Lexmark X854E Setup Guide
Lexmark X854E - Mfp Manual
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UPC - 734646002813
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Lexmark X854E manual content summary:
- Lexmark X854E | Setup Guide - Page 1
3100 MFP option Printer and Scanner Setup Guide January 2003 www.lexmark.com - Lexmark X854E | Setup Guide - Page 2
English - Lexmark X854E | Setup Guide - Page 3
described in the operating instructions, to a professional service person. • This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for - Lexmark X854E | Setup Guide - Page 4
cords 26 Step 7: Turn on the scanner and printer 28 Step 8: Change your default copy settings 30 Step 9: Set send and receive fax information 32 Step 10: Set up network scanning 37 Step 11: Verify MFP setup 40 Step 12: Distribute MFP user instructions 41 Solve setup problems 42 Contents iii - Lexmark X854E | Setup Guide - Page 5
Maintain your scanner 43 Notices 48 Contents iv - Lexmark X854E | Setup Guide - Page 6
return to this guide and continue setup. If you encounter a problem while setting up the printer, see "Solve setup problems" on page 42 or visit the Lexmark Web site at www.lexmark.com. Turning off the printer If you are installing a scanner after initial printer setup, turn the printer off and - Lexmark X854E | Setup Guide - Page 7
the printer trays, covers, doors, and MFP option. It is also important to: • Allow space around the printer for proper ventilation • Provide a firm, level, and stable surface • Keep the equipment away from the direct airflow of air conditioners, heaters, or ventilators • Keep the equipment free of - Lexmark X854E | Setup Guide - Page 8
at www.lexmark.com/US/products/products_supplies. Printer, scanner shelf, and scanner Duplex unit, printer, scanner shelf, and scanner Caster base, 2000-sheet drawer, printer, scanner shelf, and scanner Caster base, 2000-sheet drawer, duplex unit, printer, scanner shelf, and scanner Caster base - Lexmark X854E | Setup Guide - Page 9
platform for your MFP. There are different assembly instructions for use with a 2000-sheet drawer, 500sheet drawer, or a 250-sheet drawer. Preparing the caster base CAUTION: The correct stabilizer screws must be installed in each optional drawer and the duplex unit to secure the printer and options - Lexmark X854E | Setup Guide - Page 10
other power adapter bracket is not used with this scanner and can be discarded. Note: Be sure to set up the items in the order listed in the table. Use the following table to locate the instructions you need to set up your printer and the paper handling options you purchased. Topic Attaching - Lexmark X854E | Setup Guide - Page 11
Drawer bottom 4 Turn the 2000-sheet drawer over so the bottom side is up. 5 Remove the four screws and rubber feet from the bottom of the 2000-sheet drawer. 6 Place the caster cover on the bottom of the 2000-sheet drawer. 7 Place the frame assembly inside the caster cover. Front Assemble paper - Lexmark X854E | Setup Guide - Page 12
8 Insert the two long machine screws from the caster base hardware bag through the screw holes of the frame assembly and the caster cover, and then into the holes in the bottom of the 2000-sheet drawer. Each screw goes through a lock washer, then a flat washer, then through the frame assembly and - Lexmark X854E | Setup Guide - Page 13
2 Tighten the screws securely. 3 If you have a duplex unit, go to "Installing the duplex unit" on page 11 otherwise, go to "Positioning the printer" on page 12. Assembling the caster base for the 500 or the caster base in the location you have chosen for your MFP. Assemble paper handling options 8 - Lexmark X854E | Setup Guide - Page 14
material and tape from the drawer and paper tray. 3 If you are using a table or printer stand, then place the 500- sheet drawer in that location and go to step 8, otherwise continue to "Installing the duplex unit" on page 11, or "Positioning the printer" on page 12. Assemble paper handling options 9 - Lexmark X854E | Setup Guide - Page 15
and tape from the drawer and paper tray. 3 If you are using a table or printer stand, then place the 250- sheet drawer in that location and go to "Installing the duplex unit" on page 11 or "Positioning the printer" on page 12, otherwise continue to step 4. 4 Use a flat tip screwdriver to remove the - Lexmark X854E | Setup Guide - Page 16
