklet, creating 18 buttons Color 43 FTP 42 JPEG 42 PDF 42 PS 42 TIFF 42 C canceling email 38 canceling fax job 23 cloning 16 collating 12 color e-mail
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    message overlay 20 multipurpose feeder 8 multi-up 16 N N-up 16 P page borders 16 paper saver 16 PDF 42 photographs 14, 15 print job canceling 31 printer operator panel, accessing 30 printing held jobs 34 repeat jobs 34 reserve jobs 34 verify jobs 34 profiles 45, 46 Q quick copying 4 R reducing copy
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www.lexmark.com
User’s Guide
October 2002
X4500, X7500 MFP
Options