Lexmark X656DE User Guide
Lexmark X656DE - Mfp Laser Mono P/f/s/c Manual
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- Lexmark X656DE | User Guide - Page 1
X651de, X652de, X654de, X656de, X656dte, X658d, X658de, X658dme, X658dfe, X658dte, X658dtme, X658dtfe User's Guide July 2008 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. All other - Lexmark X656DE | User Guide - Page 2
a printer hard disk ...39 Installing a fax card ...43 Attaching cables...45 Verifying printer setup...46 Printing a menu settings page...46 Printing a network setup page ...47 Setting up the printer software...47 Installing printer software ...47 Updating available options in the printer driver...48 - Lexmark X656DE | User Guide - Page 3
to a computer with a modem...69 Setting the outgoing fax name and number...70 Setting the date and time...70 Turning Daylight Saving Time on ...71 Loading paper and specialty media 72 Setting the Paper Size and Paper Type...72 Configuring Universal paper settings...72 Loading the standard or - Lexmark X656DE | User Guide - Page 4
copy quality...105 E-mailing 106 Getting ready to e-mail...106 Setting up the e-mail function...106 Configuring the e-mail settings...107 Creating an e-mail shortcut...107 Creating an e-mail shortcut using the Embedded Web Server 107 Creating an e-mail shortcut using the touch screen...107 - Lexmark X656DE | User Guide - Page 5
using the Embedded Web Server 113 Creating a fax destination shortcut using the touch screen 114 Using shortcuts and the address book...114 Using fax shortcuts...114 Using the address book...114 Customizing fax settings...115 Changing the fax resolution ...115 Making a fax lighter or darker ...115 - Lexmark X656DE | User Guide - Page 6
faxes...119 Holding faxes...119 Forwarding a fax ...120 Scanning to an FTP address 121 Scanning to an FTP address...121 Scanning to an FTP address using the keypad ...121 Scanning to an FTP address using a shortcut number...122 Scanning to an FTP address using the address book 128 Default Content... - Lexmark X656DE | User Guide - Page 7
pages...136 Printing a directory list...136 Printing the print quality test pages ...136 Canceling a print job...136 Canceling a print job from the printer control paper jams...149 Understanding printer menus 151 Menus list...151 Paper menu...152 Default Source menu...152 Paper Size/Type - Lexmark X656DE | User Guide - Page 8
menu ...180 Disk Wiping menu ...181 Security Audit Log menu ...182 Set Date/Time menu...183 Settings menu...183 General Settings menu ...183 Copy Settings menu ...191 Fax Settings menu...196 E-mail Settings menu ...205 FTP Settings menu...210 Flash Drive menu ...213 Print Settings ...218 Help menu - Lexmark X656DE | User Guide - Page 9
a maintenance kit ...254 Ordering a fuser...255 Ordering an ADF maintenance kit...255 Ordering a transfer roller...255 Ordering charge rolls...255 Ordering pick rollers ...255 Ordering ADF replacement parts...256 Ordering staple cartridges...256 Recycling Lexmark products...256 Moving the printer - Lexmark X656DE | User Guide - Page 10
Troubleshooting 263 Solving basic printer problems...263 Printer control panel display is blank or displays only diamonds 263 Solving printing problems...263 Multiple-language PDFs do not print...263 Error message 266 Unexpected page breaks occur...266 Solving copy problems...267 Copier does not - Lexmark X656DE | User Guide - Page 11
or background shading appears on the page 288 Toner rubs off...288 Toner specks...289 Transparency print quality is poor...289 Embedded Web Server does not open...289 Check the network connections ...289 Check the network settings ...290 Contacting Customer Support...290 Notices 291 Edition notice - Lexmark X656DE | User Guide - Page 12
12 - Lexmark X656DE | User Guide - Page 13
operating instructions that discusses the guidelines replacement when connecting this product to the public switched telephone network. CAUTION-SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer - Lexmark X656DE | User Guide - Page 14
not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm. CAUTION-TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if - Lexmark X656DE | User Guide - Page 15
Where to find The Setup information gives you instructions for setting You can find the Setup information on the side of the printer box up the printer. Follow the set of instructions for local, or on the Lexmark Web site at www.lexmark.com. network, or wireless, depending on what you need. Help - Lexmark X656DE | User Guide - Page 16
Printer configurations Note: Printer configuration may vary depending on your printer model. Basic models 1 Automatic Document Feeder (ADF) 2 Printer control panel 3 Standard exit bin 4 Multipurpose feeder 5 550-sheet tray (Tray 1) 6 550-sheet tray (Tray 2) 7 Optional output bin Selecting a location - Lexmark X656DE | User Guide - Page 17
: • Make quick copies, or change the settings on the printer control panel to perform specific copy jobs. • Send a fax using the printer control panel. • Send a fax to multiple fax destinations at the same time. • Scan documents and send them to your computer, an e-mail address, a flash drive, or an - Lexmark X656DE | User Guide - Page 18
, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. Using the scanner glass The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass: • Place a document facedown on the scanner - Lexmark X656DE | User Guide - Page 19
causes an error beep. In the Copy menu, press to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing numerous times. In the Fax Destination List, press to delete the right-most digit of a number entered manually. You - Lexmark X656DE | User Guide - Page 20
After the printer is turned on and a short warm-up period occurs, the display shows the following basic screen which is referred to as the home screen. Use the home screen buttons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages. Display - Lexmark X656DE | User Guide - Page 21
bar • Shows the current printer status such as Ready or Busy. • Shows printer conditions such as Toner Low. • Shows intervention messages to give instructions on what you should do so the printer can continue processing, such as Close door or Insert print cartridge. 6 Status/Supplies Appears on - Lexmark X656DE | User Guide - Page 22
The Cancel Jobs screen shows three headings: Print, Fax, and Network. The following items are available under the Print, Fax, and Network headings: • Print job • Copy job • Fax profile • FTP • E-mail send Each heading has screen Scroll down Opens a drop-down list Learning about the printer 22 - Lexmark X656DE | User Guide - Page 23
order Left arrow Scrolls left Right arrow Scrolls right Submit Saves a value as the new user default setting Back Navigates back to the previous screen Other touch-screen buttons Button Down arrow Function Moves radio button is gray to show it is unselected. Learning about the printer 23 - Lexmark X656DE | User Guide - Page 24
: Print, Fax, and Network. The following items are available under the Print, Fax, and Network headings: • Print job • Copy job • Fax profile • arrow appears enabling you to scroll through the jobs. Touch this button when more changes need to be made for a job or after clearing a paper jam. • - Lexmark X656DE | User Guide - Page 25
, then the selection is not saved, and it does not become the user default setting. Attendance message alert If an attendance message occurs which closes a function, such as copy or fax, then a solid red dot appears over the function button on the home screen. This indicates that an attendance - Lexmark X656DE | User Guide - Page 26
or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power removal. Available internal options • Memory cards - Printer memory - Flash memory - Fonts • Firmware cards - Bar Code and Forms - IPDS and SCS/TNe - PrintCryptionTM - PRESCRIBE • Printer hard - Lexmark X656DE | User Guide - Page 27
screwdriver. CAUTION-SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to - Lexmark X656DE | User Guide - Page 28
. Touch something metal on the printer before touching any system board electronic components or connectors. 1 Firmware and flash memory card connectors 2 Memory card connector 3 Lexmark Internal Solutions Port or printer hard disk connector 4 Fax card connector Additional printer setup 28 - Lexmark X656DE | User Guide - Page 29
screwdriver. CAUTION-SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to - Lexmark X656DE | User Guide - Page 30
on the connector. 1 Notches 2 Ridges 5 Push the memory card straight into the connector until it snaps into place. 6 Replace the system board cover and close the system board door. Installing a flash memory or firmware card Note: This task requires a flathead screwdriver. Additional printer setup 30 - Lexmark X656DE | User Guide - Page 31
flash memory or firmware card. Only one of each may be installed, but the connectors are interchangeable. CAUTION-SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug - Lexmark X656DE | User Guide - Page 32
4 Push the card firmly into place. Notes: • The entire length of the connector on the card must touch and be flush against the system board. • Be careful not to damage the connectors. 5 Replace the system board cover and close the system board door. Additional printer setup 32 - Lexmark X656DE | User Guide - Page 33
the ISP and plastic tee. Note: Avoid touching the components on the card. 3 Locate the appropriate connector on the system board. Note: If an optional printer hard disk is currently installed, then the printer hard disk must first be removed. To remove the hard disk: Additional printer setup 33 - Lexmark X656DE | User Guide - Page 34
, leaving the cable attached to the printer hard disk. To unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling the cable out. b Remove the screws holding the printer hard disk in place. c Remove the printer hard disk by pulling it upward to - Lexmark X656DE | User Guide - Page 35
d Remove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and then remove the bracket. Set the printer hard disk aside. 4 Remove the metal cover from the ISP opening. Additional printer setup 35 - Lexmark X656DE | User Guide - Page 36
plastic tee, and then approach the plastic tee so that any overhanging connectors will pass through the ISP opening in the system board cage. Additional printer setup 36 - Lexmark X656DE | User Guide - Page 37
7 Lower the ISP toward the plastic tee until the ISP is seated between the guides of the plastic tee. 8 Insert the long thumbscrew and turn it clockwise enough to hold the ISP in place, but do not tighten the thumbscrew at this time. Additional printer setup 37 - Lexmark X656DE | User Guide - Page 38
cable into the receptacle of the system board. Note: The plugs and receptacles are color coded. 12 If a printer hard disk was previously installed, then attach the printer hard disk to the ISP. For more information, see "Installing a printer hard disk" on page 39. Additional printer setup 38 - Lexmark X656DE | User Guide - Page 39
13 Replace the system board cover and close the system board door. Installing a printer hard disk The optional printer hard disk can be installed with or without a Lexmark Internal Solutions Port (ISP). Note: This operation requires a flathead screwdriver. CAUTION-SHOCK HAZARD: If you are accessing - Lexmark X656DE | User Guide - Page 40
disk onto the ISP: a Using a flathead screwdriver to loosen the screws, remove the thumbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and then remove the bracket. b Align the standoffs of the printer hard disk with the holes in the ISP, and then press downward - Lexmark X656DE | User Guide - Page 41
of the ISP. Note: The plugs and receptacles are color coded. To install a printer hard disk directly onto the system board: a Align the standoffs of the printer hard disk with the holes in the system board, and then press downward on the printer hard disk until the standoffs have seated into place - Lexmark X656DE | User Guide - Page 42
b Attach the two provided screws to secure the printer hard disk mounting bracket. c Insert the plug of the printer hard disk interface cable into the receptacle of the system board. Note: The plugs and receptacles are color coded. 4 Replace the system board cover and close the system board door. - Lexmark X656DE | User Guide - Page 43
electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors. 1 Access the system board. 2 Unpack the fax card. 3 Remove the metal cover from the fax card opening. Additional printer setup 43 - Lexmark X656DE | User Guide - Page 44
4 Insert the fax card and attach the two provided screws to secure the fax card mounting bracket. Additional printer setup 44 - Lexmark X656DE | User Guide - Page 45
5 Insert the plug of the fax card interface cable into the receptacle of the system board. 6 Replace the system board cover and close the system board door. Attaching cables Connect the printer to the computer using a USB cable or Ethernet cable. Be sure to match the following: • The USB symbol on - Lexmark X656DE | User Guide - Page 46
network printing configuration. Printing a menu settings page Print a menu settings page to review the current menu settings and to verify printer options are installed correctly. Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory default - Lexmark X656DE | User Guide - Page 47
. The menu settings page prints and the printer returns to the home screen. Printing a network setup page If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration - Lexmark X656DE | User Guide - Page 48
& Downloads menu, click Driver Finder. 3 Select your printer, and then select your operating system. 4 Download the driver and install the printer software. Updating available options in the printer driver Once the printer software and any options are installed, it may be necessary to manually add - Lexmark X656DE | User Guide - Page 49
3 Select the printer, and then from the Printers menu, choose Show Info. 4 From the pop-up menu, choose Installable Options. 5 Add any installed hardware options, and then click Apply Changes. Setting up wireless printing Information you will need to set up the printer on a wireless network Note: Do - Lexmark X656DE | User Guide - Page 50
you are using is connected to the same wireless network where you want to set up the printer. 1 Connect the power cable, and then turn the printer on. Make sure the printer and computer are fully on and ready. Do not connect the USB cable until instructed to do so on the screen 2 Insert the - Lexmark X656DE | User Guide - Page 51
Installing the printer on a wireless network (Macintosh) Prepare to configure the printer 1 Locate the printer MAC address on the sheet that came with the printer. Write the last six digits of the MAC address in the space provided below: MAC address 2 If your printer has faxing capabilities, then - Lexmark X656DE | User Guide - Page 52
the MAC address sheet. 3 Open the Safari browser. 4 From the Bookmarks drop-down menu, select Show. 5 Under Collections, select Bonjour or Rendevous, and then double-click the printer name. 6 From the main page of the Embedded Web Server, navigate to the page where the wireless settings information - Lexmark X656DE | User Guide - Page 53
user password, and then click OK. All necessary software is installed on the computer. i Click Close when installation is complete. 2 Add the printer: a For IP printing: In Mac OS X version 10.5 1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Select the printer - Lexmark X656DE | User Guide - Page 54
Default Browser tab. 6 Click More Printers. 7 From the first pop-up menu, choose AppleTalk. 8 From the second pop-up menu, select Local AppleTalk zone. 9 Select the printer from the list. 10 Click Add. Installing the printer on a wired network Use the following instructions to install the printer - Lexmark X656DE | User Guide - Page 55
on-screen instructions to complete the installation. For Macintosh users 1 Allow the network DHCP server to assign an IP address to the printer. 2 Print the network setup page from the printer. For information on printing a network setup page, see "Printing a network setup page" on page 47. 3 Locate - Lexmark X656DE | User Guide - Page 56
8 Type the user password, and then click OK. All the necessary software is installed on the computer. 9 Click Close when installation is complete. b Add the printer: • For IP printing: In Mac OS X version 10.5 1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Select - Lexmark X656DE | User Guide - Page 57
Changing port settings after installing a new network Internal Solutions Port When a new network Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated because the printer will be assigned a new IP address. - Lexmark X656DE | User Guide - Page 58
the TCP/IP section of the network setup page. You will need the IP address if you are configuring access for computers on a different subnet than the printer. 3 Add the printer: • For IP printing: In Mac OS X version 10.5 a From the Apple menu, choose System Preferences. b Click Print & Fax. c Click - Lexmark X656DE | User Guide - Page 59
parameters in the printer: a From the printer control panel, navigate to the menu with port settings. b Locate the submenu with serial port settings. c Make any necessary changes to the serial settings. d Save the new settings. e Print a menu settings page. 2 Install the printer driver: a Insert the - Lexmark X656DE | User Guide - Page 60
to your computer (example: COM1). d Click Properties. e On the Port Settings tab, set the serial parameters to the same serial parameters in the printer. Look for the printer settings under the serial heading on the Menu Settings page you printed earlier. f Click OK, and then close all the windows - Lexmark X656DE | User Guide - Page 61
line to send and receive faxes. You can connect the printer to other equipment. See the following table to determine the best way to set up the printer. Equipment • The printer • A telephone cord • The printer • A telephone • Two telephone cords • The printer • A telephone • An answering machine - Lexmark X656DE | User Guide - Page 62
in some countries or regions. Note: If you have DSL, do not connect the printer using a splitter because the fax feature may not work correctly. 1 Connect the adapter to the telephone cord that came with the printer. Note: The UK adapter is shown. Your adapter may look different, but it will fit - Lexmark X656DE | User Guide - Page 63
your telecommunications equipment directly to the EXT port on the back of the printer. Warning-Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax. Country/region • Saudi Arabia • United Arab Emirates • Egypt • Bulgaria • Czech Republic - Lexmark X656DE | User Guide - Page 64
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer. Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by way of the adapter, as shown, will not function properly. Country/region • Germany • Austria - Lexmark X656DE | User Guide - Page 65
without using a computer. Note: In Germany (and some other countries), the printer ships with a special RJ-11 plug in the EXT port. Do not remove the RJ-11 plug. It is required for both the fax and telephone to work properly. 1 Make sure you have a telephone cord (provided with the product) and - Lexmark X656DE | User Guide - Page 66
messages on your answering machine, connect a second telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack. Connecting to a telephone Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer - Lexmark X656DE | User Guide - Page 67
3 Remove the protective plug from the EXT port of the printer. 4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer. Connecting to an answering machine Connect an answering machine to the printer to receive both incoming voice messages and faxes. Note - Lexmark X656DE | User Guide - Page 68
2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack. 3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the telephone to the answering machine. 5 Connect a third telephone cord from the - Lexmark X656DE | User Guide - Page 69
Connecting to a computer with a modem Connect the printer to a computer with a modem to send faxes from the software program. Note: Setup steps may LINE port of the printer, and then plug it into an active telephone wall jack. 3 Remove the protective plug from the EXT port of the printer. 4 Connect a - Lexmark X656DE | User Guide - Page 70
on every fax you send. If there is a power failure, then you may have to reset the date and time. To set the date and time: 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate - Lexmark X656DE | User Guide - Page 71
on The printer can be set to automatically adjust for Daylight Saving Time (DST): 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click - Lexmark X656DE | User Guide - Page 72
feeder must be set manually. The factory default Paper Type setting is Plain Paper. The Paper Type setting must be set manually for all trays that do not contain plain paper. 1 Make sure the printer is on and Ready appears. 2 On the home screen, touch . 3 Touch Paper Menu. 4 Touch Paper Size - Lexmark X656DE | User Guide - Page 73
loading paper. Use these instructions to load paper in either tray: 1 Pull the tray out. Note: Do not remove trays while a job prints or while Busy appears on the display. Doing so may cause a jam. 2 Squeeze the width guide tab inward as shown, and move the width guide - Lexmark X656DE | User Guide - Page 74
position for the paper size being loaded. Notes: • Use the size indicators on the bottom of the tray to help position the guides. • For standard paper sizes, lock the length guide. 4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten - Lexmark X656DE | User Guide - Page 75
on the side of the tray which indicates the maximum height for loading paper. Do not overload the tray. 6 If necessary, adjust the paper guides to lightly touch the sides of the stack, and lock the length guide for the paper sizes indicated on the tray. Loading paper and specialty media 75 - Lexmark X656DE | User Guide - Page 76
of paper was loaded than the type previously loaded in the tray, then change the Paper Type setting for the tray from the printer control panel. Loading the 2000-sheet tray 1 Pull the tray out. 2 Pull up and slide the width guide to the correct position for the paper size being loaded. Loading paper - Lexmark X656DE | User Guide - Page 77
3 Unlock the length guide. 4 Push the length guide release latch to raise the length guide, slide the guide to the correct position for the paper size being loaded, and then lock the guide. Loading paper and specialty media 77 - Lexmark X656DE | User Guide - Page 78
5 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the edges on a level surface. 6 Load the paper stack: • Print side facedown for single-sided printing • Print side faceup for duplex printing Note: Paper must be loaded differently in the - Lexmark X656DE | User Guide - Page 79
Without an optional StapleSmart II Finisher With an optional StapleSmart II Finisher Duplex (two-sided) printing Duplex (two-sided) printing Note: Notice the maximum fill line on the side of the tray which indicates the maximum height for loading paper. Do not overload the tray. 7 Insert the - Lexmark X656DE | User Guide - Page 80
Loading the multipurpose feeder 1 Pull down the multipurpose feeder door. 2 Pull out the extension until it is fully extended. 3 Slide the width guide to the far right. 4 Flex the sheets of paper or specialty media back and forth to loosen them, and then fan them. Do not fold - Lexmark X656DE | User Guide - Page 81
Envelopes Transparencies* * Avoid touching the print side of transparencies. Be careful not to scratch them. 5 Load the paper or specialty media. Slide the stack gently into the multipurpose feeder until it comes to a stop. Without an optional StapleSmart Finisher With an optional StapleSmart - Lexmark X656DE | User Guide - Page 82
width guide to lightly touch the edge of the paper stack. Make sure the paper fits loosely in the multipurpose feeder, lies flat, and is not bent or wrinkled. 7 From the printer control panel, set the Paper Size and Paper Type. Loading the envelope feeder (X658 only) 1 Adjust the envelope support - Lexmark X656DE | User Guide - Page 83
printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu. Note: To link the multipurpose feeder, Configure MP must be set - Lexmark X656DE | User Guide - Page 84
Web Server: 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Under Default Settings, click Paper Menu. 4 Click - Lexmark X656DE | User Guide - Page 85