from the carton. 2 Remove all packing material and tape. 3 If you are using a table or printer stand, then place the duplex unit in that location and go to "Positioning the printer" on page 12, otherwise continue to step 4. 4 Use a flat tip screwdriver to remove the rubber feet from the bottom of - Lexmark X854E | Setup Guide - Page 17
from the box. 2 Make sure you have the following items: • Printer • Power cord • Setup Guide with a publications CD • Operator panel language overlays • Drivers CD • Wire bail • Operator panel protector overlay 3 Place all items except the printer aside for later use. 4 If you are using a table or - Lexmark X854E | Setup Guide - Page 18
lift it safely. 9 Lower the printer onto the duplex unit, optional drawer, table, or printer cabinet. 10 Make sure the printer and duplex unit lock together securely. 11 If you have memory or network options to install, go to "Installing printer memory and network options" on page 14 otherwise, go - Lexmark X854E | Setup Guide - Page 19
open the side door. Removing the shield 1 Loosen, but do not remove, the six screws on the shield. 2 Lift the shield up and off the printer. 3 Locate the connectors you want to use. Memory connectors Option card connectors Firmware connectors Assemble paper handling options 14 - Lexmark X854E | Setup Guide - Page 20
the system board. 4 Push in until the firmware card is firmly in place. Installing an option card 1 Locate the card connectors on the system board. If you are installing only one card, install it in connector 1. 2 Locate the two screws on the back of the printer that attach the metal plate to the - Lexmark X854E | Setup Guide - Page 21
Reattaching the shield and closing the doors 6 Insert the two screws saved from the metal plate (or the extra screws shipped with the card). 7 Tighten the screws to secure the card. 1 Align the three keyholes on the shield with the screws. 2 Place the shield onto the screws and then slide the - Lexmark X854E | Setup Guide - Page 22
Removing the print cartridge packaging 1 Open the printer upper front door. 2 Pull the print cartridge up and out. 3 Remove the tabs and packaging from the cartridge. 4 Reinsert the print cartridge into the printer. The print cartridge will drop down and snap into place. 5 Close the upper front - Lexmark X854E | Setup Guide - Page 23
language: a Locate the adhesive overlay packaged with your printer. b Peel the backing off the overlay. c Align the holes in the instructions to load paper into any of the standard or optional trays. All trays are loaded in the same way. 1 Remove the tray. 2 Adjust the length and width guides - Lexmark X854E | Setup Guide - Page 24
or hub using standard cabling that is compatible with your network. 2 Attach the printer power cord to the connector on the side of the printer. 3 If you have a 2000-sheet drawer, connect the printer power cord into the socket on the back of the 2000-sheet drawer. Otherwise go to step 5. 4 Connect - Lexmark X854E | Setup Guide - Page 25
setup page you printed earlier. 2 Go to "Verifying the IP settings" on page 21 and begin with step 2. If your network is not using DHCP, then you must manually assign an IP address to the printer. 1 Press Menu until you see Network Menu, and then press Select. 2 Press Menu until you see Standard - Lexmark X854E | Setup Guide - Page 26
11 When you are finished, press Go to return the printer to the Ready state. Verifying the IP settings Note: On Windows computers, click Start Programs Command prompt (or Accessories Command prompt if using Windows 2000). 1 Print another network setup page. Look under the "TCP/IP" heading and make - Lexmark X854E | Setup Guide - Page 27
is attached. Store the cover, it will be needed if you remove the shelf. 4 Align and insert the scanner shelf mounting brackets into the slots on top of the printer. 5 Make sure the scanner shelf is positioned securely. 6 Place the tips of the wire bail into the ends of the plastic brackets so - Lexmark X854E | Setup Guide - Page 28
Feed tray Paper tray extension Paper stop Y-line power cord Power adapter Scanner cable Setup Guide Drivers CD Spare pad assembly 3 Place all items except the scanner aside for later use. 4 Remove the scanner from the box and place it on a flat, level surface. 5 Locate the lock switch on the - Lexmark X854E | Setup Guide - Page 29
Step 5: Install the feed tray and paper stop Paper extension 1 Connect the paper extension to the feed tray. Feed tray 2 Attach the feed tray to the automatic document feeder. Install the feed tray and paper stop 24 - Lexmark X854E | Setup Guide - Page 30
3 Open the paper support on the feed tray. 4 Attach the paper stop to the top cover. Install the feed tray and paper stop 25 - Lexmark X854E | Setup Guide - Page 31
and plug the fax line cable into the phone line outlet. 3 Connect the Ethernet cable into the Ethernet network port on the back of the print server installed in your printer. 4 Connect the scanner cable to the printer, but do not turn the power on yet. Telephone fax line cable (RJ-11) Ethernet - Lexmark X854E | Setup Guide - Page 32
cable to the connector on the back of the scanner. 3 Connect the power adapter cord to the scanner. 4 Connect the Y-line power cord to the power adapter. 5 Remove the printer power cord from the printer. 6 Connect the Y-line power cord to the printer. 7 Connect the printer power cord to the Y-line - Lexmark X854E | Setup Guide - Page 33
Step 7: Turn on the scanner and printer Performing a power up sequence On/off switch 1 If you are using a print server with a modem, plug the telephone fax line cable into the phone line outlet. 2 If you disconnected the Ethernet network cable from the print server or wall outlet, reconnect it. 3 - Lexmark X854E | Setup Guide - Page 34
on, there is a short wait cycle while the firmware is initialized. Please Set Date/Time is displayed on the first line of the MFP control panel and "Please Wait..." is displayed on the second line. Do not turn off the printer or unplug the scanner until the Please Wait... message disappears from the - Lexmark X854E | Setup Guide - Page 35
customizing the MFP output to suit your needs. Some settings or values are displayed only if a specific option is installed on your printer. The your MFP. They are 1) manually entering the information through the MFP control panel and operator panel, 2) using your browser to access the MFP IP - Lexmark X854E | Setup Guide - Page 36
a printer management utility on the drivers CD. After installing MarkVision Professional, you can do an IP search to find the MFP containing the print server and go to the Copy tab to set the required information. Click Configure TCP/IP, and launch the TCP/IP address manager. Follow the instructions - Lexmark X854E | Setup Guide - Page 37
the Configure menu, or 3) using MarkVision Professional to access the MFP IP address and enter the Configure menu. Use the following table to find the instructions for the method you want to use. Method Performing manual fax setup Performing browser fax setup Using MarkVision Professional to set - Lexmark X854E | Setup Guide - Page 38
fax setup You can quickly change menu settings from the MFP control panel by pressing Menu and then selecting the menu for the area you want to change. To manually enter the fax setup information: 1 On the control panel, press Menu repeatedly until you see Fax Quick Setup, and then press Select - Lexmark X854E | Setup Guide - Page 39
network administrator. If you are prompted for a password during the following instructions, see your network administrator for help. Note: During printer power up, if the print server is configured to use Network documentation on the MFP CD. 8 After you finish entering the information, click Submit. - Lexmark X854E | Setup Guide - Page 40
a printer management utility on the drivers CD. After installing MarkVision Professional, you can do an IP search to find the MFP containing the print server and go to the Fax tab to set the required information. Click Configure TCP/IP, and launch the TCP/IP address manager. Follow the instructions - Lexmark X854E | Setup Guide - Page 41
are created, they become accessible on the MFP control panel. Press Fax/Scan mode repeatedly until SCAN → Fax appears in the control panel display server with the fax image as an attachment. 1 Type the IP address of the MFP in the URL field of your browser (for example, http://192.168.236.24), - Lexmark X854E | Setup Guide - Page 42
field of your browser (for example, http://192.168.236.24), and then press Enter. 2 Click Configuration. 3 Under the MFP heading, click Scan to Network General Setup. 4 Set your default network scan settings. It is a good idea to base these settings on the most common types of originals you will be - Lexmark X854E | Setup Guide - Page 43
the URL field of your browser, and then press Enter. 2 Click Configuration. 3 Under the MFP heading, click Scan to E-mail General Setup. 4 Specify the SMTP gateway of your network or internet service provider, plus your e-mail address for the reply line of the message. 5 Enter a subject (descriptive - Lexmark X854E | Setup Guide - Page 44