7 Click Custom Types. Custom Types appears, followed by your custom name. 8 Select a Paper Type setting from the list next to your custom name. 9 Click Submit. Loading paper and specialty media 85 - Lexmark X656DE | User Guide - Page 86
the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/publications. Weight The printer can automatically feed paper weights can cause feeding problems. Smoothness Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly - Lexmark X656DE | User Guide - Page 87
stability resulting in fewer paper feeding problems and better print quality. Paper printer fuser • Preprinted papers that require a registration (the precise print location on the page) paper Using appropriate paper prevents jams and helps ensure trouble-free printing. To help avoid jams and poor - Lexmark X656DE | User Guide - Page 88
with heat-resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation-set or oil-based generally meet these - Lexmark X656DE | User Guide - Page 89
. Note: For an unlisted paper size, configure a Universal Paper Size. For information on card stock and labels, see the Card Stock & Label Guide on the Lexmark Web site at www.lexmark.com/publications. Paper sizes supported by the printer Paper size Dimensions 250- or Optional Multipurpose - Lexmark X656DE | User Guide - Page 90
x 250 mm (6.9 x 9.8 in.) 1 This size appears in the Paper Size menu only when the paper source does not support size sensing or when size sensing is turned off. 2 Only the standard exit bin supports this size. 3This size setting formats the page for 216 x 356 mm (8.5 x 14 in.) unless the size is - Lexmark X656DE | User Guide - Page 91
weights supported by the printer The printer engine supports 60-176 g/m2 (16-47 lb) paper weights. The duplex unit supports 63- fuser cleaner which prevents duplexing. The label fuser cleaner is included with the special cartridge required for label applications. Paper types and weights supported - Lexmark X656DE | User Guide - Page 92
X X Labels 3 • Paper • Vinyl Transparencies X X X X 1 Supports 60-90 g/m2 (16-24 lb) paper weights. 2 Maximum of 50 labels requires a special label fuser cleaner which prevents duplexing. The label fuser cleaner is included with the special cartridge required for label applications. - Lexmark X656DE | User Guide - Page 93
items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the printer control panel, press . 4 If you placed the document on the scanner glass - Lexmark X656DE | User Guide - Page 94
left corner. 2 On the home screen, touch Copy, or use the keypad to enter the number of copies. The copy screen appears. 3 Change the copy settings as needed. 4 Touch Copy It. 5 If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next - Lexmark X656DE | User Guide - Page 95
ADF, then adjust the paper guides. 3 On the home screen, touch Copy. 4 Touch Copy from, and then identify the size of the original document. 5 Touch Copy to, and then touch Manual copy settings Copying from one size to another 1 Load an original document faceup, short edge first into the ADF or - Lexmark X656DE | User Guide - Page 96
on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 On the home screen, touch Copy. 4 Touch Copy from, and then identify the size of the original document. 5 Touch Copy to, and then touch Manual Feeder or the tray that contains the paper type you want - Lexmark X656DE | User Guide - Page 97
printer has one paper tray, loaded with letter-size paper. A document that contains letter- and legal-size pages needs to be copied. 1 Load an original document faceup, short edge first into the ADF document size. The factory default setting for Scale is Auto. If you leave Scale set to Auto, the - Lexmark X656DE | User Guide - Page 98
printed on a laser printer, or pages from a magazine or pages (not collated). Collated Not collated By default, Collate is set to On. If you do not want to collate your copies, then change the setting to Off. To turn collation off: 1 Load an original document faceup, short edge first into the ADF - Lexmark X656DE | User Guide - Page 99
these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 On the home screen, touch Copy. 4 Select a duplex setting. 5 Touch Options. 6 Touch Paper Saver. 7 Select the desired output. 8 Touch Print Page Borders if you want a box drawn around each - Lexmark X656DE | User Guide - Page 100
you scan a document on the scanner glass, a set consists of one page. • If you scan multiple pages using the ADF, a set consists of all scanned pages until the ADF becomes empty. • If you scan one page using the ADF, a set consists of one page. For example: 1 Load an original document faceup, short - Lexmark X656DE | User Guide - Page 101
document into the ADF, then adjust the paper guides. 3 From the printer control panel, press . 4 If you placed the document on the scanner glass, then touch Finish the Job to return to the home screen. Placing information on copies Placing the date and time at the top of each page 1 Load an original - Lexmark X656DE | User Guide - Page 102
. The ADF clears all pages in the ADF and cancels the job. Canceling a copy job while copying pages using the setting. The copy screen appears with your new setting displayed. • If the size settings for "Copy from" and "Copy to" are different, the printer automatically adjusts the Scale setting - Lexmark X656DE | User Guide - Page 103
job stacked in sequence when printing multiple copies of the document. The factory default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you want all the copies of each page to remain together, turn Collate off, and your copies will be ordered - Lexmark X656DE | User Guide - Page 104
or holepunch copies. Use the increase or decrease arrows to set how much of a margin you want. If the additional margin message in the "Enter custom text" field. The word you pick will appear, faintly, in large print across each page. Note: A custom overlay can also be created by your system support - Lexmark X656DE | User Guide - Page 105
Image-Use this setting when copying halftone photographs, documents printed on a laser printer, or pages from a magazine or brochures. When should I use Printed Image mode? Use Printed Image mode when copying halftone photographs, graphics such as documents printed on a laser printer, or pages - Lexmark X656DE | User Guide - Page 106
browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Under Default Settings, click E-mail/FTP Settings. 4 Click E-mail Settings. 5 Click Setup E-mail Server. 6 Fill in the fields with the - Lexmark X656DE | User Guide - Page 107
Configuring the e-mail settings 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Click E-mail/FTP Settings. 4 Click E- - Lexmark X656DE | User Guide - Page 108
. Place these items on the scanner glass. 2 If you are loading a document into the ADF, adjust the paper guides. 3 On the home screen, touch E-mail. 4 Touch Search Address Book. 5 Enter the name or part of the name you are searching for, and then touch Search. 6 Touch the name that you want to add - Lexmark X656DE | User Guide - Page 109
a document into the ADF, adjust the paper guides. 3 On the home screen, touch E-mail. 4 Type an e-mail address. 5 Touch Options. 6 Touch Subject. 7 Type the e-mail subject. 8 Touch Done. 9 Touch Message. 10 Type an e-mail message. 11 Touch Done. 12 Touch E-mail It. Changing the output file type - Lexmark X656DE | User Guide - Page 110
) file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer 7 Touch E-mail It. Note: If you selected Encrypted PDF, then enter your password twice. Canceling an e-mail • When using the ADF, touch Cancel Job - Lexmark X656DE | User Guide - Page 111
file. If Multi-page TIFF is turned off in the Settings menu of the Embedded Web Server, then TIFF saves one page in each file. The pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer Content This option tells the printer - Lexmark X656DE | User Guide - Page 112
document into the ADF, then adjust the paper guides. 3 On the home screen, touch Fax. 4 Enter the fax number or a shortcut using the touch screen or keypad. To add recipients, touch Next Number, and then enter the recipient's telephone number or shortcut number, or search the address book. Note: To - Lexmark X656DE | User Guide - Page 113
the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Click Manage Shortcuts. Note: A password may be required. If you do not have an ID and password, get one from your system support person. 4 Click Fax Shortcut Setup - Lexmark X656DE | User Guide - Page 114
. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 Press , and then enter the shortcut number using the keypad. Using the address book Note: If the address book feature is not enabled, then contact your system support person. 1 Load an original document faceup, short - Lexmark X656DE | User Guide - Page 115
addresses. 9 Touch Fax It. Customizing fax settings Changing the fax resolution Adjusting the resolution setting changes the quality of the fax. Settings range from Standard (fastest speed) to Ultra Fine (slowest speed, best quality). 1 Load an original document faceup, short edge first into the ADF - Lexmark X656DE | User Guide - Page 116
junk faxes 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Click Fax Settings. 4 Click Analog Fax Setup. Faxing 116 - Lexmark X656DE | User Guide - Page 117
original documents are still scanning • When using the ADF, touch Cancel Job while Scanning... appears. • When using the scanner glass, touch Cancel Job while Scanning... appears or while Scan the Next Page / Finish the Job appears. Canceling a fax after the original documents have been scanned to - Lexmark X656DE | User Guide - Page 118
certain hours, or when transmission times are cheaper. Note: If the printer is turned off when the delayed fax is scheduled to be sent, the fax is sent the next time the printer is turned on. • Advanced Imaging-Adjusts Background Removal, Contrast, Scan Edge to Edge, Shadow Detail, and Mirror Image - Lexmark X656DE | User Guide - Page 119
know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Click Fax Settings. 4 Click Analog Fax Setup. 5 Click Holding Faxes. 6 Enter a password in the Print Faxes Password box. 7 From the Held Fax Mode menu, select one - Lexmark X656DE | User Guide - Page 120
Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Click Fax Settings. 4 Click Analog Fax Setup. 5 From the Fax Forwarding menu, select one of the following: • Print • Print and - Lexmark X656DE | User Guide - Page 121
and then sent to a color printer. Sending a document to an FTP server is similar to sending a fax. The difference is that you are sending the information over your network instead of over the phone line. Scanning to an FTP address Scanning to an FTP address using the keypad 1 Load an original - Lexmark X656DE | User Guide - Page 122
the Embedded Web Server 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Under Other Settings, click Manage Shortcuts - Lexmark X656DE | User Guide - Page 123
FTP shortcut using the touch screen 1 On the home screen, touch FTP. 2 Type the address of the FTP site. 3 Touch Save as Shortcut. 4 Enter a name for the shortcut and then changes the Sides and Binding settings to match the original document orientation. Binding Tells the printer whether the - Lexmark X656DE | User Guide - Page 124
protects the file contents from unauthorized access • TIFF-Creates multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG. • JPEG-Creates and - Lexmark X656DE | User Guide - Page 125
when sending a document to an FTP site that contains a mixture of text and graphics. • Text/Photo mode is recommended for magazine articles, business graphics, and brochures. When should I use Photo mode? Use Photo mode when the original document is composed mostly of photos printed on a laser - Lexmark X656DE | User Guide - Page 126
computer and then downloading the profile to the printer. Scanning to a computer 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click - Lexmark X656DE | User Guide - Page 127
glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 Insert the flash drive into the USB port on the front of the printer. The Held Jobs screen appears. 4 Touch Scan to USB drive. 5 Select the scan settings. 6 Touch Scan It. Understanding scan profile options Quick - Lexmark X656DE | User Guide - Page 128