destination. 6 Enter Server name, Log-in, Password, and Filename. 7 Select scan type and resolution. 8 Assign a shortcut number (1-245) to the destination (optional). 9 Click Add/Modify. This new destination is now available for selection from the MFP control panel menu. Set up network scanning 39 - Lexmark X854E | Setup Guide - Page 45
. You can only test the scan to network functions that you configured during setup. For example, to test Scan to E-mail, you must have created at least one permanent e-mail destination. Otherwise, SCAN → EMAIL does not appear as a scan to network mode in the MFP control panel. Verify MFP setup 40 - Lexmark X854E | Setup Guide - Page 46
of each set of user instructions stored on the MFP CD, and manually deliver them to users. • Copy the PDF containing the user instructions and store it in a convenient location on your network or Intranet. The PDF is stored in the Pubs directory on the MFP CD. • Browse the Lexmark Web site (www - Lexmark X854E | Setup Guide - Page 47
Click View Documentation Use MFP Solving fax problems. Scan to network modes must be configured in order to show up in the MFP control panel. See "Set up network scanning" on page 37 for detailed instructions. Getting more help Launch the MFP CD, and then click Contact Lexmark for a complete list - Lexmark X854E | Setup Guide - Page 48
Maintain your scanner Clearing a paper jam 1 Open the automatic document feeder. 2 Carefully pull out the jammed paper. 3 Close the automatic document feeder. Maintain your scanner 43 - Lexmark X854E | Setup Guide - Page 49
document feeder The scanner parts can become contaminated with ink, toner particles, or paper coatings. Clean the scanner feed rollers if documents do not feed smoothly or easily, or if several documents feed at one time. 1 Turn off and disconnect the power to the scanner. 2 Open the automatic - Lexmark X854E | Setup Guide - Page 50
the document glass 1 Open the document cover. 2 Wet a clean, lint-free cotton cloth or swab with isopropyl alcohol (95%). 3 Wipe the scanner glass and automatic document feeder area by moving the cloth or swab from side to side. Glass 4 Close the document cover. Maintain your scanner 45 - Lexmark X854E | Setup Guide - Page 51
Moving the scanner Warning: Failure to lock the scan mechanism before moving the unit can cause internal damage. If you need to transport the scanner, follow these instructions to relock the scanner: 1 Raise the scanner high enough to move the switch down to the locked position. Replacing the pad - Lexmark X854E | Setup Guide - Page 52
3 Remove the old automatic document feeder pad assembly by squeezing and pulling out the upper part of the pad clamp. Pad clamp 4 Hold the upper part of the new clamp, squeeze, and place it gently in the pad holder. 5 Close the automatic document feeder. Maintain your scanner 47 - Lexmark X854E | Setup Guide - Page 53
, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of Universal Service Order Code (USOC) jack, and is designed to be connected to the telephone network or premises wiring using a compatible jack that is FCC Part - Lexmark X854E | Setup Guide - Page 54
setup documentation for instructions about connecting the fax telephone cable. If you experience problems with this equipment that you cannot resolve, contact Lexmark International, Inc., for repair and warranty information. If the problems are causing harm to the telephone network, the telephone - Lexmark X854E | Setup Guide - Page 55
Support, Lexmark International, S.A., Boigny, France. Warning United support for ordering information. The subscriber may request that metering pulses be placed on the line, or can have them removed by calling the German network provider. Normally, metering pulses are not provided unless specifically - Lexmark X854E | Setup Guide - Page 56
all analog lines. Contact customer support for ordering information. South Africa telecommunications notice This modem must be used in conjunction with an approved surge protection device when connected to the PSTN. Notices 51 - Lexmark X854E | Setup Guide - Page 57
P/N 10P0083 E.C. 1P0009 Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2003 Lexmark International, Inc. 740 West New Circle Road Lexington, Kentucky 40550 www.lexmark.com
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www.lexmark.com
Printer and Scanner
Setup Guide
3100 MFP option
January 2003