file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer Compression This option sets the format used to compress the scanned output file. Default Content This option tells the printer the original document - Lexmark X656DE | User Guide - Page 129
to edge, as a Mirror Image, or as a Negative Image. • Background Removal-Adjusts the white portion of the output. Click the arrow buttons to increase or , business graphics, and brochures. When should I use Photo mode? Use Photo mode when scanning photos printed on a laser printer or taken from a - Lexmark X656DE | User Guide - Page 130
"Storing paper" on page 88. Printing a document 1 Load paper into a tray or feeder. 2 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper. 3 Do one of the following: For Windows users a With a document open, click File ΠPrint. b Click Properties - Lexmark X656DE | User Guide - Page 131
page 73 - "Loading the 2000-sheet tray" on page 76 - "Loading the multipurpose feeder" on page quality problems, Lexmark part number 12A5010 for A4-size transparencies and Lexmark Set the Paper Type to Envelope, and select the envelope size. • Use envelopes designed specifically for laser printers - Lexmark X656DE | User Guide - Page 132
special label fuser cleaner which is included with the special cartridge required for label applications. For more information, see "Ordering supplies" on page 253. For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web - Lexmark X656DE | User Guide - Page 133
other paper handling problems. • Check printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs. Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer Jobs menu. When you send a Repeat print job, the printer prints - Lexmark X656DE | User Guide - Page 134
From the print options or Copies & Pages pop-up menu, choose Job Routing. 3 Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job, also enter a four-digit PIN. 4 Click OK or Print, and then go to the printer to release the job. 5 On the - Lexmark X656DE | User Guide - Page 135
approved for use with the printer. For more information, visit the Lexmark Web site at www.lexmark.com. Notes: • Hi-Speed flash drives must support the Full-speed standard. Flash drives supporting only USB Low-speed capabilities are not supported. • USB devices must support the FAT (File Allocation - Lexmark X656DE | User Guide - Page 136
the print quality test pages to isolate print quality problems. 1 Turn the printer off. 2 Hold down and while turning the printer on. 3 Release the buttons when the screen with the progress bar appears. The printer performs a power-on sequence, and then the Configuration menu appears. 4 Touch the - Lexmark X656DE | User Guide - Page 137
Select a job to cancel. 3 From the keyboard, press Delete. For Macintosh users In Mac OS X version 10.5: 1 From the Apple menu, choose System Preferences. 2 Click Print & Fax, and then double-click the printer icon. 3 From the printer window, select the job to cancel. 4 From the icon bar at the top - Lexmark X656DE | User Guide - Page 138
4 From the printer window, select the job to cancel. 5 From the icon bar at the top of the window, click the Delete icon. Printing 138 - Lexmark X656DE | User Guide - Page 139
Clearing jams Jam error messages appear on the control panel display and include the area of the printer where the jam occurred. When there is more than one jam, the number of jammed pages is displayed. Avoiding jams The following hints can help you avoid jams. Paper tray recommendations • Make sure - Lexmark X656DE | User Guide - Page 140
Open doors and covers and remove trays to access jam locations. To resolve any paper jam message, you must clear all jammed paper from the paper path. The following table lists the jams that can occur and the location of each jam: Jam numbers Area 1 200-202 Printer 2 230-239 Duplex unit 3 240 - Lexmark X656DE | User Guide - Page 141
3 Push the release latch, and then open the front cover. 4 Lift and pull the print cartridge out of the printer. Warning-Potential Damage: Do not touch the photoconductor drum on the underside of the cartridge. Use the cartridge handle whenever you are holding the cartridge. Clearing jams 141 - Lexmark X656DE | User Guide - Page 142
-Potential Damage: Do not leave the cartridge exposed to light for extended periods. Warning-Potential Damage: The jammed paper may be covered with unfused toner which can stain garments and skin. 6 Remove the jammed paper. CAUTION-HOT SURFACE: The inside of the printer might be hot. To reduce the - Lexmark X656DE | User Guide - Page 143
230-239 paper jams 1 Touch Status/Supplies to identify the location of the jam. 2 Pull the standard tray out. 3 Pull down the bottom rear door. 4 Push the tab down. 5 Remove the jammed paper. 6 Close the bottom rear door. 7 Insert the standard tray. 8 Touch Continue. Clearing jams 143 - Lexmark X656DE | User Guide - Page 144
Supplies to identify the location of the jam. 2 Pull the standard tray out. 3 Remove any jammed paper, and then close the tray. 4 Touch Continue. 5 If the jam message persists, then pull out any optional trays. 6 Remove the jammed paper, and then insert the trays. 7 Touch Continue. Clearing jams 144 - Lexmark X656DE | User Guide - Page 145
Status/Supplies to identify the location of the jam. 2 Remove the paper from the multipurpose feeder. 3 Flex the sheets . 4 Load the paper into the multipurpose feeder. 5 Slide the paper guide toward the inside of the tray until it lightly rests against the edge of the paper. 6 Touch - Lexmark X656DE | User Guide - Page 146
feeder up and then out of the printer, and then set it aside. 4 Remove the envelope from the printer. Note: If you cannot remove the envelope, then the print cartridge will have to be removed. For more information, see "200 and 201 paper jams" on page 140. 5 Reinstall the envelope feeder. Make sure - Lexmark X656DE | User Guide - Page 147
283 staple jams 1 Touch Status/Supplies to identify the location of the jam. 2 Press the latch to open the stapler door. 3 Pull the latch of the staple cartridge holder down, and then pull the holder out of the printer. Clearing jams 147 - Lexmark X656DE | User Guide - Page 148
4 Use the metal tab to lift the staple guard, and then remove any loose staples. 5 Close the staple guard. 6 Press down on the staple guard until it snaps into place. Clearing jams 148 - Lexmark X656DE | User Guide - Page 149
unit until the cartridge holder clicks into place. 8 Close the stapler door. 290-294 paper jams 1 Remove all original documents from the ADF. 2 Open the ADF cover, and then remove any jammed paper. 3 Close the ADF cover. 4 Open the scanner cover, and then remove any jammed pages. Clearing jams 149 - Lexmark X656DE | User Guide - Page 150
5 Open the bottom ADF door, and then remove any jammed pages. 6 Close the bottom ADF door and scanner cover. 7 Touch Restart Job. Clearing jams 150 - Lexmark X656DE | User Guide - Page 151
A number of menus are available to make it easy for you to change printer settings. To access the menus, touch on the home screen. Paper Menu Reports Network/Ports Default Source Paper Size/Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types - Lexmark X656DE | User Guide - Page 152
size loaded in each tray Notes: • A4 is the international factory default setting. Letter is the US factory default setting. • For trays with automatic size sensing, only the size detected by the hardware appears. • Use this menu item to configure automatic tray linking. If the same size and type of - Lexmark X656DE | User Guide - Page 153
in the multipurpose feeder Notes: • From the Paper menu, Configure MP must be set to Cassette in order for MP Feeder Size to appear as a menu item. • A4 is the international factory default setting. Letter is the US factory default setting. • The multipurpose feeder does not automatically sense - Lexmark X656DE | User Guide - Page 154
the size of the paper being manually loaded Note: A4 is the international factory default setting. Letter is the US factory default setting. 1 Appears only if Tray Size Sensing is turned off. Note: Only installed trays, drawers, and feeders are listed in this menu. Understanding printer menus 154 - Lexmark X656DE | User Guide - Page 155
and feeders are listed in this menu. Configure MP menu Menu item Configure MP Cassette Manual First Description Determines when the printer selects paper from the multipurpose feeder Notes: • Cassette is the factory default setting. • The Cassette setting configures the multipurpose feeder as an - Lexmark X656DE | User Guide - Page 156
Notes: • All Listed is the factory default setting. All available substitutions are allowed. • The Off setting indicates no size substitutions are allowed. • Setting a substitution lets the job print without a Change Paper message appearing. Paper Texture menu Menu item Plain Texture Smooth Normal - Lexmark X656DE | User Guide - Page 157
Menu item Recycled factory default setting. Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting. Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting. Understanding printer - Lexmark X656DE | User Guide - Page 158
of the paper loaded in a specific tray Note: Rough is the factory default setting. Specifies the relative texture of the custom paper loaded in a specific tray Note: Normal is the factory default setting. Paper Weight menu Menu item Plain Weight Light Normal Heavy Card Stock Weight Light Normal - Lexmark X656DE | User Guide - Page 159
Menu item Bond Weight Light Normal Heavy Envelope Weight Light factory default setting. Specifies the relative weight of the custom paper type loaded in a specific tray Notes: • Normal is the factory default setting. • Settings appear only if the custom type is supported. Understanding printer - Lexmark X656DE | User Guide - Page 160
menu Menu item Description Card Stock Loading Duplex Off Determines whether 2-sided printing occurs for all jobs that specify Card Stock as the paper type Note: Off is the factory default setting : Off is the factory default setting. Notes: • Duplex sets the printer default to 2-sided printing - Lexmark X656DE | User Guide - Page 161
default setting. • The custom media type must be supported by the selected tray or multipurpose feeder in order to print from that source. Custom Names menu Menu item Custom Name Definition Specify a custom name for a paper type. This name replaces a Custom Type name in the printer - Lexmark X656DE | User Guide - Page 162
as support for duplex printing and printing multiple pages on one sheet. Menu item Units of Measure Inches Millimeters Description Identifies the units of measure Notes: • Inches is the US factory default setting. • Millimeters is the international factory default setting. Understanding printer - Lexmark X656DE | User Guide - Page 163
Long Edge Bin Setup menu Menu Item Output Bin Standard Bin Bin Description Sets the portrait width Notes: • If the width exceeds the maximum, the printer uses the maximum width allowed. • 8.5 inches is the US factory default setting. Inches can be increased in 0.01-inch increments. • 216 mm - Lexmark X656DE | User Guide - Page 164
for each supported paper type Available selections for each type are: Disabled Standard Bin Bin Note: Standard Bin is the factory default setting. Reports menu Note: When you select a menu item from the Reports menu, the indicated report prints. Menu item Menu Settings Page Device Statistics - Lexmark X656DE | User Guide - Page 165
Fax Shortcuts FTP Shortcuts Profiles List NetWare Setup Page Print Fonts Print Directory Description Prints a report containing information about the network printer settings, such as the TCP/IP address information Note: This menu item appears only for network printers or printers connected - Lexmark X656DE | User Guide - Page 166
communication following the conventions defined by the NPA protocol Notes: • Auto is the factory default setting. • Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated. Understanding printer menus 166 - Lexmark X656DE | User Guide - Page 167
Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated. Mac Binary PS On Off Auto Sets the printer to process Macintosh binary PostScript print jobs Notes: • Auto is the factory default setting. • The Off setting - Lexmark X656DE | User Guide - Page 168
default setting. Specifies server information Notes: • The message boxes have a limitation of 512 characters. • None is the factory default setting for Device-Initiated E-mail and User-Initiated E-mail. Network Reports menu This menu is available from the Network/Ports menu: Understanding printer - Lexmark X656DE | User Guide - Page 169
as 10. Allows the printer to print a banner page Note: Off is the factory default setting. TCP/IP menu Use the following menu items to view or set the TCP/IP information. Note: This menu is available only for network models or printers attached to print servers. This menu is available from the - Lexmark X656DE | User Guide - Page 170
is the factory default setting. Specifies the BOOTP address assignment setting Note: On is the factory default setting. Specifies the Zero Configuration Networking setting Note: Yes is the factory default setting. Enables the built-in FTP server, which allows you to send files to the printer using - Lexmark X656DE | User Guide - Page 171
IPv6 address configuration entries provided by a router Note: On is the factory default setting. Lets you view the current setting Note: These settings can be changed only from the Embedded Web Server. Enables DHCPv6 in the printer Note: On is the factory default setting. Wireless menu Use - Lexmark X656DE | User Guide - Page 172
ΠAppleTalk Menu item Activate On Off View Name View Address Set Zone Description Activates AppleTalk support Note: On is the factory default setting. Shows the assigned AppleTalk name Note: The name can be changed only from the Embedded Web Server. Shows - Lexmark X656DE | User Guide - Page 173
communication following the conventions defined by the NPA protocol Notes: • Auto is the factory default setting. • Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated. Understanding printer menus 173 - Lexmark X656DE | User Guide - Page 174
network buffers. • Changing this setting from the printer control panel and then exiting the menus causes the printer to restart. The menu selection is updated. Job Buffering Off On Auto Temporarily stores jobs on the printer hard disk before printing Notes: • Off is the factory default setting - Lexmark X656DE | User Guide - Page 175
the conventions defined by the NPA protocol Notes: • Auto is the factory default setting. • Changing this setting from the printer control panel and then exiting themenus causes the printer to restart. The menu selection is updated. Sets the size of the parallel input buffer Notes: • Auto is the - Lexmark X656DE | User Guide - Page 176
Mode 2 On Off Mac Binary PS On Off Auto Parallel With ENA ENA Address ENA Netmask ENA Gateway Description Temporarily stores jobs on the printer hard disk before printing Notes: • Off is the factory default setting. • The Off setting does not buffer print jobs to the printer hard disk. • The On - Lexmark X656DE | User Guide - Page 177
. • Changing this setting from the printer control panel and then exiting themenus causes the printer to restart. The menu selection is updated. Serial Buffer Disabled Auto 3K to Sets the size of the serial input buffer Notes: • Auto is the factory default setting. • The - Lexmark X656DE | User Guide - Page 178
from another input port. • Changing this setting from the printer control panel and then exiting themenus causes the printer to restart. The menu selection is updated. Selects the hardware and software handshaking settings for the serial port Notes: • DTR is the factory default setting. • DTR/DSR is - Lexmark X656DE | User Guide - Page 179
factory default setting. 0 indicates the printer does not impose a lockout time. • "Login timeout" specifies how long the printer remains idle on the Home screen before automatically logging the user off. Settings range from 1-900 seconds. 300 seconds is the factory default setting. Understanding - Lexmark X656DE | User Guide - Page 180
Limits the number of times an invalid PIN can be entered Notes: • Off is the default setting. • This menu item appears only if a printer hard disk is installed. • Once a limit is reached, the jobs for that user name and that PIN are deleted. Limits the amount of time a confidential job stays in - Lexmark X656DE | User Guide - Page 181
disk. All permanent data on the printer hard disk is preserved, such as downloaded fonts, macros, and held jobs. Notes: • This menu item appears only if a formatted, non-defective printer hard disk is installed. • Single pass is the default setting. • Highly confidential information should be wiped - Lexmark X656DE | User Guide - Page 182
such as downloaded fonts, macros, and held jobs. Both manual and scheduled wiping allow the file system to reuse marked disk space without first having to wipe it. Notes: • This menu item appears only if a formatted, non-defective printer hard disk is installed. • Single pass is the default setting - Lexmark X656DE | User Guide - Page 183
Daylight Saving Time associated with the Time Zone setting. Enables Network Time Protocol, which synchronizes the clocks of devices on a network Note: On is the factory default setting. Settings menu General Settings menu Menu item Display Language English Francais Deutsch Italiano Espanol - Lexmark X656DE | User Guide - Page 184
Menu item Eco-Mode Off Energy Energy/Paper Paper ADF Loaded Beep Enabled Disabled Quiet Mode Off On Run Initial setup Yes No Description Minimizes the use of energy, paper, or specialty media Notes: • Off is the factory default setting. Off resets the printer to its factory default settings. • The - Lexmark X656DE | User Guide - Page 185
Menu item Keyboard Keyboard Type English Francais Francais printer factory default measurements. The default is determined by the country/region selection in the initial setup wizard. Specifies a valid port range for printers behind a port blocking firewall. The valid ports are specified by two sets - Lexmark X656DE | User Guide - Page 186
Zero Configuration Name Cartridge Level Custom Text Notes: • IP Address is the factory default setting for Left side. • Date/Time is the factory default setting for Right side. • Off is the factory default setting for Display When Supply Registers. • Default is the factory default setting for - Lexmark X656DE | User Guide - Page 187
can be removed. Available selections for each button are: Display Do Not Display Formats the printer date Formats the printer time Specifies the brightness of the printer control panel screen Sets the copies from the scanner glass to only one page at a time Note: Off is the factory default setting - Lexmark X656DE | User Guide - Page 188
job must be rescanned if any pages jam. • If Page level is selected, rescan from the jammed page forward. Specifies the number of seconds between Embedded Web Server refreshes Note: 120 seconds is the factory default setting. Specifies a contact name for the printer Note: The contact name will be - Lexmark X656DE | User Guide - Page 189
require unavailable resources and continues to print other jobs in the print queue Notes: • 30 seconds is the factory default setting. • This menu item appears only when a printer hard disk is installed. Specifies the number of minutes of inactivity before the system enters a lower power state Note - Lexmark X656DE | User Guide - Page 190
of time in seconds the printer waits to receive an end-of-job message before canceling the remainder of the print job Notes: • 90 seconds is the factory default setting. • When the timer expires, any partially printed page still in the printer is printed, and then the printer checks to see if any - Lexmark X656DE | User Guide - Page 191
Restore is the factory default setting. Do Not Restore keeps the user-defined settings. • Restore returns all printer settings to the factory default settings except Network/Ports menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are - Lexmark X656DE | User Guide - Page 192
B5 Book Original Auto Size Sense Mixed Letter/Legal Copy To Source Tray Single Sheet Feeder Multi Sheet Feeder Auto Size Match Transparency Separators On Off Description Sets two or four sheets of an original document together on the same page Note: Off is the factory default setting. Specifies - Lexmark X656DE | User Guide - Page 193
default setting for Top left. • "All pages" is the factory default setting for Print on. Specifies header/footer information for the middle of the page Notes: • Off is the factory default setting for Top middle. • "All pages" is the factory default setting for Print on. Understanding printer - Lexmark X656DE | User Guide - Page 194
setting for Bottom left. • "All pages" is the factory default setting for Print on. Specifies header/footer information for the bottom middle of the page Notes: • Off is the factory default setting for Bottom middle. • "All pages" is the factory default setting for Print on. Understanding printer - Lexmark X656DE | User Guide - Page 195
Save as Shortcut On Off Background Removal -4 to +4 Auto Center On Off Description Specifies header/footer information for the bottom right of the page Notes: • Off is the factory default setting for Bottom right. • "All pages" is the factory default setting for Print on. Specifies overlay text - Lexmark X656DE | User Guide - Page 196
on a copy Note: 3 is the factory default setting. Creates a sample copy of the original document Note: Off is the factory default setting. Fax Settings menu Fax Mode (Analog Fax Setup) menu Analog Fax Setup mode sends the fax job by way of a telephone line. Understanding printer menus 196 - Lexmark X656DE | User Guide - Page 197
All send Description Configures the fax cover page Note: Off is the factory default setting for all Fax Cover Page options. Specifies the name of the fax within the printer Specifies a number associated with the fax Specifies how the fax is identified Sets the printer to fax manually only, which - Lexmark X656DE | User Guide - Page 198
) A6 JIS B5 Book Original Auto Size Sense Mixed Letter/Legal Description Specifies whether the printer may cancel fax jobs Note: If Cancel Faxes is not enabled, it will not appear as an option. Specifies type of caller ID being used Note: FSK is the factory default setting. Specifies the direction - Lexmark X656DE | User Guide - Page 199
to a specified number Note: 5 is the factory default setting. Specifies the number of minutes between redials Enables switchboard blind dialing without a dial tone Enables Error Correction Mode for fax jobs Lets you send faxes by scanning at the printer Allows driver to fax jobs to be sent by the - Lexmark X656DE | User Guide - Page 200
jobs Adjusts the amount of background visible on a copy Note: 0 is the factory default setting. Lets you automatically center the fax on the page Note: Off is the factory default setting. Specifies which color to drop during faxing, and how much to increase or decrease the dropout Notes: • None is - Lexmark X656DE | User Guide - Page 201
Settings Menu item Enable Fax Receive On Off Rings to Answer 1-25 Auto Reduction On Off Paper Source Auto Tray Multi-Purpose Feeder Output Bin Standard Bin Bin 1 Sides (Duplex) On Off Fax Footer On Off Description Allows fax jobs to be received by the printer Note: On is the factory default - Lexmark X656DE | User Guide - Page 202
Block No Name Fax On Off Banned Fax List Holding Faxes Held Fax Mode Off Always On Manual Scheduled Fax Holding Schedule Staple On Off Fax Log Settings Menu item Transmission Log Print log Do not print log Print only for error Receive Error Log Print Never Print on Error Description Specifies the - Lexmark X656DE | User Guide - Page 203
On turns the speaker on. Controls the volume setting Note: High is the factory default setting. Controls the fax speaker ringer volume Note: On is the factory default setting. Description Answers calls with a one-ring pattern Note: On is the factory default setting. Understanding printer menus 203 - Lexmark X656DE | User Guide - Page 204
with a triple-ring pattern Note: On is the factory default setting. Fax Mode (Fax Server Setup) menu Fax Server mode sends the fax job to a fax server for transmission. Fax Server Setup Menu item To Format Reply Address Subject Message Primary SMTP Gateway Secondary SMTP Gateway Image Format PDF - Lexmark X656DE | User Guide - Page 205
with one file for each page of the job. Notes: • On is the factory default setting. • This menu item applies to all scan functions. Enables analog fax receive Note: Off is the factory default setting. E-mail Settings menu Menu item E-mail Server Setup Subject Message Description Specifies e-mail - Lexmark X656DE | User Guide - Page 206
Menu item E-mail Server Setup Send me a copy Never appears On by default Off by default Always On E-mail Server Setup Max e-mail size 0-65535 KB E-mail Server Setup Size Error Message E-mail Server Setup Limit destinations E-mail Server Setup Web Link Setup Server Login Password Path Base file name - Lexmark X656DE | User Guide - Page 207
size of the document that is being scanned Note: Letter is the US factory default setting. A4 is the international factory default setting. Specifies how the text and graphics are oriented on the page Notes: • Off is the factory default setting. • Long edge assumes binding along the long edge of the - Lexmark X656DE | User Guide - Page 208
files are created with one file for each page of the job. Notes: • On is the factory default setting. • This menu item applies to all scan functions. Specifies whether the transmission log prints Note: "Print log" is the factory default setting. Specifies a paper source for printing e-mail logs Note - Lexmark X656DE | User Guide - Page 209
On Off Description Lets you save e-mail addresses as shortcuts Notes: • Off is the factory default setting. • When set to Off, the Save as Shortcut button 0 is the factory default setting. Lets you automatically center the copy on the page Note: Off is the factory default setting. Specifies which - Lexmark X656DE | User Guide - Page 210
default setting. Specifies how many dots per inch are scanned Note: 150 dpi is the factory default setting. Lightens or darkens the output Note: 5 is the factory default setting. Specifies the orientation of the scanned image Note: Portrait is the factory default setting. Understanding printer - Lexmark X656DE | User Guide - Page 211
. For a multiple-page scan to FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job. Notes: • On is the factory default setting. • This menu item applies to all scan functions. Understanding printer menus 211 - Lexmark X656DE | User Guide - Page 212
is the factory default setting. Enables shortcut creation for FTP addresses Note: On is the factory default setting. Adjusts the amount of background visible on a copy Note: 0 is the factory default setting. Lets you automatically center the copy on the page Note: Off is the factory default setting - Lexmark X656DE | User Guide - Page 213
Scan Settings Menu item Format PDF (.pdf) Secure PDF TIFF (.tif) JPEG (.jpg) XPS (.xps) PDF Version 1.2-1.6 Content Text/Photo Photograph Text Color Gray Color Description Specifies the contrast of the output Note: "Best for content" is the factory default setting. Creates a mirror image of the - Lexmark X656DE | User Guide - Page 214
size of the document that is being scanned Note: Letter is the US factory default setting. A4 is the international factory default setting. Specifies how the text and graphics are oriented on the page Notes: • Off is the factory default setting. • Long edge assumes binding along the long edge of the - Lexmark X656DE | User Guide - Page 215
file for each page of the job. Notes: • On is the factory default setting. • This menu item applies to all scan functions. Enables the Text/Photo mode to have smaller file sizes by using 1-bit images when Color is set to Off Note: 8 bit is the factory default setting. Lets you enter a base file name - Lexmark X656DE | User Guide - Page 216
the paper source selected to supply paper for the printer to print from the flash drive Stacks the pages of a print job in sequence when printing multiple copies Notes: • Off is the factory default setting. No pages will be collated. • The On setting stacks the print job sequentially. Understanding - Lexmark X656DE | User Guide - Page 217
is the factory default setting. • Positioning depends on the number of images and whether the images are in portrait or landscape orientation. Places a sheet of paper between pages, copies, or jobs based on the value selected Note: None is the factory default setting. Understanding printer menus 217 - Lexmark X656DE | User Guide - Page 218
Manual Feeder Envelope Feeder Blank Pages Do Not Print Print Print Settings Setup menu Menu item Printer Language PCL Emulation PS Emulation Job Waiting On Off Description Specifies a paper source Specifies whether blank pages are inserted in a print job Note: Do Not Print is the factory default - Lexmark X656DE | User Guide - Page 219
• RAM is the factory default setting. • Storing downloads in flash memory or on a printer hard disk places them in permanent storage. Downloads remain in flash memory or on the printer hard disk even when the printer is turned off. • Storing downloads in RAM is temporary. • This menu appears only if - Lexmark X656DE | User Guide - Page 220
Notes: • Off is the factory default setting. Off sets the printer to retain the downloads only until memory is needed. Downloads are deleted in order to process print jobs. • The On setting retains the downloads during language changes and printer resets. If the printer runs out of memory, 38 - Lexmark X656DE | User Guide - Page 221
source for separator sheets Notes: • Tray 1 (standard tray) is the factory default setting. • From the Paper menu, Configure MP must be set to Cassette in order for Multi-Purpose Feeder to appear as a menu setting. Specifies that multiple-page images be printed on one side of a sheet of paper Notes - Lexmark X656DE | User Guide - Page 222
Off is the factory default setting. No pages are offset during the print job. • Between Jobs offsets each print job. • Between Copies offsets each copy of a print job. Description Specifies the printed output resolution Note: 600 dpi is the factory default setting. The printer driver default is 1200 - Lexmark X656DE | User Guide - Page 223
is the factory default setting. • To set Enhance Fine Lines using the Embedded Web Server, type the network printer IP address in a browser window. Adjusts the gray value of printed output Note: Auto is the factory default setting. Adjusts or darkens printed output and conserves toner Notes: • 0 is - Lexmark X656DE | User Guide - Page 224
control codes are not executed. • To exit or deactivate Hex Trace, turn the printer off or reset the printer. Provides an estimate of the percentage coverage of black on a page. The estimate is printed on a separate page at the end of each print job. Note: Off is the factory default setting. Adjusts - Lexmark X656DE | User Guide - Page 225
a page containing the PostScript error Note: Off is the factory default setting. Establishes the font search order Notes: • Resident is the factory default setting. • A formatted flash memory option card or printer hard disk must be installed in the printer and operating properly for this menu item - Lexmark X656DE | User Guide - Page 226
the US factory default setting. 64 is the international default setting. • The printer sets the amount of space between each line based on the Lines per Page, Paper Size, and Orientation settings. Select the desired Paper Size and Orientation before setting Lines per Page. Sets the printer to print - Lexmark X656DE | User Guide - Page 227
= 21 Env Default = 6 MPaper Default = 2 MEnv Default = 3 Tray Renumber Restore Defaults Yes No Description Configures the printer to work with printer software or programs that use different source assignments for trays, drawers, and feeders Notes: • Off is the factory default setting. • None is - Lexmark X656DE | User Guide - Page 228
can be increased in 1% increments. Sets the page orientation for HTML documents Note: Portrait is the factory default setting. Sets the page margin for HTML documents Notes: • 19 mm is the factory default setting. • Margin size can be increased in 1-mm increments. Understanding printer menus 228 - Lexmark X656DE | User Guide - Page 229
markup errors Note: Off is the factory default setting. Help menu The Help menu consists of Help pages that are stored in the printer as PDFs. They contain reference information about using the printer and performing tasks. You may select to print each one individually, or select Print all guides - Lexmark X656DE | User Guide - Page 230
guides Copy guide E-mail guide Fax guide FTP guide Information guide Print defects guide Supplies guide Description Prints all the guides Provides information about making copies and changing settings Provides information about sending e-mails using addresses, shortcut numbers, or the address book - Lexmark X656DE | User Guide - Page 231
Understanding printer messages List of status and error messages Answering The printer is answering a fax call. Wait for the message to clear. Busy Wait for the message to clear. Call complete A fax call is completed. Wait for the message to clear. Change to is a tray or feeder, and - Lexmark X656DE | User Guide - Page 232
currently stored on the disk. Disk Full - Scan Job Canceled The scan job canceled or stopped due to insufficient printer hard disk space. Touch Continue to clear the message. Fax failed The fax failed to be sent. Wait for the message to clear. Fax memory full There is not enough memory to send the - Lexmark X656DE | User Guide - Page 233
Continue to clear the message. • Turn the printer off and then back on to reset the printer. If the message appears again, then contact your system support person. Fax server 'To Format' not set up. Contact system administrator. The printer is in Fax Server mode, but the Fax Server setup has not - Lexmark X656DE | User Guide - Page 234
• Cancel the current job. Invalid PIN Enter a valid PIN. Job stored for delayed transmission The scanning completed for a delayed send fax job. Wait for the message to clear. Line busy A fax number is dialed, but the fax line is busy. Wait for the message to clear. Understanding printer messages 234 - Lexmark X656DE | User Guide - Page 235
memory to print the fax job. Touch Continue to clear the message without printing. Held faxes will attempt to print after the printer has been restarted. Network/Network The printer is connected to the network. Network indicates that the printer is using the standard network port built into the - Lexmark X656DE | User Guide - Page 236
power cord to a properly grounded outlet. 6 Restart the printer. If the error occurs again: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the specified bin. 4 Contact Customer Support. • Touch Continue to clear the message and print without using the specified bin - Lexmark X656DE | User Guide - Page 237
. Receiving page The printer receives page of the fax job, where is the number of the page received. Wait for the message to clear. Remove packaging material, check Remove any remaining packaging material from the specified location. Remove paper from Remove the - Lexmark X656DE | User Guide - Page 238
job is not canceled. Successfully scanned pages go to their destination: copy, fax, e-mail, or FTP. • Touch Restart job if job recovery is active. The message clears. A new scan job containing the same parameters as the previous job starts. Replace wiper Replace the fuser wiper, or try one or more - Lexmark X656DE | User Guide - Page 239
fax status message appears. It remains until the clock is set. SMTP server not set up. Contact system administrator. An error occurred on the SMTP server, or the SMTP server is not configured properly. Touch Continue to clear the message. If the message appears again, contact your system support - Lexmark X656DE | User Guide - Page 240
link. Waiting for redial The printer is waiting to redial the fax number. Wait for the message to clear. 30 Invalid refill, change cartridge Remove the print cartridge, and then install a supported one. 31 Replace defective cartridge Remove the defective print cartridge, and then install a new one - Lexmark X656DE | User Guide - Page 241
the confidential or held jobs on the printer hard disk. Touch Continue to clear the message. 38 Memory full Try one or more of the following: • Touch Continue to clear the message. • Cancel the current print job. • Install additional printer memory. 39 Complex page, some data may not have printed - Lexmark X656DE | User Guide - Page 242
require replacing. 54 Network software error is the number of the network connection. Try one or more of the following: • Touch Continue to continue printing. • Turn the printer off and then back on to reset the printer. • Upgrade (flash) the network firmware in the printer or print server - Lexmark X656DE | User Guide - Page 243
then back on to reset the printer. 54 Standard network software error Try one or more of the following: • Touch Continue to continue printing. • Turn the printer off and then back on to reset the printer. • Upgrade (flash) the network firmware in the printer or print server. 55 Unsupported option in - Lexmark X656DE | User Guide - Page 244
USB Buffer menu item is not set to Disabled. 57 Configuration change, held jobs were not restored Since the time the jobs were stored on the printer hard disk something has changed in the printer to invalidate the held jobs. Possible changes include: • The printer firmware has been updated. • Paper - Lexmark X656DE | User Guide - Page 245
without using the specified tray. 61 Remove defective disk Try one or more of the following: • Touch Continue to clear the message and continue printing. • Install a different printer hard disk before performing any operations that require a printer hard disk. Understanding printer messages 245 - Lexmark X656DE | User Guide - Page 246
, the hard disk may be defective and require replacing. 80 Routine maintenance needed The printer needs to have routine maintenance done. Order a maintenance kit, which contains all the items necessary to replace the pick rollers, the charge roll, the transfer roller, and the fuser. 88 Cartridge low - Lexmark X656DE | User Guide - Page 247
the previous job starts. 293.02 Flatbed Cover Open Close the scanner cover. 840.01 Scanner Disabled This message indicates that the scanner has been disabled by the system support person. 841-846 Scanner Service Error 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Check all - Lexmark X656DE | User Guide - Page 248
Emulation error, load emulation option The printer automatically clears the message in 30 seconds and then disables the download emulator on the firmware card. To fix this, download the correct download emulator version from the Lexmark Web site at www.lexmark.com. Understanding printer messages 248 - Lexmark X656DE | User Guide - Page 249
exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables to the printer before proceeding. 2 Remove paper from the cloth to clean the interior may cause damage to your printer. 5 Make sure the paper support and standard exit bin are dry before beginning a new - Lexmark X656DE | User Guide - Page 250
with the progress bar appears. The printer performs a power-on sequence, and then the Configuration menu appears. 5 Touch the down arrow until Scanner Manual Registration appears. 6 Touch Scanner Manual Registration. 7 Touch Print Quick Test to print a registration page. 8 Choose the section of the - Lexmark X656DE | User Guide - Page 251
Adjust and Top Margin settings. e Touch Submit. f Touch Copy Quick Test and compare the new copy to the original. Repeat the ADF alignment steps until the position on the page of the Quick Test copy closely matches the original. 9 Touch Back. 10 Touch Exit Configuration. Maintaining the printer 251 - Lexmark X656DE | User Guide - Page 252
on the home screen, then print a menu settings page to review the status of the supplies. Checking the status of supplies from a network computer Note: The computer must be connected to the same network as the printer. 1 Type the printer IP address into the address field of your Web browser. Note - Lexmark X656DE | User Guide - Page 253
the Lexmark Web Site at www.lexmark.com or contact the place where you purchased the printer. Note: All life estimates for printer supplies assume printing on letter- or A4-size plain paper. Ordering print cartridges When 88 Cartridge low appears or when the print becomes faded: 1 Remove the print - Lexmark X656DE | User Guide - Page 254
of paper may require more frequent replacement of the maintenance kit. The charge roll, fuser, pick rollers, and transfer roller can also be individually ordered and replaced as necessary. • To check the fuser type (T1 or T2) installed in the printer, remove the print cartridge to view the label on - Lexmark X656DE | User Guide - Page 255
your specific printer. Part name ADF Maintenance kit Part number 40X4769 Ordering a transfer roller When toner smudges appear on the front or back of printed pages, order a replacement transfer roller. Part name Transfer roll assembly Part number 40X1886 Ordering charge rolls When toner fog or - Lexmark X656DE | User Guide - Page 256
Ordering ADF replacement parts Order ADF replacement parts if you experience problems with paper double-feeding or failing to feed through the automatic document feeder. Part name ADF pick assembly ADF separator roll Part number 3017345 3017348 Ordering staple cartridges When Staples Low or - Lexmark X656DE | User Guide - Page 257
. • Disconnect all cords and cables from the printer before moving it. • Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the same time. Notes: - Remove all printer options before moving the printer. - Use the handholds located on both - Lexmark X656DE | User Guide - Page 258
1 Right Side 20 cm (8 in.) 2 Left Side 31 cm (12 in.) 3 Front 51 cm (20 in.) 4 Rear 20 cm (8 in.) 5 Top 31 cm (12 in.) Shipping the printer When shipping the printer, use the original packaging or call the place of purchase for a relocation kit. Maintaining the printer 258 - Lexmark X656DE | User Guide - Page 259
the Embedded Web Server, you can view paper tray settings, the level of toner in the print cartridge, the percentage of life remaining in the maintenance kit, and capacity measurements of certain printer parts. To view the device status: 1 Type the printer IP address in the address field of your - Lexmark X656DE | User Guide - Page 260
the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Under Other Settings, click E-mail Alert Setup. 4 Select the items for notification, and type in the e-mail addresses. 5 Click Submit. Note: See your system support - Lexmark X656DE | User Guide - Page 261
see "Printing a menu settings page" on page 46. Warning-Potential Damage: Restoring factory defaults returns most printer settings to the original factory default setting. Exceptions include the display language, custom sizes and messages, and Network/Port menu settings. All downloads stored in RAM - Lexmark X656DE | User Guide - Page 262
4 Touch General Settings. 5 Touch the down arrow until Factory Defaults appears. 6 Touch the left or right arrow until Restore Now appears. 7 Touch Submit. 8 Touch . Administrative support 262 - Lexmark X656DE | User Guide - Page 263
the printer icon. The Print dialog appears. 3 Select Print as image. 4 Click OK. Error message about reading USB drive appears Make sure the USB drive is supported. For information regarding tested and approved USB flash memory devices, visit the Lexmark Web site at www.lexmark.com. Troubleshooting - Lexmark X656DE | User Guide - Page 264
status is Not Connected, check the network cables, and then try printing the network setup page again. Contact your system support person to make sure the network is functioning correctly. Copies of the printer software are also available on the Lexmark Web site at www.lexmark.com. MAKE SURE YOU ARE - Lexmark X656DE | User Guide - Page 265
, the number and complexity of images, and the number of pages in the job. CHANGE THE PAGE PROTECT SETTING TO OFF 1 Make sure the printer is on and Ready appears. 2 On the home screen, touch . 3 Touch Settings. 4 Touch General Settings. 5 Touch the down arrow until Print Recovery appears. 6 Touch - Lexmark X656DE | User Guide - Page 266
job. MAKE SURE THE PRINTER HAS ENOUGH MEMORY Add printer memory or an optional hard disk. Unexpected page breaks occur INCREASE THE PRINT TIMEOUT VALUE 1 Make sure the printer is on and Ready appears. 2 On the home screen, touch . 3 Touch Settings. 4 Touch General Settings. 5 Touch the down arrow - Lexmark X656DE | User Guide - Page 267
8 Touch Submit. 9 Touch . Solving copy problems Copier does not respond These are possible solutions. Try one or more of the following: CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. CHECK THE POWER Make sure the printer is plugged in, the power is on, and Ready appears. Scanner unit - Lexmark X656DE | User Guide - Page 268
THE TONER MAY BE LOW When 88 Cartridge low appears or when the print becomes faded, replace the print cartridge. THE SCANNER GLASS MAY BE DIRTY Clean the scanner glass with a clean, lint-free cloth dampened with water. For more information, see "Cleaning the scanner glass" on page 249. THE COPY IS - Lexmark X656DE | User Guide - Page 269
the printer control panel, check the Paper Size setting from the Paper menu. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Print Properties. • For Macintosh users, specify the size from the Page Setup dialog. Solving scanner problems - Lexmark X656DE | User Guide - Page 270
programs not being used. THE SCAN RESOLUTION MAY BE SET TOO HIGH Select a lower scan resolution. Poor scanned image quality These are possible solutions. Try one or more of the following: CHECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. THE SCANNER GLASS MAY BE DIRTY Clean the scanner - Lexmark X656DE | User Guide - Page 271
the computer and the printer. Solving fax problems Caller ID is not shown Contact your telecommunications company to verify that your telephone line is subscribed to the caller ID service. If your region supports multiple caller ID patterns, you may have to change the default setting. There are two - Lexmark X656DE | User Guide - Page 272
printer to that wall jack. REVIEW THIS DIGITAL PHONE SERVICE CHECKLIST The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone services support analog use. For more information, contact your DSL provider. • If you are using a PBX telephone service - Lexmark X656DE | User Guide - Page 273
service, then keep the Ring Delay setting at 4. 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Click Fax Settings - Lexmark X656DE | User Guide - Page 274
print, replace the cartridge. MAKE SURE THE FAX TRANSMISSION SPEED IS NOT SET TOO HIGH Decrease the incoming fax transmission speed: 1 Type the printer IP address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and - Lexmark X656DE | User Guide - Page 275
the option, or go to www.lexmark.com/publications to view the option instruction sheet. MAKE SURE THE OPTION IS SELECTED From the computer you are printing from, select the option. For more information, see "Updating available options in the printer driver" on page 48. Paper trays These are possible - Lexmark X656DE | User Guide - Page 276
RESET THE PRINTER Turn the printer off, wait about 10 seconds, and then turn the printer on. MAKE SURE THE PAPER TRAY IS INSTALLED CORRECTLY If the paper tray is listed on the menu settings page, but paper jams when it enters or exits the tray, then it may not be properly installed. Reinstall the - Lexmark X656DE | User Guide - Page 277
feeder, or go to www.lexmark.com/publications to view the envelope feeder instruction sheet. Output options If the high capacity output expander, 4-bin mailbox, or StapleSmart finisher is listed on the menu settings page, but paper jams when it exits the printer or enters the output option, then - Lexmark X656DE | User Guide - Page 278
paper from the entire paper path, and then touch Continue. Page that jammed does not reprint after you clear the jam TURN ON JAM RECOVERY In the Setup menu, Jam Recovery is set to Off. Set Jam Recovery to Auto or On: 1 Make sure the printer is on and Ready appears. 2 On the home screen - Lexmark X656DE | User Guide - Page 279
and make sure the packing material is properly removed. Reinstall the print cartridge. THE TONER MAY BE LOW When 88 Cartridge low appears, order a new print cartridge. If the problem continues, the printer may need to be serviced. For more information, contact Customer Support. Troubleshooting 279 - Lexmark X656DE | User Guide - Page 280
printer control panel, check the Paper Size setting from the Paper menu. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Print Properties. • For Macintosh users, specify the size from the Page Setup dialog. Ghost images Troubleshooting - Lexmark X656DE | User Guide - Page 281
dialog. Gray background CHECK THE TONER DARKNESS SETTING Select a lighter Toner Darkness setting: • From the printer control panel, change the setting from the Quality menu. • For Windows users, change the setting from Print Properties. • For Macintosh users, change the setting from the Print dialog - Lexmark X656DE | User Guide - Page 282
printer control panel, check the Paper Size setting from the Paper menu. 2 Before sending the job to print, specify the correct size setting: • For Windows users, specify the size from Print Properties. • For Macintosh users, specify the size from the Page until you use it. Troubleshooting 282 - Lexmark X656DE | User Guide - Page 283
paper with rough finishes. THE TONER MAY BE LOW When 88 Cartridge low appears or when the print becomes faded, replace the print cartridge. THE FUSER MAY BE WORN OR DEFECTIVE Replace the fuser. Repeating defects REPEATING MARKS OCCUR EVENLY DOWN THE PAGE Replace the charge rolls if the defects occur - Lexmark X656DE | User Guide - Page 284
. MAKE SURE THE TONER IS DISTRIBUTED EVENLY IN THE PRINT CARTRIDGE Remove the print cartridge and shake it from side to side to redistribute the toner, and then reinstall it. THE PRINT CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER Replace the used print cartridge with a new one. Troubleshooting 284 - Lexmark X656DE | User Guide - Page 285
Toner Darkness setting is too light, the Brightness setting is too light, or the Contrast setting is too low. • From the printer control panel, change these settings from the Quality menu. • For Windows users, change these settings from Print Properties. • For Macintosh users, change these settings - Lexmark X656DE | User Guide - Page 286
Toner Darkness setting is too dark, the Brightness setting is too dark, or the Contrast setting is too high. • From the printer control panel, change these settings from the Quality menu. • For Windows users, change these settings from Print Properties. • For Macintosh users, change these settings - Lexmark X656DE | User Guide - Page 287
PROPERLY INSTALLED Remove the print cartridge and shake it from side to side to redistribute the toner, and then reinstall it. THE PRINT CARTRIDGE MAY BE DEFECTIVE OR LOW ON TONER Replace the used print cartridge with a new one. If the problem continues, the printer may need to be serviced. For more - Lexmark X656DE | User Guide - Page 288
PATH Contact Customer Support. Toner fog or background shading appears on the page These are possible solutions. Try one or more of the following: THE PRINT CARTRIDGE MAY BE DEFECTIVE Replace the print cartridge. THE CHARGE ROLLS MAY BE DEFECTIVE Replace the charge rolls. THERE IS TONER IN THE PAPER - Lexmark X656DE | User Guide - Page 289
BE DEFECTIVE Replace the print cartridge. THERE IS TONER IN THE PAPER PATH Contact Customer Support. Transparency print quality is poor Try one or more of the following: CHECK THE TRANSPARENCIES Use only transparencies recommended by the printer manufacturer. CHECK THE PAPER TYPE SETTING Make sure - Lexmark X656DE | User Guide - Page 290
network settings, you may need to type https:// instead of http:// before the printer IP address to access the Embedded Web Server. For more information, see your system administrator. Contacting Customer Support When you call Customer Support, describe the problem you are experiencing, the message - Lexmark X656DE | User Guide - Page 291
in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. For Lexmark technical support, visit support.lexmark.com. For information on supplies and downloads, visit www.lexmark.com. If you don't have access to - Lexmark X656DE | User Guide - Page 292
Lexmark International, Inc. PCL® is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-Packard Company's designation of a set of printer commands (language) and functions included in its printer products. This printer Corporation plc CG Times Based on Times New Roman under - Lexmark X656DE | User Guide - Page 293
with the instruction manual, may cause changes or modifications could void the user's authority to operate this equipment. Note: To assure compliance with FCC regulations on electromagnetic interference for a Class A computing device, use a properly shielded and grounded cable such as Lexmark - Lexmark X656DE | User Guide - Page 294
. To prevent radio interference to the licensed service, this device is intended to be operated fixées pour l'ensemble de la population par Santé Canada. Reportez-vous au Code de sécurité 6 que vous pouvez consulter sur le site Web de Sant user may be required to take adequate measures. Notices - Lexmark X656DE | User Guide - Page 295
by the CE marking. A declaration of conformity with the requirements of the directives is available from the Director of Manufacturing and Technical Support, Lexmark International, S. A., Boigny, France. This product satisfies the limits of EN 55022; safety requirements of EN 60950; radio spectrum - Lexmark X656DE | User Guide - Page 296
ële eisen en de andere relevante bepalingen van richtlijn 1999/5/EG. Norsk Lexmark International, Inc. erklærer herved at dette produktet er i samsvar med authority, regulatory bodies or any organization, required by the end-user to install and operate this product at his premises. Noise emission - Lexmark X656DE | User Guide - Page 297
are subject to change. See www.lexmark.com for Lexmark Web site at www.lexmark.com for your local sales office phone number. Product disposal Do not dispose of the printer Service Order Code (USOC) jack. A plug and jack used to connect this equipment to the premises' wiring and telephone network - Lexmark X656DE | User Guide - Page 298
provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) See your user documentation in order to program this information into your fax machine. Notice to users of the Canadian telephone network This product meets the applicable - Lexmark X656DE | User Guide - Page 299
problem. users of the New Zealand telephone network The following are special conditions for the Facsimile User Instructions network services. This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service period for any single manual call initiation, and • - Lexmark X656DE | User Guide - Page 300
• The equipment shall be set to ensure that automatic calls to different numbers are Suisse Cet appareil nécessite l'utilisation d'un filtre de tonalité de facturation suisse (nº de référence Lexmark : 14B5109 ou 80D1877) devant être installé sur toute ligne recevant des impulsions de comptage en - Lexmark X656DE | User Guide - Page 301
user maintenance, or prescribed service condition. Laser advisory label A laser notice label may be affixed to this printer generating hard-copy output from hard-copy original 765 W documents. Scanning The product is scanning hard-copy change. See www.lexmark.com for current values. Notices 301 - Lexmark X656DE | User Guide - Page 302
of time, called the Power Saver Timeout. Factory default Power Saver Timeout for this product (in minutes): 110V = 45 minutes, 220V = 60 minutes By using the configuration menus, the Power Saver Timeout can be modified between 1 minute and 240 minutes. Setting the Power Saver Timeout to a low - Lexmark X656DE | User Guide - Page 303
attachments -Accidents, misuse, abuse or use inconsistent with Lexmark user's guides, manuals, instructions or guidance -Unsuitable physical or operating environment -Maintenance by anyone other than Lexmark or a Lexmark authorized servicer -Operation of a product beyond the limit of its - Lexmark X656DE | User Guide - Page 304
. ALL INFORMATION, SPECIFICATIONS, PRICES, AND SERVICES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT NOTICE. Limitation of liability Your sole remedy under this limited warranty is set forth in this document. For any claim concerning performance or nonperformance of Lexmark or a Remarketer for this - Lexmark X656DE | User Guide - Page 305
, operation, maintenance, or content of, such software applications and/or internet web pages. 3 LIMITATION OF REMEDY. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ANY AND ALL LIABILITY OF LEXMARK UNDER THIS SOFTWARE LICENSE AGREEMENT IS EXPRESSLY LIMITED TO THE GREATER OF THE PRICE PAID FOR - Lexmark X656DE | User Guide - Page 306
license terms at the time of download or installation. Use of the the Software Program to another end-user. Any transfer must include all error correction, and security testing. If you have such statutory rights, you will notify Lexmark in writing of any intended reverse engineering, reverse assembly - Lexmark X656DE | User Guide - Page 307
the Software Program are as set forth in this Software License or "I accept" button on this page or use this product, you Lexmark relating to your Use of the Software Program). To the extent any Lexmark policies or programs for support services 2 This product is based on Microsoft Print Schema - Lexmark X656DE | User Guide - Page 308
low 246 88.yy Replace cartridge 246 900-999 Service 247 Symbols "scan to computer" screen options 127, 128, 129 A Active NIC menu 166 address book, fax using 114 ADF copying using 93 ADF maintenance kit ordering 255 ADF pick assembly ordering 256 ADF separator roll ordering 256 Answering - Lexmark X656DE | User Guide - Page 309
107 setting up e-mail function 106 using shortcut numbers 108 using the address book 108 using the touch screen 108 F factory defaults, restoring printer control panel menus 261 fax card installing 43 Fax failed 232 Fax memory full 232 Fax Mode (Analog Fax Setup) menu 196 Fax Mode (Fax Server Setup - Lexmark X656DE | User Guide - Page 310
297 fiber optic network setup 54 finding information customer support 15 publications 15 Finishing menu 220 firmware card installing 30 flash drive 135 Flash Drive menu 213 flash memory card installing 30 troubleshooting 277 Flushing buffer 233 forwarding faxes 120 FTP address book 122 FTP quality - Lexmark X656DE | User Guide - Page 311
26 printer hard disk 39 options, touch-screen copy 102, 103 e-mail 110, 111 fax 117, 118 FTP 123, 124 scan to computer 127, 128, 129 ordering ADF maintenance kit 255 ADF pick assembly 256 ADF separator roll 256 charge rolls 255 fuser 255 maintenance kit 254 pick rollers 255 staple cartridges 256 - Lexmark X656DE | User Guide - Page 312
page breaks occur 266 printer configurations 16 minimum clearances 16, 257 models 16 moving 256, 257 selecting a location 16 setting up in new location 257 shipping 258 printer control panel 19 factory defaults, restoring 261 printer hard disk installing 39 printer messages 1565 Emulation error - Lexmark X656DE | User Guide - Page 313
246 63 Unformatted disk 246 80 Routine maintenance needed 246 841-846 Scanner Service Error 247 88 Cartridge low 246 88.yy Cartridge nearly low 246 88.yy Replace cartridge 246 900-999 Service 247 Answering 231 Busy 231 Call complete 231 Change to 231 Check tray connection 231 - Lexmark X656DE | User Guide - Page 314
pick assembly 256 ADF separator roll 256 charge rolls 255 fuser 255 maintenance kit 254 pick rollers 255 staple cartridges 256 transfer roller 255 system board accessing 27 System busy, preparing resources for job. 239 System busy, preparing resources for job. Deleting held job(s). 239 T TCP/IP menu - Lexmark X656DE | User Guide - Page 315
streaks 284 solid color pages 287 solid white streaks 284 streaked vertical lines 287 toner fog or background shading 288 toner rubs off 288 toner specks 289 troubleshooting, printer options 2000-sheet tray 276 4-bin mailbox 277 envelope feeder 276 flash memory card 277 hard disk with adapter 277
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 |
 |
X651de, X652de, X654de,
X656de, X656dte, X658d,
X658de, X658dme, X658dfe,
X658dte, X658dtme, X658dtfe
User's Guide
July 2008
www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.
All other trademarks are the property of their respective owners.
© 2008 Lexmark International, Inc.
All rights reserved.
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Lexington, Kentucky 40550